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bilingual administrative assistant english spanish full time on site miami

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

NuvemRx

<div>Bilingual Pharmacy Technician (English/Spanish) 
Miami, FL | On-Site | Full-Time

Who We Are

NuvemRx helps community health providers deliver on their mission by simplifying the complexity of pharmacy operations, with a suite of scalable solutions that integrate software, intelligence, and expert support to illuminate savings, expand access, and elevate patient care.

What We Are Looking For

At NuvemRx, we hold a high bar because our work directly impacts patient care. We look for people who embody our core values:
<ul>
<li>Mission Always: Every choice is a chance to serve our customers and improve healthcare</li>
</ul><ul><li>Be a Pioneer: Take initiative, solve problems, and build what does not yet exist</li>
</ul><ul><li>Do the Right Thing the Right Way: Lead with integrity, compliance, and thoughtful execution</li>
</ul><ul><li>Stronger Together: Own your role, collaborate deeply, and elevate the team</li>
</ul>
About the Role

NuvemRx is seeking a bilingual (English/Spanish) Pharmacy Technician at our pharmacy at 7900 NW 27th Avenue, Suite E-12, Miami, FL. Fluency in both English and Spanish is required. You will work Monday&ndash;Friday, 8:30AM&ndash;5:00PM with no nights, weekends, or major holidays. You'll play a vital role supporting our Spanish-speaking patient population while ensuring accurate, compassionate, and efficient pharmacy care.

What You'll Do

Prescription Processing &amp; Patient Service
<ul>
<li>Assist the pharmacist with serving patients and maintaining the pharmacy department.</li>
</ul><ul><li>Sterilize surfaces and equipment and prepare the pharmacy for opening.</li>
</ul><ul><li>Greet customers and answer questions.</li>
</ul><ul><li>Receive prescriptions and check their validity.</li>
</ul><ul><li>Process prescriptions electronically and ensure all information is complete and accurate.</li>
</ul><ul><li>Resolve issues when they arise (e.g., rejected insurance claims).</li>
</ul><ul><li>Select the appropriate medicine and measure dosages to fill prescriptions.</li>
</ul>
Operations &amp; Compliance
<ul>
<li>Sort, stock, label medication, and monitor inventory.</li>
</ul><ul><li>Undertake administrative tasks (e.g., record-keeping) as assigned.</li>
</ul><ul><li>Comply with all security measures and quality standards and activities.</li>
</ul><ul><li>Maintain current HIPAA, HITECH, and FWA credentialing.</li>
</ul><ul><li>Assist the pharmacist with clinical and non-clinical operations; document and report quality issues appropriately.</li>
</ul><ul><li>Package orders per policies and procedures.</li>
</ul><ul><li>Coordinate medication delivery location and estimated time with patient.</li>
</ul><ul><li>Prepare and arrange delivery of medication with courier or shipping service.</li>
</ul><ul><li>Communicate with insurance carriers to obtain payment for prescription claims.</li>
</ul><ul><li>Answer incoming calls for prescription orders, refills, and make outgoing follow-up calls; triage and escalate as needed.</li>
</ul>
What You Bring

Core Capabilities
<ul>
<li>At least one year of proven experience as a pharmacy technician.</li>
</ul><ul><li>Certified Pharmacy Technician (CPhT) certification, if required in the state of practice.</li>
</ul><ul><li>Knowledge of medication and dosage calculations, pharmacy law, and medical terminology.</li>
</ul><ul><li>Excellent communication and customer service skills.</li>
</ul><ul><li>Outstanding organizational skills; reliable with a keen eye for detail.</li>
</ul><ul><li>Successful completion of a pharmacy technician program, if required in the state of practice.</li>
</ul>
Preferred Experience
<ul>
<li>Experience with Micro Merchant pharmacy system.</li>
</ul>
Language Requirement
<ul>
<li>Fluent bilingual proficiency in English and Spanish (required).</li>
</ul>
Who Thrives in This Role
<ul>
<li>You take pride in accuracy and understand that precision in a pharmacy setting directly impacts patient safety.</li>
</ul><ul><li>You are organized, reliable, and can manage a busy workflow without cutting corners.</li>
</ul><ul><li>You communicate clearly and compassionately with patients.</li>
</ul><ul><li>You proactively stay current with compliance requirements and pharmacy best practices.</li>
</ul><ul><li>You are passionate about bridging language barriers and ensuring every patient &mdash; regardless of their primary language &mdash; feels heard and well-served.</li>
</ul>
Benefits
<ul>
<li>On-site work environment within a Federally Qualified Health Center</li>
</ul><ul><li>Monday&ndash;Friday, 8:30AM&ndash;5:00PM; no nights, no weekends, closed most federal holidays</li>
</ul><ul><li>Competitive compensation</li>
</ul><ul><li>Competitive PTO</li>
</ul><ul><li>Medical, dental, vision</li>
</ul><ul><li>401(k) with match</li>
</ul><ul><li>Life and disability coverage</li>
</ul><ul><li>Employee Assistance Program</li>
</ul><ul><li>Mission-driven team</li>
</ul>
Compensation

The expected base salary for this role is competitive and commensurate with experience. 


NuvemRx complies with applicable pay transparency laws. The compensation range listed reflects the expected base salary at the time of posting, and actual compensation may vary. 


NuvemRx is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. 


NuvemRx is committed to providing reasonable accommodations to qualified individuals with disabilities. If you need assistance or an accommodation during the application or interview process, please contact us at recruiting@nuvemrx.com.</div>

Pharmacy Technician – Bilingual (English/Spanish)

AJC Rents

Email resume to claudia@ajcrents.com or apply today to learn more!AJC Rents is a full-service Real Estate investment management company with over 25 years of experience throughout the Miami-Dade area. The real estate portfolio consists of over 200 units of retail/office centers, luxury homes, and multi-family buildings. Our success is about managing right. Our office is located in Brickell, FL.Hours: 11AM - 4pm (M-F)$20 - $25/ per hour depending on experience&ndash; Paid BiweeklyRequirements: <ul><li>Fully bilingual (English and Spanish)</li><li>Data entry experience (payables &amp; receivables)</li><li>Bookkeeping experience preferred</li><li>Prior experience in a property management or real estate office is a plus</li><li>Proficient in Microsoft Excel and Word</li><li>Strong attention to detail and organizational skills</li><li>Must live near or have easy access to Brickell</li></ul>Responsibilities<ul><li>Assist with day-to-day administrative tasks in a fast-paced office</li><li>Perform bank reconciliations and assist with financial record accuracy</li><li>Assist Property Manager in the preparation of owner reporting packets</li><li>Support accounts payable and receivable data entry</li><li>Maintain organized records and files</li><li>Communicate with tenants, vendors, and internal team members</li><li>Assist with general property management operations</li></ul>We are looking for someone reliable, proactive, and organized who can keep up with a dynamic real estate office. This role is ideal for someone who enjoys structure, numbers, and being a key support in daily operations.Pay: $25.00 per hourWork Location: In person

Administrative Assistant

Novara Construction LLC

Bookkeeper (Construction) &ndash; QuickBooks | In-Office | Miami, FLNavarra Construction LLC 600 Northeast 185th Street, Miami, FLAbout the RoleNavarra Construction is hiring a detail-oriented Bookkeeper with construction experience to manage the financial operations of our growing company.This is a hands-on, in-office role where you will oversee bookkeeping, payroll, vendor payments, and job cost tracking across multiple construction projects.We&rsquo;re looking for someone reliable, organized, and experienced in QuickBooks and construction accounting who can take ownership of the company&rsquo;s financial processes.Key Responsibilities<ul><li>Manage full-cycle bookkeeping using QuickBooks</li><li>Track project costs, invoices, and budgets per job</li><li>Process and manage payroll and employee time tracking</li><li>Handle vendor payments, purchase orders, and materials tracking</li><li>Review and organize construction invoices and assign to correct projects</li><li>Maintain accurate financial records and reporting</li><li>Coordinate with field teams on materials, expenses, and job costs</li><li>Ensure all financial data is organized, up-to-date, and audit-ready</li></ul>Requirements<ul><li>Proven experience as a Bookkeeper (construction industry preferred)</li><li>Strong expertise in QuickBooks</li><li>Experience with job costing, invoicing, and payroll</li><li>Understanding of construction workflows, materials, and vendors</li><li>Bilingual: English and Spanish (Required)</li><li>Highly organized with strong attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Must be able to work on-site (no remote work)</li></ul>Schedule &amp; Compensation<ul><li>Part-time or Full-time (5&ndash;8 hours/day)</li><li>Typical schedule: Monday&ndash;Friday, 9:00 AM &ndash; 3:00 PM (flexible)</li><li>$25/hour (based on experience)</li><li>Stable, long-term opportunity with growth potential</li></ul>Who This Role is Great For<ul><li>Experienced bookkeepers with construction background</li><li>Professionals looking for a stable, long-term role</li><li>Candidates seeking a flexible daytime schedule (ideal for parents)</li></ul>Why Join Navarra Construction?<ul><li>Growing construction company with strong pipeline of projects</li><li>Opportunity to own and improve financial systems</li><li>Collaborative, team-oriented environment</li><li>Long-term stability and consistent work</li></ul>Apply NowIf you have QuickBooks experience and construction bookkeeping knowledge, we want to hear from you.This role requires someone who can fully manage the company&rsquo;s bookkeeping, including payroll, vendors, and job tracking.Job Type: Full-timePay: $25.00 per hourWork Location: In person

Construction Bookkeeper (QuickBooks) - In Office | Miami, FL

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

Insurance Professional

About the RoleInsurance Professionals USA is seeking a dependable and professional Bilingual Receptionist (English/Spanish) to serve as the first point of contact for our office. This role is ideal for someone who is organized, personable, and comfortable handling administrative tasks in a fast‑paced professional environment.The receptionist plays a key role in creating a positive experience for clients and supporting the internal team with day‑to‑day office operations.Responsibilities<ul><li>Greet clients and visitors professionally, in person and by phone</li><li>Answer, screen, and direct incoming calls in English and Spanish</li><li>Schedule appointments and manage calendars as needed</li><li>Perform basic administrative and clerical duties</li><li>Prepare and edit documents using Microsoft Word</li><li>Maintain spreadsheets and basic data tracking in Microsoft Excel</li><li>Assist internal staff with general office support</li></ul>Qualifications<ul><li>Bilingual in English and Spanish (required)</li><li>Prior receptionist or administrative experience preferred</li><li>Proficiency in Microsoft Word and Microsoft Excel (required)</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and demeanor</li><li>Reliable, organized, and detail‑oriented</li><li>No insurance license required</li></ul>Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Work Location: In person

Bilingual Receptionist (English/Spanish) – W 2

Financial Designs. Inc.

About the RoleFD National is seeking a Client Associate to join their Service Team, supporting day-to-day client service and benefits administration. This role is ideal for someone who is detail-oriented, service-driven, and comfortable managing multiple client requests in a fast-paced environment.You will serve as a key point of contact for client inquiries, help resolve issues, and ensure a smooth experience for both clients and internal teams.Key ResponsibilitiesClient Service &amp; Issue Resolution<ul><li>Resolve client issues and escalations related to employee benefits, including carrier coordination</li><li>Communicate clearly with clients, carriers, and internal teams to drive timely resolution</li></ul>Benefits Administration Support<ul><li>Manage post&ndash;Open Enrollment Evidence of Insurability (EOI) processes through carrier approval</li><li>Coordinate and process HSA funding requests and related communications</li><li>Respond to employee and employer benefit inquiries, including coverage, eligibility, and plan details</li></ul>Service Coordination &amp; Follow-Through<ul><li>Support and process retroactive enrollment and eligibility changes with carriers</li><li>Research and resolve billing discrepancies and carrier audit variances</li><li>Manage multiple service requests simultaneously, ensuring timely follow-up and resolution</li><li>Maintain accurate records of client interactions and service activity</li></ul>Team Support &amp; Process Improvement<ul><li>Handle ad hoc or non-standard client requests across benefit plans</li><li>Provide support on FSA/HSA plan administration, including participant questions and issue resolution</li><li>Collaborate with team members to deliver consistent, high-quality service</li><li>Contribute to improving workflows and overall client experience</li></ul>QualificationsRequired:<ul><li>3-5 years of experience in employee benefits, insurance, or healthcare-related operations</li><li>Strong communication and client service skills</li><li>Highly organized with strong attention to detail</li><li>Ability to manage multiple priorities and follow through on tasks</li><li>Proficiency in Microsoft Office (Outlook, Excel, Word)</li></ul>Preferred:<ul><li>Experience working with a CRM or ticketing system (Hubspot a plus)</li><li>Familiarity with employee benefits (medical, dental, vision, etc.)</li><li>Bilingual (English/Spanish)</li></ul>Pay: $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you located in Miami/South Florida?</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Client Associate

Explore 202+ Bilingual administrative assistant english spanish full time on site miami in Miami this May. Find roles across top companies and apply now to boost your career.