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administrative assistant

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senior executive assistant Jobs in New York

senior executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

c suite executive assistant

McLeod Cobb Investments

About the RoleA growing software-as-a-service company focused on improving care and support post pregnancy loss is seeking to hire a highly organized, proactive, and adaptable Temp-to-Perm Executive Assistant/Project Manager to support its CEO. This is a hybrid role where there are both executive assistant and project management responsibilities providing opportunity for extensive professional growth.The ideal candidate has a deep interest in improving pregnancy loss care while thriving in a fast-paced, collaborative, and entrepreneurial environment. Experience supporting senior executives at the C-suite level is a requirement. This individual will serve as a trusted partner and project manager, managing complex calendars, coordinating travel, preparing expense reports, supporting recruiting efforts, and helping to drive operational efficiency for the CEO. This role requires five days/week on-site from 8:30am-5pm in a casual environment.QualificationsPrior experience supporting C-suite executives is requiredDemonstrated success managing complex calendars and travel arrangements for senior leadershipStrong communication and interpersonal skills with the confidence to interact with senior executives and manage projectsAbility to work independently, anticipate needs, and navigate ambiguityCollaborative team player who values partnership and relationship-buildingComfortable providing thoughtful pushback, asking questions, and seeking feedback when neededStrong attention to detail and exceptional organizational skillsBachelor&rsquo;s degree requiredStable work history; candidates with excessive job-hopping are not favoredPlease no cover letters. Applications that do not answer the required questions will not be reviewed. We hand review every application meeting the job requirements and thank you for consideration of the role.Learn more about the company at www.ollieperinatal.comPay: $125,000.00 per yearApplication Question(s):<ul><li>Why are you interested in this role?</li><li>Tell us about your Bachelors Degree.</li><li>Please detail your experience reporting to C-suite level executives.</li></ul>Work Location: In person

Executive Assistant

DLA Piper

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
The Executive Assistant, working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides high-level executive assistance to partners and/or members of senior leadership of the firm. The Executive Assistant connects departments to provide comprehensive support, anticipating needs while effectively and proactively meeting timelines and priorities. The role completes a broad variety of tasks including partnering with leadership, partners, and other key stakeholders to execute firm initiatives, managing calendars; preparing project-based budgets; preparing documents and composing confidential and/or sensitive correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and ensuring meetings, supporting materials and events are executed efficiently and effectively.
 
 
Location
This position is located in our New York office and offers a hybrid work schedule.
 
 
Responsibilities
<ul><li>Performs practice area support responsibilities for assigned partners.
</li><li>Manages sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the firm. Navigates dynamic political situations with excellent judgment and situational awareness.
</li><li>Develops and maintains professional relationships, ensuring efficient teamwork and providing clear and timely information. Works collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables.
</li><li>Prepares Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents. Maintains reports and spreadsheets and distributes on a regular basis.
</li><li>Coordinates events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event.
</li><li>Works proactively with lawyers, firm leadership, and various departments preparing materials for various meetings, events, and projects.
</li><li>Analyzes and reviews contract proposals for various projects, performing cost analysis against the budget.
</li><li>Coordinates and participates in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging appropriate parties to ensure a successful meeting.
</li><li>Prepares communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents.
</li><li>Plans and manages complex travel arrangements, provides itineraries and travel documents and processes expense reports.
</li><li>Organizes complex calendars and schedules; resolves scheduling conflicts and partners with key stakeholders and other teams for meeting details.
</li><li>Works closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepares materials in advance, and follows up appropriately.
</li><li>Responds to emails and calls on behalf of partner and/or firm leaders, has extensive direct contact with clients and business contacts.
</li><li>Performs work impacting partner financial viability with client matters.
</li><li>Partners with billing and collections departments, monitoring client budgets for reporting purposes and provides updates to partners and leadership.
</li><li>Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
</li><li>Other duties as assigned. 
 
</li></ul>Desired Skills
Excellent communication, interpersonal and time management skills; proven ability to manage projects, meet deadlines and execute deliverables. Commitment to excellence and performs at the highest level possible on a consistent basis. Ability to function well in a fast-paced environment; performs additional duties as assigned. Demonstrates strong work ethics and a flexible, dependable, and positive attitude. Uses discretion, confidentiality, and good judgment to handle practice group, client, and firm leadership matters. Advanced proficiency needed in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
 
 
Minimum Education
<ul><li>High School Diploma or GED. 
 
</li></ul>Preferred Education
<ul><li>Bachelor&rsquo;s degree in Business, Finance or related field preferred. 
 
</li></ul>Minimum Years of Experience
<ul><li>5 years&rsquo; experience providing exceptional administrative support to senior leaders or C-suite executives. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: 
 
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</li><li>Provide timely, accurate, and quality work product.
</li><li>Successfully meet deadlines, expectations, and perform work duties as required.
</li><li>Foster positive work relationships.
</li><li>Comply with all firm policies and practices.
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment.
</li><li>Perform all other duties, tasks or projects as assigned. 
 
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
 
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
 
 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment. 
 
Application Process
Applicants must apply directly online instead of sending application materials via email. 
 
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com . 
 
Agency applications will not be considered. 
 
No immigration sponsorship is available for this position.
 
 
The firm&rsquo;s expected hiring range for this position is $53.07 - $70.32 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. 
 
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
 
 
Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm&rsquo;s direction and in accordance with applicable policy and law. 
 
#LI-KP1
 
#LI-Hybrid
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
 <ul>
 <li>
 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
 </li>
 <li>
 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
 </li>
 <li>
 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
 </li>
 <li>
 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
 </li>
 <li>
 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
 </li>
 <li>
 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
 </li>
 <li>
 Liaise with internal and external stakeholders, including clients and business associates, at all levels
 </li>
 <li>
 Maintain organized filing system to ensure efficient document management
 </li>
 <li>
 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
 </li>
 <li>
 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure in a dynamic, fast-paced environment
 </li>
 <li>
 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
 </li>
 <li>
 High level of discretion in handling confidential information
 </li>
 <li>
 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
 </li>
 <li>
 This role requires travel and flexibility to adjust to changing plans as needed
 </li>
 <li>
 Strong interpersonal skills and ability to build rapport quickly and collaborate
 </li>
 <li>
 Proven experience in managing multiple tasks and meeting deadlines with accuracy
 </li>
 <li>
 A proactive, customer service-oriented mindset, with a strong sense of teamwork
 </li>
 <li>
 Demonstrated professionalism and strong professional etiquette
 </li>
 <li>
 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

GitGuardian

<div>
 
 This position is based
 
 in
 
 New York City, and is in-office 4 days/week (Manhattan).
 
 
 
 GitGuardian is a global cybersecurity scale-up. The company is based in Paris, New York City, Boston.
 
 
 Among our early investors who saw our market value proposition, are the co-founder of GitHub, Scott Chacon, along with Solomon Hykes, Docker's co-founder. American and European top-tier VC firms have also invested in GitGuardian who raised its series C early 2026.
 
 
 GitGuardian helps enterprises close credential-based breach paths. It finds secrets wherever they live, prioritizes remediation based on rich context, and prevents new exposure across code, systems, and AI. The GitGuardian platform is already used by more than 600K developers worldwide and by 50 of the fortune 500!
 
 
 
 About Your Team And Mission
 
 
 
 
 We're adding a dedicated Executive Assistant &amp; Office Manager to support our Exec team and run the day-to-day operations of our New York office. You'll be the person who keeps leadership organized and our NYC space running smoothly, so our teams, candidates, customers, and visiting executives all have a high-quality experience.
 
 
 
 
 You'll report to our Chief of Staff and work closely with our NYC and Paris headquarters across time zones. Your work directly frees up leadership to focus on high-impact priorities by reducing administrative overhead and making sure key meetings, hiring processes, travel, and operations run efficiently and consistently.
 
 
 
 
 Executive support to the US Executive team
 
 
 
 <ul>
 <li>
 Own complex calendar and scheduling management
 </li>
 <li>
 Plan and book travel, and handle the logistics of customer meetings
 </li>
 <li>
 Prepare leadership meetings (agendas, materials, follow-ups)
 </li>
 <li>
 Coordinate candidate visits tied to the American in office teams
 </li>
 <li>
 Handle day-to-day administrative operations
 
 
 </li>
 </ul>
 
 Ownership of the New York office support
 
 
 
 <ul>
 <li>
 Serve as the primary operational owner of the NYC office
 </li>
 <li>
 Manage office access, common areas, deliveries, and packages
 </li>
 <li>
 Host and coordinate employee, candidate, and customer visits
 </li>
 <li>
 Coordinate executive visits from our Paris headquarters
 </li>
 <li>
 Employee event scheduling and logistics
 
 
 </li>
 </ul>
 
 As capacity allows
 
 
 
 <ul>
 <li>
 Provide scheduling and logistical support for additional Paris-based executives
 
 
 </li>
 </ul>
 
 About You
 
 
 
 
 Here's what we consider essential for success in this role:
 
 
 
 <ul>
 <li>
 4+ years proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment
 </li>
 <li>
 Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands at once
 </li>
 <li>
 Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries)
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 Sound judgment and absolute discretion when handling confidential information
 </li>
 <li>
 Comfort coordinating across US and European time zones
 </li>
 <li>
 Based in New York City and able to work at least 4 days a week from the office (Manhattan)
 
 
 </li>
 </ul>
 
 The following skills would strengthen your application but aren't required:
 
 
 
 <ul>
 <li>
 Familiarity with AI productivity tools to streamline your work
 </li>
 <li>
 Experience in the US office of a European-headquartered company and cross-culture interactions.
 
 
 </li>
 </ul>
 The interview process
 
 
 <ul>
 <li>
 Video call with a recruiter To discover your professional project and evaluate if there could be a mutual match
 </li>
 <li>
 Interview with your future manager Purpose: To assess how you'd partner with leadership day to day Skills assessed: organization, prioritization, communication
 </li>
 <li>
 Business case with VP GTM and Customer Success Leadership Purpose: To evaluate your skills for the position and project yourself into the role Skills assessed: planning, problem-solving, attention to detail
 
 
 </li>
 </ul>
 
 4.1 Final interview with CEO
 
 
 Purpose: To detail our company's vision and ambitions for the next couple of years
 
 
 
 
 4.2 References check
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 🌴 25 days of PTO (employees are strongly encouraged to use all of it!)
 </li>
 <li>
 🗓️ 10 public holidays
 </li>
 <li>
 💰 401(k) + 3% matching! with Empower
 </li>
 <li>
 🧘&zwj;&male;️ Health, Dental &amp; Vision insurance (80% coverage), for individuals and their families
 </li>
 <li>
 💡 Short term &amp; long term disability insurance (100% paid)
 </li>
 <li>
 🌎 Travel policy including to our annual off-sites
 </li>
 <li>
 💻 Up to $300 towards your home office set-up
 </li>
 <li>
 🔌 Monthly remote work stipend of up $70
 </li>
 <li>
 🤝 Referral bonus of $4000 for any new Guardians we might hire thanks to you
 </li>
 <li>
 💳 Pre-tax commuter plan access
 </li>
 <li>
 🏥 HSA and FSA plan access
 
 
 </li>
 </ul>
 More about GitGuardian!
 
 
 
 Products
 
 
 
 <ul>
 <li>
 Understand how GitGuardian works in this short video!
 </li>
 <li>
 Want to go even further? Check out our public roadmap!
 </li>
 <li>
 Check out the State of Secrets Sprawl Report to understand our mission and the industry.
 </li>
 <li>
 Our solutions are already used by hundreds of thousands of developers in all industries and GitGuardian platform is the n&deg;1 app on the GitHub marketplace 🔥
 
 
 </li>
 </ul>
 
 Clients
 
 
 
 <ul>
 <li>
 GitGuardian helps organizations find exposed sensitive information that could often lead to tens of millions of dollars in potential damage.
 </li>
 <li>
 More than 70% of our customers are in the United States.
 </li>
 <li>
 Many F500 companies use GitGuardian's platform.
 
 
 </li>
 </ul>
 
 People
 
 
 
 <ul>
 <li>
 The Guardians are knowledgeable, committed, serious, aligned with the company&rsquo;s mission, and true team players: always willing to help each other grow our skill sets!
 </li>
 <li>
 The team is diverse and we hail from more than 20 different countries.
 </li>
 <li>
 We are also agile, remote-friendly, and fun people to work with.
 </li>
 <li>
 You will get trust &amp; autonomy on your perimeter with a very transparent internal communication and a strong impact on the company development.
 
 
 </li>
 </ul>
 
 The salary range for this position is expected to be $90,000.00-120,000.00 per year. Actual compensation will be determined on factors such as relevant experience, skills, and other qualifications. This range represents the expected salary for this role; additional compensation may include equity, and/or other benefits.
 
 
 
 
 GitGuardian may use AI-assisted note-taking tools during interviews to help our interviewers stay focused on the conversation. These tools are used solely to capture interview notes and do not evaluate or otherwise influence hiring decisions. All candidate assessments and hiring decisions are made exclusively by GitGuardian personnel.
 
 
 
 
 GitGuardian is an equal opportunity employer committed to encouraging and celebrating its diverse and inclusive workforce. We&rsquo;re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.
 
 
 
 
 We welcome all without regard to age, race, color, religion, gender identity and expression, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, citizenship, national origin, disability, military status, veteran status, political affiliation, or any other protected characteristics. All aspects of employment will be solely based on merit and qualifications related to professional competence. GitGuardian operates on a principle of mutual respect and acceptance, and every employee must follow GitGuardian's anti-harassment and anti-discrimination company policies.
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 Applicants may include in their work history any verified work performed on a volunteer basis.
</div>

Haddad Brands

<div>Description:

Haddad is a privately held family business with over 100 years of experience in the children&rsquo;s apparel &amp; accessories industry. A leader in the industry, Haddad Brands is the exclusive global licensee for the most iconic brands in the world, including Nike, Jordan, Converse, Hurley, Levi&rsquo;s, Polo, Abercrombie and Fitch, Lacoste, and Huggies. Supported by a team of professionals skilled in design, sourcing, production, sales, marketing &amp; distribution of premium quality children&rsquo;s wear, Haddad distributes globally to 100+ countries and maintains sales and sourcing offices in 22 cities globally, including New York, Paris, Hilversum, Shanghai, Egypt, Vietnam, Sri Lanka, and Montreal. 
Overview:
Our executive splits time between projects across New Jersey and New York City and needs an experienced Executive Assistant to bring order to a fast-moving schedule. This is a hands-on role for someone who thrives on structure, catches conflicts before they happen, and keeps the trains running on time.
Key Accountabilities:<ul><li>
Manage and consolidate a complex calendar across multiple locations</li><li>
Send proactive reminders for meetings, deadlines, and commitments</li><li>
Serve as the primary point of contact between the executive and internal/external partners, clients, and vendors</li><li>
Screen and route phone calls, emails, and correspondence</li><li>
Coordinate travel arrangements, accommodations, and detailed itineraries between NJ and NYC sites</li><li>
Schedule and coordinate meetings, including booking conference rooms and job-site visits as needed</li><li>
Prepare, format, and proofread documents, reports, presentations, and correspondence</li><li>
Take and distribute meeting minutes and follow up on action items</li><li>
Maintain organized filing systems for both digital and physical records</li><li>
Handle expense reports, basic bookkeeping, and invoice tracking</li><li>
Plan and coordinate off-sites, team events, and executive-level meetings</li><li>
Anticipate needs and keep the executive one step ahead, not one step behind</li><li>
Maintain strict confidentiality regarding sensitive business and personal matters</li><li>
Handle special projects and other duties as assigned</li></ul>
Requirements:

Required Skills/Abilities/Education:<ul><li>
Minimum 5 years of experience as an Executive Assistant</li><li>
Based in or near Manhattan, NY</li><li>
Highly organized, detail-oriented, and comfortable managing shifting priorities</li><li>
Strong verbal and written communication skills</li><li>
Proficient in Microsoft Office and standard calendar/scheduling tools</li><li>
Experience supporting executives in the construction industry strongly preferred</li><li>
Comfortable working independently and using sound judgment</li></ul>
Consistent in-office presence is vital to the role as it is for all Haddad Brands team members, so that we all have a full appreciation, aesthetically and tactilely, of the qualities that define our brand partners&rsquo; products and set them apart from their competitor</div>

Beacon Hill

<div>
 
 Our client, a top-tier investment firm, is seeking a highly capable
 
 Executive Assistant
 
 to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.
 
 
 Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
 </li>
 <li>
 Adaptability to support more professionals if the team expands
 </li>
 <li>
 Manage phones / messages (a professional point of contact to clients/investors)
 </li>
 <li>
 Heavy scheduling / calendar management
 </li>
 <li>
 Booking travel (coordinating with travel agency) - domestic and international travel
 </li>
 <li>
 Handle expenses - process in a timely manner in accordance with company policy via Concur
 </li>
 <li>
 Working with Receptionist to order/coordinate catering for in office meetings when needed
 </li>
 <li>
 Assist with restaurant reservations for business meetings when needed
 </li>
 <li>
 Processing business visas when needed
 </li>
 <li>
 Printing/binding as needed or for meetings
 </li>
 <li>
 Setup video conference and presentations for meetings when needed
 </li>
 <li>
 Ad hoc projects
 </li>
 <li>
 Team player - Required to fill in for other assistants when needed (such as vacation / sick coverage)
 </li>
 </ul>
 
 
 Ideal Candidate:
 
 
 <ul>
 <li>
 Must have Bachelor's Degree
 </li>
 <li>
 3+ years' administrative assistant experience (in the financial industry ideal)
 </li>
 <li>
 Extremely polished, professional, and proactive
 </li>
 <li>
 Ability to work in a fast passed environment
 </li>
 <li>
 Exceptional communication skills both oral and written
 </li>
 <li>
 Strong experience in Microsoft Office (particularly Outlook)
 </li>
 <li>
 Familiarity with Concur a plus
 </li>
 <li>
 Tech savvy a plus (Will need to learn to use AV systems)
 </li>
 <li>
 Ability to work independently and follow through on assignments
 </li>
 <li>
 Must be very organized; impeccable attention to detail and the ability to multi-task
 </li>
 <li>
 Great attitude / Team player
 </li>
 <li>
 Must be flexible with regards to work hours; overtime may be required
 </li>
 <li>
 In person office attendance required Monday through Thursday with flexibility on Friday
 </li>
 </ul>
 
 
 Team &amp; Culture:
 
 
 <ul>
 <li>
 Join a tight-knit group of ~10 EAs in the NYC office
 </li>
 <li>
 Culture is team-first, highly collaborative, and professional
 </li>
 <li>
 The executives are thoughtful, respectful, and value partnership
 </li>
 <li>
 Office is based in Midtown with a modern, high-energy feel
 </li>
 </ul>
 
 
 Compensation/Benefits:
 
 
 <ul>
 <li>
 75-90K Base DOE + Paid OT + Bonus
 </li>
 <li>
 Competitive benefits package
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
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