administrative assistant Jobs in New York

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bilingual administrative assistant

The Museum of Modern Art

<div>
 The Museum of Modern Art is currently accepting applications for an Administrative Assistant who will report directly to and support the Director of the Cisneros Institute and curator of Latin American Art. The Administrative Assistant performs a variety of administrative tasks and serves as general assistant to the Director of the Cisneros Institute and curator of Latin American Art.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintains calendars and schedules, prepares for meetings, answers phone calls, maintains departmental filing systems, opens and sorts mail, etc.
  </li>
  <li>
   Processes invoices, creates vendor records and tracks expenses in Financial Force. Processes and reconciles credit card charges in Navan.
  </li>
  <li>
   Composes correspondence for review and distribution (thank you notes, replies to artist&rsquo;s submissions, etc.).
  </li>
  <li>
   Liaises with external parties such as scholars, artists, lenders, Museum trustees, etc. on behalf of the Director of the Cisneros Institute and curator of Latin American Art.
  </li>
  <li>
   Makes business travel arrangements and prepares detailed itineraries. Prepares and submits travel expense reports.
  </li>
  <li>
   Gathers data from various sources for use by supervisor or relevant staff (including collection database, library catalogue, internet research etc.).
  </li>
  <li>
   Provides support for the meetings of the Latin American and Caribbean Fund.
  </li>
  <li>
   Performs any other duties reasonably related to the functions described above.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree and at least 18 months prior administrative experience relevant to the position, or equivalent.
  </li>
  <li>
   Knowledge of and interest in modern and contemporary art and the museum profession preferred.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Bilingual Spanish/English is necessary.
  </li>
  <li>
   Keen attention to detail and superior organizational skills.
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Adobe Photoshop, internet research, and other standard office procedures and equipment.
  </li>
  <li>
   Ability to work independently as well as part of a team, meet deadlines, and coordinate multiple projects simultaneously.
  </li>
  <li>
   Must exercise good judgment and discretion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Reports to:
 </strong>
 Director of the Cisneros Institute and curator of Latin American Art
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 The salary for this position is $53,675 per annum.
 <br/>
 <br/>
 <strong>
  Application instructions:
 </strong>
 To apply, please visit MoMA Jobs. Applicants should submit a resume and a statement of interest. Applications without cover letters will not be considered.
 <br/>
 <br/>
 <strong>
  Application deadline:
 </strong>
 Applications will be reviewed on a rolling basis, with a deadline of March 20, 2026. After which the job posting will be closed. Please note, we anticipate a start date of May 2026.
 <br/>
 <br/>
 <strong>
  Equal Employment Opportunity Policy Statement:
 </strong>
 <em>
  Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (&ldquo;NYCHRL&rdquo;).
  <br/>
  <br/>
 </em>
 <strong>
  This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.
 </strong>
</div>


Cisneros Institute, Administrative Assistant

East Harlem Council for Human Services, Inc.

<p><b>BILINGUAL (SPANISH) MEDICAL ASSISTANT (NOTE THAT THIS POSITION IS TO WORK IN A SCHOOL SETTING WITH SOME CLINICAL SETTING DURING SCHOOL CLOSURES)</b></p><p>(Full time with 1199 union benefits after 2 months probation)</p><p>Responsibilities: Observes general condition of patient. Immediately notifies provider of presence of acutely ill patients. Reviews charts for completeness before the patients are seen by the provider. Ensures that any laboratory test results or screening ordered at last visit is completed and documented. Able to perform phlebotomy functions. Demonstrates efficient use of work time. Prepares patient for examinations and assists when necessary. Assists provider with administering treatments. Records health indicators, (height &amp; weight) vital signs, hearing and vision screening. Provides follow-up on missed appointments. Assists provider&rsquo;s follow-up on all abnormal labs. Records all patient information in the electronic chart. Ensures that charts are accurate and up-to-date. Translates when necessary. Completes assignments with minimal or no supervision. Demonstrates flexibility and willingness to perform other tasks as may be assigned. Recycle instruments according to shelf life. Performs other functions necessary for the proper functioning of the Council.</p><p>Qualifications: High School graduate or GED, preferred. Medical Assistant Certificate from Medical Assistant School. Knowledgeable and experienced in a hospital, medical center or health facility, knowledge of computers; and must function well within group settings. Must know Phlebotomy. Must communicate effectively both verbally and in writing. Bilingual: Spanish/English required. DOE fingerprinting (paid by applicant).</p><p>MUST HAVE a current and active National Medical Assistant Certification (CCMA) through the National Health Career Association or Registered Medical Assistant Certification (through any nationally recognized agency) to be considered as an applicant.</p><p>Compensation: Competitive salary, 25.00 per hour <b>Retirement (Retirement plan (1199 Pension)) </b> Reimbursement for school</p><p>Benefits: <b>Health insurance (1199 after 90 days) </b> Life insurance <b>Paid time off (2 weeks paid vacation/4 Paid Personal Days (D-days)/13 Paid Holidays/12 Paid Sick Days) </b>Commuter benefits <b>Employee assistance program</b></p><p>The East Harlem Council for Human Services, Inc. (EHCHS) is a community-based, not-for-profit institution that has provided quality affordable bilingual health and human services within the East Harlem community for nearly six decades. EHCHS&rsquo; programs include the Boriken Neighborhood Health Center, Senior Nutrition Program, Bilingual Head Start Program, and Boriken School Health Program.</p><p><b>EHCHS is an Equal Opportunity Employer and a Drug Free Workplace. East Harlem residents encouraged to apply.</b></p><p><b>Please forward resume &amp; cover letter including salary requirements to:</b></p><p>Employee Experience Department</p><p>East Harlem Council for Human Services, Inc.</p><p>2265 Third Avenue, New York, New York 10035-2231</p><p>FAX: (212)360.6149</p><p>Job Type: Full-time</p><p>Pay: $24.99 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

BILINGUAL (SPANISH) MEDICAL ASSISTANT for School Health Program

EVERGREEN MEDICAL PLLC

<p><b>Location:</b> Yong Kang and Evergreen Medical &ndash; NYC (Multiple Locations)<br/><b>Compensation:</b> 50,000-60,000</p><p><b>Job Overview</b><br/>We are seeking a skilled Secretary to join our team. The ideal candidate will provide administrative support and perform various clerical tasks to ensure efficient office operations and speak in English and .</p><p><b>Duties</b></p><ul><li>Organize and schedule appointments</li><li>Maintain contact lists</li><li>Produce and distribute correspondence memos, letters, faxes, and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Order office supplies</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><b>Qualifications</b></p><ul><li>Proficient in computerized systems and office software</li><li>Excellent phone etiquette skills</li><li>Experience in customer support roles is a plus</li><li>Familiarity with medical office procedures is advantageous</li><li>Ability to assist with event planning and project coordination</li><li>Strong proofreading skills for accurate documentation</li><li>Previous experience in clerical or administrative roles is preferred</li><li>Fast and accurate typing skills as a data entry clerk</li></ul><p><b>Additional Benefits</b></p><ul><li>H1B sponsorship available</li></ul><p>This position offers an opportunity to contribute to a dynamic team environment while developing essential administrative skills. Join us and make a positive impact!</p><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Manager Secretary(Bilingual English/Chinese)(H1B sponsor)

Mount Sinai Health System

<div><b>Description</b><p>
The Administrative Assistant I provides administrative support services for Surgical Oncology which has a very heavy call volume. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.</p><b><br>
Responsibilities</b><ul><li>
Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.</li><li>
Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.</li><li>
Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.</li><li>
May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.</li><li>
May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.</li><li>
Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff</li><li>
Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.</li><li>
Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).</li><li>
Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.</li><li>
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</li><li>
May maintain employee and/or patient files.</li><li>
May assist in processing payroll and/or maintaining the PTO system for the department.</li><li>
May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.</li><li>
Performs other related duties.</li></ul><br>
<b>
Qualifications</b><ul><li>
Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).</li><li>
2-3 years administrative or medical office experience required</li></ul><p></p><p><br>
Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine</p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Assistant I (Mandarin or Cantonese Bilingual Required) - Surgery

<div><b>Description</b><p>
The Quality Administrative Coordinator is responsible for all administrative aspects of the system-wide quality program for the department of Surgery. This is accomplished through ensuring timely &amp; accurate meeting agendas, invites, minutes and follow up items, data entry, database administration, spreadsheet creation, case selection, deadline monitoring for case entry and practitioner scorecards, close coordination with the clinical and quality teams, and a variety of focused quality projects. The Quality Administrative Coordinator also works closely with the Director of Surgical Quality along with all other team members to identify opportunities for clinical quality improvement, analyze data, and other projects as needed.</p><b><br>
Responsibilities</b><p>
Administrative Tasks</p><ul><li>
Responsible for sending memos to appropriate faculty as per request</li><li>
Provides backup administrative support for Quality Team members</li><li>
Organizes surgical quality cycle spreadsheets</li><li>
Participate with grievance process to crosscheck patients in EPIC</li><li>
Create reminders and manage OPPEs for physician assistants and NPs</li><li>
Management of CME approvals for weekly M&amp;M conference</li><li>
Contribute to quality newsletter</li><li>
Manage invoice processing and record keeping</li><li>
Create employee and patient facing educational materials</li></ul><p></p><p><br>
Meetings &amp; Presentations</p><ul><li>
Analyzes various data sources to identify surgical outcomes and what is driving those outcomes.</li><li>
Preparation of Morbidity and Mortality PowerPoint slides for weekly conference</li><li>
Provide back up for support for creation of quality agenda for monthly meeting to be presented during weekly Morbidity &amp; Mortality (M&amp;M) Conference</li><li>
Schedules monthly quality committee meetings run by the Vice Chairman of Surgery</li><li>
Attend mandatory quality team meetings as per request.</li><li>
Responsible for sending reminders to all committee members for monthly meetings</li><li>
Attend annual national conference pertaining to the programs, where applicable</li><li>
Responsible for sending Outlook calendar invites for QA/PIC monthly meetings</li><li><p>
Attend team chart review meetings that are conducted on bi weekly basis.</p></li></ul><p></p><p><br>
Data Management</p><ul><li>
Communicates with clinical and quality teams to ensure reliable data collection as needed</li><li>
Responsible for identifying areas for streamlining and improvement in the data collection process</li><li>
Demonstrates appropriate utilization of resources necessary to obtain valid, reliable data</li><li>
Identifies cases to be included in the bowel bundle protocol, and communicates eligibility with peri-operative staff at multiple hospitals</li><li>
Inputs audit data into Microsoft Access bowel bundle database based on EPIC reports</li><li>
Compiles and sorts data for numerous quality projects/research as per request</li><li>
Select cases to be included in NSQIP cycles via EPIC for abstraction by quality team members</li><li>
Responsible for monitoring, accessing, and compiling the data and quality/benchmark reports from the program websites for use in quality improvement projects</li><li>
Co-manages the M&amp;M database, monitoring and ensuring adequacy of submissions, querying and analyzing the database to support resident and departmental projects, trouble shooting and ensuring personnel access after adequate training</li><li>
Review and assign cases reported to Morbidity and Mortality database</li><li>
Approve all requests for appropriate employees to gain access to the M&amp;M database</li><li>
Enter standard of care adjudication and administrative notes in the M&amp;M database</li></ul><p></p><p><br>
Working Effectively with Patients, Families, and Staff</p><ul><li>
Contact patients via telephone, Tavoca and/or MyChart , as applicable for the purpose of identifying surgical outcomes, and obtaining 30-day follow up</li></ul><p></p><p><br>
Reporting</p><ul><li>
Run requested Redcap reports requested by residents and research coordinators</li><li>
Produce QITI resident reports upon request from residency program director</li></ul><br>
<b>
Qualifications</b><ul><li>
Bachelors Degree or equivalent combination of experience and education., i.e. HS/GED diploma plus seven years of experience.</li><li>
Database data management &amp; analysis experience preferred.</li><li>
Quality improvement or patient safety knowledge preferred.</li><li>
5 years related administrative or business experience required.</li></ul><p></p><p><br>
Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine</p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Coordinator, Quality (Spanish Bilingual Preferred) - Surgery

Tishman Speyer

<div><div>Administrative Assistant</div><div></div><div>
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer&rsquo;s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers&rsquo; evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.</div><div>
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.</div><div></div><div>
Summary of the Position:</div><div>
The Receptionist / Administrative Assistant is a hybrid position that blends primary front desk coverage with administrative support for the 600 Fifth Avenue office, supporting Rainbow Room, Top of the Rock (TOR), Rock Center Venues (RCV), Rink Operations, and IT Operations.</div><div><br>
In addition, this role provides Executive Assistant (EA) support to (General Manager, Rainbow Room &amp; RCV) and (General Manager, Rock Integrated Hospitality). Representing approximately 5%&ndash;10% of the overall time allocation.</div><div></div><div>
The position ensures seamless front‑of‑house operations, comprehensive administrative support, and consistent employee‑engagement execution across multiple departments.</div><div></div><div>
Key Responsibilities:</div><div>
FRONT DESK &amp; RECEPTION</div><ul><li>
Serve as the primary receptionist for 600 Fifth Avenue, maintaining a professional, welcoming presence in a high‑volume open‑lobby environment.</li><li>
Manage guest, vendor, and delivery traffic while balancing administrative responsibilities.</li><li>
Ensure all guests, visitors, and interview candidates are welcomed, offered water/coffee, and directed to the appropriate team.</li></ul><div></div><div>
EXECUTIVE ASSISTANT SUPPORT (General Managers)</div><ul><li>
Schedule and manage appointments, calendars, and meetings</li><li>
Follow up on administrative tasks, including uploading invoices into Basware for approval.</li><li>
Coordinate walkthroughs, safety meetings, and operational meetings related to Rainbow Room and RCV.</li><li>
Manage meeting logistics, agendas, room setup, and follow‑ups.</li></ul><div></div><div>
OFFICE FACILITIES MANAGEMENT &ndash; 600 Fifth Avenue</div><ul><li>
Maintain inventory and ordering of all office supplies for the 600 Fifth Avenue office.</li><li>
Partner with TS Office Services to manage pantry items (coffee, snacks, dry goods) and budget alignment.</li><li>
Coordinate repairs of office equipment (microwaves, refrigerators, printers, copiers) in consultation with General Manager to ensure budget adherence.</li><li>
Work with TS Office Services and TS CS (Cleaning Services) to ensure office cleanliness and organization.</li><li>
Schedule quarterly deep cleanings and carpet shampooing for the office floor.</li><li>
Oversee care, replacement, and servicing of live plants in coordination with TS Gardening and TS Office Services.</li></ul><div></div><div>
ADMINISTRATIVE SUPPORT &ndash; RAINBOW ROOM</div><ul><li>
Provide direct administrative support to Rainbow Room leadership.</li><li>
Schedule interviews and coordinate candidate logistics.</li><li>
Order office supplies and maintain inventory for Rainbow Room teams.</li></ul><div></div><div>
EMPLOYEE ENGAGEMENT &amp; RECOGNITION &ndash; RAINBOW ROOM</div><ul><li>
Oversee and maintain the annual employee recognition and engagement calendar.</li><li>
Coordinate birthday celebrations, flyers, tracking, and logistics.</li><li>
Organize departmental celebrations, recognition moments, and team events.</li><li>
Manage service awards and tenure recognition processes.</li><li>
Support planning for the annual holiday party.</li><li>
Manage gift card ordering, tracking, and distribution for recognition programs.</li><li>
Coordinate team lunches and catering orders.</li><li>
Create and distribute employee announcements.</li><li>
Maintain employee bulletin boards.</li><li>
Track recognition‑related expenses and submit purchase requests.</li><li>
Obtain vendor quotes for engagement and recognition initiatives.</li></ul><div></div><div>
CROSS‑DEPARTMENTAL SUPPORT</div><div>
IT OPERATIONS</div><ul><li>
Provide administrative support to IT Operations.</li><li>
Support Building Technology initiatives by coordinating logistics, tracking progress, and reporting on portfolio‑wide projects.</li></ul><div>
ROCK CENTER VENUES (RCV)</div><ul><li>
Provide administrative and EA‑related support in coordination with leadership.</li></ul><div></div><div>
TOP OF THE ROCK (TOR)</div><ul><li>
Assist with administrative tasks and departmental coordination.</li></ul><div>
RINK OPERATIONS</div><ul><li>
Provide administrative support for seasonal or ongoing rink operations needs.</li></ul><div></div><div>
General Support Across Departments</div><ul><li>
Provide scheduling assistance to Rink, IT, GMS, and other leadership as needed.</li><li>
Ensure guests and internal visitors are welcomed and supported with facility access and refreshments.</li></ul><div>
FACILITIES &amp; R&amp;M / CAPEX COORDINATION</div><ul><li>
Work closely with FOH Coordinator to schedule R&amp;M and CAPEX vendors with TS Client Services.</li><li>
Ensure all related appointments are communicated to leadership and properly tracked.</li></ul><div></div><div>
Skills &amp; Qualifications:</div><ul><li>
Minimum 2 years of administrative or reception experience.</li><li>
Excellent organizational, multitasking, and customer service skills.</li><li>
Strong verbal and written communication abilities.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>
High attention to detail, confidentiality, and discretion.</li><li>
Bilingual (Spanish) preferred.</li></ul><div></div><div>
The base compensation range for this role is $70,000- $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.</div><div></div><div>
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer&rsquo;s New York team, as we&rsquo;ve considered factors specific to this geography.</div><div></div><div>
Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.</div><div>
We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><br>
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Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
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Disability Assistance</i><i> - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to </i><i>RecruitingAccommodations@tishmanspeyer.com</i></div></div>

Administrative Assistant

Harlem United Community AIDS Center Inc.

<div><div><p><b>Position Description</b></p><p>
Harlem United is the parent company for Upper Room AIDS Ministry (URAM). URAM provides the healthcare services from the Federally Qualified Health Center located in the heart of Harlem. We provide Primary Care, Specialty Care, Dental Care and Wellness Care to those seeking diagnosis and treatment. All employees of URAM are responsible to perform their job practicing good risk management, quality assurance, and delivering excellent internal and external customer service.</p><p>
The Dental Assistant will provide support of the Dental providers in the full range of dental services and oral health education for clients. Dental assisting includes maintenance and organization of dental materials and instruments, patient and laboratory record keeping, and performance and support of clinical procedures. The Dental Assistant will also be responsible for support front desk operations as well as prior authorizations for dental procedures.</p><p><b>
Essential Duties and Responsibilities</b></p><p>
Essential duties and responsibilities include, but are not limited to, the following:</p><ul><li>
Accurate initial review of all client assessment forms for completeness</li><li>
Collecting and recording medical and dental histories and patient vital signs</li><li>
Ability to take and mount diagnostic digital radiographs</li><li>
Provide chair side information of dental education and post-operative instructions</li><li>
Ensure complete procedure set-up and breakdown of dental operatories</li><li>
Provide chair side support for clinical providers (four-handed dentistry)</li><li>
Ability to take accurate impressions with various materials and pour up study casts</li><li>
Preparing and sterilizing instruments and equipment using proper infection control guidelines</li><li>
Caring for dental equipment</li><li>
Use of 100% computer technology: data entry and maintenance</li><li>
Assistance with submitting pre-authorizations to dental insurances for procedures</li><li>
Help with ordering dental supplies and maintaining dental equipment inventory</li><li>
Participation in and compliance of all trainings and CQI activities of the dental program</li></ul><p>
Other Responsibilities</p><ul><li>
Deliver excellent customer service reflecting a commitment to caring, courtesy, and respect for all patients upholding the mission of the organization</li><li>
Respect team members</li><li>
Collaborates to achieve the best outcomes for patients</li><li>
Promoting linkages with other service providers within and outside of the agency</li><li>
Assistance to maintain active and archived case records</li><li>
Administrative assistance as needed</li><li>
Conduct outreach activities to dental clinic patients</li></ul><p><b>
 </b><b>Qualifications/Education/Experience</b></p><ul><li><b>
Certified Dental Assistant certificate required. Registered Dental Assistant certificate plus one year of qualifying experience accepted. Additional certificates or training a plus.</b></li></ul><p><b>
Special Skills and Knowledge</b></p><ul><li>
Bilingual (Spanish-English) or (French-English) preferred</li><li>
Excellent organizational skills</li><li>
Superior written and verbal communication skills</li><li>
Ability to work as an efficient team member</li><li>
Consistent professional appearance and attitude</li><li>
Able to provide great patient care</li><li>
Experience working with HIV/AIDS, LGBTQ and Substance abuse population</li><li>
Willingness to accommodate and provide services outside the normal business hours to meet the operational needs of the clinic</li><li>
Basic computer skills (Microsoft Word, Excel, e-mail etc) with ability to learn dental software system</li></ul><p></p><p><b><br>
Special Requirements</b></p><ul><li>
The employee must be able to lift and/or move more than 50 pounds. Requires full range of body motion including handling and lifting patients, manual and finger dexterity and eye/hand coordination. Requires sitting, standing and walking for extensive periods of time. The employee frequently is required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to work with a moderate noise level in the work environment is required.</li><li><i>
The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required in order to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business need arises. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.</i></li><li><i>
If the essential functions of this position cannot be performed in a satisfactory manner by the employee, reasonable accommodations may be made.</i></li></ul></div></div>

Dental Assistant

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