administrative assistant

administrative assistant/hearing reporter Jobs in Miami

administrative assistant/hearing reporter

branch office administrator Jobs in Miami

branch office administrator

case administrator (legal services/administrative support) Jobs in Miami

case administrator (legal services/administrative support)

health & income maintenance attorney Jobs in Miami

health & income maintenance attorney

case administrator legal services administrative support

American Arbitration Association

<div><p><b>Description</b><br>
</p><br>
Case Administrator (Legal Services/Administrative Support) - 2025-202<br>
The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries. You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. This position is ideal for professionals with a background in customer service or legal support who are interested in alternative dispute resolution and are adept at using technology to manage case data.<br>
<br>
<b>Work Environment</b><br>
This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.<br>
<br>
<b>Compensation</b><ul><li><br>
Charlotte, Miami, San Antonio: $49,000 - $52,000</li><li><br>
Atlanta, Buffalo, Dallas, Fresno: $52,000 - $55,000</li><li><br>
Houston, Johnston, Minneapolis: $53,000 - $56,000</li><li><br>
Chicago, Philadelphia, Voorhees: $55,000 - $59,000</li><li><br>
Boston, Los Angeles: $58,000 - $61,000</li><li><br>
New York City, San Francisco: $62,000 - $65,000</li></ul><br>
This position is also eligible for quarterly performance-based incentives.<br>
Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.<br>
<br>
<b>Qualifications</b><ul><li><br>
Associate's degree in business or related field, or equivalent combination of education and experience</li><li><br>
Minimum three years of experience in customer service, case administration, or legal environments</li><li><br>
Strong written and verbal communication skills; able to interact effectively with diverse stakeholders</li><li><br>
Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis)</li><li><br>
Comfort with web-based systems and adaptability to new technologies, including AI-related tools</li><li><br>
Exceptional attention to detail and time management skills</li><li><br>
Ability to manage sensitive information with professionalism and discretion</li></ul><br>
<b>
About Us</b><br>
The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.<br>
<br>
<i>The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws</i>.</div>

Case Administrator (Legal Services/Administrative Support)

Legal Services of Greater Miami, Inc.

<div><div>Health &amp; Income Maintenance Attorney<br>
<br>
Legal Services of Greater Miami is seeking a mission-driven Staff Attorney to join our team. This role is ideal for a skilled legal professional who thrives in a collaborative, client-focused environment. The Staff Attorney provides direct legal representation and engages in systemic litigation and projects across a variety of practice areas. This position handles cases in state and federal courts at both trial and appellate levels, including litigation, administrative matters, and transactional work, depending on the assigned unit. Reporting to the Unit Director, the Staff Attorney plays a critical role in protecting client rights, advancing justice, and supporting Legal Services of Greater Miami&rsquo;s mission to serve low-income communities.<br>
<br>
<b>Who We Are:</b><br>
<br>
Legal Services of Greater Miami is committed to ensuring equal access to justice for individuals and families who cannot afford legal representation. We provide a safe, supportive, and inclusive environment where community members facing civil legal challenges can find guidance, resources, and high-quality advocacy. Our mission is to remove legal barriers that</div>
<div>threaten economic stability and basic rights through a wide range of services, including housing protection, benefits advocacy, consumer rights support, and access to healthcare and education. We work every day to strengthen our community and advance to a more just and equitable South Florida.<br>
<br>
<b>What You Would Do:</b></div>
<ul><li>Conduct client interviews, assess legal issues, and recommend case acceptance.
</li><li>Investigate legal problems, research law, and analyze facts.</li>
<li>Counsel clients, help define goals, and guide them through the legal process.
</li><li>Negotiate with opposing parties and manage cases efficiently.
</li><li>Engage in community education, outreach, and professional development presentations.
</li><li>Collaborate with attorneys, support staff, and community organizations to address client needs.
</li><li>Adhere to Legal Services&rsquo; policies and Florida Bar rules.
</li><li>Perform related duties to support overall organizational success.
</li><li>This role requires reliable transportation and occasional travel to evening or weekend events.</li>
<li>This role involves extended periods of desk work and computer use.
</li><li>The position may occasionally require lifting and moving items weighing up to 15 pounds.
</li></ul><div><b>Who We&rsquo;re Looking For:</b></div>
<ul><li>Juris Doctor (JD) degree is required.
</li><li>Member of The Florida Bar, The Federal Bar, or admission within the time specified in the Collective Bargaining Agreement.
</li><li>Minimum of one year of experience in a related field is required.
</li><li>Strong commitment to the mission, vision, and values of Legal Services of Greater Miami.</li>
<li>Strong verbal and written communication skills.
</li><li>Proficient in word processing, email, and internet use.
</li><li>Able to follow directions, work independently, and manage time effectively.</li>
<li>Collaborative team player with integrity, professionalism, and sound judgement.
</li><li>Skilled at working with diverse staff and clients.
</li><li>Passionate about racial and economic justice and serving low-income communities.
</li></ul><div><b>Why Join Us:</b>
<br>
<br>
Join a mission-driven team dedicated to advancing justice, equity, and economic stability for underserved communities across South Florida.
<br>
Work in a collaborative, inclusive, and supportive environment that values professional growth, innovation, and work-life balance.
<br>
Make a meaningful impact every day by helping individuals and families overcome legal barriers and build stronger, more secure futures.
<br>
Join Legal Services of Greater Miami, where your dedication to justice and community empowerment can make a meaningful impact on the lives of individuals and families across South Florida.</div></div>

Health & Income Maintenance Attorney

<div><div>Community Economic Development Attorney<br>
<br>
Legal Services of Greater Miami is seeking a mission-driven Staff Attorney to join our team. This role is ideal for a skilled legal professional who thrives in a collaborative, client-focused environment. The Staff Attorney provides direct legal representation and engages in systemic litigation and projects across a variety of practice areas. This position handles cases in state and federal courts at both trial and appellate levels, including litigation, administrative matters, and transactional work, depending on the assigned unit. Reporting to the Unit Director, the Staff Attorney plays a critical role in protecting client rights, advancing justice, and supporting Legal Services of Greater Miami&rsquo;s mission to serve low-income communities.<br>
<br>
<b>Who We Are:</b><br>
<br>
Legal Services of Greater Miami is committed to ensuring equal access to justice for individuals and families who cannot afford legal representation. We provide a safe, supportive, and inclusive environment where community members facing civil legal challenges can find guidance, resources, and high-quality advocacy. Our mission is to remove legal barriers that</div>
<div>threaten economic stability and basic rights through a wide range of services, including housing protection, benefits advocacy, consumer rights support, and access to healthcare and education. We work every day to strengthen our community and advance to a more just and equitable South Florida.<br>
<br>
<b>What You Would Do:</b></div>
<ul><li>Conduct client interviews, assess legal issues, and recommend case acceptance.
</li><li>Investigate legal problems, research law, and analyze facts.</li>
<li>Counsel clients, help define goals, and guide them through the legal process.
</li><li>Negotiate with opposing parties and manage cases efficiently.
</li><li>Engage in community education, outreach, and professional development presentations.
</li><li>Collaborate with attorneys, support staff, and community organizations to address client needs.
</li><li>Adhere to Legal Services&rsquo; policies and Florida Bar rules.
</li><li>Perform related duties to support overall organizational success.
</li><li>This role requires reliable transportation and occasional travel to evening or weekend events.</li>
<li>This role involves extended periods of desk work and computer use.
</li><li>The position may occasionally require lifting and moving items weighing up to 15 pounds.
</li></ul><div><b>Who We&rsquo;re Looking For:</b></div>
<ul><li>Juris Doctor (JD) degree is required.
</li><li>Member of The Florida Bar, The Federal Bar, or admission within the time specified in the Collective Bargaining Agreement.
</li><li>Minimum of one year of experience in a related field is required.
</li><li>Strong commitment to the mission, vision, and values of Legal Services of Greater Miami.</li>
<li>Strong verbal and written communication skills.
</li><li>Proficient in word processing, email, and internet use.
</li><li>Able to follow directions, work independently, and manage time effectively.</li>
<li>Collaborative team player with integrity, professionalism, and sound judgement.
</li><li>Skilled at working with diverse staff and clients.
</li><li>Passionate about racial and economic justice and serving low-income communities.
</li></ul><div><b>Why Join Us:</b>
<br>
<br>
Join a mission-driven team dedicated to advancing justice, equity, and economic stability for underserved communities across South Florida.
<br>
Work in a collaborative, inclusive, and supportive environment that values professional growth, innovation, and work-life balance.
<br>
Make a meaningful impact every day by helping individuals and families overcome legal barriers and build stronger, more secure futures.
<br>
Join Legal Services of Greater Miami, where your dedication to justice and community empowerment can make a meaningful impact on the lives of individuals and families across South Florida.</div></div>

Community Economic Development Attorney

<div><div>Tenants' Right Attorney<br>
<br>
Legal Services of Greater Miami is seeking a mission-driven Staff Attorney to join our team. This role is ideal for a skilled legal professional who thrives in a collaborative, client-focused environment. The Staff Attorney provides direct legal representation and engages in systemic litigation and projects across a variety of practice areas. This position handles cases in state and federal courts at both trial and appellate levels, including litigation, administrative matters, and transactional work, depending on the assigned unit. Reporting to the Unit Director, the Staff Attorney plays a critical role in protecting client rights, advancing justice, and supporting Legal Services of Greater Miami&rsquo;s mission to serve low-income communities. This role works in the Tenants' Rights unit, which assists tenants living in private, public, and subsidized housing who are facing eviction, illegal lockout, or are living with serious housing conditions.
<br>
<br>
<b>Who We Are:</b><br>
<br>
Legal Services of Greater Miami is committed to ensuring equal access to justice for individuals and families who cannot afford legal representation. We provide a safe, supportive, and inclusive environment where community members facing civil legal challenges can find guidance, resources, and high-quality advocacy. Our mission is to remove legal barriers that</div>
<div>threaten economic stability and basic rights through a wide range of services, including housing protection, benefits advocacy, consumer rights support, and access to healthcare and education. We work every day to strengthen our community and advance to a more just and equitable South Florida.<br>
<br>
<b>What You Would Do:</b></div>
<ul><li>Conduct client interviews, assess legal issues, and recommend case acceptance.
</li><li>Investigate legal problems, research law, and analyze facts.</li>
<li>Counsel clients, help define goals, and guide them through the legal process.
</li><li>Negotiate with opposing parties and manage cases efficiently.
</li><li>Engage in community education, outreach, and professional development presentations.
</li><li>Collaborate with attorneys, support staff, and community organizations to address client needs.
</li><li>Adhere to Legal Services&rsquo; policies and Florida Bar rules.
</li><li>Perform related duties to support overall organizational success.
</li><li>This role requires reliable transportation and occasional travel to evening or weekend events.</li>
<li>This role involves extended periods of desk work and computer use.
</li><li>The position may occasionally require lifting and moving items weighing up to 15 pounds.
</li></ul><div><b>Who We&rsquo;re Looking For:</b></div>
<ul><li>Juris Doctor (JD) degree is required.
</li><li>Member of The Florida Bar, The Federal Bar, or admission within the time specified in the Collective Bargaining Agreement.
</li><li>Minimum of one year of experience in a related field is required.
</li><li>Strong commitment to the mission, vision, and values of Legal Services of Greater Miami.</li>
<li>Strong verbal and written communication skills.
</li><li>Proficient in word processing, email, and internet use.
</li><li>Able to follow directions, work independently, and manage time effectively.</li>
<li>Collaborative team player with integrity, professionalism, and sound judgement.
</li><li>Skilled at working with diverse staff and clients.
</li><li>Passionate about racial and economic justice and serving low-income communities.
</li></ul><div><b>Why Join Us:</b>
<br>
<br>
Join a mission-driven team dedicated to advancing justice, equity, and economic stability for underserved communities across South Florida.
<br>
Work in a collaborative, inclusive, and supportive environment that values professional growth, innovation, and work-life balance.
<br>
Make a meaningful impact every day by helping individuals and families overcome legal barriers and build stronger, more secure futures.
<br>
Join Legal Services of Greater Miami, where your dedication to justice and community empowerment can make a meaningful impact on the lives of individuals and families across South Florida.</div></div>

Tenants' Rights Attorney

<div><div>Consumer Protection Attorney<br>
<br>
Legal Services of Greater Miami is seeking a mission-driven Staff Attorney to join our team. This role is ideal for a skilled legal professional who thrives in a collaborative, client-focused environment. The Staff Attorney provides direct legal representation and engages in systemic litigation and projects across a variety of practice areas. This position handles cases in state and federal courts at both trial and appellate levels, including litigation, administrative matters, and transactional work, depending on the assigned unit. Reporting to the Unit Director, the Staff Attorney plays a critical role in protecting client rights, advancing justice, and supporting Legal Services of Greater Miami&rsquo;s mission to serve low-income communities. This role works in the Consumer Protection Unit, which provides representation and assistance to challenge wage and bank account garnishments, defend against unfair debt collection and reporting practices, and auto repossession deficiency lawsuits.
<br>
<br>
<b>Who We Are:</b><br>
<br>
Legal Services of Greater Miami is committed to ensuring equal access to justice for individuals and families who cannot afford legal representation. We provide a safe, supportive, and inclusive environment where community members facing civil legal challenges can find guidance, resources, and high-quality advocacy. Our mission is to remove legal barriers that</div>
<div>threaten economic stability and basic rights through a wide range of services, including housing protection, benefits advocacy, consumer rights support, and access to healthcare and education. We work every day to strengthen our community and advance to a more just and equitable South Florida.<br>
<br>
<b>What You Would Do:</b></div>
<ul><li>Conduct client interviews, assess legal issues, and recommend case acceptance.
</li><li>Investigate legal problems, research law, and analyze facts.</li>
<li>Counsel clients, help define goals, and guide them through the legal process.
</li><li>Negotiate with opposing parties and manage cases efficiently.
</li><li>Engage in community education, outreach, and professional development presentations.
</li><li>Collaborate with attorneys, support staff, and community organizations to address client needs.
</li><li>Adhere to Legal Services&rsquo; policies and Florida Bar rules.
</li><li>Perform related duties to support overall organizational success.
</li><li>This role requires reliable transportation and occasional travel to evening or weekend events.</li>
<li>This role involves extended periods of desk work and computer use.
</li><li>The position may occasionally require lifting and moving items weighing up to 15 pounds.
</li></ul><div><b>Who We&rsquo;re Looking For:</b></div>
<ul><li>Juris Doctor (JD) degree is required.
</li><li>Member of The Florida Bar, The Federal Bar, or admission within the time specified in the Collective Bargaining Agreement.
</li><li>Minimum of one year of experience in a related field is required.
</li><li>Strong commitment to the mission, vision, and values of Legal Services of Greater Miami.</li>
<li>Strong verbal and written communication skills.
</li><li>Proficient in word processing, email, and internet use.
</li><li>Able to follow directions, work independently, and manage time effectively.</li>
<li>Collaborative team player with integrity, professionalism, and sound judgement.
</li><li>Skilled at working with diverse staff and clients.
</li><li>Passionate about racial and economic justice and serving low-income communities.
</li></ul><div><b>Why Join Us:</b>
<br>
<br>
Join a mission-driven team dedicated to advancing justice, equity, and economic stability for underserved communities across South Florida.
<br>
Work in a collaborative, inclusive, and supportive environment that values professional growth, innovation, and work-life balance.
<br>
Make a meaningful impact every day by helping individuals and families overcome legal barriers and build stronger, more secure futures.
<br>
Join Legal Services of Greater Miami, where your dedication to justice and community empowerment can make a meaningful impact on the lives of individuals and families across South Florida.</div></div>

Consumer Protection Attorney

Wilson Elser

<p></p><div><div><div><div><div><div>Miami, Florida</div></div></div></div><p></p><div><div><p><b><br>
Wilson Elser</b> is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms. We&rsquo;re also Mansfield Certified Plus.</p></div><p></p><div>
<p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our <b>Administrative Assistant</b> position.</p>
<p><b><i>
This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.</i></b></p>
<p><b>
The Position</b></p>
<p>
Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information</li>
<li>Collaborates on projects focused on client interfacing, document management, data entry, and data management</li>
<li>Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management</li>
<li>Provides clerical or administrative legal services support as requested</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>Bachelor&rsquo;s Degree or equivalent professional experience</li>
<li>Minimum of 1-2 years of experience in a law firm setting</li>
<li>Familiarity with Document Management Systems</li>
<li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)</li>
<li>Experience with data entry or data management</li>
<li>Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus</li>
<li>Familiarity with web-based collaborative tools and work management software a plus</li>
<li>Experience with team messaging and instant messaging platforms a plus</li>
<li>Experience with email and calendar management, meeting coordination, and direct client interaction</li>
<li>Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines</li>
<li>Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously</li>
<li>Excellent written, verbal and interpersonal communication skills</li>
<li>Comfortable working in a collaborative, national team environment supporting attorneys and paralegals</li>
<li>Demonstrated professionalism in all client and internal communication</li>
</ul>
</div><p></p><div><p><b>Why Should You ?</b></p>
<ul>
<li><b><i>Benefits:</i></b><i> Outstanding benefits package, including 401k match and generous PTO plan</i></li>
<li><b><i>Career Growth:</i></b><i> Ample opportunities for professional development and advancement</i></li>
<li><b><i>Employee Perks:</i></b><i> Access to corporate discount plans and other benefits</i></li>
</ul><h5 class="jobSectionHeader"><b><i>Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at </i></b><b><i>talentacquisition@wilsonelser.com</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy </i></b><b><i>here</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>California Residents may review our CCPA notice for applicants and employees </i></b><b><i>here</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b>#ZR</b></h5></div></div><div></div><div><div><div><b>
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Administrative Assistant

<div><p><b>Description</b><br>
</p><br>
Manager of ADR Services (2025-201)<br>
<br>
Overview<br>
The American Arbitration Association (AAA) seeks a highly organized and experienced Manager of ADR Services to lead arbitration and mediation case administration and supervise a team of Case Administrators. In this role, you will manage a dynamic caseload, serve as the primary liaison with parties and neutrals, and ensure consistent application of AAA's rules and procedures. Responsibilities include training staff, leading conference calls and preliminary hearings, identifying and resolving case management issues, and ensuring adherence to confidentiality and data security standards. The ideal candidate will possess strong analytical, communication, and leadership skills along with a solid foundation in ADR processes.<br>
<br>
Work Environment<br>
This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.<br>
<br>
Compensation<ul><li>
Charlotte, NC, Miami, FL; San Antonio, TX: $73,000 - $78,000</li><li>
Atlanta, GA; Buffalo, NY; Dallas, TX, Fresno, CA: $77,000 - $82,000</li><li>
Houston, TX; Johnston, RI; Minneapolis, MN: $79,000 - $83,000</li><li>
Chicago, IL; Philadelphia, PA; Voorhees, NJ: $82,000 - $87,000</li><li>
Boston, MA,; Los Angeles, CA: $86,000 - $91,000</li><li>
New York, NY, San Francisco, CA: $91,000 - $97,000</li></ul><br>
<br>
This position is also eligible for an annual performance-based incentive targeting 10% of annual salary.<br>
Our competitive compensation package includes, medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.<br>
<br>
Qualifications<ul><li>
Bachelor&rsquo;s degree in business, law, or a related field; or equivalent mix of education and experience</li><li>
4&ndash;6 years of comprehensive customer service and case management experience in a legal, judicial, or ADR setting</li><li>
1&ndash;2 years of supervisory or team lead experience</li><li>
Strong knowledge of arbitration and mediation procedures and rules</li><li>
Excellent communication and interpersonal skills</li><li>
Demonstrated ability to exercise sound judgment and resolve complex issues</li><li>
Proficiency in Microsoft Office and case management systems; adaptability to emerging technologies, including AI tools</li></ul><br>
<br>
About Us<br>
The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.<br>
<br>
<i>The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.</i></div>

Manager of ADR Services

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