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administrative & program support assistant Jobs in Houston

associate director staff administration

Rice University

<div>Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence.
Position Summary
The Associate Director of Staff Administration oversees all daily staff-related administrative operations within Rice Business, while working collaboratively with the Chief Business Officer (CBO) on all strategic matters. Reporting directly to the CBO, this role supports strategic direction and provides all operational oversight for the full lifecycle of staff administrative actions, ensuring alignment with institutional policies, regulatory requirements, and the priorities of the business school.
As a key member of the Business and Operations team, the Associate Director manages complex administrative processes in close coordination with the university&rsquo;s Human Resources division and the CBO. This position functions as the primary liaison to Rice HR and serves as the subject matter expert on human resources policies, guidelines, and procedures for the school. The role leads all staff position management activities, including posting, reclassification, and updates; supports the annual merit processes; manages personnel reporting and recordkeeping; and ensures accurate and timely execution of all HCM transactions.
The Associate Director is responsible for processing offer letters and direct hires, guiding leaders through employment actions, and ensuring consistent, compliant, and efficient execution of personnel processes. Serving as the central hub for staff administrative needs, this position ensures operational continuity, mitigates risk, and strengthens the infrastructure that supports Rice Business staff.
Through strategic oversight and disciplined execution, the Associate Director of Staff Administration plays a critical role in advancing operational excellence and supporting the success of Rice Business personnel.
Ideal Candidate Statement
The ideal candidate is a confident and poised administrative leader who demonstrates executive presence, sound judgment, and exceptional attention to detail. With substantial experience in complex administrative and/or human resources functions, this individual brings deep operational knowledge and the ability to manage personnel processes with precision and discretion.
A proactive self-starter, the successful candidate effectively prioritizes competing demands while maintaining accuracy and efficiency. They collaborate seamlessly across teams and guide senior leaders with confidence, professionalism, and well-informed counsel. Known for resilience and creative problem-solving, this individual approaches challenges with composure and a solutions-oriented mindset.
Committed to high-quality service and aligned with Rice Business values of attentiveness, responsiveness, and kindness, the ideal candidate strengthens operational excellence through disciplined execution.
Workplace Requirements
Rice Business primarily delivers residential classes and activities taking place almost daily between 7 am and 10 pm. We value a highly collaborative and community-based culture, with expectations to provide in-person support and services to all members of our community. Remote work options are limited. Most employment activities are required to be performed in person and on campus. This in-person approach is central to the successful achievement of our research and academic missions.
This position may be offered as a hybrid role following the successful completion of the probationary period. The position may combine both in-office and remote work to provide flexibility and support collaboration. The schedule for the position necessitates a minimum of 4 days in the office per week.
Per Rice policy 440 , work arrangements may be subject to change.
This role is classified as an Essential Remote Position. During declared emergencies or crisis events, the incumbent is required to continue duties remotely to ensure business continuity. Employees in this role must remain accessible to leadership, support critical departmental functions, and maintain operations until normal on-site activities resume.
Hiring Range: Minimum $85,000 annually, commensurate with experience
<ul><li>Exempt (salaried) positions under FLSA are not eligible for overtime.
</li></ul>Minimum Requirements
<ul><li>Bachelor&rsquo;s Degree 
</li><li>Four or more (4+) years of related work experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.
</li></ul></li></ul>Skills:
<ul><li>Excellent planning, organization and analytical skills
</li><li>Strong interpersonal, written and verbal communication skills
</li><li>Ability to exercise sound judgement, innovative and creative program &ndash; solving
</li><li>Consistent ability to take initiative to achieve the goals and objectives set by leadership through implementation
</li><li>Familiarity with administrative and HR principles and guidelines
</li></ul>Preferences
<ul><li>Experience working in a central administrative office position (such as Human Resources, Payroll, Finance, etc.) Experience working in non-profit/higher education settings
</li><li>Experience with Oracle-based or similar ERP systems
</li><li>Strong attention to detail
</li><li>High levels of overall organization, accuracy, and time management
</li><li>Willingness to take charge of assignments and follow through with minimal supervision
</li><li>Ability to work with a high level of confidentiality and take initiative to improve processes/policies
</li><li>Proficiency in Microsoft Office Suite
</li><li>Demonstrated experience in the use of human capital management (HCM) systems
</li><li>Excellent problem-solving and project management skills
</li><li>Ability to manage many concurrent tasks with varying priorities with minimal oversight
</li><li>Displays good judgment in dynamic situations
</li><li>Excellent customer service orientation, with a track record of tact, courtesy, discretion and respect for confidential information
</li></ul>Essential Functions
<ul><li>Manage all Rice Business staff administrative needs via iO in coordination with central human resource colleagues/departments.
</li><li>Provide compensation and appointment guidance/recommendations to CBO as requested; gather, analyze and explain relevant data.
</li><li>Work with hiring managers on staff recruitment and appointment processing.
</li><li>Track and monitor staff FWAs.
</li><li>Oversee staff onboarding and offboarding procedures in alignment with Rice Business policy and best practices including exit interviews; consider and propose retention strategies and continuity plans based on related data.
</li><li>Prepare and distribute staff merit letters annually.
</li><li>Maintain expert-level knowledge of iO; provide iO guidance to Rice Business managers as appropriate.
</li><li>Ensure reliable and accurate staff labor costs are tracked and communicated to Finance.
</li><li>Division HCM approver for staff and student as applicable.
</li><li>Maintain database of all staff JDs, personnel files and salary info.
</li><li>Work cross-functionally with university-level Human Resource colleagues to ensure open lines of communication and clear distribution of information related to staff development and engagement resources.
</li><li>Oversee the interpretation, implementation and compliance with policies and regulations.
</li><li>Organize, manage, and complete special projects within the department
</li><li>Maintain staff listserv and other confidential Rice Business staff-related details to support a robust employee experience to celebrate anniversary dates, probationary check ins and offboarding conversations.
</li><li>Support the execution of marquee staff events such as Rice Business Gives Back, Annual Staff Awards Day, etc.
</li><li>Monitor external and internal website resources to ensure communicated information is updated consistently, which includes the staff directory, staff administration webpage, etc.
</li><li>Work consistently with suppliers for inventory needs as it relates to Staff Awards, Staff Excellence and other marquee events.
</li><li>Serve as the advisor for the Rice Business Collective, the staff volunteer organization.
</li><li>Refresh the blueprint for onboarding and offboarding processes throughout the Rice Business staff community.
</li><li>Supervise, Administrative Operations Specialist who provides assistant to day-to-day tasks owned and coordinated by the Associate Director
</li><li>Organize, plan and facilitate professional development initiatives/sessions on an ad hoc basis to support critical business needs throughout the division.
</li><li>Performs all other duties as assigned
</li></ul>Additional Functions
<ul><li>Manage data input and record keeping of staff journey
</li><li>Analyze existing documents and policies to consider possible improvements.
</li><li>Consistent and frequent contact with the Chief Business Officer
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
 
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.</div>

Associate Director, Staff Administration

MD Anderson Cancer Center

<div>Associate Director of Inpatient Pharmacy
 
 
The Associate Director of Inpatient Pharmacy at MD Anderson Cancer Center is a senior leadership role responsible for overseeing all aspects of Inpatient pharmacy operations, including clinical services, medication-use systems, and workflow efficiency. This position manages and develops pharmacy staff, ensures adherence to regulatory and accreditation standards, and drives quality and safety initiatives within the inpatient care environment. 
 
The Ideal candidate for the Associate Director of Inpatient Pharmacy at MD Anderson is an experienced hospital pharmacy leader with strong operational, clinical, and regulatory expertise. This individual excels at managing complex inpatient pharmacy workflows, leading diverse teams, and driving quality and patient-safety initiatives. They collaborate effectively with physicians, nursing, and administrative partners, and bring a proactive, solutions-focused approach to improving medication-use processes. A commitment to innovation, service excellence, and MD Anderson's mission of outstanding patient care is essential. 
 
Working Hours: This position will be a Hybrid model with a potential for two days a week remote. It will be Dayshift 8a - 5p. 
 
At MD Anderson, we offer careers built on care, growth, and balance. Our employees enjoy a benefits package designed to support every stage of life, starting on day one. 
<ul><li>
Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week</li><li>
Group Dental, Vision, Life, AD&amp;D and Disability coverage</li><li>
Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals</li><li>
Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs</li><li>
Tuition Assistance Program after six months of service</li><li>
Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans</li><li>
Employer paid life, AD&amp;D and an illness-related reduced salary pay program</li><li>
Extensive wellness, recognition, fitness, employee health programs and employee resource groups</li></ul> 

Job Competencies
 
 
Pharmacy Operations - 45% 
<ul><li>
Leads development and implementation of administrative processes to improve operational efficiency, cost savings, and quality outcomes.<ul><li>
Utilizes project management skills to meet timelines, service levels, and budget requirements.</li></ul></li><li>
Establishes cohesive and consistent pharmacy operations and standards across all inpatient pharmacy locations.<ul><li>
Provides clear direction and communication to department leaders.</li></ul></li><li>
Participates in the development and administration of policies and operating procedures.</li><li>
Assists in budget formulation and ensures operations align with financial performance standards.<ul><li>
Manages physical resources including inventory control, automation/technology, and property maintenance.</li></ul></li><li>
Provides leadership and oversight for all human resource functions, including:<ul><li>
Staffing and scheduling</li><li>
Performance management</li><li>
Professional development and succession planning</li><li>
Position requests</li><li>
Fostering a collaborative, high-performing team environment</li></ul></li></ul> 

Quality and Regulatory - 30% 
<ul><li>
Administers and oversees the quality assurance and improvement program, with emphasis on:<ul><li>
USP , USP , and USP compliance</li><li>
Regulatory agency guidelines and requirements</li></ul></li><li>
Focuses on the implementation of best practices for quality and performance improvement, including continuous monitoring and oversight.</li><li>
Ensures departmental processes comply with institutional guidelines and regulatory requirements to maintain accreditation readiness.</li></ul> 

Strategy and Leadership - 25% 
<ul><li>
Assists the Director with development, alignment, and execution of short- and long-range strategic plans for inpatient pharmacy services.<ul><li>
Includes goal setting, strategic initiatives, and staying current on industry trends to guide decision-making.</li></ul></li><li>
Partners with the Director and Managers on programs and initiatives that support institutional strategy and goals.</li><li>
Builds and maintains relationships with key internal and external stakeholders, including interdisciplinary teams, executive leaders, and vendors.<ul><li>
Provides leadership on institutional and divisional committees to support inpatient pharmacy operations.</li></ul></li><li>
Collaborates with the Director and Managers on new projects, service development, growth, and expansion.<ul><li>
Works closely with Clinical Pharmacy Services on initiatives that advance patient care and clinical outcomes.</li></ul></li><li>
Supports leadership in developing tools and strategies for effective workforce management and staff optimization within inpatient pharmacy services.</li></ul> 

Education 
<ul><li>
Required: Pharm.D. from an accredited school of pharmacy. or</li><li>
Required: Bachelor's Degree Pharmacy</li><li>
Preferred: Master's Degree Pharmacy or</li></ul> 

Experience 
<ul><li>
Pharm.D. from an accredited school of pharmacy. OR Bachelor's degree in Pharmacy. Five years of pharmacy supervisory or management experience.</li><li>
Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.</li><li>
Preferred: 7 years Pharmacy supervisory or management experience</li></ul> 

Licenses and Certifications 
<ul><li>
Required: RPH - Registered Pharmacist Texas State Board of Pharmacy - Pharmacist license within 90 Days</li><li>
Preferred: BLS - Basic Life Support American Heart Association (AHA) Basic Life Support (BLS) certification within 30 Days</li></ul> 

Other Requirements: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 179490
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 200,000
</li><li>Midpoint Salary: US Dollar (USD) 235,000
</li><li>Maximum Salary : US Dollar (USD) 270,000
</li><li>FLSA: exempt and not eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: Yes
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Associate Director - Inpatient Pharmacy

BakerRipley

<div>POSITION OVERVIEW<div>
The Program Assistant provide support and administrative duties to the Supervisor, Manager, or Director by relieving them of routine administrative tasks. Provides support to Unmet Needs staff to make the daily operation of the program appear seamless. Provides support and information to help with the delivery of services to clients. Update records to reflect all requests received and assistance provided. Provides status reports to managers, supervisors, or specialists regarding request. Assist in the coordination of special events related to the distribution of goods and services to recipients.
</div>JOB FUNCTIONS<div><div>
Benchmark Job 
x</div><div> 
Remote Work Eligible 
</div> 
</div>Essential Functions<div><div>
Essential Function</div><div> 
Provide support and information to staff to help with the delivery of services to clients or neighbors</div><div> 
Assist in the implementation of special projects, resource fairs and or training.</div><div> 
Work closely with other collaborating agencies to identify issues affected neighbors</div><div> 
Record information and resources into database.</div><div> 
Scan and uploads documents into database and create electronic files.</div><div> 
Maintain confidentiality and a professional demeanor when dealing with clients, neighbors and/or any information regarding them and their families.</div><div> 
Update Resource and vendor list</div><div> 
Submit Request to add new vendors</div><div> 
Provide innovative ideas and concepts to enhance assigned department or program.</div><div> 
Answer telephone and provide information to callers or routes call to appropriate staff and places outgoing calls</div><div> 
Check emails, and voicemails</div><div> 
Ensure records are maintained in anticipation of external monitoring review.</div><div> 
Assist with coordinating the logistical aspects of program events as needed.</div><div> 
Read and route incoming mail. Locate and attaches appropriate file to correspondence to be answered by the respective management staff.</div><div> 
Composes and types routine correspondence; makes copies of correspondence or other printed material.</div><div> 
Forward invitations to meetings to staff and partners</div><div> 
Records minutes of meetings</div><div> 
Schedule rooms and coordinate meetings as directed</div><div> 
Create, maintain and distribute program or department standards manual for format of correspondence, memos, etc.</div><div> 
Coordinate delivery of payments when necessary</div> 
</div>
Essential Functions<div><div>
Essential Function</div><div> 
Submit Contracts Request when needed to procure goods and services.</div><div> 
Keep record and reconcile all requests received.</div> 
</div>
Additional Responsibilities
Required for All Jobs<div><div><ul><li></li></ul> 
Performs other duties as assigned</div><div><ul><li> 
</li></ul> 
Complies with all policies and standards</div> 
</div>
PREFERRED/ REQUIRED QUALIFICATIONS<div><div>
Education 
</div> 
<div>Education Level 
Education Details 
Required/ Preferred 
</div> 
<div><div>Bachelor's
Degree</div> 
degree (B. A.) from four-year college or university or equivalent combination of education and work experience. 
Preferred 
</div> 
</div>Work Experience<div><div>
Experience 
Experience Details 
Required/ Preferred 
</div> 
<div>4-6 years 
Minimum of 3-5 years&rsquo; in business administration or equivalent combination of education training and experience 
Preferred 
</div> 
</div>Knowledge, Skills and Abilities<div><div>
KSAs 
Proficiency</div><div> 
Strong organizational and time-management skills 
</div> 
<div>Strong interpersonal skills, communication skills. 
</div> 
<div>Excellent and successful experience working in teams. 
</div> 
<div>Ability to plan, organize, allocate and control substantial resources. 
</div> 
<div>Ability to speak and write effectively. 
</div> 
<div>Good interpersonal skills. 
</div> 
<div><div>COMPUTER PROFICIENCY:
<ul><li>Intermediate or advanced Microsoft Office Excel strongly preferred. Knowledge and experience of Word, Access, Adobe, Outlook. Knowledge of, and SharePoint is preferred.</li></ul></div> 
</div> 
<div><div>LANGUAGE REQUIREMENTS:<ul><li>English (written &amp; verbal)</li></ul></div> 
</div> 
</div>Licenses and Certifications<div>
Licenses/Certifications 
Licenses/Certification Details 
Time Frame 
Required/ Preferred 
</div> 
PHYSICAL DEMANDS/WORKING CONDITIONS Licenses and Certifications<div><div>
Licenses/Certifications 
Licenses/Certification Details 
Time Frame 
Required/ Preferred 
</div> 
<div>Physical Demands Category: 
Office and Administrative Support 
</div> 
 
</div>Physical Demands<div><div>
A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
</div> 
<div>Physical Demand 
N/A 
Rarely 
Occasionally 
Frequently 
Constantly 
Weight</div><div> 
Standing 
X 
</div> 
<div>Walking 
X 
</div> 
<div>Sitting 
X 
</div> 
<div>Lifting 
X 
</div> 
<div>Carrying 
X 
</div> 
<div>Pushing 
X 
</div> 
<div>Pulling 
X 
</div> 
<div>Climbing 
X 
</div> 
<div>Balancing 
X 
</div> 
<div>Stooping 
X 
</div> 
<div>Kneeling 
X 
</div> 
<div>Crouching 
X 
</div> 
<div>Crawling 
X 
</div> 
<div>Reaching 
X 
</div> 
<div>Handling 
X 
</div> 
<div>Grasping 
X 
</div> 
<div>Feeling 
X 
</div> 
<div>Talking 
X 
</div> 
<div>Hearing 
X 
</div> 
<div>Repetitive Motions 
X 
</div> 
<div>Eye/Hand/Foot Coordination 
X 
</div> 
</div>Working Environment<div><div>
While performing the duties of this job, the associate is required to work within the selected working environments.</div><div> 
Working Condition 
N/A 
Rarely 
Occasionally 
Frequently 
Constantly</div><div> 
Extreme cold 
X 
</div> 
<div>Extreme heat 
X 
</div> 
<div>Humidity 
X 
</div> 
<div>Wet 
X 
</div> 
<div>Noise 
X 
</div> 
<div>Hazards 
X 
</div> 
<div>Temperature Change 
X 
</div> 
<div>Atmospheric Conditions 
X 
</div> 
<div>Vibration 
X 
</div> 
</div><div>BakerRipley is an equal opportunity employer/program. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status,
</div><div>disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any status protected by federal, state, or local laws. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws. Auxiliary aids and services are available upon request for persons with disabilities.</div></div>

Program Assistant

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader">Summary</h2></div><div>
The Department of Psychiatry and Behavioral Sciences is seeking a dynamic and detail-oriented individual to join our team as a Research Administration Associate. In this role, you will provide critical support in the management of clinical research projects within Baylor College of Medicine&rsquo;s Department of Psychiatry and Behavioral Sciences. This role will primarily focus on pre award grant management. The Research Administration Associate will work closely with faculty, staff, and external stakeholders to ensure compliance with regulations and facilitate the smooth execution of our research mission. 
Employees with CRA certification are eligible for certification pay.</div></div><div><div><h2 class="jobSectionHeader">
Job Duties</h2></div><div><ul><li>
Work collaboratively with principal investigators and sub-award institutions to prepare grant applications responsive to the funding opportunities, including the development of budgets and justifications, the collection of required documents, the routing of proposal for internal review, and the completion of the final application.</li><li>
Maintain timelines and communicate regularly with investigators to ensure the timely submission of grant proposals.</li><li>
In collaboration with the Senior Research Administrator, proactively manage award setups and budget allocations.</li><li>
Facilitate both incoming award and outgoing sub-award agreements and contracts.</li><li>
Assist with keeping current compliance requirements such as IACUC approvals, IRB approvals, and Conflict of Interest attestations.</li><li>
Support research faculty in the procurement of needed supplies, the reimbursement of expenses, and the resolution of delayed payments.</li><li>
Monitor and work with investigators to keep biosketches, CVs, CITI trainings, Other Support, VA-Memorandums of Understanding current, IRB approvals, IACUC approvals, and Conflict of Interest attestations current.</li><li>
Perform other job-related duties as assigned. 
</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2></div><div><ul><li>
Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Preferred Qualifications</h2></div><div><ul><li>
Excellent written, verbal, and customer-centric communication skills, with a keen attention to detail.</li><li>
Strong organizational skills with the ability to prioritize tasks and manage deadline driven projects simultaneously.</li><li>
Proficiency in Microsoft Office Suite (e.g. Word, Excel, Teams).</li><li>
Familiarity with research administration systems (e.g., BRAIN, ASSIST, SAP, Concur, Grants.gov, Proposal Central, eRA Commons).</li><li>
Knowledge of federal regulations and policies governing sponsored research (e.g., NIH, NSF, DHHS, OMB 2CFR200 Uniform Guidance).</li><li>
Experience with federal, state, and foundation sponsors (NIH, NSF, DOD).</li><li>
Familiarity with research proposal sponsor websites (ASSIST, Research.gov, grants.gov, and Proposal Central).</li><li>
Familiarity of 2 CFR 200 guidance.</li><li>
Ability to work collaboratively in a team environment and independently with minimal supervision.</li></ul></div></div></div> 
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. 
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</div>

Research Administration Associate - Pre Award

Employer Flexible

<div><h1 class="jobSectionHeader">Why This Role Matters</h1>

Benefits are one of the most visible and impactful services we deliver to our clients and their employees. When benefits administration works seamlessly, employees receive the coverage they expect, employers trust our systems, and our clients can focus on running their businesses instead of solving administrative problems.

The Director of Benefits Operations ensures the stability, accuracy, and scalability of our benefits platform&mdash;from retirement plans to medical, dental, vision, and ancillary coverage. This leader builds the operational systems, processes, and teams that allow Employer Flexible to deliver on its promise to stabilize our foundation, elevate how we show up, and win by being the easiest partner to work with and the hardest to replace.

By leading both 401K administration and benefits operations, this role ensures that thousands of employees are properly enrolled, plans remain compliant, carrier integrations function correctly, and clients experience a benefits program that is reliable, responsive, and built to support their growth.

<h1 class="jobSectionHeader">Position Summary</h1>

The Director of Benefits Operations leads the strategy, execution, and performance of the company&rsquo;s benefits administration functions. This role oversees two core teams responsible for retirement plan administration and the operational management of employee benefit programs.

The Director ensures benefits plans are accurately configured in the company&rsquo;s HRIS platform, employees are enrolled correctly, carrier integrations function reliably, and retirement plans operate in full compliance with regulatory requirements.

This leader is responsible for building scalable operational processes, developing high-performing teams, and ensuring benefits administration delivers an exceptional experience for both clients and their employees.

<h1 class="jobSectionHeader">Key Responsibilities</h1>
<h3 class="jobSectionHeader">Operational Leadership</h3>
<ul><li>Lead the strategy and execution of all Benefits Operations functions.</li>
<li>Build scalable processes that support the growth of the PEO platform.</li>
<li>Ensure operational accuracy, compliance, and efficiency across all benefits administration activities.</li>
<li>Partner cross-functionally with Payroll, Client Success, Sales, Implementation, and Finance to ensure seamless service delivery.</li>
</ul><h3 class="jobSectionHeader">401K Administration &amp; Compliance</h3>
<ul><li>Oversee administration of the company&rsquo;s Multiple Employer Plan (MEP).</li>
<li>Ensure compliance with ERISA, DOL, and IRS requirements.</li>
<li>Manage retirement plan operations including participation monitoring, plan setup, audits, contribution processing, and employee education.</li>
<li>Lead the Manager, 401K Administration &amp; Compliance and supporting specialists.</li>
</ul><h3 class="jobSectionHeader">Benefits Operations</h3>
<ul><li>Oversee setup and maintenance of client benefit plans within the HRIS platform.</li>
<li>Manage EDI connectivity and carrier integrations for medical, dental, vision, and ancillary plans.</li>
<li>Ensure employees are enrolled in the correct plans and eligibility data remains accurate across systems.</li>
<li>Oversee carrier eligibility maintenance for client-level plans.</li>
<li>Manage the full employee benefits lifecycle including new hire enrollments, qualifying life events, plan changes, and terminations.</li>
</ul><h3 class="jobSectionHeader">Systems &amp; Technology</h3>
<ul><li>Develop operational expertise across key systems including:
<ul><li>Microsoft Office Suite</li>
<li>CRM Dynamics</li>
<li>Darwin/Cohesion HRIS platform (myHR 1.0 and myHR 2.0)</li>
</ul></li><li>Identify system improvements and automation opportunities that improve operational efficiency and reduce manual work.</li>
</ul><h3 class="jobSectionHeader">Leadership &amp; Team Development</h3>
<ul><li>Lead and develop Benefits Operations managers and specialists.</li>
<li>Conduct daily stand-ups, bi-weekly 1:1 meetings with direct reports, and bi-weekly Level 10/EOS team meetings.</li>
<li>Establish clear expectations and accountability for team performance.</li>
<li>Ensure leaders and teams embody the company&rsquo;s core values:
<ul><li>Have Fun</li>
<li>Be Selective</li>
<li>Be Humble</li>
<li>No Surprises</li>
<li>Want It</li>
</ul></li></ul><h3 class="jobSectionHeader">Financial &amp; Operational Accountability</h3>
<ul><li>Participate in annual planning and budgeting.</li>
<li>Manage departmental operating expenses within approved budgets.</li>
<li>Monitor operational capacity and staffing ratios as the company grows.</li>
</ul><h1 class="jobSectionHeader">Qualifications</h1>

Education

Bachelor&rsquo;s degree in Business, Human Resources, Finance, or related field preferred.

Experience
<ul>
<li>8+ years of experience in benefits administration or retirement plan operations</li>
<li>3+ years of leadership experience managing operational teams</li>
<li>Experience with benefits compliance, carrier integrations, and HRIS platforms</li>
</ul>
Preferred
<ul>
<li>Experience working within a PEO or multi-employer environment</li>
<li>Experience managing Multiple Employer Plans (MEP)</li>
<li>Strong knowledge of benefits administration systems and operational processes</li></ul></div>

Director, Benefits Operations

IDEA Public Schools

<div>Description 
 
 
Director of Procurement 
Mission:
The Director of Procurement leads the organization's procurement and contract management function, ensuring the compliant, efficient, and customer-centered acquisition of goods and services across a multi-region educational organization. This role is responsible for setting procurement strategy, strengthening internal controls, improving systems and workflows, and developing a high-performing team that supports schools and central teams with excellence. 
The Director of Procurement serves as the organization's lead expert on purchasing, contracting, vendor governance, and procurement compliance. This leader partners closely with Finance, Accounting, Accounts Payable, school-based leaders, and other stakeholders to improve service, reduce risk, and ensure procurement practices align with organizational priorities and applicable local, state, and federal requirements. 
Supervisory Responsibilities:
This role leads the Procurement and Contracts team and supervises approximately 5 direct reports and 22 skip-level team members. 
Location:
This is a full-time position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate. 
Travel Expectations:
Up to 10% travel may be required for leadership meetings, trainings, conferences, and organizational events. 
What You&rsquo;ll Do &ndash; Accountabilities
Essential Duties:<ul><li>
Lead the organization's procurement and contract management function, including purchasing operations, vendor governance, and procurement service delivery.</li><li>
Establish clear priorities, service standards, and performance expectations for the procurement team.</li><li>
Oversee the end-to-end requisition, purchase order, and contract review process to ensure timely, accurate, and policy-aligned execution.</li><li>
Strengthen procurement policies, controls, and workflows to improve efficiency, transparency, and audit readiness.</li><li>
Ensure procurement activities comply with applicable policies and regulations, including grant requirements and other state and federal guidelines.</li><li>
Oversee vendor onboarding and vendor record maintenance, ensuring required documentation is complete, accurate, and properly retained.</li><li>
Partner with Finance, Accounting, and Accounts Payable to support vendor tax reporting, documentation quality, and related control processes.</li><li>
Monitor key operational metrics, identify root causes of delays or errors, and lead continuous improvement efforts.</li><li>
Reduce rejected requisitions, incomplete submissions, after-the-fact purchases, and aged procurement items.</li><li>
Serve as a trusted advisor to school and departmental leaders on purchasing requirements, contracting pathways, and procurement best practices.</li><li>
Develop tools, training, and guidance that help internal stakeholders navigate procurement requirements successfully.</li><li>
Lead, coach, and develop a team of procurement professionals while building a culture of accountability, collaboration, and strong customer service.</li></ul> 
Additional Duties and Responsibilities:<ul><li>
In this role, success will be measured by: 
Strong procurement compliance and audit readiness.</li><li>
Timely turnaround of requisitions, contracts, and vendor setup requests.</li><li>
Improved quality of submissions and fewer procurement exceptions.</li><li>
Accurate and well-maintained vendor and contract records.</li><li>
Strong cross-functional partnership with internal stakeholders.</li><li>
High levels of service, responsiveness, and stakeholder satisfaction.</li><li>
Continued development and effectiveness of the procurement team.</li><li>
Ongoing process improvements that strengthen efficiency and control.</li></ul> 
Knowledge and Skills &ndash; Competencies<ul><li>
Make Strategic Decisions: This team member embodies IDEA&rsquo;s mission and values in decision-making, balancing bold vision with ethical and operational rigor. They establish governance frameworks that ensure consistency and accountability organization-wide, while applying systems thinking to break down silos and drive data-informed continuous improvement.
</li><li>Manage Work and Teams: This team member builds and maintains systems to track progress toward team goals, ensuring clarity through defined roles and responsibilities. They implement structured processes that support smooth team operations and strategically allocate time and resources to drive goal achievement.</li><li>
Grow Self and Others: This team member uses data to assess development needs and designs learning opportunities that align with team goals and individual career growth. They model a growth mindset by being open about their own development and ensure that both personal and team-led learning initiatives are impactful and well-aligned with organizational priorities.</li><li>
Build a Culture of Trust: This team member fosters a team culture where individuals genuinely care for one another both personally and professionally. They lead with transparency, encourage open communication, including healthy conflict&mdash;and promote reliability and consistency, while regularly seeking and responding to team feedback to enhance the collective experience.</li><li>
Communicate Deliberately: This team member leads inclusive discussions that surface obstacles and drive actionable solutions, ensuring all voices are heard. They communicate key information clearly across multiple channels and establish feedback loops that promote open dialogue, collaboration, and continuous improvement.</li></ul> 
Additional Skills:<ul><li>
Strategic thinking and sound judgment.</li><li>
Team leadership and talent development.</li><li>
Process improvement and operational excellence.</li><li>
Cross-functional collaboration and stakeholder influence.</li><li>
Clear communication and training capability.</li><li>
Strong customer-service orientation balanced with compliance and control.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li></ul> 
Required experience:<ul><li>
Bachelor's degree in Business, Finance, Accounting, Management, or a related field.</li><li>
7+ years of progressive experience in procurement, purchasing, contracts, or a related function.</li><li>
3+ years of people leadership experience, including managing professional staff.</li><li>
Experience leading procurement operations in a high-volume, deadline-driven environment.</li><li>
Experience improving processes, implementing controls, and driving operational consistency.</li><li>
Experience partnering cross-functionally with Finance, Accounting, Accounts Payable, and operational stakeholders.</li><li>
Strong understanding of procurement compliance, contract administration, vendor management, and internal controls</li><li>
Strong written, verbal, and interpersonal communication skills.</li><li>
Strong analytical and problem-solving skills, with the ability to use data to drive decisions.</li></ul> 
Preferred Education and Experience:
<ul><li>Master's degree in Business Administration, Public Administration, Accountancy, or a related field.</li><li>
Experience in K-12 education, charter schools, school districts, government, or another highly regulated environment.</li><li>
Experience with public-sector or grant-funded procurement requirements.</li><li>
Familiarity with Texas procurement requirements, TEA guidance, EDGAR, and FASRG.</li><li>
Experience with ERP or purchasing workflow systems, including Tyler Munis or similar platforms.</li><li>
Professional procurement certification.</li></ul> 
Physical Requirements:<ul><li>
This is a sedentary role.</li></ul> 
What We Offer: 
Compensation &amp; Benefits:
Salaries for people entering this role typically fall between $108,100 and $128,600, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment. 
Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.<ul><li> 
IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.</li></ul> 
Application process:
Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible. 
Learn more about IDEA
At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values</div>

Director of Procurement (Immediate Opening)

American Heart Association

<div>Overview
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today&rsquo;s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The National Director, Government Funding in the Office of Funded Programs , serves as the OFP&rsquo;s principal advisor and center of expertise on federal and other government funding. This role does not own pre-award proposal development or post-award grants administration. Instead, it functions as an internal consultant and governance leader&mdash;offering enterprise-level insight on the federal landscape, regulatory changes, risk/benefit considerations, and strategic options to support informed decision-making and compliance execution across the grant lifecycle.
Reporting to the National VP, Funded Programs, the National Director, Government Funding partners closely with Finance, Legal, Mission Advancement, Research, various implementation leadership, and the Sr. Director, Grants Administration. The role oversees institutional registrations and compliance infrastructure, including SAM.gov annual renewal, and develops policies, procedures, training, and tools that strengthen readiness for government funding. Critical responsibilities include reviewing grant budgets during the pre-award phase and enabling a seamless transition from pre-award to grants administration for government grants by ensuring strong alignment and documentation.
This position can be home-based.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
\#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
Responsibilities
Role Boundaries &amp; Collaboration
<ul><li>Pre-Award (Mission Advancement owns): This role advises on regulatory requirements and compliance. It does not write or submit proposals, own budgets, or lead negotiations.</li>
<li>Post-Award (OFP Grants Administration owns): This role advises on federal requirements and institutional controls.</li>
<li>Operations Management (supervises OFP Grants Analyst, Govt Grants): Provides oversight for award management including &ndash; budget planning, prior approval requests, compensation compliance, expense review, cost transfers, subrecipient &amp; contract management, and reporting. The Grants Analyst provides operational support for a small portfolio of federal awards, typically 3-5 awards.</li>
<li>OFP Integration: This role serves as a thought partner at the pre-award table to anticipate requirements and coordinates a complete, documented handoff to the Sr. Director, Grants Administration for post-award execution.</li>
</ul>Key Responsibilities: Compliance Coordination
<ul><li>Coordinate education, documentation standards, and communication for federal compliance topics.</li>
<li>Create standardized SOPs, templates, and checklists that support federal compliance.</li>
<li>Develop and maintain a federal funding policy and procedures library.</li>
<li>Establish education and communication programs to strengthen internal federal funding literacy.</li>
<li>Identify and help resolve emerging compliance risks.</li>
<li>Provide advisory support for critical issues including but not limited to human subjects research compliance.</li>
</ul>Cross-Functional Partnership
<ul><li>Partner with MA, Legal and implementation teams to help identify early issue-spotting to prevent downstream compliance challenges through a collaborative approach.</li>
<li>Model collaboration and support organizational capacity-building in federal funding expertise.</li>
<li>Review budgets for government funding applications during the pre-award phase.</li>
<li>Support consistent interpretation of various government funding rules across Finance, Legal, Research, Programs, and Grants Administration.</li>
</ul>Federal Landscape &amp; Risk Advisory
<ul><li>Serve as the OFP&rsquo;s principal advisor on government funding standards, including 2 CFR 200, federal cost principles, federal acquisition regulations (FAR), other transactions (OTA) negotiations, and agency-specific regulations.</li>
<li>Monitor, interpret, and communicate regulatory updates, OMB guidance, and federal policy changes.</li>
</ul>Institutional Registrations &amp; Infrastructure
<ul><li>Oversee SAM.gov registration and annual renewal.</li>
<li>Support documentation of internal controls and institutional compliance infrastructure.</li>
</ul>Pre- to Post-Award Transition for Government Funding
<ul><li>Lead the transition protocol for government funding, consolidating commitments and compliance terms into a transition dossier.</li>
<li>Facilitate handoff meetings with the Sr. Director, Grants Administration to align on post-award execution.</li>
</ul>Team Leadership
<ul><li>Supervise the Government Grants Analyst, providing coaching and oversight.</li>
</ul>Qualifications
Education
<ul><li>Bachelor&rsquo;s degree or equivalent work experience required; advanced degree in Public Administration, Public Policy, Public Health, Business, Nonprofit Management, Law, or similar preferred.</li>
</ul>Experience
<ul><li>8 years of experience in government grants policy, compliance, or advisory roles.</li>
<li>Demonstrated fluency with Uniform Guidance, federal procurement standards, and agency-specific federal regulations.</li>
<li>Experience developing policies, SOPs, training, or compliance frameworks.</li>
<li>Experience supporting both pre-award and post-award stakeholders.</li>
<li>Three (3) years of people leadership experience preferred.</li>
<li>Experience in public health, nonprofit management or government strongly preferred.</li>
</ul>Knowledge, Skills &amp; Abilities
<ul><li>Collaborative style that supports partner ownership while providing guidance.</li>
<li>Demonstrated fluency with regulatory frameworks (especially 2 CFR 200/Uniform Guidance.</li>
<li>Experience interacting with government program officers and grants management specialists.</li>
<li>Expert ability to interpret and operationalize federal grant and contract regulations.</li>
<li>Familiarity with federal funders such as CDC, HRSA, and NIH.</li>
<li>High judgment and issue-spotting capability.</li>
<li>Strong communication skills with ability to simplify complex requirements.</li>
<li>Strong organizational and project management skills.</li>
</ul>Other Requirements
<ul><li>Ability to travel overnight up to 10.</li>
</ul>Compensation &amp; Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards &amp; Benefits to see more details.
<ul><li>Compensation &ndash; The expected pay range is $84,400 to $124,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. Our goal is to ensure you have a competitive base salary. That&rsquo;s why we regularly review the market value of jobs and make adjustments, as needed.</li>
<li>Performance and Recognition &ndash; You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.</li>
<li>Benefits &ndash; We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.</li>
<li>Professional Development &ndash; You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association&rsquo;s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.</li>
<li>Work-Life Harmonization &ndash; The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.</li>
<li>Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.</li>
</ul>The American Heart Association&rsquo;s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
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Default: Location : Location US-TX-Dallas
Posted Date 38 minutes ago (3/12/2026 4:11 PM)
Requisition ID 2025-16559
Job Category Individual &amp; Institutional Giving
Position Type Full Time</div>

National Director, Government Funding

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