administrative assistant Jobs in New York

administrative assistant

executive assistant

senior executive assistant Jobs in New York

senior executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

executive assistant to ceo Jobs in New York

executive assistant to ceo

assistant to the ceo

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Super Kena

Job Overview Super Kena is a mission-driven organisation inspired by a passion for advocating for children with diverse abilities and improving their quality of life. We understand the unique challenges faced by families and are dedicated to creating a supportive community, reminding everyone that they are not alone, they are kind, they are determined, and they are SUPER! We are currently seeking a meticulous and highly organised Remote Data Entry Admin Assistant to join our dedicated team. This is a full-time, remote position for a candidate who is passionate about providing exceptional administrative support. The successful candidate will play a vital role in ensuring our operations run smoothly, allowing us to focus on our core mission of supporting children and their families. Responsibilities  <ul><li>Accurately inputting, updating, and maintaining data across various company databases and digital systems.</li><li>Performing regular data verification and clean-up to ensure the highest levels of data integrity and accuracy.</li><li>Assisting with a range of administrative tasks, including digital file management, document organisation, and data retrieval.</li><li>Preparing and formatting reports, documents, and correspondence as required by the team.</li><li>Handling sensitive and confidential information with the utmost discretion and professionalism.</li><li>Providing general administrative support to help streamline company processes and projects.</li></ul>Qualifications  <ul><li>Proven experience in a data entry, administrative assistant, or a similar role.</li><li>Excellent typing speed and a high degree of accuracy in data entry.</li><li>Strong proficiency in Microsoft Office Suite, particularly Excel and Word, or equivalent software.</li><li>Exceptional attention to detail and organisational skills.</li><li>The ability to work independently and manage time effectively in a remote environment.</li><li>Strong written and verbal communication skills.</li><li>A commitment to maintaining confidentiality and handling sensitive data responsibly.</li><li>A genuine interest in our mission to support and empower families and children.</li></ul> Benefits  <ul><li>A competitive hourly wage of $21 - $32 USD.</li><li>The opportunity to work in a fully remote and flexible environment.</li><li>The chance to be part of a compassionate and mission-driven organisation making a positive impact.</li></ul>

Remote Data Entry Admin Assistant

Super Color

Job Overview Job Title: Administrative Assistant Company: Super Color Digital Location: New York, New York, United States Employment Type: Full-Time Super Color Digital is a leader in large-format printing and custom signage, creating extraordinary visual experiences for some of today’s most recognised brands and organisations. We are seeking a highly organised and proactive Administrative Assistant to join our dynamic team in New York. The ideal candidate will be a crucial part of our daily operations, providing comprehensive support to ensure the smooth and efficient running of our office. This role is perfect for a detail-oriented individual who thrives in a creative, fast-paced environment and is passionate about contributing to a team that brings bold ideas to life. Responsibilities * Manage and coordinate office operations and procedures to ensure organisational effectiveness and efficiency. * Act as the first point of contact for clients and visitors, handling correspondence via phone and email with professionalism. * Schedule and organise meetings, appointments, and company events, including managing calendars for senior staff. * Prepare, edit, and format reports, invoices, presentations, and other documents. * Maintain an organised filing system for both physical and digital records. * Monitor and order office supplies, ensuring inventory is well-stocked. * Provide administrative support for various projects, liaising with internal teams and external partners. * Assist with basic bookkeeping tasks and the processing of expenses. * Make travel arrangements and manage itineraries for staff as required. Qualifications * Proven experience in an administrative or office support role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills with a keen eye for detail. * Strong interpersonal skills and the ability to work collaboratively within a team. * A proactive approach to problem-solving and the ability to work independently. * Experience within a creative agency, printing, or manufacturing environment is desirable but not essential. Benefits * A competitive salary and comprehensive benefits package. * Opportunities for professional growth and development within an industry-leading company. * A creative, collaborative, and supportive work environment. * The chance to be part of a team that transforms visionary concepts into vivid, impactful realities.

ADMINISTRATIVE ASSISTANT

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

Corcoran Legends Realty Company 

*About Us*Corcoran Legends Realty Management is a results-driven real estate company helping clients buy, sell, and invest with confidence. We deliver expert guidance, local market knowledge, and exceptional service. *Role Overview*We’re looking for a detail-oriented Virtual Assistant to support our real estate team with daily operations, client communication, and data management. *Key Responsibilities:*- *Admin Support*: Manage emails, calendars, and schedule showings/appointments- *Data Entry*: Update MLS listings, CRM, spreadsheets, and property files- *Client Communication*: Respond to buyer/seller/renter inquiries via phone, email, and text- *Marketing Support*: Assist with social media posts, listing descriptions, and flyers- *Document Prep*: Contracts, lease agreements, and transaction paperwork organization- *Research*: Market comps, lead generation, and vendor coordination *Requirements:*- 1+ years VA or admin experience, real estate experience a plus- Strong skills in Google Workspace, Microsoft Office, CRM tools- Excellent written + verbal communication skills- Highly organized, reliable internet, and able to work independently- Knowledge of MLS, Zillow, or property management software is a bonus *Benefits:* Flexible remote schedule, growth opportunities, commission bonuses on referrals. Apply now and help us grow Corcoran Legends Realty Management!

Remote Virtual Assistant

Legacy Counseling and Workforce Connections

<h3>About the role</h3>We are seeking a dedicated and highly organized Administrative Assistant to join our team in New York. In this full-time position, you will provide crucial support to ensure the efficient operation of our office and enhance productivity across various departments.<h3>Key responsibilities</h3><ul><li>Maintain and manage schedules, appointments, and travel arrangements for team members, ensuring optimal use of time and resources.</li><li>Prepare and coordinate internal and external communications, including emails, reports, and presentations, to facilitate information flow within the organization.</li><li>Assist with the organization of meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.</li><li>Handle incoming inquiries, directing them to the appropriate personnel and ensuring timely responses to client and stakeholder requests.</li><li>Manage office supplies and equipment, ensuring that the workspace is well stocked and that resources are readily available for team members.</li><li>Support project coordination by maintaining timelines, tracking progress, and assisting in the organization of project-related documentation.</li></ul><h3>Requirements</h3><ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.</li><li>Strong organizational skills with exceptional attention to detail, allowing for the efficient handling of multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills to ensure clarity and professionalism in all interactions.</li><li>Ability to work independently as well as collaboratively within a team environment, adapting to changing priorities as needed.</li><li>Basic financial acumen to assist with budget tracking and expense reporting, ensuring financial documentation is accurate and up-to-date.</li></ul><h3>Nice to have</h3><ul><li>Experience with customer relationship management (CRM) software or project management tools to enhance workflow efficiency.</li><li>Familiarity with office management processes, including digital filing systems and document management.</li><li>A degree in business administration or a related field that can provide a foundation for effective operational support.</li><li>Prior experience in a fast-paced office environment, which can contribute to the adaptability and responsiveness of the role.</li><li>Knowledge of additional languages would be an asset, aiding in communication with diverse clientele and partners.</li></ul><h3>Why join us</h3>Joining our team means becoming a part of a supportive and dynamic work environment where your contributions matter. You will have the opportunity to grow your skills and advance your career while working alongside dedicated professionals. We foster a culture of collaboration, innovation, and respect, valuing the input of every team member. This role not only supports the organization's day-to-day functions but also plays a key part in helping us achieve our long-term goals.

Administrative Assistant

Capgemini

<div><div><div><div>Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you&rsquo;d like, where you&rsquo;ll be supported and inspired by a collaborative community of colleagues around the world, and where you&rsquo;ll be able to reimagine what&rsquo;s possible. Join us and help the world&rsquo;s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.
<div><div><div><h2 class="jobSectionHeader">Job Description:</h2>
</div><div>Experience: 8&ndash;14 years overall | 5+ years as Scrum Master
 
Engagement: Large Insurance &amp; Communications Program
 
Location: [New York City - Hybrid 3 days per week]
 
Type: Full Time
<div>Work Authorization: This position does not offer visa sponsorship now or in the future. Applicants must be U.S. Citizens or lawful Permanent Residents (Green Card holders) authorized to work in the United States on a full-time basis.
</div><div></div><h3 class="jobSectionHeader">Role Summary</h3>
We are seeking an experienced Scrum Master with program‑level delivery experience to support a Communications Agile Release Train (ART) within a large insurance transformation. This role focuses on agile execution, cross‑team dependency management, and coordination with internal platform teams and external vendors in a co‑sourced delivery model.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<ul><li>Facilitate Scrum ceremonies (Sprint Planning, Daily Stand‑ups, Reviews, Retrospectives) for one or more teams within the Communications ART.</li>
<li>Support PI Planning, iteration execution, and ART‑level ceremonies in alignment with SAFe Agile practices.</li>
<li>Identify, track, and proactively manage dependencies across teams, ARTs, shared services, and third‑party vendors.</li>
<li>Coordinate delivery timelines with internal platform/integration teams and external partners.</li>
<li>Remove impediments, manage risks, and drive predictable sprint and PI delivery.</li>
<li>Maintain and communicate program‑level status, risks, and dependency dashboards.</li>
<li>Partner closely with RTEs, Product Managers, Product Owners, and Solution Leads.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Required Skills &amp; Experience</h2>
</div><div><ul><li>8+ years of total IT experience, including 5+ years in a Scrum Master role.</li></ul>
<ul><li>Hands-on experience working in SAFe / Agile Release Train (ART) environments.</li></ul>
<ul><li>Proven experience supporting PI Planning and ART-level ceremonies.</li></ul>
<ul><li>Strong experience managing cross-team, cross-ART, and third-party dependencies.</li></ul>
<ul><li>Experience working in co-sourced delivery models with onshore/offshore teams.</li></ul>
<ul><li>Strong communication, facilitation, and stakeholder management skills.</li></ul>
<ul><li>Proficiency with Jira, Azure DevOps, or Rally.</li></ul>
</div></div><div><div><h2 class="jobSectionHeader">Preferred Qualifications:</h2>
</div><div><ul><li>Experience supporting Communications, Digital, or MarTech Agile Release Trains.</li></ul>
<ul><li>Exposure to customer communications platforms (OpenText Exstream, xPression, Quadient, Adobe).</li></ul>
<ul><li>Experience within the insurance or financial services domain.</li></ul>
<ul><li>SAFe Scrum Master (SSM), SAFe Advanced Scrum Master (SASM), and/or PMP certification.</li></ul>
</div></div></div>The base compensation range for this role in the posted location is $100,000 - $118,000/ yearly.
Capgemini provides compensation range information in accordance with applicable national, state, provincial, and local pay transparency laws. The base compensation range listed for this position reflects the minimum and maximum target compensation Capgemini, in good faith, believes it may pay for the role at the time of this posting. This range may be subject to change as permitted by law.
The actual compensation offered to any candidate may fall outside of the posted range and will be determined based on multiple factors legally permitted in the applicable jurisdiction.
These may include, but are not limited to: Geographic location, Education and qualifications, Certifications and licenses, Relevant experience and skills, Seniority and performance, Market and business consideration, Internal pay equity.
It is not typical for candidates to be hired at or near the top of the posted compensation range.
In addition to base salary, this role may be eligible for additional compensation such as variable incentives, bonuses, or commissions, depending on the position and applicable laws.
Capgemini offers a comprehensive, non-negotiable benefits package to all regular, full-time employees. In the U.S. and Canada, available benefits are determined by local policy and eligibility and may include:
<ul><li>Paid time off based on employee grade (A-F), defined by policy: Vacation: 12-25 days, depending on grade, Company paid holidays, Personal Days, Sick Leave</li>
</ul><ul><li>Medical, dental, and vision coverage (or provincial healthcare coordination in Canada)</li>
<li>Retirement savings plans (e.g., 401(k) in the U.S., RRSP in Canada)</li>
<li>Life and disability insurance</li>
<li>Employee assistance programs</li>
<li>Other benefits as provided by local policy and eligibility</li>
</ul>Important Notice: Compensation (including bonuses, commissions, or other forms of incentive pay) is not considered earned, vested, or payable until it becomes due under the terms of applicable plans or agreements and is subject to Capgemini&rsquo;s discretion, consistent with applicable laws. The Company reserves the right to amend or withdraw compensation programs at any time, within the limits of applicable legislation.
Disclaimers
Capgemini is an Equal Opportunity Employer encouraging inclusion in the workplace. Capgemini also participates in the Partnership Accreditation in Indigenous Relations (PAIR) program which supports meaningful engagement with Indigenous communities across Canada by promoting fairness, accessibility, inclusion and respect. We value the rich cultural heritage and contributions of Indigenous Peoples and actively work to create a welcoming and respectful environment. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.
This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodation does not pose an undue hardship. Capgemini is committed to providing reasonable accommodation during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.
Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.
Click the following link for more information on your rights as an Applicant in the United States. http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law
Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem.</div></div></div></div>

Scrum Master (SAFe / Agile Release Train - Communications)

Explore 27+ Assistant to the ceo in New York this August. Find roles across top companies and apply now to boost your career.