administrative assistant

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senior administrative assistant Jobs in Atlanta

senior administrative assistant

accounting administrator

department assistant

office administrator

Ramboll

<div>Company Description 
Develop your excellence in our collaborative, inclusive, diverse, and empowering culture at Ramboll! When you start with Ramboll, you&rsquo;ll be joining a company that strives to make a difference &ndash; for our employees, clients, and society. As you begin working on projects, you will be given increasing responsibility, while also being able to rely on experienced managers and colleagues who offer support and a helping hand as you learn and develop in your role. Our vision is to be a leading consultancy globally, delivering integrated and sustainable solutions that shape today and tomorrow. 
Job Description 
Atlanta, Georgia, USA
This position requires the candidate to be in the office at least 4 days per week. Our address is 2300 Windy Ridge Parkway SE, Suite 1155 North, Atlanta, GA 30339.
We invite you to bring your strong organization and people skills into play as you help our local Atlanta, Georgia office and broader Southeast offices function more efficiently to reach our goals. To effectively succeed in this role, you must have demonstrated capabilities to independently build strong relationships, promote excellence and functionality within teams, and operate within a matrix environment, which includes driving collaboration and cooperation. The Office Manager will have the overall responsibility for general office operations and facilities supervision for Ramboll&rsquo;s Atlanta, Georgia office while providing remote support to our Raleigh, NC and Tampa, FL offices as well. The candidate will provide a high level of support to office leadership teams and other management, consulting, and business support staff within the office. The position has responsibility for ensuring that all levels of staff have the tools, supplies, and administrative support necessary to efficiently complete their projects. The ideal candidate will be resourceful, self-motivated, tech savvy and have high ethical standards. Accounting and project management experience (procurement, budgeting/scheduling, etc.) is required for this role.
Responsibilities for an Office Manager include (but are not limited to) the following:<ul><li>
Organizes, leads, and supports administrative team projects and workflow to meet the needs of numerous internal clients as aligned with overall business goals and objectives.</li><li>
Enters client information into the Customer Relationship Management (CRM) system and creates reports as requested.</li><li>
Uses Maconomy (corporate accounting system) to support project managers as needed. Will liaise between project accountants' local staff as needed to provide cursory information about project status and budgets.</li><li>
Supports internal and client meetings by coordinating calendars, ensuring meeting resources are booked and in place, arranging catering, etc. Serves as the meeting point-of-contact for IT and building management support during meetings.</li><li>
Prepares for and schedules office business activities, including travel arrangements, internal business meetings, guest/client travel and accommodations, business appointments, and office social activities (e.g., Happy Hours, Community Breakfasts and holiday events).</li><li>
Directs and leads updates to office-related policies and procedures.</li><li>
Communicates office employee announcements and maintains the Atlanta office intranet page.</li><li>
Supports onboarding of new employees to the Atlanta office.</li><li>
Works with insurance broker and/or carriers regarding certificates of insurance and insurance compliance.</li><li>
Oversees and coordinates local office renovations, repairs, and maintenance in collaboration with the Workplace Management team.</li><li>
Answers the office main phone line and forwards customer inquiries to the proper employee.</li><li>
Manages incoming/outgoing mail and courier packages ensuring items are routed to the correct addressee.</li><li>
Works with and maintains strong working relationships with supply vendors and reviews/approves associated invoices. Will function as SupplHi (Ramboll online purchase order procurement system) liaison between our Americas procurement group and staff. This role will serve to personally learn, maintain, and train local staff on the system as needed.</li><li>
Partners with peer Office Managers on various projects and people-related matters.</li><li>
Coordinates and supports staff working on a remote/hybrid work schedule, e.g., coordinating hot desking, assigning workspaces, and managing office occupancy.</li><li>
Serves as the primary liaison with the property management company and other third parties.</li><li>
Supports office consulting staff with submission of expense reports, and other internal administrative tasks.</li><li>
Supports preparation of client and bid deliverables, including document formatting and finalization.</li><li>
Works with consulting staff to identify needed services, coordinate provision of those services with IT and other Ramboll support organizations, and identifies any gaps in service, so that they can be resolved by the leadership team, Workplace Management, HR, etc.</li></ul>
About you
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.
These include:<ul><li>
Five or more years of experience as an office administrator/executive assistant. Supervisory experience a plus; preferably in a professional services setting.</li><li>
Accounting and project management experience (procurement, budgeting/scheduling, etc.)</li><li>
Experience using CRM software and/or Maconomy (or other corporate accounting system)</li><li>
BS degree preferred in business, communications, or relevant field. AA degree or equivalent experience considered.</li><li>
Strong administrative project management and task leadership experience.</li><li>
Well-developed leadership, organizational and planning skills with continual attention to detail as well as establishing priorities and meeting deadlines.</li><li>
Strong customer skills/mindset; prior experience in a professional client services type of role is preferred.</li><li>
Expertise with Microsoft Office 365 (including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook) and familiarity with customer relationship management (CRM) software and Maconomy (or similar business accounting software platforms).</li><li>
Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms.</li><li>
Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.</li><li>
Must be able to multi-task and demonstrate the ability to juggle multiple competing tasks and demands.</li><li>
Ability to take ownership and work independently with minimal supervision and direction.</li><li>
Must have high level of discretion to handle sensitive and confidential situations.</li><li>
Position requires continually demonstrated poise, tact, and diplomacy.</li><li>
This position is required to be in the office 4 days a week, Monday through Friday, during normal business hours. Occasionally it requires support of social events outside of normal business hours.</li><li>
Physical requirements:<ul><li>
Reaching: Extending hands and arms in any direction</li><li>
Standing: Remaining upright on the feet, particularly for sustained periods of time</li><li>
Sitting: Remaining in a sitting position, particularly for sustained periods of time</li><li>
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from a position</li><li>
Repetitive motions: Making a substantial movement (motion) of the wrist, hands and/or fingers</li></ul></li></ul>
Welcome to our Support Organization
We take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facilities Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.
What we can offer you<ul><li>
Generous Paid Time Off</li><li>
Excellent health and retirement benefits</li><li>
Investment in your development</li><li>
Leaders you can count on, guided by our Leadership Principles</li><li>
Appreciation for the unique person you are</li><li>
The long-term thinking of a foundation-owned company</li><li>
Inspiration from colleagues, clients, and projects</li></ul>
Salary Transparency
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $60,000 - $70,000 annually and does not include overtime or other forms of compensation or benefits. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
Work at the heart of sustainable change
Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that&rsquo;s where we start &ndash; and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can grow and realize their full potential.
Where People Flourish
Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests.
Ready to join us?
Please submit your application. Be sure to include all relevant documents including your CV and a brief cover letter outlining your accounting and project management background and other skills to the responsibilities of the position. Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.
Thank you for taking the time to apply, we look forward to receiving your application! 
Additional Information 
All your information will be kept confidential according to EEO guidelines.</div>

Office Manager

Crestline Hotels & Resorts

<div>Overview:
The Front Office Manager is responsible for the successful operation and administration of all front office departments to include: front desk, bell/door, concierge (if applicable). The Front Office Manager must ensure that the department is continually balanced while focusing on providing an exceptional experience to every guest and maximizing department profitability at the same time. The Front Office Manager is responsible for ensuring that all front office operations are carried out professionally, to standards and at the highest level of service. The Front Office Manager will achieve desired outcomes by planning, implementing and controlling effective departmental strategies that drive results and through the creation, development and maintenance of a competent, motivated and empowered front office staff. The Front Office Manager will effectively lead, train, coach, motivate, engage and provide feedback to the front office staff, supervisors and managers on a daily basis. The Front Office Manager will serve as the front office liaison to all other hotel departments. 
Key Duties &amp; Responsibilities:
<ul><li>Create and execute innovative front office strategies that will drive the hotel to exceed guest satisfaction and revenues.</li><li>
Work collaboratively with all members of the front office team in departmental planning, development, and execution.</li><li>
Ensure front office staff and management is properly trained to standards and able to carry out the operations of each department.</li><li>
Work closely with department managers and supervisors to develop them both personally and professionally.</li><li>
Ensure that all complaints regarding service and/or accommodations are investigated and resolved.</li><li>
Monitor budgets and payroll records and review financial transactions to ensure that expenditures are authorized and budgeted.</li><li>
Establish standards for personnel performance and customer service.</li><li>
Review work procedures and operational problems to determine ways to improve service, performance, or safety.</li><li>
Organize and direct worker training programs, resolve personnel problems, hire new staff, and evaluate employee performance.</li><li>
Provide Leadership / Mentoring to Front Office staff.</li><li>
Maintain complete knowledge of all Front Office department policies/service procedures.</li><li>
Maintain complete knowledge of all hotel features and services, all room types, rates, special package and promotions, daily arrivals / departures / room availability, scheduled in-house group activities.</li><li>
Review and respond to daily operational demands as it relates to the hotel.</li><li>
Prepare weekly, monthly, quarterly, and yearly departmental financial and payroll forecasts.</li><li>
Monitor security of public areas of the hotel.</li><li>
Establish par levels for supplies and equipment.</li><li>
Provide training, development, professional discipline, and positive support for all department employees to ensure qualitative standards and growth, depth, and development.</li><li>
Create and maintain a quality, professional work environment.</li><li>
Administer performance evaluations for all departmental employees.</li><li>
Anticipate guests and employees needs and respond promptly.</li><li>
Always promote positive guest relations.</li><li>
Conduct pre-shift meeting to review information pertinent to days business.</li><li>
Facilitate departmental strategic planning meetings.</li></ul>
Education and Experience:<ul><li>
High School Graduate or General Education Degree (GED): or Work Equivalent plus 3 years of experience in hospitality management.</li><li>
Computer skills required. Familiarity with Microsoft Office preferred. Experience with hotel information systems is required.</li></ul> 
Crestline Hotels &amp; Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status. 
 
Brand: Emory Conference Center Hotel
 
Address: 1615 Clifton Road Atlanta, GA - 30329
 
Property Description: Emory Conference Center Hotel
 
Property Number: 601</div>

Front Office Manager

Comfort Care

Job Overview We are seeking a proactive and organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for callers, manage day-to-day office operations, and provide essential support to ensure the smooth functioning of our workplace. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service.Responsibilities<ul><li>Greet via remote clients with professionalism and warmth, ensuring a positive first impression.</li><li>Manage phone systems efficiently, directing calls to appropriate departments or personnel while maintaining excellent phone etiquette.</li><li>Handle scheduling tasks such as calendar management and appointment setting using tools like Google Workspace or Microsoft Office.</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure document clarity.</li><li>Assist with bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Support office management activities by organizing supplies, maintaining inventory, and overseeing general administrative functions.</li><li>Provide exceptional customer support via phone, email, or in person, addressing inquiries promptly and professionally.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks.</li><li>Prior experience handling phone systems, front desk responsibilities, or as a receptionist .</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated attention to detail through proofreading, filing, and accurate record keeping.</li><li>Personal assistant experience or background in customer service enhances your ability to support team needs seamlessly. Join us in creating a vibrant workplace where your organizational talents and energetic attitude make a real difference! We value dedicated professionals who thrive on delivering exceptional administrative support while fostering a positive environment for colleagues and visitors alike.</li></ul>Pay: $7.25 - $8.00 per hourWork Location: In person

Administrative Assistant

First Congregational Church Atlanta

First Congregational Church of AtlantaFinance Administrator &ndash; Job Description Job Position: Finance Administrator Date Updated: March 16, 2022 Department: FinanceReports To: Church AdministratorEmployment Status: Part-timeLocation: Downtown AtlantaJob Summary This Finance Administrator must have experience supporting an establishment across all aspects of the Balance Sheet and Income Statement, possess sound knowledge of the full monthly, quarterly and annual cycle of accounting processes, have good understanding of and the ability to uphold internal controls, be proactive and able to work independently.Essential Duties and Responsibilities<ul><li>Process and record weekly cash receipts from online, mail-in and in-person collections and other church activities</li><li>Process payments to vendors &amp; special ministries</li><li>Record bi-monthly payroll and benefits and quarterly investment activities performed by 3rdparties</li><li>Maintain accurate and timely records of all financial transactions</li><li>Post entries to the ledger in accordance with GAAP principles</li><li>Perform month-end and year-end closing procedures</li><li>Reconcile bank, investment and mortgage accounts in the general ledger</li><li>Maintain and store records either electronically or as hardcopy as needed within the department</li><li>Maintain financial security by upholding internal controls</li><li>Prepare correspondence as needed within the department.</li><li>Maintain fixed asset and associated depreciation schedules. Ensure proper recording of new purchases and disposals.</li><li>Produce monthly, quarterly and annual financial reports, ensuring their integrity. Make monthly presentations to the Board of Trustees on variances and financial trends</li><li>Support annual audits</li><li>Support the Budget Committee with historical data to prepare the annual budget</li><li>Perform such other accounting, financial, or administrative tasks and participate in special projects as may be required from time to time</li><li>Continuously evaluate, propose and implement best financial practices</li></ul>Qualifications<ul><li>BS in Accounting, Finance or related field from an accredited university</li><li>A minimum of 5 yrs. experience in accounting, finance, cash receipts or vendor payments,</li><li>A minimum of 5 yrs. experience in accounting financial reporting is preferred</li><li>Experience with church or non-profit accounting preferred</li></ul>Skills and Abilities<ul><li>Demonstrated analytical and problem-solving skills</li><li>Attention to detail and accuracy</li><li>Initiative and ability to work independently</li><li>Excellent written and verbal communication skills</li><li>Effective time management</li><li>Highly organized. Ability to prioritize work, meet deadlines and multitask</li><li>Strong customer service and teamwork skills and especially a courteous, tactful, positive and helpful attitude when interacting with clergy, staff, volunteers, members of the congregation and external contacts</li><li>Sound judgement</li><li>High degree of integrity and ability to maintain confidentiality</li></ul>Technical Skills<ul><li>Intermediate to advanced proficiency with Microsoft Office software (Excel, Word, PowerPoint),</li><li>Use of and/or familiarity with various internet-based functions, systems and software applications e.g. Vanco, banking software, accounting packages</li><li>Experience with the CDM+ Church Management Tool is a plus</li><li>Ability to use computers, copiers, phone systems and other office or finance related equipment.</li><li>Openness to explore new functionality and tools to enhance productivity</li></ul>About First Congregational Church, United Church of ChristWe are an inclusive faith community where the Holy Spirit welcomes, engages and transforms the whole person and calls us forth into service.Our church is 153 years old and we are one of the oldest African-American churches in Atlanta. We are located in the heart of downtown Atlanta.First Congregational Church&rsquo;s heritage and membership in the United Church of Christ make us committed to the causes of social justice, equality and reconciliation. First Church continues to bear witness to God&rsquo;s presence in the world through its work in education, local and global missions and artistic expressions.Pay: $35,000.00 - $48,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Microsoft Excel: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Finance Administrator

Zoll Medical Corporation

<div>Itamar
At ZOLL, we're passionate about improving patient outcomes and helping save lives. 
 
We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. 
 
ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT&reg;️ family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on proprietary signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life. WatchPAT&reg;️ is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar&rsquo;s corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA. 
 
Job Summary 
 
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved. 
 
Essential Functions<ul><li>
Organize and schedule meetings and appointments</li><li>
Partner with HR in the recruitment and hiring process (i.e., travel arrangements, interview set-up, etc.)</li><li>
Organize office operations and procedures, maintaining office systems.</li><li>
Point person for office maintenance, mailing, shipping, ordering office supplies, equipment, bills and errands</li><li>
Manage relationships with vendors, service providers and landlord</li><li>
Manage contract and price negotiations with office vendors, service providers</li><li>
Greet and provide general administrative support to visitors</li><li>
Provide executive support</li><li>
Responsible for creating PowerPoint slides and making presentations</li><li>
Manage executives&rsquo; schedules, calendars and appointments</li><li>
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved</li><li>
Address employees&rsquo; queries regarding office management issues (e.g. stationery, hardware and travel arrangements)</li><li>
Liaise with facility management vendors, including cleaning, catering and security services</li><li>
Manage the shopping for food</li><li>
Point person and trainer for the travel system and the expense reimbursement system.</li><li>
Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences</li><li>
Provide Marketing support as needed &ndash; help with trade shows, meetings, etc.</li></ul> 
Required/Preferred Education and Experience<ul><li>
Associate's Degree preferred</li></ul> 
Knowledge, Skills and Abilities<ul><li>
Strong customer service skills.</li><li>
Must be able to communicate effectively &amp; maintain professional conduct at all times; excellent written &amp; verbal communication skills.</li><li>
Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.</li><li>
Professional and pleasant telephone etiquette.</li><li>
Strong attention to detail required.</li><li>
Basic knowledge of Word, Excel, Outlook and ability to pick up new technology quickly</li></ul> 
Travel Requirements<ul><li>
This position does not include travel</li></ul> 
Physical Demands 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Standing - Occasionally</li><li>
Walking - Occasionally</li><li>
Sitting - Constantly</li><li>
Talking - Occasionally</li><li>
Hearing - Occasionally</li><li>
Repetitive Motions - Frequently</li></ul> 
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
#LI-VB1
The hourly pay rate for this position is:
$24.00 to $25.10
Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.
Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee&rsquo;s primary work location.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.</div>

Office Operations Assistant

Robert Half

<div>
 
 We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support.
 
 
 
 
 
 Here&rsquo;s how you&rsquo;ll contribute each day:&nbsp;
 
 
 &bull; Ensure the reception area and office facilities are consistently maintained to a high standard.
 
 
 &bull; Welcome and direct clients, visitors, and employees with efficiency and warmth.
 
 
 &bull; Manage inventory and restock supplies in shared spaces such as pantries and cafes.
 
 
 &bull; Oversee visitor management systems to ensure compliance with company policies.
 
 
 &bull; Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.
 
 
 &bull; Identify and report any safety concerns within office premises.
 
 
 &bull; Offer administrative support to the Facilities Management team, including backup assistance as required.
 
 
 &bull; Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.
 
 
 &bull; Perform additional duties as assigned to support the overall operations of the office.
 
 
 
 Other requirements for the Senior Administrative Assistant position include and are not limited to:
 
 
 &bull; Proven experience managing calendars and scheduling appointments.
 
 
 &bull; Strong background in administrative assistance and receptionist duties.
 
 
 &bull; Excellent communication skills and ability to interact with diverse groups.
 
 
 &bull; Ability to manage inventory and supplies efficiently.
 
 
 &bull; Familiarity with visitor management systems and adherence to organizational policies.
 
 
 &bull; Detail-oriented with a proactive approach to identifying and addressing safety issues.
 
 
 &bull; Competence in organizing conference calls and related administrative tasks.
 
 
 &bull; Flexibility to adapt to evolving responsibilities and support team objectives.
 
 
 
 
 
 &nbsp;
 
 
 Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 00900-0013407734
 
 
 
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Senior Administrative Assistant

Emory University

<div>
 
 Discover Your Career at Emory University
 
 
 
 Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
 
 
 
 Description
 
 
 
 Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
 
 
 KEY RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provides administrative support specifically for HR department, Director of Operations and Executive Director.
 </li>
 <li>
 Responds to incoming telephone calls.
 </li>
 <li>
 Maintains calendars and prioritizes meeting requests for management.
 </li>
 <li>
 Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
 </li>
 <li>
 May complete forms, grant applications, and/or correspondence associated with programs.
 </li>
 <li>
 Prepares charts and graphs for reports and presentations.
 </li>
 <li>
 Creates and edits programmatic and other reports associated with ACPE&rsquo;s primary business.
 </li>
 <li>
 Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
 </li>
 <li>
 Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.
 </li>
 <li>
 Initiates, processes, and maintains records and invoices.
 </li>
 <li>
 Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
 </li>
 <li>
 May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
 </li>
 <li>
 Plans and coordinates travel arrangements for Executive Director.
 </li>
 <li>
 Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
 </li>
 <li>
 Establishes and organizes files and documents.
 </li>
 <li>
 Oversees ordering and maintenance of office supplies.
 </li>
 <li>
 Performs related responsibilities as required.
 
 
 </li>
 </ul>
 MINIMUM QUALIFICATIONS:
 
 
 <ul>
 <li>
 </li>
 <ul>
 <li>
 Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
 </li>
 <li>
 Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
 </li>
 <li>
 Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
 
 </li>
 </ul>
 </ul>
 NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
 
 
 
 Additional Details
 
 
 
 Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
 
 
 Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
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Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

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