administrative assistant - construction admin

administrative assistant

administrative assistant - construction admin Jobs in Atlanta

administrative assistant iii Jobs in Atlanta

administrative assistant iii

administrative assistant, sr. officer Jobs in Atlanta

administrative assistant, sr. officer

administrative coordinator i Jobs in Atlanta

administrative coordinator i

office administrator

American Southern Insurance Company

<p><b>Summary:</b></p><p>Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President &amp; CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.</p><p>This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.</p><p><b>Essential Duties and Responsibilities:</b></p><p>&middot; Answers and routes incoming mainline phone calls.</p><p>&middot; Greets visitors.</p><p>&middot; Serves as administrative assistant to the President &amp; CEO, including scheduling, correspondence, and general support.</p><p>&middot; Prepares and submits state surplus lines filings.</p><p>&middot; Serves as backup for preparing and processing company deposits.</p><p>&middot; Completes NAIC uploads as required.</p><p>&middot; Prepares and submits Florida &amp; New York state filings.</p><p>&middot; Assists with additional state compliance filings.</p><p>&middot; Processes salvage recoveries and related documentation.</p><p>&middot; Prepares the Daily Cash Report.</p><p>&middot; Sets up new agencies within internal systems and ensures required documentation is obtained.</p><p>&middot; Assists with surety compliance documentation and filings.</p><p>Non-essential Duties and Responsibilities:</p><p>&middot; Performs other duties as assigned.</p><p><b>Knowledge, Skills and Abilities:</b></p><p>&middot; Ability to perform each of the essential duties satisfactorily.</p><p>&middot; Professional verbal and written communication skills.</p><p>&middot; Strong organizational and time management skills.</p><p>&middot; Accurate data entry skills and strong attention to detail.</p><p>&middot; Ability to manage multiple priorities and meet deadlines.</p><p>&middot; High level of discretion and ability to maintain confidentiality.</p><p>&middot; Proficiency in Microsoft Office and ability to learn internal systems.</p><p>&middot; Ability to work independently and as part of a team.</p><p><b>Education and/or Experience:</b></p><p>&middot; High school diploma or equivalent required.</p><p>&middot; Prior administrative, accounting, insurance, or executive support experience preferred, but not required.</p><p>Physical Demands and Work Environment:</p><p>&middot; Normal office environment.</p><p>&middot; The employee is regularly required to sit for extended periods of time.</p><p>&middot; While performing the duties of this position, the employee is regularly required to talk, see, and hear.</p><p>&middot; While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.</p><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative/Accounting Assistant

Ogletree Deakins

<div>Position Summary:
<div>
On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position supports the delivery of quality legal services to clients by providing clerical assistance to an office, and by working collaboratively and cooperatively in a team-oriented environment. This is an in-office role.</div>
Essential Functions:
<p>
These are the essential functions of the position. Successful job applicants will be able to perform these functions with or without requested reasonable accommodations.</p><p></p><p><b><br>
Reception/Hospitality</b></p><ul><li>Open front doors and prepare reception area for business each morning.</li><li>Answer multi-line phone system. Screen phone calls and take messages as required or direct callers to their destination.</li><li>Communicate effectively and professionally with clients and others in the Firm.</li><li>Receive and direct clients and visitors.</li><li>Keep general state of reception area and conference rooms clean.</li><li>Have general knowledge of employee absences to determine appropriate routing of phone calls, mail, and deliveries.</li><li>Maintain parking validation log.</li><li>Maintain conference rooms and visitor office reservations using Maptician.</li><li>Order meals for meetings.</li><li>Conference room set-up and clean-up.</li></ul><p></p><p><b><br>
Facilities</b></p><ul><li>May assist Office Administrator with building/office access keycards and parking access for new and departing employees.</li><li>Assist with internal office moves and set up of workstations for new employees.</li><li>Back up for Office Services Coordinator - General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Conference room meeting setups and stocking break room supplies, as necessary. Clean and perform maintenance on coffee machines and refrigerators, as needed. Receive, track, and scan all incoming mail and packages and deliver to the recipient. Prepare and send outgoing mail and packages. Prepare copy, scan, and document production requests. Arrange for package pickups and couriers, as necessary.</li><li>May assist with audio visual equipment.</li></ul><p></p><p><b><br>
Library</b></p><ul><li>May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved.</li><li>Receive incoming subscription updates and file accordingly.</li></ul><p></p><p><b><br>
Administrative &amp; Marketing Support</b></p><ul><li>Order and stock office and kitchen supplies.</li><li>Enter vendor invoices and expense reimbursement requests into Chrome River.</li><li>May assist with processing local office check requests.</li><li>Assist Office Administrator with marketing sponsorships &ndash; tracking due dates, collateral materials, and benefits for attorneys. Tracking spending to align with marketing budget.</li><li>Assist with planning and executing local office marketing events.</li><li>Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require employee to work hours outside of normal business hours and limited travel.</li><li>Coordinate internal attorney training meetings &ndash; ordering meals, reserving conference space, submitting CLE credits.</li></ul>
Requirements:
<ul><li>1+ year previous experience in a clerical or Office Assistant role.</li><li>Strong interpersonal and customer service skills.</li><li>Strong communication skills, written and verbal.</li><li>Pleasant and clearly understandable phone voice.</li><li>Ability to read, respond timely/accurately to and organize a high volume of emails.</li><li>Ability to work on multiple tasks.</li><li>Good organizational skills including filing.</li><li>Ability to keep work area organized and tidy.</li><li>Ability to sit at a desk for one or more hours at a time.</li><li>Ability to lift and carry up to 50 pounds.</li><li>Good typing speed with few errors.</li><li>Strong proofreading skills.</li><li>Time management skills and ability to work independently as well as with a team.</li><li>Consistent and punctual attendance.</li></ul><p></p><p><b><br>
Computer Skills / Office Equipment:
</b></p><p>Proficient in Microsoft applications including, Outlook, Word, Excel, PowerPoint, and Teams. Ability to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, presentation equipment, copier and scanner.</p><p>
Education/Experience: A high school diploma is required.</p><p></p><p><b><br>
Physical Demands:</b></p><p>
The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a phone system, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books, files and boxes weighing up to 50 pounds. The employee is occasionally required to stand, stoop</p><p>
or kneel. May occasionally be required to climb stairs. Specific vision abilities required by this position include close vision and the ability to adjust focus.</p>
Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Office Assistant

Fulton County, GA

<p></p><div><div><div><p><b>UNCLASSIFIED POSITION</b><br>
<br>
<b>VACANCY IS IN THE COMMUNITY DEVELOPMENT </b><b>DEPARTMENT</b></p><p><b>
Please refrain from attaching personal and identifiable information: Driver&rsquo;s License, Photo on Resumes, DD214, Vaccination cards, etc</b></p><p><b>
Minimum Qualifications:</b></p><p>
High School diploma or GED required Associate's degree in secretarial science or office administration preferred: supplemented by five (5) years of progressively responsible secretarial, office administration (preferably in a municipal environment), customer service, and or record management experience and/or training; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. <b>Resumes without photos are welcome.</b></p><p><b>
Specific License or Certification Required</b><b>: </b>May require possession and maintenance of valid State of Georgia Notary Public certification.</p><p><b>
Specific Knowledge, Skills, or Abilities</b>: Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.<br>
<br>
<b>EXAMINATION:</b><br>
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.</p><p><b><br>
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. WE DO NOT ACCEPT ADDITIONAL INFORMATION AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.</b></p></div><br>
<p></p>
<p></p><div><p><b>Purpose of Classification:</b><br>
 The purpose of this classification is to serve as the office manager for a large division or department. While the essential functions are similar to those of an Administrative Specialist, Administrative Coordinators are broadly responsible for all administrative support functions in a division or department, whereas Administrative Specialists typically focus more narrowly on one or more aspects of the work. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required. Job duties can be learned from more formalized instruction or an apprenticeship of moderate duration.<br>
<br>
<b>Essential Functions:</b><br>
<i>The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from </i><i>the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required </i><i>and assigned.</i><br>
<br>
Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.</p><p>
Serves as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.</p><p>
Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.<br>
<br>
Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds<br>
<br>
Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.<br>
<br>
Receives and sorts incoming documentation and materials: sends/receives documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.<br>
<br>
Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services: records transactions, posts payments, and issues receipts; balances cash drawers; prepares revenues for deposit and forwards as appropriate.<br>
<br>
Provides administrative support for boards, committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; submits public notices to newspapers, property owners, or others as required; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; maintains official records.<br>
<br>
Maintains department webpage, social media, and online enrollment; uploads pictures, schedules, brochures and other events and information; adds upcoming events to calendar; posts news and announcements; enters and maintains information regarding classes and fees; processes registrations, memberships and rentals; runs reports and prints class lists; assists customers with creating user accounts and site navigation as needed.<br>
<br>
Coordinates arrangements for various meetings; notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.<br>
<br>
Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.<br>
<br>
Maintains file system of various files/records for the department, prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.<br>
<br>
Maintains current maps, telephone lists, directories, operating manuals, procedures, and other reference materials.<br>
<br>
Conducts research of department files, database records, hardcopy materials, Internet sites, or other sources as needed.<br>
<br>
Monitors inventory of department supplies and forms: ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.<br>
<br>
Operates a personal computer, scanner, telephone, postage machine, dictation equipment, shredder, general office equipment, two-way radio, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, graphics, desktop publishing, e-mail, Internet, or other computer programs; provides training and/or technical support for other system users; troubleshoots computer problems and performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner.<br>
<br>
Communicates with supervisor, employees, volunteers, other departments, County officials, other municipalities, government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.<br>
<br>
<b>Additional Functions:</b><br>
Performs other related duties as required.</p></div><br>
<p></p>
<p></p><div><p><b>Performance Aptitudes:</b><br>
<br>
<b>Data Utilization</b>: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.<br>
<br>
<b>Human Interaction</b>: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.<br>
<br>
<b>Equipment, Machinery, Tools, and Materials Utilization</b>: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.<br>
<br>
<b>Verbal Aptitude</b>: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.<br>
<br>
<b>Mathematical Aptitude</b>: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.<br>
<br>
<b>Functional Reasoning</b>: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.<br>
<br>
<b>Situational Reasoning</b>: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.</p></div><p></p>
<div></div><div><p><b>It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.</b></p></div></div></div>

ADMINISTRATIVE COORDINATOR I

The Home Depot

<div><p><b>Position Purpose:</b></p><p>
Performs advanced, diversified and confidential executive-level secretarial duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.</p><p><b><br>
Key Responsibilities:</b></p><ul><li>
Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.</li><li>
Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.</li><li>
Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.</li><li>
May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.</li><li>
Closely controls calendar, with authority to determine who may be scheduled.</li><li>
Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.</li><li>
Retains authority to approve invoices and purchase requisitions under own signature.</li><li>
Makes complex domestic or international travel arrangements.</li><li>
Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.</li></ul><p><b><br>
Direct Manager/Direct Reports:</b></p><ul><li>
Provides primary support to assigned Senior Officer/Officer.</li><li>
Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.</li><li>
Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.</li><li>
Typically procedures for analyzing situations and making conclusions are very diverse.</li><li>
Typically considers among a few options and past practice when solving problems.</li><li>
Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.</li></ul><p><b><br>
Travel Requirements:</b></p><ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul><p><b><br>
Working Conditions:</b></p><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li><li>
Located in a comfortable indoor area.</li><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.</li></ul><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Must be eighteen years of age or older.</li><li>
Must pass the Drug Test.</li><li>
Must successfully complete any required training or orientation courses</li></ul><p><b><br>
Preferred Qualifications:</b></p><ul><li>
Ability to use approved AI tools, including Copilot and Gemini Pro.</li></ul><p><b><br>
Minimum Education:</b></p><ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul><p><b><br>
Preferred Education:</b></p><ul><li>
No additional education</li></ul><p><b><br>
Minimum Years of Work Experience:</b></p><ul><li>
3</li></ul><p><b><br>
Preferred Years of Work Experience:</b></p><ul><li>
No additional years of experience</li></ul><p><b><br>
Minimum Leadership Experience:</b></p><ul><li>
None</li></ul><p><b><br>
Preferred Leadership Experience:</b></p><ul><li>
None</li></ul><p><b><br>
Certifications:</b></p><ul><li>
None</li></ul><p><b><br>
Competencies:</b></p><ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.</li></ul></div><p></p>

Administrative Assistant, Sr. Officer

U.S. Bankruptcy Court, Northern District of GA

<p><b>Overview: </b>The United States Bankruptcy Court for the Northern District of Georgia, the fourth largest in the country, covers 46 counties and maintains offices in Atlanta, Newnan, Gainesville and Rome. Reporting to the Chief Deputy Clerk, the Administrative Support Specialist will help deliver exceptional customer service and support to the Clerk of Court, eight Judges and approximately 80 staff members spread throughout the Clerk&rsquo;s Office and Chambers.</p><p><b>Description of Duties: </b>The Administrative Support Specialist plays an integral role on the Human Resources team and in support of senior management. Duties and responsibilities may include any or all of the following:</p><p><b>Human Resources</b></p><ul><li>Process standard personnel actions in a timely manner, ensuring accuracy of personnel information in HRMIS and any other local records as needed</li><li>Assist with the Court&rsquo;s leave tracking program and relevant reports</li><li>Screen and review application packages, sorting and organizing materials for comprehensive review by managers and senior staff</li><li>Facilitate the onboarding process in accordance with all relevant local and Administrative Office procedures</li><li>Serve as a resource for staff with benefits-related questions</li><li>Demonstrate sound ethics and good judgment at all times</li></ul><p><b>Administrative Services</b></p><ul><li>Create spreadsheets, logs, and reports related to filing statistics, court proceedings, and other general administrative functions</li><li>Create and organize databases to organize information in an efficient manner</li><li>Prepare correspondence for review by the Clerk of Court and other senior management</li></ul><p><b>General Duties</b></p><ul><li>Participate in special projects related to administrative and operations functions</li><li>Perform other job-related duties, as assigned</li></ul><p><b>Mandatory Qualifications: </b></p><ul><li>High school diploma or equivalent</li><li>Progressively responsible experience working in an environment where the application of a body of rules, regulations, directives or laws is a core task and critical thinking is essential</li><li>Ability to communicate effectively with individuals and groups to relay information and resolve problems</li><li>Ability to maintain a professional demeanor, exercise mature judgment, and be a dependable and flexible team participant</li><li>Advanced Microsoft Word skills</li><li>Advanced writing and grammar skills</li><li>Meticulous attention to detail</li></ul><p><b>Court Preferred Skills/Qualifications: </b></p><ul><li>Associate or bachelor&rsquo;s degree preferred</li><li>Significant experience with Excel</li><li>Knowledge of the court unit&rsquo;s office procedures, practices, processes, vision, and mission; and the ability to put such knowledge into practice</li><li>Knowledge of the court unit&rsquo;s automated systems</li><li>Knowledge of policies in the Guide to Judiciary Policy applicable to procurement, budget, training, and space and facilities management responsibilities</li><li>Knowledge of standards and objectives of internal controls and separation of duties</li><li>General knowledge of legal terminology and federal rules, as applicable</li></ul><p><b>How to Apply:</b> Qualified applicants must submit:</p><p>1. A cover letter, with a brief description of qualifications and relevant experience</p><p>2. Resume</p><p>3. AO 78, Federal Judicial Branch Application for Employment, which is available on the Court&rsquo;s Website at: https://www.ganb.uscourts.gov/sites/default/files/ao_078_application.pdf</p><p>Complete application packages should be emailed as one combined document to: ganb_hr@ganb.uscourts.gov. Preference will be given to those applications received on or before the closing date of March 6, 2026.</p><p>Various skills assessment tests will be administered.</p><p><b>Salary considerations:</b> The starting salary will be fixed commensurate with the experience and qualifications of the applicant.</p><p><b>Notice to Applicants: </b>Employees of the United States Bankruptcy Court are appointed in the excepted service, are considered &ldquo;at-will&rdquo; employees, and serve at the pleasure of the Court. As a condition of employment, the selected candidate must successfully complete a background check, including fingerprinting, and a check of financial and credit records.</p><p>The selected for this position is subject to a criminal record check and satisfactory adjudication by the employing office to be eligible for employment. Due to the sensitivity level of this position, candidates may be asked about their criminal history prior to receiving a tentative offer of employment. Candidates completing Form AO-78 must complete questions 18-20 regarding their criminal history. Criminal history is not in itself disqualifying. All available information, past and present, favorable and unfavorable, about the reliability and trustworthiness of an individual will be considered when making an employment suitability determination. Providing false and/or misleading information may be grounds for removal from the application and selection process, as well as disciplinary action if discovered after an individual&rsquo;s date of hire.</p><p>Any position offer will be provisional until a full suitability determination can be made. Court employees must adhere to a Code of Conduct, copies of which are available upon request. The Federal Financial Reform Act requires direct deposit of federal wages for court employees. Applicant must be a United States citizen or eligible to work in the United States.</p><p>The United States Bankruptcy Court is a part of the Judicial Branch of the United States government. Although comparable to the Executive Branch (civil service) in salary, leave accrual, health benefits, life insurance benefits, and retirement benefits, court employees generally are not subject to the many statutory and regulatory provisions that govern civil service employment.</p><p><b>Employment Benefits: </b>Employees of the United States Bankruptcy Court are eligible for, but not limited to, the following employment benefits:</p><p>Accrual of paid vacation and sick leave days, based on length of service, and eleven paid holidays during the year</p><ul><li>Participation in pre-tax benefit programs (Health, Dental, and Vision Insurance programs; Flexible Spending Accounts; Commuter Reimbursement Benefit)</li><li>Optional group life insurance</li><li>Public Transportation Subsidy</li><li>Participation in the Federal Employees Retirement System (FERS)</li><li>Thrift Savings Plan (with employer matching a percentage of employee&rsquo;s contribution)</li></ul><p>The United States Bankruptcy Court is an Equal Opportunity Employer.</p><p>Job Type: Full-time</p><p>Pay: $69,481.00 - $79,067.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Support Specialist

Georgia Tech

<div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
<div>
<div><div><p>Overview</p><p></p><p><br>
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.</p><p></p><p><br>
About Georgia Tech</p><p></p><p><br>
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.<br>
Georgia Tech's Mission and Values</p><p></p><p><br>
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:</p><p></p><p><br>
1. Students are our top priority.</p><p></p><p><br>
2. We strive for excellence.</p><p></p><p><br>
3. We thrive on diversity.</p><p></p><p><br>
4. We celebrate collaboration.</p><p></p><p><br>
5. We champion innovation.</p><p></p><p><br>
6. We safeguard freedom of inquiry and expression.</p><p></p><p><br>
7. We nurture the wellbeing of our community.</p><p></p><p><br>
8. We act ethically.</p><p></p><p><br>
9. We are responsible stewards.</p><p></p><p><br>
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Department Information</b></h2>
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<div><div><p>The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class leader in research and education. The graduate CS program is currently ranked 6th and the undergraduate 5th nationally by U.S. News and World Report. The College consists of five Schools that provide specialized and general computing education to the entire campus. With over 16-degree programs, including its world-renowned online MS in CS, we believe the College to be the largest Computing unit in the United States and, as such, one of the largest producers of computationalist at all levels and of all demographic backgrounds. The College is a part of the Georgia Institute of Technology, a unit of the University System of Georgia and is primarily located in the heart of Atlanta, Georgia.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2>
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<div><div><p>Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with: Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
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<div><div><p><b>Job Duty 1 -</b><br>
Manage calendar, coordinate meetings, make travel arrangements and plan events.<br>
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<b>Job Duty 9 -</b><br>
May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re-appointments, promotions and tenure, etc.<br>
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<b>Job Duty 10 -</b><br>
Perform other related duties as assigned.<br>
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<b>Job Duty 2 -</b><br>
Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations.<br>
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<b>Job Duty 3 -</b><br>
Maintain office filing system.<br>
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<b>Job Duty 4 -</b><br>
Provide administrative support to Associate Chair(s), as directed.<br>
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<b>Job Duty 5 -</b><br>
Assist in coordination of administrative tasks of faculty searches.<br>
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<b>Job Duty 6 -</b><br>
Make travel arrangements and process travel-related reimbursements.<br>
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<b>Job Duty 7 -</b><br>
Assist with logistics of conference planning, seminars, special school events and development activities.<br>
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<b>Job Duty 8 -</b><br>
Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div><div><div><ul><li>Act as the primary administrative support to the Chair, including managing correspondence, preparing reports, maintaining files, and coordinating meetings.</li><li>
Oversee PCard transactions: order supplies, process registrations, and fulfill approved requests for faculty, staff, and students. Ensure all required documentation is submitted and purchases are accurately tracked.</li><li>
Plan and coordinate departmental events, including travel arrangements, venue reservations, catering, and equipment needs for both on- and off-campus functions.</li><li>
Support faculty recruitment by initiating the interview process and serving as the primary point of contact for candidates.</li><li>
Manage the faculty annual review process to ensure compliance with institute requirements.</li><li>
Interpret and communicate administrative policies; develop and refine internal procedures in alignment with institute guidelines.</li><li>
Utilize the PROMOTE system to manage academic promotion, tenure, research faculty promotion, and critical review processes on behalf of the Chair.</li><li>
Coordinate unit purchasing activities, including preparing documentation, ordering supplies, and managing vendor relationships.</li><li>
Review and approve correspondence, OneUSG, and Workday transactions on behalf of the Chair.</li><li>
Certify monthly time reporting for faculty and staff.</li><li>
Provide administrative support to the Associate Chairs as needed.</li><li>
Maintain departmental listservs, phone directories, and file systems.</li><li>
Assist with onboarding and offboarding of faculty and staff.</li><li>
Respond to emails and manage the Chair's inbox and calendar.</li><li>
Provide general administrative assistance as needed.</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Required Qualifications</b></h2>
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<div><div><p><b>Educational Requirements</b><br>
Technical Diploma, Associate's Degree or equivalent combination of education and experience.<br>
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<b>Other Required Qualifications</b><br>
Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).<br>
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<b>Required Experience</b><br>
Four to six years of job related experience.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Qualifications</b></h2>
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<div><div><p>Other Required Qualifications:</p><ul><li>
Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2>
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<div><div><p><b>Preferred Educational Qualifications</b><br>
Bachelor's Degree</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills, &amp; Abilities</b></h2>
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<div><div><p><b>SKILLS</b><br>
This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
USG Core Values</b></h2>
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<div><div><p>The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.</p><p>
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Equal Employment Opportunity</b></h2>
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<div><div><p>The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.</p><p>
Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.</p><p></p><p>
More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2>
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<div><div><p>This is not a supervisory position.<br>
This position does not have any financial responsibilities.<br>
This position will not be required to drive.<br>
This role is not considered a position of trust.<br>
This position does not require a purchasing card (P-Card).<br>
This position will not travel.<br>
This position does not require security clearance.<br>
This position is located in Atlanta, GA</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2>
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<div><div><p><b>Pay Information:</b></p><p>
Hourly Range: $23.02 - $31.03</p><p>
FLSA Status: Non-Exempt</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Background Check</b></h2>
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<div><div><p>Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening</p></div></div></div></div></div></div>

Assistant to the Chair I (School of Interactive Computing)

Superior Court of Fulton County

<div><div><b>SUPERIOR COURT OF FULTON COUNTY</b><br>
<b>JOB ANNOUNCEMENT FOR THE POSITION OF</b><br>
ADMINISTRATIVE ASSISTANT III<br>
<b><i>SALARY GRADE 13: $48,093</i></b><br>
<b>Unclassified Position</b><br>
<b>(Current Vacancy in Operations &amp; Court Services)</b><br>
<b>CLOSING DATE: February 27, 2026</b><br>
</div><div><b>**THIS POSTING MAY BE USED TO FILL MULTIPLE POSITIONS**</b><br>
</div>The Superior Court of Fulton County Georgia (&ldquo;Court&rdquo;) has an exciting opportunity for an experienced Administrative Assistant III.<br>
<br>
Superior Court is Georgia's busiest trial court of general jurisdiction. The Court seeks to provide a forum in which legal disputes between citizens can be resolved in a fair and efficient process with attention to equal access, impartiality, efficiency, and safety. After joining the Court, you will become part of a fast-paced team dedicated to providing the citizens of Fulton County with the service they deserve.<br>
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<b>Position Overview</b><br>
This position performs operational duties related to providing administrative support. Responsibilities include performing specialized and complex administrative duties, organizing and coordinating formal ceremonies and special events, and providing lead direction to assigned staff as required.<br>
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<b>Essential Duties:</b>
<ul><li>Provides high-level administrative support operations within a court division.</li>
<li>Analyzes issues affecting assigned functions, provides recommendations, and makes decisions to facilitate resolution. Identifies ways to improve effectiveness and efficiencies.</li>
<li>Perform high-volume calendar management and coordination, timekeeping, and departmental recruitment coordination.</li>
<li>Conducts research and compiles information. Prepares and distributes various reports and other forms of correspondence.</li>
<li>Screens incoming calls and/or visitors and determines where to refer inquiries. Addresses inquiries from other departments and the general public.</li>
<li>Maintains an accurate record of all correspondence and documents.</li>
<li>Receives, maintains, updates, and verifies information for required reporting.</li>
<li>Enters data and manages databases. Orders and maintains office supplies and inventory.</li>
<li>Coordinates equipment maintenance and repair.</li>
<li>Coordinates implementation of special projects, budgets, and grants.</li>
</ul>
<br>
<b>Qualifications:</b><br>
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<b>Knowledge, Skills, and Abilities:</b><br>
Requires knowledge of principles and practices of rules, regulations, policies, and procedures governing area of assignment. Theories and principles of basic mathematics. Principles and practices of budget administration, recordkeeping, and basic records management. Billing, payroll, and/or procurement practices. General office practices, procedures, equipment, and technology.<br>
Requires skill in delivering high quality, customer-focused service. Organizing and prioritizing work. Resolving problems. Organizing and coordinating formal ceremonies and/or special events. Maintaining accurate records. Using spreadsheet, database, word processing, presentation, financial/accounting and other software to gather, organize, analyze, and present information. Understanding, using, and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports. Building sustainable working relationships with other County personnel, officials, and the public. Communicating effectively with coworkers, supervisor, and the public. Generating enthusiasm and support for program objectives.<br>
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<b>Education and Experience:</b><br>
High School diploma or GED required; (Associate's degree in business or public administration, business education, or related field is preferred) and three or more years of administrative office support experience; or an equivalent combination of education and experience.<br>
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<b>Licensing Requirements:</b><br>
May require a valid Georgia driver&rsquo;s license and/or certification as a Notary Public.<br>
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<b><i>This job description indicates, in general, the nature and level of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. Incumbent may be asked to perform other duties as required.</i></b><br>
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<b><i>Superior Court of Fulton County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Applicants may request a copy of the County&rsquo;s EEOP Utilization Report by contacting Superior Court Human Resources at sca.hr@fultoncountyga.gov.</i></b></div>

ADMINISTRATIVE ASSISTANT III

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