executive secretary

administrative assistant

accounting assistant

administration specialist

assistant head nurse

assistant secretary

Alkaffary Group

<div>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment. 
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li> 
</ul> 
 
Requirements 
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of 1 year of experience as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Almarai - المراعي

<div>
 
 
 Executive Secretary (Manufacturing &amp; Engineering) Riyadh, Saudi Arabia
 
 
 
 
 
 
 
 The Company
 
 
 
 Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 
 
 Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 
 
 Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are looking for an
 
 Executive Secretary
 
 To perform the secretarial role and other relevant office management roles, by maintaining utmost confidentiality and aligning with office recognized standard.
 
 
 
 
 
 
 Candidate must meet the following criteria to be shortlisted:
 
 
 <ul>
 <li>
 A Secretarial graduate or business administration graduate in a &lsquo;trade or business school.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 3 years of working experience in a business firm/company.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for Divisional Administrative activities &amp; GMs instructions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure to maintain a consistent filing system of all important and non-important documents
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate meetings as required and ensure efficient management of meeting rooms and availability of stationery and office equipment.
 </li>
 </ul>
 
 If you meet the qualifications and are looking for a challenging opportunity in a dynamic industry, please apply now. We offer competitive salary and benefits package for the right candidate.
 
 
 
 
 
 We look forward to welcoming you to our team. Apply now and take the next step in your career as an
 
 Executive Secretary
 
 
</div>

<div>
 
 
 The Company:
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 Senior Secretary
 
 
 
 
 Core Purpose of the job:
 
 
 
 The Senior Secretary
 
 
 will be responsible for supporting the organization in correspondence, records, business agendas, and related materials and the follow-up of pending matters. Involves screening correspondence and telephone calls, scheduling appointments, and coordinating arrangements for meetings
 
 
 
 
 
 
 Requirements:
 
 
 
 Potential candidates must meet the requirements mentioned below:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 1-3 years of experience in Secretarial role.
 </li>
 <li>
 Excellent time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic &amp; English.
 </li>
 </ul>
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
 
</div>

Senior Secretary

Confidential Government

<div>
 
 
 Job Title:
 
 Executive Secretary
 
 
 
 Department:
 
 Executive Management
 
 
 
 Reports To:
 
 CEO / General Manager
 
 
 
 Job Purpose
 
 
 
 To provide high-level administrative and organizational support to senior management, ensuring efficient office operations, effective communication, and strict confidentiality in handling sensitive information.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and organize the executive&rsquo;s calendar, appointments, and meetings.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and record minutes.
 </li>
 <li>
 Draft, review, and manage official correspondence and reports.
 </li>
 <li>
 Handle incoming calls, emails, and communications professionally.
 </li>
 <li>
 Maintain and organize confidential files and documentation.
 </li>
 <li>
 Follow up on executive decisions and action items.
 </li>
 <li>
 Arrange travel bookings, accommodations, and external meetings.
 </li>
 <li>
 Liaise with internal departments and external stakeholders.
 </li>
 <li>
 Ensure smooth day-to-day administrative operations.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum 1&ndash;2 years of experience in executive secretarial roles.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong written and verbal communication skills in English &amp; Arabic.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 </ul>
 
 
</div>

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

DAI Global

<div><div><div>Job position: Project Assistant
Project: EU-GCC Dialogue on Economic Diversification II
Location: Riyadh, Saudi Arabia or GCC
Duration: Part-time position starting from March 2026 for one year, with possible extension until February 2028
Background: The &ldquo;EU-GCC Dialogue on Economic Diversification II&rdquo; project aims to strengthen EU-GCC economic relations through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on &ldquo;A Strategic Partnership with the Gulf.&rdquo;
Role Overview: The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project. 
Key Responsibilities:<ul><li>
Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.</li><li>
Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.</li><li>
Taking meeting minutes and compiling the notes afterwards.</li><li>
Maintain organised records of project administrative documentation, correspondence, and outputs.</li><li>
Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.</li><li>
Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.</li><li>
Compile project written outputs from experts and format them according to project standards.</li><li>
Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.</li><li>
Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.</li><li>
Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.</li><li>
Support the preparation and submission of approval requests and maintain associated records.</li><li>
Provide translation and interpretation services between English and Arabic when needed.</li><li>
Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.</li><li>
Other tasks as reasonably agreed with the Team Leader.</li></ul> 
Qualifications &amp; Skills:<ul><li>
University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).</li><li>
1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.</li><li>
Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.</li><li>
Experience with record keeping.</li><li>
Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).</li><li>
Full IT proficiency including advanced MS Office skills (notably Excel).</li><li>
Team player, flexible and strong relationship management skills.</li><li>
Excellent attention to detail.</li><li>
Excellent organisational and analytical skills.</li><li>
Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).</li><li>
Meticulous attention to detail and the ability to work independently.</li><li>
Collaborative, adaptable, and strong interpersonal communication skills.</li></ul> 
If this is of interest, please submit your CV and cover letter by the 12th of March 2026.
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.
Only shortlisted candidates will be contacted!</div></div></div>

Project Assistant

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69 assistant secretary jobs In Riyadh

Executive Secretary

Executive Secretary

Executive Secretary

Senior Secretary

Executive Secretary

Executive Secretary to CEO/Board

Project Assistant