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administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

assistant to the ceo

Earnest

<div>
 
 
 
 Earnest empowers ambitious professionals to make confident financial decisions and build the life they envision.
 
 
 
 
 
 
 
 
 
 Earnies are committed to helping borrowers move forward with confidence by offering smarter borrowing options with a clearer path to taking control of their debt. If you&rsquo;re as passionate as we are about our mission, read more below, and let&rsquo;s build something great together.&nbsp;
 
 
 
 
 The
 
 
 Executive Assistant to the CEO
 
 
 will report to
 
 
 the CEO.&nbsp;
 
 
 
 
 As the
 
 
 Executive Assistant to the CEO,
 
 
 you will:
 
 
 <ul>
 <li>
 Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
 </li>
 <li>
 Proactively prioritize, coordinate, and protect the CEO&rsquo;s time, ensuring alignment with company priorities and key decision points
 </li>
 <li>
 Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
 </li>
 <li>
 Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
 </li>
 <li>
 Coordinate domestic and international travel, itineraries, and logistics
 </li>
 <li>
 Support preparation for board meetings, executive leadership meetings, and external presentations
 </li>
 <li>
 Manage sensitive and confidential information with the highest degree of integrity and trust
 </li>
 <li>
 Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities
 </li>
 </ul>
 
 
 About You:
 
 
 &nbsp;
 
 
 <ul>
 <li>
 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong executive presence and comfort interacting with senior leaders, board members, and external partners
 </li>
 <li>
 Outstanding written and verbal communication skills
 </li>
 <li>
 Proactive, resourceful, and able to operate independently with sound judgment
 </li>
 <li>
 High level of discretion and professionalism when handling confidential information
 </li>
 <li>
 Advanced proficiency with Google Workspace and comfort learning new tools quickly
 </li>
 </ul>
 
 
 Even Better:
 
 
 <ul>
 <li>
 Experience in fintech, financial services, or technology companies
 </li>
 <li>
 Prior experience supporting a remote executive
 </li>
 </ul>
 
 
 Where:
 
 
 <ul>
 <li>
 This role is
 
 remote within the U.S.
 
 , with a requirement that candidates are based on the
 
 East Coast or willing to work East Coast hours
 
 to support the CEO&rsquo;s schedule.
 </li>
 </ul>
 
 
 Compensation:&nbsp;
 
 
 
 A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary based on the roles location. The successful candidate&rsquo;s starting pay will also be determined based on job-related qualifications, internal compensation, candidate location and budget. This range may be modified in the future.
 
 
 Salary Range: $86,300 - $107,875
 
 &nbsp;
 
 USD.
 
 
 Employees are also eligible for an annual performance-based bonus and equity.
 
 
 
 
 
 Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including:&nbsp;
 
 
 <ul>
 <li>
 Health, Dental, &amp; Vision benefits plus savings plans
 </li>
 <li>
 Mac computers + work-from-home stipend to set up your home office
 </li>
 <li>
 Monthly internet and phone reimbursement
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Restricted Stock Units (RSUs)
 </li>
 <li>
 401(k) plan to help you save for retirement plus a company match
 </li>
 <li>
 Robust tuition reimbursement program
 </li>
 <li>
 $1,000 travel perk on each Earnie-versary to anywhere in the world&nbsp;
 </li>
 <li>
 Competitive days of annual PTO
 </li>
 <li>
 Competitive parental leave
 </li>
 </ul>
 
 
 What Makes an Earnie:
 
 
 
 At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:
 
 <ul>
 <li>
 
 
 Every Second Counts
 
 
 : Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
 </li>
 <li>
 
 
 Choose To Do Hard Things
 
 
 : We win by tackling the hard things that others avoid, fueled by grit and resilience.
 </li>
 <li>
 
 
 Pursue Excellence
 
 
 : Great companies, teams, and individuals never settle and are proud of the work that they do. What&rsquo;s good enough today won&rsquo;t be good enough tomorrow. Excellence isn&rsquo;t a destination; it&rsquo;s a mindset of continuous improvement.
 </li>
 <li>
 
 
 Lead Together
 
 
 : Our success comes from how we work together. Leadership is not about titles&mdash;it is about action. We take ownership, drive results, and move forward as a team.
 </li>
 <li>
 
 
 Don&rsquo;t Take Yourself Too Seriously
 
 
 : We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.
 </li>
 </ul>
 
 
 At Earnest, we are committed to building an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity, inclusion, equity, and belonging enables us to move forward with our mission. We are dedicated to adding new perspectives to the team and encourage anyone to apply if your experience is close to what we are looking for.&nbsp;&nbsp;
 
 
 
 
 Earnest provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability or genetics. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
 
 
</div>

Executive Assistant to CEO

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
 <li>
 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
 <li>
 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
 <li>
 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

SoundCloud

<div>
 SoundCloud empowers artists, tastemakers and fans to connect and share through music. Founded in 2007, SoundCloud is a creator-first platform helping artists build and grow their careers by providing them with the most advanced tools, services, and resources. With over 4x the music catalog of every other major streaming platform, spanning 40+ million artists across 190+ countries, SoundCloud is where emerging artists find their sound, hidden gems are discovered, and music culture is shaped in real time.
 
 
 SoundCloud is looking for an Executive Business Partner &amp; Assistant to serve as a trusted partner and dedicated supporter to our
 
 COO &amp; CTO
 
 out of our New York office. This is a high-impact, high-visibility role at the center of our company's operations, requiring a close, collaborative partnership with the CEO's Chief of Staff to drive business priorities forward.
 
 
 The right person for this role is a proactive problem solver who thrives in ambiguity, thinks on their feet, and brings operational excellence to everything they do. You anticipate needs before they arise, earn trust at every level, and handle the most sensitive information with absolute discretion (at all times). In this role, you'll handle complex travel scheduling, high-volume meeting requests across multiple time zones, coordinate preparation materials, and ensure the smooth execution of both internal and external meetings. This includes developing agendas, capturing notes, tracking action items, and managing follow-up communications with stakeholders. You will also own the end-to-end logistics of quarterly board meetings, managing board member communications, materials preparation, and on-site coordination. While you will directly and exclusively support the CEO, you will be responsible for operationalizing their vision across the organization, working in lockstep with the Chief of Staff as well as the rest of the global EA team.
 
 
 
 This is a hybrid role in our New York office.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the primary gatekeeper and administrative partner to the COO &amp; CTO: managing calendars, protecting focus, and ensuring their time is spent where it matters most
 </li>
 <li>
 Handle highly sensitive and confidential information with unwavering discretion at all times
 </li>
 <li>
 Manage complex, high-volume scheduling across multiple time zones and coordinate all travel arrangements
 </li>
 <li>
 Hold a high bar for quality across every touchpoint, catching small errors before they become big problems and ensuring every deliverable, meeting, and interaction reflects a polished, professional standard
 </li>
 <li>
 Execute flawlessly across events and meetings of all sizes, from intimate executive dinners to large-scale offsites and board sessions
 </li>
 <li>
 Communicate with precision and adaptability, instinctively tailoring tone and message to the audience, whether drafting a note to a senator, a response to a customer, or a brief for an executive
 </li>
 <li>
 Own end-to-end logistics for quarterly board meetings, including board member coordination, materials preparation, agenda management, and on-site execution
 </li>
 <li>
 Prepare the COO &amp; CTO for meetings by developing agendas, capturing and distributing notes, and tracking action items through to completion
 </li>
 <li>
 Partner with the Chief of Staff on strategic projects and cross-functional initiatives to ensure alignment on the COO &amp; CTO's top priorities
 </li>
 <li>
 Serve as a culture carrier, building community, setting the tone, and reinforcing what makes SoundCloud a great place to work
 </li>
 <li>
 Identify operational gaps and build or sharpen processes to address them
 
 
 </li>
 </ul>
 
 Experience And Background
 
 
 
 <ul>
 <li>
 8+ years supporting C-Suite executives (experience working in tandem with a Chief of Staff is a plus)
 </li>
 <li>
 A natural problem solver who is energized by ambiguity and able to make sharp judgment calls in real time
 </li>
 <li>
 Demonstrated ability to anticipate needs, streamline processes, and execute with precision under pressure
 </li>
 <li>
 Proven track record managing board logistics and board member relationships
 </li>
 <li>
 Exceptional EQ, communication skills, and executive presence
 </li>
 <li>
 Impeccable discretion with highly sensitive and confidential information (non-negotiable)
 </li>
 <li>
 Strong business and financial acumen
 </li>
 <li>
 Excellent written and verbal communication skills across all levels of an organization
 </li>
 <li>
 Highly proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Gemini)
 </li>
 <li>
 Experience coordinating domestic and international travel
 </li>
 <li>
 Familiarity with expense management tools and processes
 </li>
 <li>
 Based in New York City; in-office in alignment with the CEO's schedule
 
 
 </li>
 </ul>
 
 The salary range for this role is $110,000 - $125,000 annually. The final salary offered will be determined based on relative experience, skills, internal equity, and location. We also offer a generous total rewards program - read more about additional benefits and perks below!
 
 
 
 
 About Us
 
 
 
 <ul>
 <li>
 We are a multinational company with offices in the US (New York and Los Angeles), Germany (Berlin), and the UK (London)
 </li>
 <li>
 We provide a flexible work culture that offers the opportunity to collaborate and connect in person at our offices as well as accommodating work from home
 </li>
 <li>
 We are deeply committed to ensuring diversity, equity and inclusion at all levels of our organization and fostering a community where everyone&rsquo;s voice, perspective and experience is respected and heard
 </li>
 <li>
 We believe a strong team is made by investing in employees through mentorship, workshops and enrichment opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Comprehensive health benefits including medical, dental, and vision plans, as well as mental health resources
 </li>
 <li>
 Robust 401k program
 </li>
 <li>
 Employee Equity Plan
 </li>
 <li>
 Generous professional development allowance
 </li>
 <li>
 Interested in a gym membership, photography course or book? We have a Creativity and Wellness benefit!
 </li>
 <li>
 Flexible vacation and public holiday policy where you can take up to 35 days of PTO annually
 </li>
 <li>
 16 paid weeks for all parents (birthing and non-birthing), regardless of gender, to welcome newborns, adopted and foster children
 </li>
 <li>
 Various snacks, goodies, and 2 free lunches weekly when at the office
 
 
 </li>
 </ul>
 
 Diversity, Equity and Inclusion at SoundCloud
 
 
 
 
 SoundCloud is for everyone. Diversity and open expression are fundamental to our organization; they help us lead what&rsquo;s next in music by understanding and empowering our creators and fans, no matter their identity. We acknowledge the challenges in the music industry, and strive to influence an inclusive culture where everyone can contribute respectfully and thrive, especially the historically marginalized communities that many of our creators, fans and SoundClouders identify with. We are dedicated to creating an inclusive environment at SoundCloud for everyone, regardless of gender identity, sexual orientation, race, ethnicity, migration background, national origin, age, disability status, or care-giver status.
 
 
 
 
 At SoundCloud you can find your community or elevate your allyship by joining a Diversity Resource Group. Diversity Resource Groups are employee-organized groups focused on supporting and promoting the interests of a particular underrepresented community in order to build a more inclusive culture at SoundCloud. Anyone can join, whether you share the identity or strive to be an ally.
 
</div>

Senior Executive Assistant to the COO/CTO

GEICO

<div>
 
 Why Join GEICO?
 
 
 
 At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.
 
 
 Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide.
 
 
 Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
 
 
 
 About The Role
 
 
 
 The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
 
 
 This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter &mdash; from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
 
 
 If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside &mdash; and you're the kind of person who gets energy from making other people's work lives run beautifully &mdash; this is a great place to build a career.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive and Calendar Support
 
 
 
 <ul>
 <li>
 Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
 </li>
 <li>
 Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
 
 
 </li>
 </ul>
 
 Travel, Logistics, and Expense Management
 
 
 
 <ul>
 <li>
 Book and manage complex domestic and international travel &mdash; flights, hotels, ground transportation, and itineraries &mdash; with precision and contingency thinking.
 </li>
 <li>
 Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
 </li>
 <li>
 Prepare and submit expense reports accurately and on time.
 
 
 </li>
 </ul>
 
 Event Planning and Hospitality
 
 
 
 <ul>
 <li>
 Support planning and execution of team events, offsites, leadership dinners, and internal gatherings &mdash; handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
 </li>
 <li>
 Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
 </li>
 <li>
 Work with the Chief of Staff and Marketing Operations team to support external-facing moments &mdash; agency meetings, partner visits, executive presentations &mdash; ensuring the environment and logistics reflect well on the team.
 
 
 </li>
 </ul>
 
 YOU MAY BE A GOOD FIT IF YOU
 
 
 
 <ul>
 <li>
 Are looking to grow and develop your skills &mdash; with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
 </li>
 <li>
 Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
 </li>
 <li>
 Have a hospitality instinct &mdash; you think about the experience other people are having and make it better without being asked.
 </li>
 <li>
 Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
 </li>
 <li>
 Are discreet by nature. You handle sensitive information &mdash; personal and professional &mdash; with maturity and discretion.
 </li>
 <li>
 Communicate clearly and confidently, in writing and in person, across all levels of an organization.
 </li>
 <li>
 Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
 </li>
 <li>
 Handle sensitive personal and professional information with complete discretion and sound judgment/
 
 
 </li>
 </ul>
 
 Ideal Experience
 
 
 
 <ul>
 <li>
 3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
 </li>
 <li>
 Event planning or hospitality experience &mdash; formal or informal. You've planned something that had moving parts and made it look easy.
 </li>
 <li>
 Strong Microsoft Office skills &mdash; Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
 </li>
 <li>
 Comfort with AI tools &mdash; familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
 </li>
 <li>
 Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
 </li>
 <li>
 High emotional intelligence and discretion &mdash; you read rooms well and can be trusted with confidential information.
 </li>
 <li>
 Clear, polished written communication &mdash; you write emails and documents that reflect well on the people you support.
 </li>
 <li>
 Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
 
 
 </li>
 </ul>
 
 STRONG CANDIDATES MAY ALSO HAVE
 
 
 
 <ul>
 <li>
 Experience supporting a fast-paced executive in a corporate or agency environment.
 </li>
 <li>
 Experience working in marketing organizations, either directly or as a partner.
 </li>
 <li>
 Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
 </li>
 <li>
 A background in project management or client services that has sharpened your instinct for anticipating needs.
 </li>
 <li>
 An interest in marketing, media, or brand &mdash; curiosity about the industry you're supporting goes a long way.
 
 
 </li>
 </ul>
 
 Location:
 
 New York City, NY. This is a hybrid role with a 3-day in-office requirement.
 
 
 
 Reports to:
 
 Chief of Staff to the Chief Marketing Officer
 
 
 
 Annual Salary
 
 
 
 $32.05 - $50.36
 
 
 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations.
 
 
 At this time, GEICO will not sponsor a new applicant for employment authorization for this position.
 
 
 
 The GEICO Pledge
 
 
 
 
 Great Company:
 
 Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
 
 
 
 Great Careers:
 
 Personalized development programs, mentorship, and certification assistance.
 
 
 
 Great Culture:
 
 Inclusive and collaborative culture rooted in shared success.
 
 
 
 Great Rewards:
 
 Competitive pay, benefits, and flexibility to support your well-being and future.
 
 
 The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 
 
 GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.
</div>

Senior Executive Assistant to CMO

Bridgewater Associates

<div>About Bridgewater

Bridgewater Associates is a premier asset management firm, focused on delivering unique insight and partnership for the most sophisticated global institutional investors.

Our investment process is driven by a tireless pursuit to understand how the world&rsquo;s markets and economies work &mdash; using cutting-edge technology to validate and execute on timeless and universal investment principles.

Founded in 1975, we are a community of independent thinkers who share a commitment to excellence. By fostering a culture of openness, transparency, and inclusion, we strive to unlock the most complex questions in investment strategy, management, and corporate culture. 


Our Culture

Our culture is anchored in excellence, meaning constant improvement, and it is deeply tied to our mission. Because markets are objective, competitive, and getting smarter everyday, we need to keep rapidly improving to have any chance of beating them. Truth is our most essential tool for engaging with the markets and constantly improving because once you know what's true about your problems and opportunities, you can determine how to get better. Valuing truth means being transparent about your decision-making and mistakes, giving and receiving feedback with humility, and fighting for the best answers over hierarchy, ego, or self-interest. Operating this way is hard &ndash; it's only possible because we build meaning in our work and relationships. This meaning comes from the audacity of the mission, and the joy of working alongside people who make you a better version of yourself. The culture, like Bridgewater itself, is always evolving. In 1997 our founder Ray Dalio wrote down his lessons, starting with a Philosophy Statement which remains our foundation. This later evolved into a set of 300+ Principles. In 2022, when Ray transitioned the company, we re-underwrote several of those principles and evolved others, with a specific focus on Meritocracy. Today the culture sits, alongside our people, as our most important edge. When we get it right, it&rsquo;s the engine that powers everything else.

About Your Role

This is a high-stakes Executive support role at the epicenter of the firm. You will serve as the physical and operational extension of the CIO. This position is focused on high-fidelity execution, extreme reliability, and the grit to handle the tactical details that keep a C-Suite Executive moving.
 
 
You are the shadow that ensures the CIO&rsquo;s day-to-day life is frictionless. This role offers a direct window into the operational rhythm of the Alpha Engine and broader company.

Responsibilities:
<ul>
<li>Operational Readiness: Own the physical environment. This includes conference room setup, cleaning up post-meeting, and ensuring the CIO is physically where he needs to be for his next engagement.</li>
<li>Run Daily Scheduling Machines: Manage the run-of-show, ensuring the CIO is set up well for the day - coordinate with drivers, handle badge access, and other daily operations upon arrival to facilitate a seamless transition into the workday.</li>
<li>Logistical Command: Execute high-frequency tactical needs: managing food lunch deliveries, booking conference rooms, creating Zoom links, and coordinating wardrobe requirements for specific events.</li>
<li>Meticulous Document Control: Manage a high volume of printing and document prep with responsiveness, including evenings and weekends sometimes.</li>
<li>Home Team Liaison: Serve as the primary bridge between the CIO&rsquo;s professional office and his home team. You will orchestrate drivers, return printed materials, and sync personal plans with work needs.</li>
<li>Administration &amp; Events: Handle expense reporting, manage travel and visas, and assist in the planning and execution of community events such as book clubs and speaker series.</li>
<li>Chief of Staff Partnership: You will partner closely with the Chief of Staff, providing coverage when they are out-of-office and learning to navigate tradeoffs and escalations under their guidance.</li>
</ul>
Core Attributes:
<ul>
<li>Extreme Reliability: You derive satisfaction from a perfectly executed day and a flawless schedule. You are willing to roll up your sleeves for any task, no matter how small, to benefit the team.</li>
<li>High Professionalism &amp; Discretion: You possess the emotional intelligence to handle highly sensitive information and the instinct to remain calm in a high-pressure, fast-paced environment.</li>
<li>Unshakeable Grit: You are a fixer. You remain level-headed when faced with rapidly evolving situations and persistent ambiguity.</li>
</ul>
Interested in learning more about working at Bridgewater? Hear about the experiences of our employees here.

Minimum Qualifications
<ul>
<li>1+ years of relevant experience</li>
</ul>
Physical Requirements

The anticipated onsite requirement for this role is four days per week at our New York City campus.

Why Choose Bridgewater?

It takes all types to make Bridgewater great. We seek a diverse group of innovative thinkers and push them to engage in rigorous and thoughtful inquiry. We develop people through an honest examination of their abilities and performance, enabling personal growth and professional development. We strive to provide you with opportunities that will challenge you and unlock your potential.

Compensation Band:

The wage range for this role is $110,000 - $130,000 inclusive of base salary and discretionary target bonus. The expected base salary for this role is between 80% - 90% of this wage range.

One of our core priorities at Bridgewater is to enable our employees to build a great life and career, and we believe our benefits are an important extension of that philosophy. As such, currently Bridgewater offers a competitive suite of benefits.

Bridgewater reserves the right to change its current benefits program at any time, in a manner that is consistent with applicable federal and state regulations.

This job description is not a contract and confers no contractual rights, privileges, or benefits on any applicant or potential applicant. Bridgewater has the right to change any and all terms of this job description, including, but not limited to, job responsibilities, qualifications and benefits. Nothing in this job description constitutes an offer or guarantee of employment. Please note that we do not provide immigration sponsorship for this position.

Bridgewater Associates, LP is an Equal Opportunity Employer</div>

Executive Coordinator to the CIO

CREO

<div>
 
 
 Role based in New York, NY (Preferred), or Eastern U.S. (Remote)
 
 
 
 
 
 
 CREO is a NYC-headquartered not-for-profit with a mission to mobilize and catalyze high-impact capital to drive the necessary transition to a low-carbon, sustainable, and prosperous future for all.
 
 
 To achieve our mission, CREO works with a large ecosystem of global stakeholders, including Members (family offices, family foundations, and family-owned enterprises) and Affiliates (other investors), and provides knowledge and confidence-building through shared insights, research, and programming that focuses on the question of
 
 how
 
 to invest in the decarbonization transition.
 
 
 
 
 
 CREO seeks a highly experienced, organized, proactive, detail-oriented, and mission-aligned Senior Executive Assistant to support the Chief Executive Officer. This is a fast-paced, high-trust role focused on ensuring the CEO operates efficiently and effectively across a dynamic global organization.
 
 
 
 
 
 The Senior Executive Assistant will serve as the primary coordinator for the CEO&rsquo;s scheduling, travel, logistics, communications, and day-to-day administrative operations. The role requires exceptional organizational skills and attention to detail, sound judgment, professionalism, discretion, and the ability to anticipate needs and solve problems independently. The Executive Assistant will work closely with the CEO and senior leaders across the organization to support effective coordination and execution.
 
 
 
 
 
 This position reports directly to the CEO and works closely with internal and external stakeholders across all teams and geographies.
 
 
 
 
 
 
 Primary Objectives
 
 
 
 
 
 
 
 1. Executive Support &amp; Calendar Management
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s complex calendar across multiple time zones, including scheduling internal and external meetings, prioritizing requests, and ensuring efficient use of time
 </li>
 <li>
 Coordinate meeting logistics, confirmations, agendas, materials, and follow-up items
 </li>
 <li>
 Ensure the CEO is appropriately prepared and briefed for meetings, events, and engagements
 </li>
 <li>
 Anticipate scheduling conflicts, competing priorities, and operational needs before they arise
 </li>
 <li>
 Serve as a primary point of contact for scheduling and coordination involving the CEO
 </li>
 </ul>
 
 
 
 
 
 2. Travel, Logistics &amp; Administrative Coordination
 
 
 <ul>
 <li>
 Oversee all CEO travel logistics, including flights, accommodations, itineraries, visas (where applicable), transportation, and supporting documentation
 </li>
 <li>
 Manage expense reporting, invoice processing, reimbursements, and other administrative workflows on behalf of the CEO
 </li>
 <li>
 Coordinate logistics and preparation for conferences, convenings, board meetings, and external engagements
 </li>
 <li>
 Provide on-the-ground support during CREO Global Meetings, including preparation and follow-up coordination
 </li>
 <li>
 Maintain organized systems for documents, meeting materials, and executive records
 </li>
 </ul>
 
 
 
 
 
 3. Communications &amp; Coordination
 
 
 <ul>
 <li>
 Draft and edit correspondence, presentations, briefing documents, and other materials on behalf of the CEO
 </li>
 <li>
 Coordinate internal communications and follow-ups related to leadership meetings and organizational priorities
 </li>
 <li>
 Help facilitate smooth communication and coordination between the CEO and internal stakeholders
 </li>
 <li>
 Support preparation for board meetings and executive leadership discussions
 </li>
 <li>
 Maintain professionalism, confidentiality, and discretion in all communications and interactions
 </li>
 </ul>
 
 
 
 
 
 4. Operational &amp; Office of the CEO Support
 
 
 <ul>
 <li>
 Assist in tracking key action items and follow-ups connected to the CEO and Office of the CEO
 </li>
 <li>
 Coordinate with internal teams to ensure timely execution of requests and deliverables
 </li>
 <li>
 Support special projects and operational initiatives as needed
 </li>
 <li>
 Help create structure, organization, and continuity across the CEO&rsquo;s day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Desired Qualifications
 
 
 <ul>
 <li>
 At least 8 years of experience in executive support roles
 </li>
 <li>
 Demonstrated experience supporting C-suite executives or senior leaders in a high-performance environment
 </li>
 <li>
 Excellent written and verbal communication skills, including experience drafting executive communications and presentations
 </li>
 <li>
 Experience managing complex scheduling and traveling coordination across multiple time zones
 </li>
 <li>
 High emotional intelligence and ability to manage relationships with professionalism, confidentiality, and discretion
 </li>
 <li>
 Familiarity with platforms such as Outlook, Slack, Expensify, and Salesforce
 </li>
 <li>
 Experience working in a multi-time-zone, distributed team setting
 </li>
 <li>
 Interest in sustainability or mission-driven organizations is preferred
 </li>
 <li>
 Fluency in English required
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 This role will be paid a base salary between
 
 $85,000 and $95,000
 
 in the NYC market, commensurate with experience. Additionally, this role is eligible for performance bonuses of up to 5% of base salary.
 
 
 
 
 
 CREO relies on ADP as our employer of record. Medical, dental, and vision insurance plans are available through ADP for team members plus their spouse, children, or whole family; CREO contributes a monthly flat fee toward premiums. CREO also provides Basic Life and AD&amp;D coverage at no expense to team members, equal to 1x Annual Base Earnings.
 
 
 CREO offers a generous time-off package, including PTO and sick leave, week-long org-wide breaks in August and December, observance of federal holidays, and a Summer Friday program.
 
 
 
 
 
 After six months of service, team members are eligible to participate in the company 401(k) plan, and CREO matches up to 4% on a payroll-by-payroll basis. Team members also have access to 12 weeks of paid family leave for qualifying life events after six months of service
 
 
 
 
 
 To apply, please send your resume and a note expressing your interest
 
 
 to hiring@creosyndicate.org.
 
 
 
 
 
 
 
 Authorization to work in the United States is required
 
 
 
 .
 
 
 
 
 
 
 
 More about CREO
 
 
 
 
 
 
 All team members are partners in further engaging, supporting, and activating CREO&rsquo;s growing membership across two Global Hubs &ndash; the Americas and EMEA &ndash; and 30+ countries to advance CREO&rsquo;s goal of catalyzing $1T of capital by 2029.
 
 
 
 
 
 
 CREO is not, and does not provide services as an investment advisor, investment analyst, broker, dealer, market-maker, investment banker, or underwriter.
 
 
 
 
 
 
 
 CREO strives to be a diverse, equitable, and inclusive workplace. As an Equal Opportunity Employer, we are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs and job requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
 
 
</div>

Senior Executive Assistant

Marubeni-Itochu Steel America Inc.

<div>Marubeni-Itochu Steel America (MISA) is part of a global team trading in a wide range of steel products. The MISA team is currently seeking a Administrative Supervisor in our Headquarters office.

This position will provide support by performing administrative and clerical tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul><li>Perform a full range of clerical and administrative support functions.</li>
<li>Coordinate and maintain CEO and executive team members calendars and keep supervisor informed of appointments.</li>
<li>Establish and respond to changing deadlines and priorities. Accept and/or decline invitations to meetings on behalf of CEO and executive team members'.</li>
<li>Handle all meeting room logistics for executive meetings. Secure materials and documents for meetings in advance of meetings.</li>
<li>Coordinate CEO and executive members' travel arrangements. Arrange schedule of visits and transportation; notify organizations and officials to be visited.</li>
<li>Prepare and process CEO's expense reimbursement reports.</li>
<li>Greet and direct CEO's guests, screen calls, answer questions and handle routines matters. On occasion, arrange luncheon for executives' meetings, office functions, appointments and entertaining events at the request of CEO and/or executives.</li>
<li>Create and maintain documents and records; prepare meeting and conference materials. Establish and maintain a good filing system.</li>
<li>Translate Japanese documents into English and vice versa when requested. Provide support for Executive meetings by editing, copying, assembling and distributing meeting materials.</li>
<li>Receive, sort and prioritize all CEO's correspondence and reply to mail not requiring CEO's attention or at the request of CEO.</li>
<li>Handle confidential and/or sensitive information, while maintaining confidentiality at all time.</li>
<li>Prepare high quality PowerPoint presentations for Executive meetings, reports to shareholders, etc.</li>
<li>Assist the Corporate Planning Department in preparing and summarizing financial information using Excel, Word, and PowerPoint.</li>
<li>Create high level presentation of financial information, trend analysis, etc. Prepare monthly summary reports for reporting to shareholders.</li>
<li>Perform market research on various industries and countries, as directed. Create market trend analysis presentation using data from multiple sources, being able to review content and accuracy of data and then summarize in well developed reports.</li>
<li>Support the compilation of reports and application procedures with the administration teams of Japanese shareholders for the Corporate Planning Department.</li>
<li>Discreet and organized assistance with personal tasks for expatriate executives.</li>
<li>Other duties as assigned.</li>
</ul>
KNOWLEDGE AND SKILLS:
Administrative background and proficient in Microsoft Office products &ndash; Word, Excel and PowerPoint. Bilingual &ndash; English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages). Proficient in managing tasks and collaborating across global time zones to ensure seamless operations. Basic practical experience in accounting processes. Exceptional communication and interpersonal skills, particularly in working with expatriates. Ability to work well with various departments. Demonstrate cultural sensitivity and appropriate business conduct at all time. Flexibility to adjust to changing priorities and handle multiple diverse projects under time constraints.

EDUCATION AND WORK EXPERIENCE:
Bachelor's degree and 5 year's relevant experience

PHYSICAL DEMANDS:
<ul>
<li>No physical exertion required</li>
<li>Required to sit for long periods of time</li>
</ul>
WORK ENVIRONMENT:
<ul>
<li>Usual office working conditions</li>
</ul>
COMPENSATION AND BENEFITS:

Nonexempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.
All positions qualify for our Incentive Compensation Plan.

We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations) reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life.

Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&amp;D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.

At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law. 
 
Req Benefits:
<div>Hourly rate or annual base salary determined by experience and work location.

Non-exempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.

All positions qualify for our Incentive Compensation Plan.

We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations), reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life.

Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&amp;D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.

At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law.</div> 
 
Compensation: $65,000 - $70,000
 
Additional Details :
<div>Marubeni-Itochu Steel America Inc. (MISA) is a fully integrated Network of metal processing facilities and sales and service offices strategically located in the United States, Canada and Mexico with liaison offices in South America.

MISA comes from the merger of the steel divisions of two of Japan's largest general trading companies ‒ ITOCHU Corporation and Marubeni Corporation. The merger established a global leader in the metals industry.

MISA has grown since its creation in 2001. Our name is symbolic of a lean, responsive and flexible company. It unites the strengths and skills of our subsidiaries and affiliates; and it reflects our passion to meet the steel logistics and metal processing needs of your company</div></div>

MISA Administrative Supervisor

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