administrative assistant

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medical office receptionist

office administrator

auto dealership office administration staff

Peak Performance Team

<div><p><b>Accounts Receivable/Payable Clerk</b></p>
<p>
Our company has an outstanding opportunity for a results-focused, highly driven and experienced Accounts Receivable/Payable Clerk, along with Experience in payroll for Automotive Dealership in the Marietta, GA. area.</p>
<p><b>
Job Responsibilities</b></p>
<ul>
<li>Prepare work to be accomplished by gathering and sorting documents and related information.</li>
<li>Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.</li>
<li>Obtain revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.</li>
<li>Collect revenue by reminding delinquent accounts; notifying customers of insufficient payments.</li>
<li>Prepare financial reports by collecting, analyzing, and summarizing account information and trends.</li>
<li>Maintain accounting ledgers by posting account transactions.</li>
<li>Verifies accounts by reconciling statements and transactions.</li>
<li>Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.</li>
<li>Maintains financial security by following internal accounting controls.</li>
<li>Secure financial information by completing data base backups.</li>
<li>Maintain financial historical records by filing accounting documents.</li>
<li>Contribute to team effort by accomplishing related results as needed.</li>
</ul>
<p><b>Education and/or Experience</b></p>
<p>
Bachelor and/or Master&rsquo;s Degree required and 1-5 years of public accounting and/or industry experience is preferred. Proficiency with Microsoft Excel, Microsoft Word and Microsoft Outlook is required. Administrative Writing Skills, Organization, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information , Attention to Detail, Thoroughness, Reporting Research Results, Verbal Communication</p>
<p><b>
Certificates, Licenses, Registrations</b> (Including Driver's License)</p>
<p>
CPA or CPA candidate is preferred.</p>
<p><b>
About Us</b></p>
<p>
At Peak Performance Team, our core philosophy is that leaders should have the freedom to make their own decisions regarding the products they offer and how they handle claims. We accomplish this by creating customized, wealth-building purchase and protection products, previously available only to administrators and the largest franchise dealer groups and bring them to all dealerships..and we&rsquo;ll train your staff in the best ways to present and sell the products to maximize your profits and create a satisfied customer-base who will not only return for future purchases but will also sell YOU to their families and friends. We&rsquo;ll make you their hero!</p>
<p>
PPT staff is comprised of industry experts dedicated to their craft. As real-world professionals who have spent years working in dealerships, insurance companies, and TPA&rsquo;s; we have become true subject matter experts in sales and marketing, captive and risk management, product design, and more. We understand the complexities and challenges that dealers face. That&rsquo;s why we&rsquo;ve made it our revenue rather than lining the pockets of a corporate administrator.</p></div>

Auto Dealership Office Administration Staff

McKenney's Inc

<div><p><b>JOB SUMMARY</b></p><p>
The Claims Specialist shall serve as a member of the Company's risk management team, supporting the Company's auto and general liability claims programs, fleet operations, and technology initiatives. This Position is responsible for the day-to-day management of claims intake and administration, oversight of the company&rsquo;s fleet's compliance and driver qualification files, and execution of technical projects that improve the department's efficiency and analytical capabilities.</p><p></p><p>
The ideal candidate shall possess foundational claims experience, genuine curiosity about technology, and the organizational skills to manage competing priorities across several workstreams. This Position reports directly to the General Counsel and offers significant opportunity for professional growth as the Company's risk function matures.</p><p></p><p><b>
JOB RESPONSIBILITIES</b></p><p><b>
Claims Management:</b></p><ul><li>Serve as the first point of contact for auto accident intake, gathering incident details, coordinating with drivers and field supervisors, and documenting claims in the claims management system</li><li>Manage auto liability and general liability claims from initial report through resolution, including investigation, reserving, settlement coordination, and closure</li><li>Monitor claim status and aging, flag high-exposure or litigated claims, and prepare summary reports for leadership</li><li>Coordinate with third-party administrators, insurance carriers, and defense counsel on open claims matters</li><li>Maintain organized claim files and ensure documentation meets internal standards and carrier requirements</li><li>Track and analyze claims data to identify trends, root causes, and opportunities for loss reduction</li></ul><p></p><p><b>
Fleet Administration:</b></p><ul><li>Order, review, and maintain motor vehicle records (MVRs) for all drivers across applicable jurisdictions, ensuring compliance with Company policy and applicable regulations</li><li>Manage driver qualification files, vehicle assignment records, and fleet compliance documentation</li><li>Coordinate with operations and human resources on driver eligibility determinations, license expirations, and violation follow-up</li><li>Support vehicle insurance and registration processes, including certificate of insurance requests and auto ID card distribution</li><li>Assist with fleet safety initiatives and contribute data and analysis to fleet performance reviews</li></ul><p></p><p><b>
Technical Projects:</b></p><ul><li>Identify opportunities to automate manual processes within the risk management function using available tools and platforms</li><li>Build and maintain dashboards, trackers, and reporting tools that provide leadership visibility into claims, fleet, and risk metrics</li><li>Explore and potentially develop AI-powered tools within the Company's technology stack to improve claims triage, data extraction, or risk scoring</li><li>Partner with IT and other departments on system integrations, data migrations, or technology rollouts that affect risk operations</li></ul><p></p><p><b>
Training and Stakeholder Engagement:</b></p><ul><li>Assist in the development and delivery of the Company's driver training program, including scheduling and recordkeeping</li><li>Conduct or support driver safety training sessions for new hires and existing employees as required</li><li>Communicate risk policies, procedures, and expectations to field teams and operational leaders in clear, accessible terms</li><li>Serve as a resource for internal stakeholders on claims reporting procedures, fleet policies, and risk-related questions</li></ul><p></p><p><b>
BASIC QUALIFICATIONS</b></p><p>
Education and Experience</p><ul><li>Bachelor's degree in risk management,</li></ul><p>
insurance, business administration, or a</p><p>
related field required</p><ul><li>1 to four 4 years of professional experience in</li></ul><p>
risk management, claims adjusting,</p><p>
insurance, or a closely related field</p><ul><li>Direct experience handling auto liability</li></ul><p>
and/or general liability claims, including</p><p>
intake, investigation, reserving, and resolution</p><ul><li>Internal candidates: 1 to 2 years of</li></ul><p>
experience as a Field Supervisor, Assistant</p><p>
Project Manager, or in the Safety</p><p>
Department, with the successful completion of</p><p>
Pathway to Field Leadership, Pathway to</p><p>
Project Manager, or department equivalent.</p><ul><li>Direct exposure to McKenney&rsquo;s incident</li></ul><p>
reporting, fleet operations, or driver</p><p>
management.</p><p></p><p>
Knowledge, Skills, and Abilities</p><p>
Claims and Insurance Knowledge:</p><ul><li>Working knowledge of auto and general liability claims processes, coverage analysis, and loss-run reporting</li><li>Understanding of commercial auto insurance policies, certificates of insurance, and basic coverage interpretation</li></ul><p></p><p>
Technical Skills:</p><ul><li>Strong proficiency in Microsoft Excel and preferred experience with Smartsheet</li><li>Proficiency in Microsoft Office Suite</li></ul><p></p><p>
Soft Skills:</p><ul><li>Strong written and verbal communication skills, with the ability to explain claims processes and risk concepts to non-risk stakeholders</li><li>Organized and detail-oriented, capable of managing multiple open claims files, fleet records, and project timelines simultaneously</li><li>Self-starter mentality with a willingness to take ownership of processes and improve them over time</li></ul><p></p><p>
Abilities:</p><ul><li>Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment</li><li>Ability to learn and work within the Company's existing technology stack, including internal databases and reporting tools</li><li>Comfort pulling and analyzing data to support risk decisions and reporting</li></ul><p></p><p><b>
PREFERRED REQUIREMENTS</b></p><ul><li>Experience interfacing with third-party administrators, insurance carriers, or defense counsel</li><li>Familiarity with claims management systems (e.g., Origami Risk, RMIS, or similar platforms)</li><li>Experience with or ability to quickly learn fleet administration tasks, including MVR ordering and review, vehicle assignments, driver file maintenance, and DOT compliance basics</li><li>Comfort managing data and workflows for a large fleet (Salesforce)</li><li>Interest in or experience with automation, AI tools, or low-code/no-code platforms (e.g., Workato or prompt engineering for AI applications)</li><li>Associate in risk management (ARM), Associate in Claims (AIC), or similar designation (in progress or completed)</li><li>Ability to develop and deliver training content (e.g., driver safety training) to field-level employees</li><li>Experience developing or delivering training programs</li><li>Bilingual ability (Spanish/English), depending on workforce composition</li></ul><p></p><p><b>
WORKING CONDITIONS AND PHYSICAL EFFORTS</b></p><ul><li>Work normally takes place in a typical interior/office environment.</li><li>No or very limited exposure to physical risk.</li><li>No very limited physical effort is required.</li></ul><p></p><p>
Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.</p>
<p>McKenney&rsquo;s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney&rsquo;s is a smoke-free and drug-free workplace.</p><p>
</p><p>Lc7r4N5wGy</p></div>

Claims Specialist

Corestaff Services

<div>
 <p>
  <strong>
   Benefits:
  </strong>
  Medical, Dental, and Vision coverage
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  Long term contract (12 months with possible renewal)
 </p>
 <p>
  <strong>
   In-office requirements:
  </strong>
  3 days per week per in office
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Atlanta, GA
 </p>
 <p>
 </p>
 <p>
  Corestaff is the official MSP resourcing partner for Porsche Cars North America for contractor positions operating and managing their nationwide contingent workforce program. The candidate selected for this role will be an employee of Corestaff with a placement at Porsche Cars North America in Atlanta, GA.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position overview
  </strong>
 </p>
 <p>
  Provide clerical and administrative support to the Customer Experience Department, Area field staff, and Porsche Center personnel. Manage the voucher system, process payments to dealers, and handle goodwill check requests from customers. Conduct routine evaluations of sales contracts for repurchased units to identify any violations of the over MSRP Policy. Send correspondence to the Dealer Principal at the Porsche Center and forward debit files to the Accounting department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Roles &amp; responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Generate departmental check requests and related CRM documentation and prepare reports.
  </li>
  <li>
   Submit dealer payments and reimbursements to the accounting department.
  </li>
  <li>
   Conduct monthly assessments of sales contracts for repurchased units to identify violations of the over MSRP Policy. Send correspondence to the Porsche Center Dealer Principal and submit debit files to Accounting.
  </li>
  <li>
   Respond to inquiries from Porsche dealers and PCNA Field Managers regarding payments and vouchers.
  </li>
  <li>
   Administer the department&rsquo;s goodwill voucher program, including maintaining and updating the voucher redemption website, processing dealer and voucher reimbursements, performing audits, providing dealership training and coaching, and creating reports as needed.
  </li>
  <li>
   Order and mail FL Lemon Law booklets to all Florida Porsche Centers bi-annually.
  </li>
  <li>
   Scan and attach relevant documents to CRM and shred the originals.
  </li>
  <li>
   Receive and distribute mail, and send packages as required.
  </li>
  <li>
   Organize meetings and department events.
  </li>
  <li>
   Compile monthly reports for various projects.
  </li>
  <li>
   Serve as backup for the Repurchase Claims Coordinator.
  </li>
  <li>
   Provide support to the Senior Manager of Customer Relations on ad hoc projects
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Associates&rsquo; Degree in Business Management and/or equivalent experience in administrative field
  </li>
  <li>
   2+ years&rsquo; experience in an administrative role
  </li>
  <li>
   1+ years in automotive industry a plus
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Good communication skills
  </li>
  <li>
   Attention to detail and accuracy of work.
  </li>
  <li>
   Ability to multi-task
  </li>
  <li>
   Works well with limited direct supervision and direction
  </li>
  <li>
   Exemplary organizational skills
  </li>
  <li>
   Knowledgeable of Microsoft Office programs, SAP, Adobe Acrobat Reader/Writer
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Task and Detail oriented
  </li>
  <li>
   Teamwork
  </li>
  <li>
   Customer Focus
  </li>
  <li>
   Communication
  </li>
  <li>
   Adaptability
  </li>
 </ul>
</div>


Customer Relations Administrative Coordinator

AAA The Auto Club Group

<div><p>It&rsquo;s a great time to join AAA The Auto Club Group!
</p><p></p><p><b>JOIN THE TEAM COMMITTED TO DRIVING YOUR CAREER FORWARD
</b></p><p></p><p><b>Job Type:
</b></p><p></p>Full time<br>
<p></p><div><div><p><b>Exempt/Non Exempt:<br>
</b></p></div></div><p></p>Salary
<p></p><p><b>Job Description:<br>
</b></p><p></p><br>
<br>
<div><div><p><b>Why Choose a Career with the AAA </b><b>The </b><b>Auto Club Group (ACG)
</b></p></div><div><p>Yo u&rsquo;re a leader at heart and know how to empower a team to be their best . You enjoy a job that keeps you busy, but also one that provides for you and your family. At AAA The Auto Club Group (ACG), you will find that you ca n have a fulfilling career and will be joining a company that truly cares about their members and employees. Continue reading to see what our Fleet Manager opportunities are all about!
</p></div><div><p>A day-in-the-life of a Fleet Manager :
</p></div><div><p>Our Fleet Managers oversee towing operations on a twenty-four (24) basis to ensure prompt, efficient and courteous towing, recovery and emergency roadside service to all customers, clients, AAA and affiliated Club members. As a Fleet Manager, you will also lead a team of Fleet Supervisors, Dispatchers and Drivers to ensure timely completion of daily tasks.
</p></div><div><p>In this role, you will also have the opportunity to :
</p></div><div><ul><li><p>Increase revenue by servicing existing clients and expand base of commercial towing accounts
</p></li></ul></div><div><ul><li><p>Analyze and resolve member complaints concerning driver performance
</p></li></ul></div><div><ul><li><p>Investigate and mediate damage claims
</p></li></ul></div><div><ul><li><p>Monitor equipment repair or replacement, including the ordering of supplies and verifying payment for all supplies
</p></li></ul></div><div><ul><li><p>Monitor incentive bonus programs, including compiling data and preparing reports on program performance
</p></li></ul></div><div><ul><li><p>Update maintenance files, as regulations and rules change, to ensure compliance with Local, State &amp; Federal requirements
</p></li></ul></div><div><ul><li><p>Interview and hire new employees to join the Fleet team for assigned locations
</p></li></ul></div><div><p>How we reward our employees :
</p></div><div><p>In addition to a competitive starting salary, ACG offers e xcellent and comprehensive benefits packages :
</p></div><div><ul><li><p>Annual salary staring at $68,000. Pay rate will be determined based on experience and may exceed starting rate.
</p></li><li><p>Fully paid training
</p></li></ul></div><div><ul><li><p>Medical, dental and vision benefits
</p></li></ul></div><div><ul><li><p>401k with employer m atch
</p></li></ul></div><div><ul><li><p>Paid parental leave and adoption assistance
</p></li></ul></div><div><ul><li><p>Paid Time Off (PTO), company paid holidays, CEO days and floating holiday s
</p></li></ul></div></div><div><div><ul><li><p>Paid volunteer day annually
</p></li></ul></div><div><ul><li><p>Tuition assistance program , professional certification reimbursement program and other professional development opportunities
</p></li></ul></div><div><ul><li><p>AAA Membership
</p></li></ul></div><div><ul><li><p>Discounts, perks , rewards and much more<br>
</p></li></ul></div><p></p><div><p>W e are looking for candidates who :
</p></div><div><p><i>Education<br>
</i></p></div><p></p><div><ul><li><p>High School Diploma or equivalent (GED)<br>
</p></li></ul></div><p></p><div><p><i>Experienc </i><i>e<br>
</i></p></div><p></p><div><ul><li><p>Automotive industry and/or emergency roadside service background
</p></li></ul></div><div><ul><li><p>Knowledge of towing procedures, vehicle and equipment maintenance
</p></li></ul></div><div><ul><li><p>Supervisory ability to include: scheduling, staffing, budgeting, decision making, analysis and problem solving, evaluating employee work performance
</p></li></ul></div><div><ul><li><p>Ability to interpret contract and bid documents, in addition to contract negotiation skills<br>
</p></li></ul></div><p></p><div><p><i>Certifications </i><i>/ Licensure
</i></p></div></div><div><div><ul><li><p>Valid state driver&rsquo;s license and excellent driving record without physical restrictions that would prevent driving during day or night hours or for extended periods of time
</p></li></ul></div><div><ul><li><p>Must successfully pass DOT physical / certification process<br>
</p></li></ul></div><p></p><div><p><i>Preferred Qualifications<br>
</i></p></div><p></p><div><ul><li><p>College level coursework in Business Administration or a related fi eld
</p></li></ul></div><div><ul><li><p>Prior Management experience
</p></li></ul></div><div><ul><li><p>Experience with operating towing equipment<br>
</p></li></ul></div><p></p><div><p><b>Work Environment<br>
</b></p></div><p></p><div><p>Works in a temperature controlled office environment with exposure to slightly dirty conditions. Occasional (up to 30% of work time) exposure to temperature extremes.<br>
</p></div><p></p><div><p>Must be able to stand/walk, climb/stoop/kneel and lift/push/pull; in order to inspect vehicles and equipment<br>
</p></div><p></p><div><p><i>Interested in learning more? Apply Today!
</i></p></div></div><p></p><p>Who We Are
</p><p>Become a part of something bigger.
</p><p></p><p>The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.
</p><p></p><p>By continuing to invest in more advanced technology, pursuing innovative products, and hiring a highly skilled workforce, AAA continues to build upon its heritage of providing quality service and helping our members enjoy life&rsquo;s journey through insurance, travel, financial services, and roadside assistance.
</p><p></p><p>And when you join our team, one of the first things you&rsquo;ll notice is that same, whole-hearted, enthusiastic advocacy for each other.
</p><p></p><p>We have positions available for every walk of life! AAA prides itself on creating an inclusive and welcoming environment of diverse backgrounds, experiences, and viewpoints, realizing our differences make us stronger.
</p><p></p><p>To learn more about AAA The Auto Club Group visit www.aaa.com
</p><p></p><p>Important Note:
</p><p></p><p>ACG&rsquo;s Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level.
</p><p></p><p>The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfill these requirements.
</p><p></p><p>The Auto Club Group, and all its affiliated companies, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.
</p><p></p><p>Regular and reliable attendance is essential for the function of this job.
</p><p></p><p>AAA The Auto Club Group is committed to providing a safe workplace. Every applicant offered employment within The Auto Club Group will be required to consent to a background and drug screen based on the requirements of the position.</p></div>

Fleet Manager

Ogletree Deakins

<div>Position Summary:
<div>
Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to join the Firm's Atlanta office. The Office Administrator is responsible for the business administration of the office and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination. The Office Administrator will manage all operations of the assigned office(s), including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks. The position will also work closely with the Office Managing Shareholder(s) (&quot;OMS&quot;) in the development and ongoing administration of the offices&rsquo; strategic plan. The Office Administrator may also be provided opportunities to collaborate on broader initiatives that support continuous improvement efforts in benefit of Firm interests.</div>
Essential Functions:
<div>
Human Resources &ndash; In close collaboration with and supported by the Firm&rsquo;s Human Resources team:</div><ul><li>
Communicate and enforce policies and procedures</li><li>
Conduct interviews and make recommendations on the selection of employees</li><li>
Initiate new employee intake process, employee status change requests, and exiting employee process</li><li>
Conduct New Hire onboarding including orientation and training of Firm systems and processes</li><li>
Coordinate Employee Benefits issues with Human Resources</li><li>
Optimize planning and utilization of office resources to efficiently and effectively meet office needs</li><li>
Coordinate and provide feedback on annual business service professionals evaluations and compensation</li><li>
Provide clear expectations of employees under their leadership, including assessing training needs and facilitating development opportunities</li><li>
Actively manage employee performance, identify and document performance issues to resolve through counseling, performance improvement plans, and other resources within the Firm</li><li>
Champion positive and engaging work environment and motivation</li></ul><div>
Financial Management and Budgeting</div><ul><li>
Prepare and monitor office budget, making recommendations for cost efficiencies, capital expenditures, and operational needs</li><li>
Regularly review and analyze monthly financial reports, working closely with OMS to address profitability and attorney productivity issues</li><li>
Review and approve invoices and expenses for the office</li><li>
Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of payments; resolution of billing discrepancies; oversight of office supplies and services being provided</li><li>
Responsible for administration of the office checking account, Firm credit card, and attorney trust account</li></ul><div>
Marketing and Event Planning</div><ul><li>
Work closely with the OMS to plan and coordinate local marketing events including briefings, roundtables and seminars</li><li>
Assist shareholders with enhancing the Firm&rsquo;s visibility and image in the local market and throughout the Firm</li></ul><div>
Facilities</div><ul><li>
Responsibility for local office level adherence to Firm safety and security protocols and policies</li><li>
Regularly maintain personnel directory and floor plans to ensure accuracy</li><li>
Act as safety coordinator and train employees on emergency procedures</li><li>
In collaboration with Real Estate and Project Management team, act as liaison between Firm and landlord regarding any facilities projects, maintenance requests, or issues; participate in space planning and design for office relocations, proper maintenance of office space assets to reflect professionalism of the Firm</li><li>
Oversee records storage and management</li><li>
Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current</li></ul><div>
Computer Systems</div><ul><li>
In coordination with Information Technology, support technology operations and functionality, including: coordinate technology upgrades and maintenance with Administrative Office, IT department, consultants and vendors</li></ul><div>
Management, Committees, and Meetings</div><ul><li>
Work collaboratively with OMS</li><li>
Identify and analyze issues; recommend and implement approved solutions under the direction and guidance of the OMS</li><li>
Attend local Shareholders&rsquo; meetings</li><li>
Chair business service professionals meetings</li><li>
Plan office social functions</li><li>
Manage special projects as assigned by OMS, Director of Office Administration, and Administrative Leadership</li><li>
Attend departmental or Firm events as required from time to time</li><li>
Ability to travel as work requires, from time to time</li></ul>
Requirements:
<ul><li>Bachelors degree and 4+ years of Office Management, Human Resources experience, or 6+ years combination of experience and education</li><li>
Candidates must be professional, and have experience in managing others, including directing workload, performance management, training, event planning, staffing and recruitment</li><li>
Experience in managing remote staff</li><li>
Proficient in all Microsoft applications, including, but not limited to Word, Excel, PowerPoint, Outlook, Document</li><li>
Management System, expense and billing systems</li><li>
Analytical and problem solving skills</li><li>
Ability to proactively focus on and anticipate needs</li><li>
Display emotional intelligence</li><li>
Dependable &ndash; quickly becomes the &lsquo;go-to&rsquo; person</li><li>
Strong leadership qualities - able to lead and manage others</li><li>
Ability to act in a position of trust, both as to attorneys and business service professionals</li><li>
Consistently deliver excellent client service both internally and externally</li><li>
Responsive-responds to inquiries and provides feedback in a timely manner</li><li>
Highly organized and self-directed &ndash; able to juggle several projects and offices at one time</li><li>
Ability to work collaboratively, while also encouraging and motivating others</li><li>
Ability to lead independently, exercising good judgment in potentially difficult situations</li><li>
Capacity to maintain effective working relationships with all levels of Firm personnel and diverse groups of people</li><li>
Excellent oral and written communication skills are essential</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i></div>
Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Lily James at lily.james@ogletree.com with &quot;Office Administrator - Atlanta&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Office Administrator

Great Expressions Dental Centers

As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general administrative tasks. You will play a vital role in ensuring the smooth operation of the dental practice and maintaining a positive patient experience.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Provide a warm and friendly welcome to patients as they arrive at the dental practice.</li>
<li>Ensure a comfortable and inviting waiting area for patients.</li>
<li>Maintain a professional and courteous demeanor when interacting with patients.</li>
<li>Schedule appointments for patients, considering their preferences and the availability of dental staff.</li>
<li>Confirm and remind patients about upcoming appointments via phone or other communication channels.</li>
<li>Coordinate with dental staff to manage the appointment calendar efficiently.</li>
<li>Collect and update patient information accurately, including personal details and medical history.</li>
<li>Create and maintain patient records in the dental practice management system.</li>
<li>Ensure patient records are kept confidential and comply with privacy regulations.</li>
<li>Verify and update patient insurance information.</li>
<li>Calculate and collect co-pays, deductibles, and other payments from patients.</li>
<li>Process insurance claims and coordinate with insurance providers for billing inquiries or issues.</li>
<li>Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.</li>
<li>Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.</li>
<li>Maintain the cleanliness and organization of the reception area.Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.</li>
<li>Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>1-3 years of proven experience as a receptionist or in a customer service role in a dental office</li>
<li>High school diploma or equivalent; additional education or certification in healthcare administration or related field is a plus.</li>
<li>Excellent interpersonal and communication skills to interact with patients, colleagues, and third-party stakeholders.</li>
<li>Proficient in using dental practice management software and general office applications (e.g., MS Office, email, appointment scheduling systems).</li>
<li>Strong organizational and multitasking abilities to handle multiple priorities in a fast-paced environment.</li>
<li>Attention to detail and accuracy in maintaining patient records and managing financial transactions.</li>
<li>Knowledge of dental terminology, procedures, and insurance processes is desirable.</li>
</ul>
#IND6
<br><br>
GEDC is committed to diversity and inclusion and is proud to be an equal opportunity employer. All qualified applicants are welcomed and encouraged to apply.

Patient Coordinator

Emory University

<div>Discover Your Career at Emory University:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:<div></div><div><br>
The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.</div><div></div><div><br>
The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center&rsquo;s many programs and activities are available at The Carter Center.</div><div></div><div><b><br>
SUMMARY:</b></div><div>
The Program Assistant is responsible for providing support to the Office of the Vice President for Health Programs (OVPH) and Health Strategy, Innovation and Program Support (HSIPS), a unit within OVPH, by serving as the day-to-day organizer, expediter, and coordinator of substantive administrative and financial matters, maintaining office functionality, and handling department procurement and processing invoices and expenses through Unit 4 financial system. The successful candidate will be able to work in a fast-paced environment and manage multiple tasks simultaneously, have exceptional organizational skills, possess good judgment and discretion with sensitive information and documentation. The Program Assistant liaises between the OVPH, including HSIPS, and various Carter Center departments, including but not limited to Development, Finance, Overseas Operations, Events, Volunteers, the CEO Office, and external partners on a full range of Center activities. The position provides support to all Health Programs staff in the above-listed units and will receive guidance as appropriate (50% OVPH, 50% Special Health). This position will report to the Chief of Staff for Health Programs. Due to the Health Programs&rsquo; locations overseas, Hostile Environment Awareness Training (HEAT) may be required. This position is based in Atlanta.</div><div></div><div><b><br>
KEY RESPONSIBILITIES:</b></div><div></div><div><br>
JOB DESCRIPTION: Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
</div><div>Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
</div><div>Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. Drafts contracts, budgets, and donor reports with direction from manager. Processes financial documents including contracts, expense reports, invoices, etc. Writes routine reports and correspondence, and assists with the development of project/program materials. Organizes meetings and events. Works with and maintains data management and filing for projects/program. Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc. Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed. Conducts research and provides support to one or more staff members in regards to project and programmatic efforts. May supervise work study students and volunteers.</div><div><br>
</div><ul><li>Maintains a calendar of events on the Health Programs SharePoint site.
</li><li>Shares out-of-office/traveling dates on the general Health Programs Travel calendar. Registers staff for conferences and special meetings.</li><li>
Reviews and distributes incoming correspondence and other inquiries and identifies items of interest to staff members of the OVPH and HSIPS.
</li><li>Assists Special Health Programs staff with the assembly, publication, sharing, and presentation of reports on the status of activities. Manages distribution of the Eye of the Eagle and other publications. Creates and maintains OVP Health SharePoint sites.
</li><li>Archives and/or maintains electronic files in SharePoint and in Microsoft OneDrive/Teams. Manages Emory University Institutional Review Board (Emory IRB) Repository on behalf of the OVPH.
</li><li>Establishes processes and defines procedures for electronic and paper filing systems to maintain records and correspondence.
</li><li>Drafts and distributes meeting notes. May attend some meetings for the Office of the VP for Health and/or HSIPS staff members.
</li><li>Helps coordinate the execution of conferences and meetings in which OVPH and HSIPS staff members are participating. Prepares travel requests and briefing materials, and ensures logistical arrangements (air travel, hotel, visas, etc.) for staff members&rsquo; and consultants&rsquo; domestic and international travel are complete.
</li><li>Submits travel expenses and meeting invoices for processing.</li><li>
Receives and guides visitors, and answers and screens incoming telephone calls by providing information, routing calls, or taking messages and distributing them to the appropriate employee to ensure that the caller's needs are met.
</li><li>Liaises with The Carter Center staff, Emory University staff, World Health Organization staff and other key stakeholders involved in program activities domestically and internationally.
</li><li>Responds to and arranges logistics for meetings requested by external stakeholders which might include ensuring proper meeting room setup, access to Audio/Visual equipment, the booking of catering, and procurement of any other relevant meeting materials.</li><li>
Orders office supplies and materials, monitors the status of office equipment (e.g., copier, fax, printers, scanners), and requests maintenance/repair service for such equipment as well as repairs for offices assigned to staff. Processes invoices and expenses through Unit 4 financial system and monitors payment of such expenses.</li><li>
When necessary, conducts special assignments/studies/archiving at the request of staff members of the VP Health Office and HSIPS Unit. These may require investigation, research, and preparation of reports on specific topics.</li><li>
Ensures compliance with all organizational policies and procedures. Coordinates efficient procedures to support program activities.</li><li>
Maintains professional growth and development for self by identifying educational/training programs, professional organizations, activities, and resources to maintain knowledge of national trends and to promote leading edge expertise.</li><li>
Assists the Vice President for Health Programs in the absence of the of the Chief of Staff. May supervise work study students and volunteers.</li><li>
Performs other related responsibilities as needed.</li></ul><div></div><div><b><br>
MINIMUM QUALIFICATIONS:</b></div><ul><li>
A high school diploma or equivalent AND at least five years of administrative experience, OR a bachelor's degree.
</li><li>Proficiency with various computer software applications, especially Microsoft Office 365.</li></ul><div><b>
PREFERRED QUALIFICATIONS:</b></div><ul><li>
Individual should be detail-oriented, organized, and able to work under pressure and tight deadlines when necessary.</li><li>
Writing experience with strong grammar and communication skills.</li><li>
Experience using ERP accounting software, such as Unit4, or the ability to be trained on it.
</li><li>Comprehensive knowledge of Microsoft Office 365 software and capable of developing SharePoint sites.</li><li>
Proficiency in a foreign language, such as French, Spanish, Portuguese or Arabic.</li><li>
The successful candidate will have the ability to work in a fast-paced environment and must be able to manage multiple tasks simultaneously, have exceptional organizational skills, and possess good judgment and discretion with sensitive information and documentation.</li></ul><div><br>
</div><div>NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.</div>
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div><br>
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

The Carter Center: Program Assistant (NGO)

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