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senior administrative assistant

c suite executive assistant

Bloomberg

<div>
 Location
 <br/>
 <br/>
 New York
 <br/>
 <br/>
 Business Area
 <br/>
 <br/>
 News and Media
 <br/>
 <br/>
 Ref #
 <br/>
 <br/>
 10049265
 <br/>
 <br/>
 <strong>
  Description &amp; Requirements
  <br/>
  <br/>
 </strong>
 Bloomberg Media empowers global business leaders with breaking news, expert opinion and proprietary data distributed on every platform, across every time zone. Like our products and solutions, our teams are agile, dynamic, and innovative. We work hard, and we work fast - while keeping up the quality and accuracy for which we're known. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We challenge each other. And through our countless volunteer projects, we help bring out the best in our communities as around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
 <br/>
 <br/>
 We are seeking a highly experienced Executive Assistant to provide comprehensive, high-level support to the Chief Executive Officer. This is a critical role requiring exceptional judgment, discretion, and the ability to operate as a trusted partner to the CEO in a fast-paced, highly visible environment. The Executive Assistant will work closely with senior leadership to ensure the seamless execution of priorities across the business.
 <br/>
 <br/>
 This role requires on-site presence at our headquarters four days per week, with one day available for remote work.
 <br/>
 <br/>
 <strong>
  We&rsquo;ll Trust You To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the CEO&rsquo;s complex, global calendar with precision and strategic foresight, balancing competing priorities and anticipating needs well in advance.
  </li>
  <li>
   Coordinate and manage extensive domestic and international travel, including complex itineraries, logistics, and real-time adjustments.
  </li>
  <li>
   Serve as a key point of coordination between the CEO, senior leadership, and their executive assistants to facilitate smooth communication and execution.
  </li>
  <li>
   Lead the coordination and preparation of executive-level, board-level, and organization-wide meeting materials, including presentations, briefing documents, and agendas.
  </li>
  <li>
   Organize and support high-profile meetings, town halls, and events, including planning, logistics, and follow-up.
  </li>
  <li>
   Briefing Material Preparation such as compiling digital dossiers for every meeting, including bios of attendees, recent company news, and relevant data points.
  </li>
  <li>
   Drafting &amp; Ghostwriting such as preparing first drafts of internal "Town Hall" memos, executive summaries, and high-level correspondence that mirrors the CEO&rsquo;s tone.
  </li>
  <li>
   Manage business operations on behalf of the CEO, including expenses, select procurement, and other administrative processes requiring senior-level discretion.
  </li>
  <li>
   Proactively identify opportunities to improve workflows, processes, and information flow to maximize the CEO&rsquo;s effectiveness.
  </li>
  <li>
   Handle sensitive and confidential information with the highest level of professionalism and judgment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   10+ years of executive administrative experience, with significant experience supporting a C-suite executive, ideally a CEO or equivalent senior leader.
  </li>
  <li>
   Proven ability to operate effectively in a complex, global organization with multiple stakeholders.
  </li>
  <li>
   Exceptional organizational, communication, and interpersonal skills.
  </li>
  <li>
   Advanced proficiency with Google Workspace and Microsoft Office (Excel, PowerPoint, Word).
  </li>
  <li>
   Strong attention to detail paired with the ability to think strategically and anticipate needs.
  </li>
  <li>
   Demonstrated ability to juggle shifting priorities in a fast-paced, high-performance environment.
  </li>
  <li>
   High degree of discretion, sound judgment, and professionalism.
  </li>
  <li>
   Experience in media, technology, or a similarly dynamic industry is highly desirable.
  </li>
  <li>
   Interest in media is essential.
  </li>
  <li>
   Experience with, or the ability to quickly learn, Bloomberg Terminal basics.
   <br/>
   <br/>
  </li>
 </ul>
 Salary Range = 85000 - 125000 USD Annually + Benefits + Bonus
 <br/>
 <br/>
 The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
 <br/>
 <br/>
 We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
 <br/>
 <br/>
 Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.
</div>


Executive Assistant to the CEO - Bloomberg Media

Guggenheim Securities

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Executive Assistant to the COO
 <br/>
 <br/>
 Guggenheim Securities
 <br/>
 <br/>
 Position Summary
 <br/>
 <br/>
 Guggenheim is seeking a proactive Executive Assistant to support the Chief Operating Officer. Reporting into the Director of Investment Banking Administration, this person will support the C-Suite executive in all administrative functions in order to increase the time the COO dedicates for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.
 <br/>
 <br/>
 The Executive Assistant role is located in New York 4 days in office and 1 day remote.
 <br/>
 <br/>
 <strong>
  Essential Job Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   General administrative support including:
  </li>
  <ul>
   <li>
    Acting as a gatekeeper
   </li>
   <li>
    Heavy Call Volume while prioritizing importance &amp; taking detailed messages
   </li>
   <li>
    Manage complex calendar across different time zones
   </li>
   <li>
    Manage travel arrangements and prepare itineraries
   </li>
   <li>
    Process expense reports
   </li>
   <li>
    Back-up CEO&rsquo;s Administrative team as needed
   </li>
   <li>
    Perform other related duties as assigned or requested
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
  </li>
  <li>
   Knowledge of DealCloud CRM and Workday preferred but will train
  </li>
  <li>
   Strong interpersonal, organizational, communication and problem- solving skills
  </li>
  <li>
   Strict attention to detail with ability to prioritize issues appropriately
  </li>
  <li>
   Detail-oriented and able to multi-task in a fast-paced environment
  </li>
  <li>
   Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Undergraduate degree in Business or a related field
  </li>
  <li>
   5-10 years related administrative experience preferred preferably in an investment bank or financial institution
   <br/>
   <br/>
  </li>
 </ul>
 Work Location
 <br/>
 <br/>
 <ul>
  <li>
   Currently, this role is expected to be in the &shy;&shy;&shy;&shy;New York office at least 4 days per week.
   <br/>
   <br/>
  </li>
 </ul>
 Salary
 <br/>
 <br/>
 <ul>
  <li>
   Annual base salary between $95,000 and $110,000.
  </li>
  <li>
   The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.
 <br/>
 <br/>
 For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.
 <br/>
 <br/>
 <strong>
  Guggenheim Securities, LLC (&ldquo;GS&rdquo;) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.
 </strong>
</div>


Executive Assistant to the COO

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 <br/>
 <br/>
 <ul>
  <li>
   Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
  </li>
  <li>
   Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
  </li>
  <li>
   Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
   <br/>
   <br/>
  </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 <br/>
 <br/>
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 <br/>
 <br/>
 <strong>
  A little bit about our team:
  <br/>
  <br/>
 </strong>
 Reporting into the Executive Assistant to the CFO, you will regularly and directly support the EVP and Chief Corporate Development &amp; Strategy Officer and the SVP, Investor Relations.
 <br/>
 <br/>
 <strong>
  Here you'll get to:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.
  </li>
  <li>
   Regularly and directly support the Executives with their correspondence. This may include managing the Executive&rsquo;s email.
  </li>
  <li>
   Manage Executive&rsquo;s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive&rsquo;s needs.
  </li>
  <li>
   Serve as gatekeeper for Executives by screening, prioritizing, and escalating requests and inquiries.
  </li>
  <li>
   On behalf of the Executives, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).
  </li>
  <li>
   Manage Executive&rsquo;s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.
  </li>
  <li>
   Support Executive with civic and industry commitments. This may include attendance at industry events.
  </li>
  <li>
   Uphold a strict level of confidentiality.
  </li>
  <li>
   Regularly exercise discretion and independent judgment in performing the above.
  </li>
  <li>
   Work with and assist Executive Assistant to the CFO to manage team-wide responsibilities and meetings globally as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About you:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You have 8+ years&rsquo; experience directly supporting C-suite executives, ideally in large-scale, fast-paced environments
  </li>
  <li>
   Highly operational, organized, and detail-oriented, high-EQ
  </li>
  <li>
   Customer service-oriented with strong organization and time management
  </li>
  <li>
   Advanced knowledge of travel logistics- itineraries, international and domestic
  </li>
  <li>
   Able to operate autonomously, comfortable with ambiguity
  </li>
  <li>
   Demands excellence from themselves and those around them
  </li>
  <li>
   Strong work ethic with a teammate embraced approach to supporting the Executive team
  </li>
  <li>
   Unquestionable moral compass
  </li>
  <li>
   Ability to work flexible hours in a dynamic environment
  </li>
  <li>
   Ability to travel, as needed
  </li>
  <li>
   Ability to sit and stand for long periods of time
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We&rsquo;d love it if you also had:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality
  </li>
  <li>
   Extreme discretion with sensitive information and exude professionalism
  </li>
  <li>
   Adaptable to a variety of situations with numerous personalities
  </li>
  <li>
   Excellent follow-through and attention to detail
  </li>
  <li>
   Ability to excel in a fast-paced, ever-changing environment
  </li>
  <li>
   Strong proficiency in and working knowledge in Google Suite
  </li>
  <li>
   A bachelor&rsquo;s degree or equivalent
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us:
  <br/>
  <br/>
 </strong>
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 <br/>
 <br/>
 Together, we are
 <strong>
  Warner Music Group: Independent Minds. Major Sound.
  <br/>
  <br/>
 </strong>
 <strong>
  Love this job and want to apply?
  <br/>
  <br/>
 </strong>
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 <br/>
 <br/>
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 <br/>
 <br/>
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 <br/>
 <br/>
 This position requires a minimum of 5 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: $35.89 to $41.02 Hourly Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 <br/>
 <br/>
 <strong>
  Warner Music Group is an Equal Opportunity Employer.
  <br/>
  <br/>
 </strong>
 Links to relevant documents:
 <br/>
 <br/>
 2026 Benefits At A Glance final.pdf
 <br/>
 <br/>
 EVerify Participation Poster.pdf
 <br/>
 <br/>
 Right To Work .pdf
 <br/>
 <br/>
</div>


Executive Assistant

Pure Earth

<p></p><div><p><b>Location</b>: New York, NY</p>
<div>
<p><b>ABOUT PURE EARTH</b></p>
<p>Pure Earth is a global leader in improving public health and development outcomes by reducing exposure to lead and other toxic pollutants. We work closely with governments to embed evidence-based, sustainable solutions into public systems at the national scale. By translating data into action and pairing technical expertise with local partnerships, Pure Earth designs and delivers practical interventions that reduce pollution and poisoning risks, strengthen public response systems, and support long-term health and economic progress.</p></div><br>
<div>
<p><b>POSITION SUMMARY</b></p></div><br>
<div>
<p>The Executive Assistant to the President is a trusted operational partner responsible for ensuring the President&rsquo;s time, attention, and decisions are aligned with Pure Earth&rsquo;s highest priorities. The role serves as the central coordination point for the President&rsquo;s office, translating priorities into action, ensuring meetings and decisions are well-prepared, and maintaining momentum across complex initiatives.</p></div><br>
<div>
<p>The Executive Assistant anticipates needs, manages information flow, prepares briefing materials, drafts professional communications, and ensures the President is fully prepared for meetings, travel, and external engagements. Acting as a connective tissue across senior leadership, Board members, staff, and external partners, the Executive Assistant enables clarity, follow-through, and disciplined execution.</p></div><br>
<div>
<p>This role requires exceptional judgment, discretion, and reliability. The Executive Assistant is expected to operate with a high degree of independence within agreed guardrails, making day-to-day decisions, escalating issues thoughtfully, and representing the President&rsquo;s office with professionalism and credibility. The role reports directly to the President and works closely with senior leadership.</p></div><br>
<div>
<p><b>JOB RESPONSIBILITIES</b></p></div><br>
<div>
<p><b>Executive Operations</b></p></div><div><br>
<ul>
<li>Manage a complex, high-volume calendar by prioritizing requests, sequencing meetings strategically, and protecting the President&rsquo;s time for decision-making, deep work, and external engagement.</li></ul></div><div><br>
<ul>
<li>Ensure the President is fully prepared for meetings by developing meeting briefs that include background context, participant bios, key questions, and relevant materials.</li></ul></div><div><br>
<ul>
<li>Track the President&rsquo;s priorities, commitments, and long-term initiatives, proactively prompting follow-up and ensuring progress against deadlines.</li></ul></div><div><br>
<ul>
<li>Conduct targeted research, synthesize insights, and develop clear materials to support executive decision-making on strategic initiatives and time-sensitive issues.</li></ul></div><div><br>
<ul>
<li>Serve as a central point of coordination for Board and Committee meetings, including timelines, materials, logistics, and follow-up actions.</li></ul></div><div><br>
<ul>
<li>Maintain organized digital and physical filing systems to ensure fast, reliable access to critical documents.</li></ul></div><br>
<div>
<p><b>Confidentiality &amp; Professional Judgment</b></p></div><div><br>
<ul>
<li>Handle highly sensitive information related to personnel, finances, governance, and partnerships with discretion and sound judgment. Navigate confidential and complex situations with maturity and emotional intelligence, representing the President&rsquo;s office with professionalism, tact, and integrity.</li></ul></div><br>
<div>
<p><b>Communications &amp; Collaboration</b></p></div><div><br>
<ul>
<li>Manage, triage, and draft responses to incoming communications, ensuring timely follow-up and alignment with the President&rsquo;s priorities and voice.</li></ul></div><div><br>
<ul>
<li>Evaluate and prioritize meeting requests, resolve scheduling conflicts, and recommend strategic trade-offs that support organizational goals.</li></ul></div><div><br>
<ul>
<li>Oversee the preparation of speeches, presentations, and briefing notes by coordinating inputs, editing for clarity and tone, and ensuring materials are decision ready.</li></ul></div><div><br>
<ul>
<li>Build strong working relationships with internal teams, Board members, and external partners to support effective coordination and information flow.</li></ul></div><div><br>
<ul>
<li>Plan and coordinate executive meetings, retreats, and Board-related activities, ensuring logistics, materials, and follow-up actions are managed with precision.</li></ul></div><br>
<div>
<p><b>Travel &amp; Logistics Management</b></p></div><div><br>
<ul>
<li>Plan and coordinate complex domestic and international travel, producing clear itineraries and concise briefing materials for each trip.</li></ul></div><div><br>
<ul>
<li>Real-Time Troubleshooting: Proactively monitor and resolve delays or cancellations.</li></ul></div><div><br>
<ul>
<li>Coordinate logistics for meetings, events, and executive retreats, including venue arrangements, materials, and support services.</li></ul></div><div><br>
<ul>
<li>Manage expense reconciliation and ensure post-trip notes, follow-ups, and action items are captured and tracked.</li></ul></div><br>
<div>
<p><b>QUALIFICATION:</b></p></div><br>
<div>
<p><b>Education &amp; Experience</b></p></div><div><br>
<ul>
<li>Bachelor&rsquo;s degree, preferably with experience in or exposure to nonprofit, international, or mission-driven organizations.</li></ul></div><div><br>
<ul>
<li>5+ years of executive support experience supporting senior leadership or C-suite executives, ideally in a fast-paced, high-impact environment such as a global nonprofit.</li></ul></div><br>
<div>
<p><b>Technical &amp; Digital Skills</b></p></div><div><br>
<ul>
<li>Advanced proficiency with office productivity suites, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and cloud platforms such as Google Workspace; strong capability with collaboration tools like Microsoft Teams and Zoom.</li></ul></div><div><br>
<ul>
<li>Competence with project and workflow management tools such as Asana, or similar platforms to organize tasks, monitor deliverables, and support cross-team coordination.</li></ul></div><div><br>
<ul>
<li>Comfortable using tools for data organization, reporting, and visualization, including advanced spreadsheets and dashboard tools, to support informed executive decision-making.</li></ul></div><div><br>
<ul>
<li>Highly proficient in PowerPoint and Excel, with the ability to produce polished presentations and detailed data reports.</li></ul></div><div><br>
<ul>
<li>Knowledge of AI-enhanced tools and productivity applications (e.g., ChatGPT, Gemini, Microsoft Copilot and similar platforms) is preferred to improve workflow automation, communication drafts, and executive support efficiency.</li></ul></div><br>
<div>
<p><b>Core Competencies</b></p></div><div><br>
<ul>
<li>Exceptional organizational and time-management skills, able to manage complex schedules, competing priorities, and high volumes of concurrent tasks in a global context.</li></ul></div><div><br>
<ul>
<li>Strong written and verbal communication abilities, including the ability to draft professional correspondence, executive briefings, and reports that reflect the President&rsquo;s voice and organizational mission.</li></ul></div><div><br>
<ul>
<li>High level of discretion, professionalism, and emotional intelligence, with demonstrated ability to handle confidential information and sensitive matters with maturity and tact.</li></ul></div><div><br>
<ul>
<li>Proactive problem-solving and critical thinking, including the ability to anticipate needs, identify challenges early, and propose effective solutions independently.</li></ul></div><div><br>
<ul>
<li>Strong interpersonal and relationship-building skills to foster effective communication with staff, global partners, donors, Board members, and external stakeholders.</li></ul></div><div><br>
<ul>
<li>Adaptability and resilience, able to thrive in dynamic, fast-paced environments and pivot priorities as organizational needs evolve.</li></ul></div><div><br>
<ul>
<li>Cultural awareness and sensitivity, capable of interacting respectfully and effectively across diverse teams and global regions.</li></ul></div><br>
<div>
<p><b>Other Requirements</b></p></div><div><br>
<ul>
<li>Fluent in English; proficiency in additional languages relevant to the region or global operations is a plus.</li></ul></div><div><br>
<ul>
<li>Authorization to work in the US is required.</li></ul></div><br>
<div>
<p><b>PAY TRANSPARENCY:</b></p></div><br>
<div>
<p>This is a full-time exempt position with a compensation range of $80,000 -$96,900(L4). This role is eligible for benefits including medical, dental, and vision benefits, paid holidays, paid sick time, paid parental leave, 401(k) plan participation, and life and disability insurance.</p></div><br>
<div>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY AND RESONABLE ACCOMMODATIONS</b></p></div><br>
<div>
<p>It is the policy of Pure Earth to provide equal opportunity for all qualified persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, gender or gender identity, age, national origin, veteran status, disability, sexual orientation or any other protected status. We provide reasonable accommodations to applicants with disabilities. If you require accommodation to complete the application or interview process, please let us know when you are contacted for a screening or interview.</p></div><br>
<div>
<p><b><i> This job description may be revised and updated as required to meet organizational objectives.</i></b></p></div></div><p></p>

HQ: Executive Assistant (President's Office)

Probook

<div><h2 class="jobSectionHeader"><b>Who We Are</b></h2><p>
Probook is the AI dispatcher for the home services industry, transforming how plumbing, HVAC, and electrical businesses operate.</p><p><br>
Our impact is real. Dispatching the right technician to the right job can mean the difference between a $300 band-aid fix and a $20,000 system replacement. By automating previously high-touch workflows around the clock, Probook ensures a consistent customer experience without the need for 24/7 live staffing. We unify our customers' processes into a single, scalable platform, giving businesses one place to run their entire dispatch operation.</p><p></p><h2 class="jobSectionHeader"><b><br>
The Role</b></h2><p>
Our CEO is running many critical functions of this company simultaneously. This role exists to make sure his time reflects his priorities &mdash; and that nothing falls through the cracks while he's moving fast.</p><p><br>
You will own his calendar, inbox, and logistics end-to-end. You will operate with full context on what matters most, exercise independent judgment, and keep things moving without being asked twice. Every major decision and conversation at Probook runs through the person you support &mdash; you will have a front-row seat to all of it.</p><p></p><h2 class="jobSectionHeader"><b><br>
Who You Are</b></h2><p><b>
Ahead of the ask.</b> Briefings are ready before meetings. Logistics are confirmed before they're requested. You don't wait to be told.</p><p><b>
A calendar operator.</b> You sequence meetings with intent, protect focused work time, and resolve conflicts before they surface.</p><p><b>
Professional under pressure.</b> You handle sensitive information and high-stakes relationships with consistent judgment &mdash; even when things move fast.</p><p><b>
Available.</b> Weekend pings, last-minute changes, and urgent requests are part of the job. You handle them without friction.</p><p><b>
Fast and reliable.</b> You are never a bottleneck.</p><p></p><h2 class="jobSectionHeader"><b><br>
What You Will Own</b></h2><ul><li><p>
Full ownership of the founder's calendar: scheduling, sequencing, conflict resolution, and focus time protection</p></li><li><p>
Inbox management: triage, draft responses, and flag what requires direct attention</p></li><li><p>
Travel logistics: flights, hotels, ground transport, and itineraries built around the founder's schedule and working style</p></li><li><p>
Meeting preparation: briefing documents, context summaries, and next-step tracking</p></li><li><p>
Expense management: accurate and timely</p></li><li><p>
Ad hoc personal and professional logistics, handled with discretion</p></li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Requirements</b></h2><ul><li><p>
NYC-based; 5 days/week in-office + available on weekends as needed</p></li><li><p>
3+ years supporting a founder or C-suite executive at a high-growth startup, VC-backed company, or investment firm</p></li><li><p>
Proven track record managing a complex, high-volume calendar with frequent last-minute changes</p></li><li><p>
Available outside standard hours; willing to travel with or on behalf of the founder as needed</p></li><li><p>
Strong written communication &mdash; you can draft correspondence that doesn't need to be rewritten</p></li><li><p>
Fluent in Google Workspace and modern scheduling and productivity tools</p></li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Why Join Probook</b></h2><p><b>
The People:</b> Becoming one of the most talent-dense start-ups in NYC (MIT, Harvard, UPenn, Waterloo, ICPC world finalists, IMO Gold Medalists, Ex-Meta, Citadel, YC).</p><p><b>
The Market:</b> $700B industry with clear tailwinds. AI adoption, labor shortages, and generational transitions. We are defining the category, not fighting for share.</p><p><b>
The Traction:</b> $XXM ARR in 18 months. Cash-flow positive. PMF proven; now we are scaling.</p><p><b>
The Access:</b> You will have full context on every major decision at the company. For the right person, this is an unmatched window into what it takes to build and scale a venture-backed startup.</p><p></p><h2 class="jobSectionHeader"><b><br>
Compensation &amp; Benefits</b></h2><p><b>
Salary:</b> $120K &ndash; $160K</p><p><b>
Equity:</b> Meaningful early-stage equity</p><p><b>
Health:</b> Comprehensive medical, dental, and vision</p><p><b>
Perks:</b> $1,000/month stipend (food, gym, Uber) + really good office snacks</p><p><b>
Access:</b> Direct exposure to world-class investors and advisors</p></div>

Founders Associate

Green Key Resources

<div>
 <p>
  An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully Onsite
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $150-175K plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  8:30-5:30
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
  </li>
  <li>
   Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
  </li>
  <li>
   Oversee office operations, vendor relationships, and building management to maintain a professional environment.
  </li>
  <li>
   Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
  </li>
  <li>
   Support research initiatives, conference registrations, and corporate access usage for the research team.
  </li>
  <li>
   Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
  </li>
  <li>
   Assist with onboarding new hires, coordinating equipment, access, and logistics.
  </li>
  <li>
   Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
  </li>
  <li>
   Manage office operations, vendor relationships, and building management to ensure seamless functionality.
  </li>
  <li>
   Handle personal administrative tasks for the CEO with confidentiality and professionalism.
  </li>
  <li>
   Identify and implement efficient processes related to office operations and administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a related field.
  </li>
  <li>
   6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
  </li>
  <li>
   Highly tech-savvy, capable of leveraging technology to improve efficiency.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   Ability to anticipate needs, plan ahead, and provide solutions proactively.
  </li>
  <li>
   Strong communication skills, both verbal and written, with attention to detail.
  </li>
  <li>
   Experience handling sensitive and confidential information with discretion.
  </li>
 </ul>
</div>


Executive Personal Assistant

LaSalle Network

<div>
 <p>
  LaSalle Network is hiring for an
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 </p>
 <p>
  The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 </p>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Responsibilities:
 </p>
 <ul>
  <li>
   Manage a complex and constantly evolving global calendar across multiple time zones.
  </li>
  <li>
   Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
  </li>
  <li>
   Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
  </li>
  <li>
   Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
  </li>
  <li>
   Prepare materials for meetings, presentations, and business engagements.
  </li>
  <li>
   Coordinate logistics for conferences, events, and high-profile engagements.
  </li>
  <li>
   Arrange and manage detailed domestic and international travel, including private aviation when applicable.
  </li>
  <li>
   Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
  </li>
  <li>
   Manage real-time travel adjustments and contingency planning.
  </li>
  <li>
   Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
  </li>
  <li>
   Support planning of personal travel and events as needed.
  </li>
  <li>
   Liaise with personal staff, vendors, and service providers with professionalism and discretion.
  </li>
  <li>
   Track priorities, deadlines, and action items across business and personal commitments.
  </li>
  <li>
   Handle confidential information with the highest level of discretion.
  </li>
  <li>
   Coordinate with internal teams, external partners, and advisors globally.
  </li>
  <li>
   Anticipate needs and proactively resolve scheduling or logistical conflicts.
  </li>
 </ul>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Qualifications:
 </p>
 <ul>
  <li>
   3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
  </li>
  <li>
   Personal support experience preferred.
  </li>
  <li>
   Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
  </li>
  <li>
   Demonstrated expertise managing complex international travel, including private travel logistics.
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to manage competing priorities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High level of professionalism, discretion, and emotional intelligence.
  </li>
  <li>
   Ability to operate with urgency, flexibility, and sound judgment.
  </li>
  <li>
   Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
  </li>
  <li>
   Comfortable working outside standard business hours when required to support global activity.
  </li>
  <li>
   Strong problem-solving mindset with a proactive approach.
  </li>
  <li>
   Highly detail-oriented with strong follow-through.
  </li>
 </ul>
 <p>
  This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 </p>
 <p>
  If you meet the minimum requirements and are interested in learning more, apply today!
 </p>
 <p>
  Allison Sachnoff
 </p>
 <p>
  Senior Recruiter
 </p>
 <p>
  LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 </p>
 <p>
  LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 </p>
 <p>
  LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 </p>
 <p>
  All assignments are at-will and their duration is subject to change.
 </p>
</div>


Administrative Assistant to Office of Global Head

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