administrative assistant to vp, techops planning, technology and material operations

administrative assistant

executive assistant

medical assistant

design studio spc/home stylist Jobs in Atlanta

design studio spc/home stylist

administrative assistant to vp, techops planning, technology and material operations Jobs in Atlanta

assistant stylist

Ulta

<div>OVERVIEW:
<div><b>
Experience</b> a perfect blend of deliberate purpose and clear-eyed vision. At Ulta Beauty, some of the industry&rsquo;s most highly-esteemed beauty leaders share themselves, as well as their expertise. Building authentic community. Creating <b>a real sense of belonging</b>&mdash;even as they&rsquo;re plotting a bold, strategic course of exciting innovations destined to revolutionize the industry.</div><div><br>
</div><div>Think robust organizational support. Ever-increasing levels of investment. And a healthy dose of personal empowerment and growth opportunity. All with a company of unwavering strength and stability.</div><div><br>
</div><div>We are the future of beauty services. Be part of the transformation.</div><br>
<div></div>
 :
<div><b>
GENERAL SUMMARY &amp; SCOPE</b><br>
The Assistant Stylist is responsible for engaging with guests, consulting with them on their hair care needs, and recommending products and services. The Assistant Stylist position is a temporary position that is intended to prepare talent for a stylist position to deliver quality professional services with an emphasis on the guest&rsquo;s total look. They support and are mentored by an Elite or Master Stylist for the first 3 months in role and focus on performance (earning power and maximizing productivity), people (guest service), and process (operating procedures and compliance standards). During months 4-6, the Assistant Stylist will continue to assist but also begin servicing guests of their own. This position requires a passion for the beauty industry, exceptional guest service, and the aptitude and willingness to learn additional technical skills and product knowledge.</div><div><b><br>
PRINCIPAL DUTIES &amp; RESPONSIBILITIES</b> (*Essential Functions)<br>
The Assistant Stylist is a champion of Ulta Beauty&rsquo;s mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned):</div><div><b><br>
Performance</b></div><ul><li>
Deliver exceptional guest service and contribute to meeting or exceeding the store&rsquo;s goals related to retail and service sales, guest loyalty (including credit), and retail shrink as set by Ulta Beauty.</li><li>
Support mentor Stylist in meeting or exceeding sales and productivity goals for hair services and haircare products by:<br>
<ul><li>
Add-on recommendations</li><li>
Shampoo and treatment process</li><li>
Blowouts and styling guests</li><li>
Global and retouch color applications</li><li>
Assisting with foils (e.g., folding/handing foils)</li><li>
Cleaning/sanitation and organizing duties</li><li>
Pre-booking</li><li>
Retail recommendations</li></ul></li><li>
After month three, perform hair services including hair design, haircuts, color, texture, hair treatments, styling, updos, perms, blowouts, keratin treatments, extensions, makeup applications, brow services, and ear piercing (where applicable).</li><li>
Perform product demonstrations with guests to drive sales and the guest service experience.</li><li>
Support the execution of in-store events, promotions, and marketing initiatives that deliver an unrivaled guest experience.</li><li>
Take the initiative to stay informed regarding new and existing industry trends, products, and services during work time, and be knowledgeable about the ingredients and benefits of these trends, products, and services to better serve guests.</li><li>
Maintain prompt, regular attendance.</li></ul><div></div><div><b><br>
People</b></div><ul><li>
Develop guest relationships through consultations and appropriate retail and service recommendations.</li><li>
Serve all guests, including walk-in guests, in a timely and efficient manner under the mentorship of another stylist.</li><li>
Develop a partnership with skin therapists and the retail team to provide a total-store and well-rounded guest experience.</li><li>
Establish professional peer and brand partner relationships that foster a shared interest in collaboratively delivering exceptional guest service.</li><li>
Share the benefits of the guest loyalty program, including credit and the Ulta Beauty app, with guests in the salon and salesfloor.</li></ul><div><b><br>
Process</b></div><ul><li>
Be knowledgeable of and ensure compliance with Ulta Beauty&rsquo;s policies, procedures, and standards.</li><li>
Follow all safety, sanitation, and infection control procedures before, during, and after services; always ensure compliance with state board guidelines.</li><li>
Follow established service protocols to ensure a consistent and exceptional guest experience.</li><li>
Utilize appropriate booking and clientele systems to book guests for return services and for events.</li><li>
Communicate any supply needs to the Experience Manager, ensuring guest-readiness at all times.</li><li>
Maintain outstanding store operational standards, including cleanliness of the salon, salesfloor, restrooms, backroom, break area, and any additional assigned area.</li><li>
Attend mandatory trainings and meetings to enable continuous professional development.</li><li>
Adhere to the Ulta Beauty dress code.</li><li>
Protect company assets by following loss prevention best practices and providing exceptional guest service.</li><li>
Execute other operational tasks as directed.</li></ul>
 :
<div><b>
JOB QUALIFICATIONS</b><br>
<b>Education</b></div><ul><li>
Cosmetology license</li></ul><div><b><br>
Skills</b></div><ul><li>
Basic understanding of the latest salon techniques for performing haircutting, haircolor, lightening, styling, texture, treatment, extensions, makeup, brow services, and ear piercing services (where applicable) and/or an aptitude to develop skills and capabilities in all service categories.</li><li>
Basic understanding of the use of equipment and chemicals needed to perform technical work</li><li>
Basic understanding to demonstrate, recommend, and sell pro hair care and makeup products</li><li>
Developed communication skills</li><li>
Ability to work independently and as part of a team</li><li>
Ability to build and maintain strong customer relationships, and build clientele</li></ul><div><b><br>
SPECIAL POSITION REQUIREMENTS</b></div><ul><li>
Work a flexible schedule to include days, evenings, weekends, and holidays</li></ul><div><b><br>
WORKING CONDITIONS</b></div><ul><li>
Frequent mobility during shift</li><li>
Frequent bending, reaching, and twisting</li><li>
Continuous lifting and/or moving up to 10 lbs. during shift</li><li>
Ability to stand for long periods of time during shift</li><li>
Continuous coordination and manipulation of objects during shift</li><li>
Frequent use of a computer, telephonic devices, and related office and cosmetology supplies</li></ul><div><br>
If an associate has a disability that prevents them from performing an essential function of the job, the Company will engage in the interactive process with the associate to determine whether there is a reasonable accommodation that will enable the associate to perform the essential functions of the job.</div><div><br>
Ulta Beauty is proud to be an Equal Opportunity employer, and we encourage people from underrepresented backgrounds to apply. We do not discriminate based upon race (including traits associated with race, such as hair texture and protective hairstyles like braids, locks, and twists), color, religion, creed, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person&rsquo;s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, status as a transgender or transsexual individual, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status (including honorable discharge from military service), reproductive health decisions, familial status, refugee status, citizenship status, sexual orientation, genetic information, or any other legally protected status of an individual.</div>
About:
<div>
At <b>Ulta Beauty</b> (NASDAQ: ULTA), <b><i>the possibilities are beautiful</i></b>. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty&rsquo;s own private label. Ulta Beauty also offers a full-service salon in every store featuring&mdash;hair, skin, brow, and make-up services.</div><div></div><div><i><br>
We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</i></div></div>

Assistant Stylist

Piedmont Healthcare

<div>Overview:
<div><p><b>
Experience the advantages of real career change</b></p></div><div><p>
Join Piedmont to move your career in the right direction. Stay for the diverse teams you&rsquo;ll love, a shared purpose, and schedule flexibility that frees you to live for what matters both in and outside of work. You&rsquo;ll feel valued, motivated to be your best, and recognized for your contributions to exceptional patient outcomes. Piedmont leaders are in your corner, invested in your success. Our wellness programs and comprehensive total benefits and rewards meet your needs today and help you plan for the future.</p></div>
Responsibilities: Responsible for providing a variety of patient care activities under the supervision of a physician, advanced practice provider (APP), or registered nurse in accordance with established guidelines and standards. Qualifications: <b>Education</b><ul><li>
H.S. Diploma or General Education Degree (GED) Required and</li><li>
Graduate of an accredited Medical Assistant program or completion of a Nursing Assistant program Required or</li><li>
In Lieu of formal education program, one (1) year of medical assistant or related clinical experience Required
</li></ul><b>Work Experience</b><ul><li>
No experience required Required or</li><li>
In lieu of degree one (1) year of medical assistant or related clinical experience Required
</li></ul><b>Licenses and Certifications</b><ul><li>
BCLS - Basic Life Support Required and</li><li>
Certified Medical Assistant (CMA)-AAMA Certification from the American Association of Medical Assistants (AAMA) or a similarly recognized certifying organization Required or</li><li>
National Certified Medical Assistant (NCMA)-NCTT Required
</li></ul>Business Unit : Company Name: Piedmont Medical Care Corporation</div>

Certified Medical Assistant - Atlantic Station Primary Care

Operation Hope

<p></p><div><div><div><div><p>Job Description</p><p>
 Senior Executive Assistant</p></div></div></div><p></p><p><b><br>
Job Title:</b></p><p>
Senior Executive Assistant</p><p><b>
About Operation HOPE:</b></p><p>
Operation HOPE sees social justice through an economic lens. We are dedicated to ﬁnancial dignity and inclusion as we equip adults and young people with the ﬁnancial education, coaching and connections to secure a better future - providing guidance through personal aspirations and life&rsquo;s challenges - facilitating a journey to ﬁnancial independence.</p><p><b>
About the Role:</b></p><p>
The Senior Executive Assistant plays a pivotal role in supporting top-level executives by managing complex schedules, coordinating high-level meetings, and facilitating seamless communication across departments. This position requires a proactive approach to anticipating the executive's needs and ensuring that all administrative functions are executed with precision and confidentiality. The role demands exceptional organizational skills to handle multiple priorities simultaneously while maintaining a high level of professionalism. The Senior Executive Assistant acts as a trusted liaison between executives and internal or external stakeholders, enhancing operational efficiency and contributing to strategic initiatives. Ultimately, this position is essential in enabling the executive to focus on leadership and decision-making by providing comprehensive administrative support.</p><p></p><p><b><br>
Salary Range:</b></p><p>
$85,000 &ndash; $95,000 annually</p><p><b>
Location:</b></p><p>
191 Peachtree St NE #3840<br>
 Atlanta, GA 30303</p><p></p><p><b><br>
Skills:</b></p><p>
The Senior Executive Assistant utilizes advanced organizational skills daily to manage complex schedules and coordinate multiple priorities efficiently. Strong communication skills are essential for drafting clear correspondence and facilitating effective interactions between executives and stakeholders. Proficiency with technology, including Microsoft Office and collaboration platforms, enables the assistant to prepare presentations, manage data, and streamline workflows. Problem-solving and critical thinking skills are applied to anticipate executive needs and resolve scheduling conflicts proactively. Additionally, discretion and professionalism are consistently employed to handle sensitive information and maintain trust within the executive office.</p><p></p><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.</li><li>
Minimum of 15 years of experience supporting C-suite leaders.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.</li><li>
Exceptional organizational and time management skills with the ability to multitask effectively.</li><li>
Strong written and verbal communication skills.</li><li>
Familiarity with project management software and collaboration tools such as Microsoft Teams, Slack, Trello, mind mapping, and Confluence.</li><li>
Experience working in a fast-paced corporate environment or within a large organization.</li><li>
Demonstrated ability to manage confidential and sensitive information with integrity.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Advanced proficiency in data analysis and report generation.</li><li>
Certification as an Executive Assistant or Administrative Professional (e.g., CAP, PACE).</li><li>
Experience with AI tools.</li></ul><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Manage and maintain executives&rsquo; calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>
Prepare, review, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.</li><li>
Coordinate and facilitate communication between executives, team members, and external partners to ensure timely information flow.</li><li>
Organize and support executive meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>
Handle confidential information with discretion and maintain a high level of professionalism in all interactions.</li><li>
Assist with special projects and research as needed to support executive decision-making.</li><li>
Oversee and prioritize incoming requests and communications to optimize executives&rsquo; time and focus.</li></ul><p><b>
Core Competencies</b></p><ul><li>
Exceptional organization and time management</li><li>
Professional judgment and discretion</li><li>
Strong written and verbal communication</li><li>
Ability to prioritize competing executive demands</li><li>
Proactive problem-solving and critical thinking</li><li>
Professional stakeholder management</li></ul><p><b>
Work Environment</b></p><p>
This position operates primarily in a professional office environment and requires frequent interaction with senior leadership, partners, and stakeholders. This is an in-office role.</p><p><b>
Physical Requirements</b></p><p>
Ability to sit for extended periods, operate a computer and office equipment, and occasionally lift materials up to 15 pounds.</p><p><b>
Equal Employment Opportunity Statement</b></p><p>
Operation HOPE is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.</p><p><b>
Disclaimer</b></p><p>
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.</p></div><p></p>

Senior Executive Assistant

United Digestive

<div><div><b>GENERAL SUMMARY OF DUTIES</b>: United Digestive&rsquo;s (UD) Medical Assistant is responsible for assisting physicians and management with all clinical, clerical, and organizational tasks revolving around patient care. Manages patient charts and assumes responsibility for resolving patient requests including test results, prescription refills, and general healthcare questions.</div><div>
</div><div><b>REPORTS TO:</b> Practice Manager
</div><div><b>RESPONSIBILITIES</b><br>
Duties include but are not limited to:</div><ul><li>
Monitors schedule and organizes patient flow for physician office visits or in-office procedures</li><li>
Accompanies patients to exam room, triages, collects patient history, and provides physical assessments as delegated by the physicians</li><li>
Schedules and obtains results for testing, procedures, and other services as ordered by the physician; interprets and accurately communicates results to physicians and patients as necessary</li><li>
Performs or assists physician with in-office ancillary services, procedures, and specialty services
</li><li>Manages patient charts to ensure clinical information is complete, including scanning forms into the EMR in a timely manner</li><li>
Prepares charts in the EMR prior to the physician visit according to practice process</li><li>
Has knowledge of drug uses and dosage requirements; ensures sample medications are up to date</li><li>
Enters requests for prescription refills into the EMR</li><li>
Performs upkeep for exam rooms with regards to sterilization and infection control, supplies, and equipment</li><li>
Accurately provides or counsels patients and/or relatives with pertinent information regarding medical treatment or procedures</li><li>
Answers emails and voicemails and returns patient calls in a timely and efficient manner</li><li>
Completes requests for information from other UD staff and ensures that they are handled promptly and effectively to guarantee payment on patient accounts</li><li>
Abides by and promotes HIPAA compliance; maintains strictest confidentiality with regards to patient information</li><li>
Participates in staff meetings as directed by the Practice Manager</li><li>
Cross trains and performs other office functions including phone triage, check-in/check-out, scheduling, pre-certification, or other duties as directed by the Practice Manager</li><li>
Performs any other duties and/or special projects as assigned</li></ul><div>
</div><div><b>REQUIRED EDUCATION, SKILLS &amp; EXPERIENCE</b><br>
Current Certified or Registered Medical Assistant, or equivalent experience required; CPR certification preferred; 2-3 years of specialty clinical experience, gastroenterology experience preferred. Medical Assistant must be computer literate and able to operate various healthcare systems and multiple Microsoft Office applications.</div><div>
</div><div><b>ADDITIONAL SKILLS AND EXPERIENCE</b><br>
Medical Assistant must have or be able to:</div><ul><li>
Provide a high level of customer service at all times</li><li>
The ability to deal with patients, visitors, co-workers, and physicians with courtesy and respect</li><li>
Displays a professional outgoing warm and helpful attitude</li><li>
Possesses compassion for dealing with people who are ill and need help</li><li>
Plan, prioritize, and complete multiple tasks as delegated
</li><li>Work under pressure; assess, respond to, and communicate issues in a timely manner</li><li>
Communicate clearly with patients and coworkers through the telephone, email, EMR messaging, and in-person</li><li>
Interpret and apply clinical and non-clinical policies and procedures</li><li>
Be reliable, punctual, and able to work independently</li></ul><div><b>
PHYSICAL/MENTAL/ENVIRONMENTAL DEMANDS
</b><br>
Requires sitting and standing associated with a normal office environment. Travel required as business needs dictate.</div></div>

Medical Assistant

Tradepending

<div>Description:
<p><b>
Company Overview</b></p><p>
TradePending makes software for car dealerships. We&rsquo;ve been doing it since 2014, and count over 6,000 dealerships as customers. TradePending brings dealers and customers together across North America with cutting-edge products.</p><p><b>
Working at TradePending</b></p><p>
We offer competitive compensation and comprehensive benefits. Our dedicated team is not only passionate about their work but also knows how to have fun. While you'll face exciting challenges and work hard, our positions come with great benefits and fulfillment for those who excel. If you bring your best self to the table, we promise to do the same.</p><p><b>
Position Summary</b></p><p>
The Executive Assistant is responsible for providing high-level administrative, logistical and organizational support to senior executives.</p><p><b>
Key responsibilities</b></p><ul><li>
Scheduling and coordination: Manage complex schedules and calendars, schedule meetings, prepare agendas, coordinate travel arrangements and detailed itineraries (flights, hotels, transportation) and handle inbox correspondence.</li><li>
Communication and liaison: Act as a point of contact between executives, staff and clients and other partners; screen and direct calls and manage incoming and outgoing correspondence.</li><li>
Document and information management: Prepare, format and organize documents, presentations and reports, manage filing systems and take minutes during meetings.</li><li>
Administrative support: Handle day-to-day administrative tasks, such as managing expense reports, managing filing system and maintaining contact databases.</li><li>
Project and Company event management: Assist with special projects and the organization and planning of key internal and external events, including budget management.</li><li>
Office Management: Is the key coordinator and manager of all things related to the Atlanta Office HQ, including budget management and timelines for key office initiatives.</li></ul>
Requirements:
<p><b>
Required skills and qualifications</b></p><ul><li>
Experience: 5+ years of previous experience as an executive assistant, personal assistant, or in a similar administrative role.</li><li>
Budget Management</li><li>
Technical skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>
Soft skills: Excellent verbal and written communication, adaptability, outstanding organizational skills, time management and strong, proactive problem-solving abilities.</li><li>
Professionalism: High level of discretion and confidentiality when handling sensitive information.</li></ul></div>

Executive Assistant

Rockstar

<div>
 <p>
  Rockstar is recruiting for a leading independent registered investment advisory firm based in Alpharetta, GA. The client provides comprehensive financial and retirement planning, wealth management, tax strategies, protection, legacy planning, and fiduciary services to high-net-worth business owners, executives, professionals, and independent women with $1 million or more in savings. The firm oversees more than $300 million in assets, including assets under management and insurance and annuity products. Rockstar is supporting this client in their search for an Executive Assistant to join their dynamic and purpose-driven team.
  <br/>
 </p>
 <p>
  The core purpose of the Executive Assistant role is to provide support and drive business results alongside the CEO through: core project execution; gatekeeping of the CEO's time; organization of CEO and business project priorities; calendar optimization; client scheduling; relationship management; strategic relationship touches; and excellence in client service.
  <br/>
 </p>
 <p>
  The Executive Assistant will be located in Alpharetta, GA. This role is responsible for providing high-level support that involves making sure priorities are executed, the executive is able to remain focused on strategic initiatives, calendars are coordinated, travel is coordinated, email is filtered and managed, and helping ensure the team operates efficiently.
  <br/>
 </p>
 <p>
  The CEO is high energy, fast-paced, and tends to have many projects going at the same time. He drives business results, launches new initiatives for growth, and juggles many projects in the business and volunteer charitable work outside the business. He is passionate about the work he does and is focused on achieving big business goals, growth, and team development.
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  - Protect and focus the executive's time, acting as a gatekeeper recognizing what is urgent vs important vs what can be delegated
 </p>
 <p>
  - Prioritize, organize, manage, and track multiple detailed projects, tasks, and assignments that move the business forward
 </p>
 <p>
  - Provide administrative support to the CEO, including (but not limited to) managing calendars, scheduling client visits, organizing priorities
 </p>
 <p>
  - Arrange and coordinate travel plans, such as booking flights, accommodations, and transportation
 </p>
 <p>
  - Assist with special projects and initiatives needed to move the business forward
 </p>
 <p>
  - Handle sensitive information with the utmost discretion and confidentiality at all times
 </p>
 <p>
  - Build and maintain positive relationships with clients, prospects, and team
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Experience Needed
  </strong>
 </p>
 <p>
  - 2+ years as an Executive Assistant or Administrative Assistant required
 </p>
 <p>
  - Desire and ability to handle many projects and priorities at the same time
 </p>
 <p>
  - Ability to focus on priorities set by the CEO and bring projects to completion
 </p>
 <p>
  - Desire to be part of a team that is living with purpose, and loves to support others
 </p>
 <p>
  - A servant's heart, caring about serving people and supporting an outstanding client experience
 </p>
 <p>
  - High character, with integrity and trustworthiness
 </p>
 <p>
  - Clear and effective communication (written, verbal (phone), and in person)
 </p>
 <p>
  - Desire to know details and leave no stone unturned when gathering information
 </p>
 <p>
  - Systematic in approach; able to weigh the pros and cons and prioritize as a strategy
 </p>
 <p>
  - Task-oriented with the ability to get things done quickly, efficiently, accurately, and effectively
 </p>
 <p>
  - Process-driven and able to follow a system to complete projects on schedule
 </p>
 <p>
  - Organized and detail-oriented; able to find and access information when needed
 </p>
 <p>
  - Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint
 </p>
 <p>
  - Ability to use technology and outside resources to finish projects quickly
 </p>
 <p>
  - Experience using Customer Relationship Management software, preferred
 </p>
 <p>
  - Bachelor's Degree, preferred
  <br/>
 </p>
 <p>
  <strong>
   Salary
  </strong>
 </p>
 <p>
  $80,000-$120,000 depending on experience
  <br/>
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <p>
  - 10 Paid Time Off (PTO) days and about 10 Paid Holidays per calendar year
 </p>
 <p>
  - Health Plan is available
 </p>
 <p>
  - Automatic 3% contribution to 401k after 6 months of employment
  <br/>
 </p>
 <p>
  <strong>
   Hours
  </strong>
 </p>
 <p>
  - Monday-Friday, 9am-5pm (in office)
  <br/>
 </p>
 <p>
  <strong>
   About You
  </strong>
 </p>
 <p>
  Are you self-managed, self-motivated, self-resourced, and service focused?
  <br/>
 </p>
 <p>
  The client is seeking candidates who are energized by making a difference by supporting executives and the team; adding value through contributions to the team; and providing excellent support and organizational skills.
  <br/>
 </p>
 <p>
  (CID 2384)
 </p>
</div>


Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

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