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executive assistant to ceo

assistant to the ceo

Earnest

<div>
 
 
 
 Earnest empowers ambitious professionals to make confident financial decisions and build the life they envision.
 
 
 
 
 
 
 
 
 
 Earnies are committed to helping borrowers move forward with confidence by offering smarter borrowing options with a clearer path to taking control of their debt. If you&rsquo;re as passionate as we are about our mission, read more below, and let&rsquo;s build something great together.&nbsp;
 
 
 
 
 The
 
 
 Executive Assistant to the CEO
 
 
 will report to
 
 
 the CEO.&nbsp;
 
 
 
 
 As the
 
 
 Executive Assistant to the CEO,
 
 
 you will:
 
 
 <ul>
 <li>
 Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
 </li>
 <li>
 Proactively prioritize, coordinate, and protect the CEO&rsquo;s time, ensuring alignment with company priorities and key decision points
 </li>
 <li>
 Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
 </li>
 <li>
 Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
 </li>
 <li>
 Coordinate domestic and international travel, itineraries, and logistics
 </li>
 <li>
 Support preparation for board meetings, executive leadership meetings, and external presentations
 </li>
 <li>
 Manage sensitive and confidential information with the highest degree of integrity and trust
 </li>
 <li>
 Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities
 </li>
 </ul>
 
 
 About You:
 
 
 &nbsp;
 
 
 <ul>
 <li>
 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong executive presence and comfort interacting with senior leaders, board members, and external partners
 </li>
 <li>
 Outstanding written and verbal communication skills
 </li>
 <li>
 Proactive, resourceful, and able to operate independently with sound judgment
 </li>
 <li>
 High level of discretion and professionalism when handling confidential information
 </li>
 <li>
 Advanced proficiency with Google Workspace and comfort learning new tools quickly
 </li>
 </ul>
 
 
 Even Better:
 
 
 <ul>
 <li>
 Experience in fintech, financial services, or technology companies
 </li>
 <li>
 Prior experience supporting a remote executive
 </li>
 </ul>
 
 
 Where:
 
 
 <ul>
 <li>
 This role is
 
 remote within the U.S.
 
 , with a requirement that candidates are based on the
 
 East Coast or willing to work East Coast hours
 
 to support the CEO&rsquo;s schedule.
 </li>
 </ul>
 
 
 Compensation:&nbsp;
 
 
 
 A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary based on the roles location. The successful candidate&rsquo;s starting pay will also be determined based on job-related qualifications, internal compensation, candidate location and budget. This range may be modified in the future.
 
 
 Salary Range: $86,300 - $107,875
 
 &nbsp;
 
 USD.
 
 
 Employees are also eligible for an annual performance-based bonus and equity.
 
 
 
 
 
 Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including:&nbsp;
 
 
 <ul>
 <li>
 Health, Dental, &amp; Vision benefits plus savings plans
 </li>
 <li>
 Mac computers + work-from-home stipend to set up your home office
 </li>
 <li>
 Monthly internet and phone reimbursement
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Restricted Stock Units (RSUs)
 </li>
 <li>
 401(k) plan to help you save for retirement plus a company match
 </li>
 <li>
 Robust tuition reimbursement program
 </li>
 <li>
 $1,000 travel perk on each Earnie-versary to anywhere in the world&nbsp;
 </li>
 <li>
 Competitive days of annual PTO
 </li>
 <li>
 Competitive parental leave
 </li>
 </ul>
 
 
 What Makes an Earnie:
 
 
 
 At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:
 
 <ul>
 <li>
 
 
 Every Second Counts
 
 
 : Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
 </li>
 <li>
 
 
 Choose To Do Hard Things
 
 
 : We win by tackling the hard things that others avoid, fueled by grit and resilience.
 </li>
 <li>
 
 
 Pursue Excellence
 
 
 : Great companies, teams, and individuals never settle and are proud of the work that they do. What&rsquo;s good enough today won&rsquo;t be good enough tomorrow. Excellence isn&rsquo;t a destination; it&rsquo;s a mindset of continuous improvement.
 </li>
 <li>
 
 
 Lead Together
 
 
 : Our success comes from how we work together. Leadership is not about titles&mdash;it is about action. We take ownership, drive results, and move forward as a team.
 </li>
 <li>
 
 
 Don&rsquo;t Take Yourself Too Seriously
 
 
 : We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.
 </li>
 </ul>
 
 
 At Earnest, we are committed to building an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity, inclusion, equity, and belonging enables us to move forward with our mission. We are dedicated to adding new perspectives to the team and encourage anyone to apply if your experience is close to what we are looking for.&nbsp;&nbsp;
 
 
 
 
 Earnest provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability or genetics. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
 
 
</div>

Executive Assistant to CEO

JW Michaels & Co.

<div>
 
 
 Executive Assistant to CEO (Hybrid)
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Hybrid &ndash; 3 days in office + flexibility required
 
 
 
 Compensation:
 
 $130K &ndash; $180K + bonus (DOE)
 
 
 
 
 
 
 Overview
 
 
 
 A dynamic and fast-paced financial services firm is seeking a
 
 highly polished Executive Assistant
 
 to support the CEO. This role will blend
 
 traditional executive support with personal assistant responsibilities
 
 , requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment.
 
 
 
 
 
 The CEO maintains a
 
 demanding professional schedule alongside an active social and personal calendar
 
 , and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage a complex and ever-changing
 
 calendar
 
 , including internal meetings, client engagements, and board interactions
 </li>
 <li>
 Coordinate
 
 domestic and international travel
 
 , including detailed itineraries
 </li>
 <li>
 Prepare meeting materials, agendas, and assist with follow-ups
 </li>
 <li>
 Act as a liaison between the CEO and
 
 internal teams, clients, and external stakeholders
 
 </li>
 <li>
 Handle confidential communications with professionalism and discretion
 </li>
 </ul>
 
 
 Personal / Lifestyle Support
 
 
 <ul>
 <li>
 Manage personal calendar, including
 
 social engagements, dinners, events, and travel
 
 </li>
 <li>
 Secure reservations at top restaurants, coordinate event attendance, and manage invitations
 </li>
 <li>
 Oversee personal errands, gifting, and ad hoc requests
 </li>
 <li>
 Assist with planning personal travel and weekend logistics
 </li>
 <li>
 Coordinate with household staff, vendors, or other assistants as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting a
 
 C-level executive
 
 , ideally within finance, private equity, or investment environments
 </li>
 <li>
 Experience managing both
 
 professional and personal responsibilities
 
 for an executive
 </li>
 <li>
 Strong understanding of
 
 NYC lifestyle, dining, and social landscape
 
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Ability to operate with a high level of
 
 discretion and confidentiality
 
 </li>
 <li>
 Strong communication skills and executive presence
 </li>
 <li>
 Highly responsive, flexible, and able to manage competing priorities
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 A
 
 true gatekeeper and partner
 
 to the CEO
 </li>
 <li>
 Someone who is
 
 proactive, not reactive
 
 </li>
 <li>
 Comfortable operating in a
 
 fast-paced, high-expectation environment
 
 </li>
 <li>
 Polished, professional, and able to interact with high-profile individuals
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Competitive compensation + bonus
 </li>
 <li>
 Health, dental, and vision benefits
 </li>
 <li>
 Hybrid flexibility (3 days in office)
 </li>
 <li>
 Opportunity to work closely with a high-profile CEO
 </li>
 </ul>
 
 
</div>

Personal/Executive Assistant to CEO/Founder

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
 <li>
 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
 <li>
 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
 <li>
 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Betty

<div>
 
 Betty is an innovative entertainment company pioneering at the intersection of real-money online casinos and casual mobile gaming.
 
 
 
 
 
 
 Our Values:
 
 
 <ul>
 <li>
 
 We are honest
 
 - we value honesty in all aspects.
 </li>
 <li>
 
 Bring the Olives
 
 - we offer premium customer experience.
 </li>
 <li>
 
 Think Big
 
 - we believe in always striving for more.
 </li>
 </ul>
 
 
 
 
 
 About the role:
 
 
 
 We are seeking a highly organized Operations Manager to support Betty&rsquo;s U.S. operations in New York, working closely with our Co-Founders and Chief of Staff. This role is ideal for someone who excels in executive support, thrives in fast-paced environments, and takes pride in creating structure, driving efficiency, and enabling leadership to focus on key priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support (50%)
 
 
 <ul>
 <li>
 Proactively manage executive priorities by optimizing calendar flow, protecting deep work time, and minimizing context switching.
 </li>
 <li>
 End-to-end management of complex domestic and international travel, including detailed itineraries, flight/hotel logistics, and ground transport.
 </li>
 <li>
 Attend select leadership meetings to track key follow-ups and commitments, ensuring decisions are documented and translated into actionable items for the executive team..
 </li>
 <li>
 Handle sensitive information with absolute integrity and serve as a trusted confidant to the executive team.
 </li>
 </ul>
 
 
 Office &amp; Operational Excellence (50%)
 
 
 <ul>
 <li>
 Draft and manage internal communications originating from the NY headquarters.
 </li>
 <li>
 Serve as the primary point of contact for the NYC office, overseeing day-to-day logistics, supplies, and vendor relationships to maintain a premium environment.
 </li>
 <li>
 Coordinate all facility needs with the landlord and manage office access systems.
 </li>
 <li>
 Lead the planning and execution of events ranging from intimate executive dinners to larger professional networking gatherings.
 </li>
 <li>
 Coordinate legal documentation workflows across internal stakeholders and external counsel&mdash;tracking signatures, managing deadlines, and ensuring filing requirements are met.
 </li>
 <li>
 Identify gaps in current office systems and proactively implement scalable solutions to improve the daily experience for the NYC team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in a high-level Executive Assistant or Executive Operations role, ideally in a fast-paced startup or high-growth environment.
 </li>
 <li>
 Dedicated to executive support as a long-term profession, with the ability to provide proactive, anticipatory support.
 </li>
 <li>
 Exceptional written communication skills with experience representing leadership across Slack, email, and internal communications.
 </li>
 <li>
 Expert proficiency in Notion, Slack, and Google Workspace, with a strong systems and workflow mindset.
 </li>
 <li>
 Highly organized, detail-oriented, and dependable, ensuring strong follow-through and execution.
 </li>
 <li>
 Calm, professional, and adaptable under pressure in rapidly changing environments.
 </li>
 <li>
 Strong judgment, discretion, and ability to manage competing priorities effectively.
 </li>
 </ul>
 
 
 
 
 
 We offer
 
 :
 
 <ul>
 <li>
 Remote work when the executive team is traveling.
 </li>
 <li>
 $90,000 &ndash; $110,000 base salary.
 </li>
 <li>
 Premium health care coverage (medical, dental, and vision).
 </li>
 <li>
 Generous paid vacation policy to ensure you stay energized and refreshed.
 </li>
 <li>
 Allocated paid sick days and personal time.
 </li>
 </ul>
 
 
</div>

Executive Assistant & Operations Lead | Office of the CEO

Global Citizen

<div>About Global Citizen

Global Citizen is a movement of engaged citizens who are using their collective voice to end extreme poverty. On our platform, Global Citizens learn about the systemic causes of extreme poverty, take action on these issues, and earn rewards for their actions as part of a global community committed to lasting change. Global Citizens have taken over 42.9 million actions since 2009. Today, these actions, in combination with high-level advocacy work, have led to over $49 billion being distributed to our partners around the world, impacting 1.3 billion lives in the fight to end extreme poverty. 
Role Overview 
Global Citizen is seeking a Social Media Senior Manager (Senior Manager-level) to lead the strategy, development, and execution of social media across the channels of our CEO. This role sits within the Office of the CEO and works closely with Global Citizen&rsquo;s Marketing and Communications teams to ensure alignment between the CEO&rsquo;s voice and the organization&rsquo;s broader mission, campaigns, and brand. 
The Social Media Senior Manager will be responsible for executing a comprehensive social media strategy for the CEO, managing day-to-day content production and publishing, and identifying opportunities to elevate the CEO&rsquo;s voice across key platforms. This role requires a strong strategic thinker and hands-on content operator who can translate organizational priorities, global moments, and key partnerships into compelling digital storytelling.

The ideal candidate has experience supporting senior executives or C-suite leaders on social media and understands how to balance brand management, executive voice, hands-on content creations, and mission-driven storytelling in a fast-paced global organization. 
Key Responsibilities

Content Development &amp; Storytelling - 30%
<ul>
<li>Lead the development of social media content across the CEO&rsquo;s channels, including written posts, short-form video, scripts, graphics, and multimedia storytelling.</li>
<li>Draft social copy, talking points, captions, and scripts as part of the content pre-production.</li>
<li>Coordinate with internal teams to translate key moments&mdash;campaigns, announcements, global events, partnerships, and milestones&mdash;into engaging social content.</li>
<li>Maintain a consistent and authentic voice for the CEO while ensuring alignment with Global Citizen&rsquo;s brand and mission.</li>
</ul><ul><li>Build and maintain a comprehensive content calendar for the CEO&rsquo;s social channels, including day-to-day posting, tentpole moments, events, and campaign amplification.</li>
<li>Coordinate closely with the CEO&rsquo;s diary and Office of the CEO team to identify opportunities for real-time content capture during meetings, events, and travel.</li>
</ul>
Production &amp; Content Creation - 30%
<ul>
<li>Capture and produce social-first content including short-form video, behind-the-scenes moments, and event-based content.</li>
<li>Manage external vendors and freelance creators as needed to support high-quality content production.</li>
<li>Review and provide feedback for all outsourced content to ensure it aligns with Global Citizen&rsquo;s and the CEO&rsquo;s voice and brand.</li>
</ul>
Technology &amp; Platform Management - 15%
<ul>
<li>Maintain strong working knowledge of social media platforms and their evolving features and algorithms.</li>
<li>Utilize digital tools and analytics platforms to optimize performance and workflow.</li>
<li>Understand how to implement paid media campaigns for individual verified accounts.
</li><li>Provide technology support related to content capture, publishing, and social media management when required.</li>
</ul>
Social Media Strategy &amp; Leadership - 15%
<ul>
<li>Execute a comprehensive social media strategy for the CEO&rsquo;s channels that aligns with Global Citizen&rsquo;s organizational priorities, campaigns, and global moments.</li>
<li>Identify opportunities to elevate the CEO&rsquo;s voice across key platforms including LinkedIn, Instagram, TikTok, X, and emerging channels.</li>
<li>Continuously monitor trends, industry developments, and partner activity to identify new opportunities for engagement and thought leadership.</li>
<li>Work closely with the Deputy Chief of Staff and the Global Citizen Growth Team to ensure the CEO&rsquo;s digital presence supports broader organizational messaging and strategic priorities.</li> 
</ul>
Analytics &amp; Performance - 10%
<ul>
<li>Monitor and analyze the performance of social media campaigns and content across the CEO&rsquo;s platforms.</li>
<li>Identify opportunities to optimize engagement, audience growth, and impact through data-informed decision making.</li>
<li>Develop frameworks to measure and report on the effectiveness of the CEO&rsquo;s social presence.</li></ul> 


Key Requirements
<ul>
<li>5+ years of experience managing social media strategy and content, preferably supporting senior executives or C-suite leaders.</li>
<li>Demonstrated experience developing and executing successful social media campaigns across multiple platforms.</li>
<li>Exceptional writing and storytelling skills with the ability to adapt tone for executive voice.</li>
<li>Strong understanding of major social media platforms including Instagram, LinkedIn, and TikTok.</li>
<li>Experience producing or managing multimedia content including video and short-form digital storytelling.</li>
<li>Strong project management skills with the ability to manage multiple initiatives simultaneously.</li>
<li>Ability to operate in a fast-paced environment with shifting priorities.</li>
<li>High degree of professionalism, discretion, and ability to manage confidential information.</li>
<li>Excellent interpersonal and collaboration skills with the ability to work across multiple teams.</li>
<li>This role requires communicating with colleagues across time zones, which can be outside of standard East Coast working hours.</li>
<li>Preferred: Bachelor&rsquo;s degree in Communications, Marketing, Public Relations, Digital Media, or a related field.</li> 
</ul>
Personal Attributes
<ul>
<li>Strategic thinker with strong creative instincts.</li>
<li>Highly organized and detail-oriented.</li>
<li>Comfortable working closely with senior leadership.</li>
<li>Flexible and adaptable in a fast-moving global organization.</li>
<li>Happy to work in a flexible working environment, which can include nights / weekends and travel.</li>
<li>Friendly, confident, and proactive communicator.</li></ul> 


Benefits

Why Global Citizen?

In this coming decade of action and accountability, Global Citizen will be the leading international voice, educator, and influencer that rallies humanity to take full responsibility and accountability for eradicating extreme poverty. You have a chance to contribute and make this world a better place for all.

More Details
<ul>
<li>Must be authorized for employment in New York</li>
<li>Global Citizen operates on a hybrid work model - 3 days (Tuesday, Wednesday, and Thursday) in our NYC office and 2 days (Monday &amp; Friday) telecommuting. However, this role often requires in-office work on Mondays and Fridays.</li>
<li>Some travel will be required.</li>
<li>Full-time, ongoing employees are eligible for a competitive benefits package: Medical, dental, vision, and life insurance; commuter benefits; 403(b) retirement savings &amp; employer match; generous paid time off (vacation, sick, and holidays); paid parental leave; employee discounts; FSA; Professional Development Assistance (EAP).</li>
<li>Salary Range: $95,000 - $100,000 Annual Salary</li></ul> 


Global Citizen is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Global Citizen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship or any other protected classification under applicable federal, state, or local laws. In addition, Global Citizen complies with the relevant country laws governing employment nondiscrimination in all our international offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div>

Senior Manager Social Media - Office of CEO

CLSA

<div>
 
 
 Key Areas of Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative operations of the New York office
 </li>
 <li>
 Monitor and maintain office supplies inventory, place orders when necessary
 </li>
 <li>
 Organize/maintain pantry space
 </li>
 <li>
 Organize and support company events, trainings, and meetings and coordinate conference room bookings
 </li>
 <li>
 Distribute mail daily, coordinate shipments
 </li>
 <li>
 Receptionist responsibilities including answering phones, greeting guests and maintaining conference center area
 </li>
 <li>
 Interface with building management office including adding visitor access, inputting building service requests
 </li>
 <li>
 Process administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval items
 </li>
 <li>
 Track and manage invoices
 </li>
 <li>
 Supporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.
 </li>
 <li>
 Administrative support for Country Head/Chief Executive Officer
 </li>
 <li>
 Oversee and coordinate office schedules, calendars and meetings for CEO
 </li>
 <li>
 Manage travel plans
 </li>
 <li>
 Process expense claims
 </li>
 <li>
 Assist in preparation of management presentations
 </li>
 <li>
 Ad hoc requests/support as necessary
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Associate/Bachelors degree or above in Business Administration, Management of related field preferred
 </li>
 <li>
 Minimum 7 years of relevant experience in office management, sales or administrative support
 </li>
 <li>
 Exceptionally detail-oriented with excellent time management and organizational skills
 </li>
 <li>
 Ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Ability to maintain company confidentiality in all aspects of the position
 </li>
 <li>
 Positive, optimistic and enthusiastic attitude
 </li>
 <li>
 Concise yet open and friendly communication
 </li>
 <li>
 Solid interpersonal skills and a collaborative work style
 </li>
 <li>
 Resilient and able to adapt to changing demands and conditions
 </li>
 <li>
 Familiar with Microsoft Office suite of products (including PowerPoint)
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 </ul>
 
 
 
 
 
 Salary Range 65,000-75,000
 
 
 
 
</div>

Office Admin/Administrative Assistant, Administration

International Rescue Committee

<div>The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Role Overview:
IRC is seeking a Chief Global People &amp; Culture Officer to succeed a retiring leader of a high performing global team. This high-impact executive role is responsible for leading the Global People &amp; Culture function aligned with IRC's vision, mission, and strategic goals. This is a critical appointment for the organization, and the successful candidate will serve as a trusted, hands-on partner to the CEO, Executive Board, and senior global leadership.
The Global People &amp; Culture Officer will set strategic direction while maintaining a sharp focus on execution and delivery across the full scope of Global People &amp; Culture. This leader will drive continuous improvement in how IRC attracts, develops, and retains talent across all geographies, ensuring the Global People &amp; Culture function operates effectively, efficiently, and in close alignment with organizational priorities. They will be a significant sponsor and driver of IRC&rsquo;s inclusion agenda and practices.
The ideal candidate is a decisive, results-oriented executive with proven credentials in managing complex global people functions. They bring strong management skills, superior leadership capability, and sound judgement - with a consistent track record of delivering on commitments and building trusted relationships at the most senior levels of an organization. Critically, this person is a self-driving entrepreneur; someone who sets direction, seizes opportunities, and moves with pace and initiative - while remaining collaborative and aligned to organizational priorities. The role will require upwards of 20% global travel.
Key Accountabilities:
Leadership<ul><li>
Act as a trusted strategic advisor and business partner to the Executive Board, and senior global leadership</li><li>
Set and deliver a multi-year global People strategy - translating strategic priorities into practical, scalable plans with measurable outcomes</li><li>
Successfully steer the organization&rsquo;s progress despite the sector&rsquo;s financial constraints and uncertainty, leveraging a lean, yet impactful team</li><li>
Lead the Global People &amp; Culture function to operate as a high-performing, agile team that delivers proactive support to the organization</li><li>
Champion IRC's Strategy100 People Goal; communicate progress and build organizational alignment through clear, consistent messaging</li><li>
Build cohesive business cases for change through disciplined collaboration and executive-level influence</li><li>
Develop the capabilities of the Global People &amp; Culture team, creating a culture of performance, accountability, and continuous improvement</li><li>
Lead the organizational agenda on psychosocial health, safety, and employee wellbeing - building a culture where these are fully integrated into all areas of business operations</li><li>
Ensure robust people governance, compliance, and risk management across all geographies, aligned with local labor laws, safeguarding obligations, and organizational values</li></ul>
High Performing Team<ul><li>
Ensure the global and distributed P&amp;C function is positioned to deliver proactive, effective service across the full employee lifecycle - from attraction and onboarding through development, performance, and succession</li><li>
Develop and maintain workforce plans that keep resources properly aligned to organizational priorities and emerging challenges</li><li>
Drive incremental, sustainable improvements across P&amp;C programs, policies, and practices - moving the organization forward through disciplined execution rather than large-scale disruption while appreciating and influencing the culture and the very best ways of working at IRC</li><li>
Oversee global rewards, performance management, and talent systems to ensure equity, competitiveness, and alignment with organizational strategy</li></ul>
People Data, Technology &amp; AI<ul><li>
Sponsor and drive IRC's people data infrastructure agenda ensuring systems are AI-ready and provide the foundation for responsible, effective use of AI tools across the People function.</li><li>
Continue building a people analytics capability that enables data-driven decision-making at all levels - from workforce planning to retention risk to performance trends</li><li>
Determine how AI transformation will affect IRC's workforce - what capabilities will be needed, what roles will evolve&mdash;and lead P&amp;C to support organizational AI workforce transition</li><li>
Partner with IT and senior leadership to identify and deploy P&amp;C AI use cases with the highest return on investment, including tools that improve efficiency within the P&amp;C function itself</li><li>
Ensure all IRC staff have access to foundational AI literacy, and that P&amp;C professionals are equipped to influence and adopt AI-powered workplace tools.</li></ul>
Global Talent<ul><li>
Champion internal partnership approaches that grow global talent pipelines, drive inclusion across all regions and functions, and ensure the voices of employees across every country where IRC operates are heard and valued</li><li>
Champion a culture of performance and accountability that is equitable, supportive, and directly linked to IRC's mission outcomes</li><li>
Continuously evaluate and improve people-facing policies and practices to ensure consistency, fairness, and effectiveness across all geographies</li><li>
Embed IRC's Values - Integrity, Equality, Accountability and Service &mdash; into the operational fabric of the Global People &amp; Culture function</li></ul>
Candidate Profile:
Required Experience<ul><li>
Proven senior executive - track record as a trusted advisor and business partner to the C-Suite in a large, global, matrixed organization</li><li>
Deep expertise across the Human Capital / People Management discipline - with demonstrated ability to deliver high return on investment and strong alignment to business strategy</li><li>
Experience leading complex, multi-geography organizations through operational and structural change, including operating model design, employee experience, and workforce planning</li><li>
Experience driving people data infrastructure and analytics - familiarity with Workday or equivalent HRIS platforms is an advantage</li><li>
Strong organization design and development credentials</li><li>
Demonstrated success in driving internal talent development and building inclusive, high-performing global teams</li></ul>
Personal Characteristics<ul><li>
Executive presence and communication skills; able to influence and build trust at all levels &mdash; from field employees to the Board</li><li>
Highly organized, decisive, and delivery-focused; comfortable operating in both strategic and operational modes as the situation demands</li><li>
Resilient, adaptable and ability to manage through ambiguity and change</li><li>
Operate with a sense of urgency when needed, in a fast-paced and high-stakes environment</li><li>
International track record; fluent in navigating multicultural environments and context-dependent complexity</li><li>
A proactive self-starter with a hands-on approach and strong personal accountability</li><li>
Energized by the mission of IRC and by the opportunity to make a tangible difference in the organization's capacity to serve its clients globally</li></ul>
Key Competencies:
Influencing Collaboratively
The Chief People &amp; Culture Officer will build credibility quickly through clear communication, consistent delivery, and the ability to bring diverse stakeholders to shared outcomes. They will establish trusted, productive relationships across the Executive Board, peers, and the full global workforce - demonstrating the emotional intelligence and interpersonal skill to connect authentically at every level of the organization.
Shaping Strategy
This leader will think beyond the Global People &amp; Culture function and operate with a genuine enterprise mindset. They will partner with senior executives in a data-driven, insight-led manner, translating ambiguous business needs into clear organizational priorities and actionable plans. Strong commercial acumen and the ability to articulate the people dimensions of business performance are essential.
Developing Talent
The CPCO will bring deep expertise in talent development, team building, and organizational capability. They will hold teams accountable to collective goals, actively develop and recruit leaders who embed needed skills into the organization, and build clear team identity and purpose. They will have a track record of delivering best-in-class leadership development initiatives in complex, global organizations.
Delivering Results
Above all, this leader delivers. They move multiple initiatives forward with determination and focus, are comfortable going deep on the details when required, and take personal accountability for outcomes. They are decisive and action-oriented - willing to challenge the status quo with creative thinking while staying grounded in what is achievable. Their peers and stakeholders will consistently describe them as someone who does what they say they will do.
Reporting Relationships:<ul><li>
This position reports to the SVP, Research &amp; Innovation, People &amp; AI; CEO Airbel Impact Lab, with a close partnership and regular engagement with the President/CEO and Executive Board</li><li>
Manages nine direct reports on the Global P&amp;C Leadership Team</li><li>
Responsible for HQ P&amp;C team of approximately 100 employees, within a Global P&amp;C matrixed team of approximately 400+ employees</li><li>
Key partnership with the Chief GEDI Officer</li></ul>
Compensation: (Pay Range: $250,000 - $350,000) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. 
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
Cookies: https://careers.rescue.org/us/en/cookiesettings
Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability &amp; life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
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Chief People and Culture Officer

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