executive assistant

it project manager

administrative assistant 3 Jobs in Washington

administrative assistant 3

analytics portfolio management lead Jobs in Washington

analytics portfolio management lead

cti analyst

case management team lead

Kaiva Tech

<div><p>Kaiva Tech, LLC is seeking a <b>Case Management Team Lead</b></p><p><b>
Reports To</b>: Program Manager</p><p><b>
Location</b>: Remote</p><p><b>
Schedule</b>: Monday &ndash; Friday</p><p><b>
Hours</b>: Full-time, 40-hours/week</p><p><b>
FLSA Status</b>: Hourly, Nonexempt</p><p><b>
Clearance:</b> Public Trust</p><p><b>
Position Summary:</b></p><p>
The Case Management Team Lead supports Department of Education, Federal Student Aid (FSA) Ombudsman by overseeing a team of Regulatory Case Analysts responsible for reviewing, analyzing, and resolving complex consumer financial and regulatory cases. This role provides day-to-day operational leadership, ensures adherence to quality and service level standards, and drives analyst performance within a structured, performance-based contract environment. The Case Management Team Lead monitors production throughput, coaches staff, manages escalations, and collaborates closely with Quality Assurance personnel to maintain contractual accuracy standards.</p><p><b>
Essential Duties and Responsibilities:</b></p><ul><li><p>
Provide daily supervision and operational oversight of assigned Regulatory Case Analysts.</p></li><li><p>
Monitor individual and team caseloads to ensure productivity and service level requirements are consistently achieved.</p></li><li><p>
Review complex or escalated cases and provide authoritative guidance on regulatory interpretation and case resolution.</p></li><li><p>
Support analysts in the accurate application of federal statutes, regulations, and internal policies to case determinations.</p></li><li><p>
Ensure adherence to documentation standards and structured analytical writing expectations.</p></li><li><p>
Partner with Quality Assurance staff to address quality findings and implement corrective or preventive actions.</p></li><li><p>
Conduct regular performance check-ins and deliver constructive coaching and feedback.</p></li><li><p>
Identify performance trends, workflow inefficiencies, or training gaps and escalate issues as appropriate.</p></li><li><p>
Assist with onboarding, mentoring, and developing new analysts during training and ramp-up periods.</p></li><li><p>
Contribute to the development and refinement of internal processes, job aids, and procedural documentation.</p></li><li><p>
Submit Monthly Status Reports on a regular basis, as required.</p></li><li><p>
Complete required compliance training as assigned.</p></li><li><p>
Other duties as assigned.</p></li></ul><p></p><p><b><br>
Knowledge and Critical Skills:</b></p><ul><li><p>
Comprehensive understanding of regulatory case management, adjudication, and consumer complaint resolution frameworks.</p></li><li><p>
Demonstrated expertise in interpreting and applying regulatory or policy guidance to complex factual scenarios.</p></li><li><p>
Proven leadership capability with experience supervising, mentoring, or developing professional staff.</p></li><li><p>
Advanced analytical writing proficiency and the ability to evaluate structured case determinations for accuracy and completeness.</p></li><li><p>
Capacity to identify operational risks and implement corrective actions proactively.</p></li><li><p>
Exceptional written and verbal communication skills across multiple stakeholder levels.</p></li><li><p>
Meticulous attention to detail and unwavering commitment to documentation integrity.</p></li><li><p>
Proficiency in Microsoft Office Suite applications.</p></li></ul><p></p><p><b><br>
Education &amp; Work Experience:</b></p><ul><li><p>
Bachelor's degree in Business, Public Administration, Legal Studies, Finance or related field.</p></li><li><p>
Minimum of 5 years of progressive professional experience in regulatory case management, quality assurance, compliance review, or a closely related analytical field in lieu of a degree.</p></li><li><p>
Experience managing productivity metrics and performance standards in deadline-driven environments.</p></li><li><p>
Hands-on experience working within a CRM or case management system (Salesforce preferred).</p></li></ul><p></p><p><b><br>
Certifications, Licenses:</b></p><p>
N/A</p><p></p><p><b><br>
Special Requirements:</b></p><ul><li>
Must be a U.S citizen.</li><li>
Must be able to obtain and maintain Public Trust level clearance.</li></ul><p><b>
Work Environment:</b></p><p>
Employee will primarily work remotely in a professional home office environment with standard computer and communications equipment. Typical indoor and computer related noise level, and typical office, paper, and equipment related dust. Exposure to video display terminals occurs on a regular basis.</p><p><b>
Physical Demands:</b></p><p>
To successfully perform the essential functions of the job, the employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear; see to read printed materials and computer screens; mobility to work in a typical office setting. Ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and may be required to provide recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee must be able to lift and/or move moderate amounts of weight, typically up to 20 pounds. Regular and predictable attendance is essential.</p></div>

Case Management Team Lead

Axiologic Solutions

<div><div><div><div><p><b>Responsibilities:</b></p></div><div><ul><li><p>
Support service subscription through the facilitation of invoice generation and cost recovery activities with external entities ensuring compliance with all applicable fiscal/audit regulations and best practices.</p></li></ul></div><div><ul><li><p>
Develop cost models and estimates, based on independent data and total cost of ownership and provide updates as required for the Program Office&rsquo;s service catalog.</p></li></ul></div><div><ul><li><p>
Utilize Program Office tools to generate, send, and track status of invoices with customers.</p></li></ul></div><div><ul><li><p>
Support the Program Office in the execution and allocation of external Purchase Requests (PR) with the CFO office.</p></li></ul></div><div><ul><li><p>
Track cost recovery of services and based on Service Agreements and requirement fulfillment.</p></li></ul></div><div><ul><li><p>
Maintain a relationship with Customer POCs and communicate all changes in service or reconciliation of invoices.</p></li></ul></div><div><ul><li><p>
As required support the Service Agreement team in capturing and documenting customer requirements and costs.</p></li></ul></div><div><ul><li><p>
Establish process and procedures for tracking and maintaining invoice and cost recovery schedules.</p></li></ul></div><div><ul><li><p>
Utilize Program Office software and tools as required managing cost of the portfolio.</p></li></ul></div><div><div><ul><li><p>
Create documentation that allows stakeholders to understand the data analysis process and duplicate or replicate the analysis if necessary.</p></li></ul></div><div><ul><li><p>
Works with project teams to create products that reflect appropriate rigor and organize, review, and edit written products for format, clarity, and message.</p></li><li><p>
Other duties as required</p></li></ul></div><p></p><div><p><b><br>
Qualifications:</b></p></div><div><ul><li><p>
TS/SCI with CI Poly (or ability to pass a polygraph)</p></li></ul></div><div><ul><li><p>
Experience: Minimum 12 years of experience</p></li></ul></div><div><ul><li><p>
Education: Master&rsquo;s degree</p></li></ul></div><div><ul><li><p>
Demonstrates ability to define problems, supervise studies and lead surveys to collect and analyze data to provide advice and recommend solutions.</p></li></ul></div><div><ul><li><p>
Demonstrates leadership and expertise in identifying, planning, developing, and executing techniques aligned with labor category mission.</p></li></ul></div><div><ul><li><p>
Demonstrates extensive ability to provide strategic advice, technical guidance and expertise to organizational senior leadership and policymakers.</p></li></ul></div><div><ul><li><p>
DoD and IC experience desired.</p></li></ul></div><div><ul><li><p>
Strong listening, interpersonal, written, and oral communication skills.</p></li></ul></div><div><ul><li><p>
Ability to effectively prioritize and execute tasks while under pressure.</p></li></ul></div><div><ul><li><p>
Strong customer service skills.</p></li></ul></div><div><ul><li><p>
Excellent creative problem-solving skills.</p></li></ul><p></p><p><br>
Salary Range: $130k - $150k</p></div></div></div>
</div><div><div><div><div><p><b>Benefits Overview:</b></p><ul><li><b>
Health Insurance: </b>Medical, dental, and vision plans.</li><li><b>
Retirement Plans:</b> 401(k) with company match.</li><li><b>
Paid Time Off: </b>PTO and holidays.</li><li><b>
Professional Development:</b> Tuition Assistance for courses and certifications.</li><li><b>
Fitness &amp; Wellness Stipend</b></li><li><b>
Electronic Stipend</b></li></ul><p>
Applicants with a physical or mental disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to hr@axiologicsolutions.com or call 571-295-4990. Determinations on request for reasonable accommodation will be made on a case-by-case basis.</p><p>
Axiologic Solutions and its subsidiaries are an Equal Opportunity Employer, as such we do not discriminate against any employee or applicant for employment as protected by applicable laws.</p></div></div></div></div></div><p></p>

Program Analyst

Freshfields

<div><div>Role summary/purpose of job</div><div>
The IT organization consists of three main divisions: Technology, Data, and Product. The Technology division includes Technology Services, responsible for systems support and system maintenance; Technology Delivery, which oversees implementing technology changes within the Business; and Architecture, which supports IT Architectural Design functions to align with the Business strategy and expectations.</div><div></div><div>
This role is part of the Technology Delivery team and involves managing a range of projects led by both Technology and Business. The Project Manager is responsible for ensuring the success of these projects by applying effective delivery methods. They will lead the planning, coordination, and delivery of technology infrastructure and IT components within property development, office relocation, and refurbishment projects. This role ensures seamless execution from concept to completion, working with internal teams, external vendors, and key stakeholders to deliver modern, resilient, and secure office technology solutions. The Project Manager is accountable for project outcomes, stakeholder engagement, and benefits realization.</div><div></div><div>
Key responsibilities and deliverables</div><div>
Project Leadership &amp; Governance</div><ul><li>
Establish and lead project teams, ensuring alignment with project goals and business objectives.</li><li>
Define and articulate a clear project vision and value proposition, ensuring alignment with strategic objectives.</li><li>
Ensure compliance with IT governance frameworks, security standards, and organisational policies.</li></ul><div></div><div>
Delivery Methodology &amp; Best Practice</div><ul><li>
Champion a range of delivery methodologies, promoting best practices and sharing knowledge across delivery teams to enhance capability and performance.</li><li>
Apply best-practice project management techniques across hybrid delivery models (Agile, Waterfall, etc.).</li></ul><div></div><div>
Planning &amp; Execution</div><ul><li>
Develop and maintain comprehensive project plans, including high-level milestones, detailed task schedules, key deliverables, timelines, and success criteria.</li><li>
Forecast and manage budgets and resource allocations, tracking actuals against projections.</li><li>
Proactively manage project risks, issues, and change controls to ensure successful and timely delivery.</li></ul><div></div><div>
IT Infrastructure &amp; Office Setup</div><ul><li>
Lead the delivery of technology infrastructure for property projects, including network setup, hardware procurement, software installations, and AV/unified communications.</li><li>
Ensure global standards for IT property projects (structured cabling, LAN/WAN, carrier services, AV, desktop, print).</li><li>
Ensure quality assurance and governance is applied to all aspects of the projects, reported in accordance with property portfolio management processes.</li></ul><div></div><div>
Stakeholder Engagement &amp; Communication</div><ul><li>
Deliver exceptional stakeholder engagement, ensuring clear communication and alignment throughout the project lifecycle.</li><li>
Provide regular progress updates, reporting on status, risks, and issues to project sponsors and stakeholders.</li><li>
Ensure effective communication and engagement, aligning business change deliverables with stakeholder expectations.</li></ul><div></div><div>
Change Management &amp; Benefits Realisation</div><ul><li>
Leverage project and change management expertise to drive successful project outcomes, enabling the business to achieve its desired changes and realise expected benefits.</li><li>
Collaborate with stakeholders to define project scope, goals, and delivery approach.</li><li>
Identify and document project benefits (both quantitative and qualitative), assign benefit owners, and implement tracking mechanisms to ensure benefits realisation.</li><li>
Deliver sustainable outcomes, ensuring solutions are embedded and supported in live service environments.</li></ul><div></div><div>
Team Leadership &amp; Support</div><ul><li>
Lead and support the project team, maintaining momentum and ensuring delivery remains on track.</li></ul><div></div><div>
Key requirements (Communication/skills/experience)</div><div>
Stakeholder Engagement &amp; Communication</div><ul><li>
Outstanding stakeholder management and facilitation skills, with the ability to influence and engage at all levels of the organisation.</li><li>
Excellent communication and negotiation abilities, capable of resolving conflicts and aligning diverse perspectives.</li><li>
Fluent in English, with excellent written and verbal communication skills, suitable for working in an international environment.</li></ul><div></div><div>
Project &amp; Change Delivery</div><ul><li>
Proven track record of delivering IT and business change projects in global environments, from initiation through to benefit realisation.</li><li>
Experienced in managing both large-scale initiatives and multiple smaller projects concurrently.</li><li>
Strong project governance and control, including scheduling, resource planning, budgeting, forecasting, RAID management, change control, and reporting.</li><li>
Competent in project and change management tools and methodologies, such as Microsoft Project, Azure DevOps, and Monday.com.</li></ul><div></div><div>
Methodologies &amp; Technical Knowledge</div><ul><li>
Experienced in waterfall, and hybrid approaches to project delivery</li><li>
Solid understanding of IT systems, software development lifecycles (SDLC), and infrastructure.</li></ul><div></div><div>
Leadership &amp; Team Management</div><ul><li>
Leadership experience, managing cross-functional teams across multiple geographies and stakeholder groups.</li><li>
Strong leadership and collaboration skills, fostering team accountability and high performance.</li></ul><div></div><div>
Personal Attributes</div><ul><li>
Highly organized and adaptable, with the ability to manage multiple concurrent projects in a fast-paced, evolving environment.</li><li>
Strategic thinker with a proactive, problem-solving mindset, focused on delivering value and removing delivery blockers.</li><li>
Resilient and composed under pressure, able to navigate ambiguity and shifting priorities.</li><li>
Continuous improvement mindset, open to feedback and committed to personal and professional development.</li></ul><div></div><div>
Desirable Qualifications &amp; Industry Experience</div><ul><li>
Experience in legal, professional services, or other regulated industries.</li><li>
Familiarity with Agile, Scrum, or hybrid delivery frameworks.</li><li>
Relevant professional certifications such as PMP, PRINCE2 Practitioner, PRINCE2 Agile, or Certified ScrumMaster (CSM).</li></ul><div></div><div><i>
For individuals assigned and/or hired to work in New York and California or reporting to someone in those states, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $175,000 to $210,000.</i></div><div></div><div><i>
EEO Statement</i><br>
<i>Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.</i><br>
<br>
<i>Disability Accommodation for Applicants to Freshfields US LLP</i><br>
<i>Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at </i><i>BusinessServicesRecruitment@Freshfields.com</i><i> , or you can send your resume to </i><i>BusinessServicesRecruitment@Freshfields.com</i><i> , or you can call us at +1-212-277-4000.</i></div></div>

IT Project Manager

The Building People

<p></p><div><p>The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies&mdash;making us a trusted leader in delivering technology-infused building solutions across the public sector.</p>
<p>
The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.</p>
<p>
Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.</p>
<p><b>
Our Market Offerings Include:</b></p>
<ul>
<li>Real Estate &amp; Workplace</li>
<li>Facilities Management
</li><li>Facilities Operations &amp; Maintenance</li>
<li>Project Management &amp; Engineering</li>
<li>Workforce Transformation &amp; Organizational Design</li>
<li>Mission Support</li>
<li>Smart Buildings &amp; Energy Efficiency</li>
<li>Technology Solutions</li>
</ul>
<p>Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.</p><br>
<p></p>
<p>The Building People has an opening for a <b>Budget Analyst</b> to support with the Office of Critical Minerals and Energy Innovation. The Budget Analyst will have an extensive working knowledge of the concepts for evaluating, implementing, maintaining, and enhancing programmatic support and control systems.</p>
<p>
As part of this support, the Budget Analyst will:</p><br>
<ul>
<li><div>Support Federal personnel, as needed, to enter funding actions into financial tracking and reporting systems, such as CMEI&rsquo;s Corporate Planning System (CPS). CPS actions are to be generated within one day of notification from the government.</div>
</li><li><div>Assist with developing and updating spreadsheets for the purpose of tracking and reporting various financial data, and provide spreadsheets or reports as required/requested</div>
</li><li><div>Retrieve reports from various Government financial business systems, including Standard Accounting and Reporting System (STARS), iPORTAL, and the CMEI Data Center</div>
</li><li><div>Provides search and collection of available data and information (printed and electronic materials)</div>
</li><li><div>Provides a broad spectrum of planning, budgeting, performance management, reporting, communications, tools, and business management services and support for GTO</div>
</li><li><div>Assists with corporate business management processes such as data calls, information and Freedom of Information Act (FOIA) requests, integrated reporting, budget inquires, and information consolidation</div>
</li><li><div>Aids in the drafting of responses to Congressional and Freedom of Information Act (FOIA) requests and other inquiries.</div>
</li><li><div>Supports GTO capabilities to productively comply with existing and new DOE, Congressional and Office of Management and Budget (OMB) mandates such as the GPRA Modernization Act and other policies and mandates</div>
</li><li><div>Provides administrative assistance for management plans, operating plans, reports, and related planning and project execution documents.</div>
</li><li><div>Operates with sufficient initiative and independence to identify problems and opportunities and bring ideas to the table for innovation and efficient management in the assigned tasks</div>
</li><li><div>Initiates and supports quality improvements in systems, services, or work processes</div><br>
</li></ul><p></p><ul><li><b><i>Our positions may require a background screening and clearance directly from the Government.</i></b></li></ul>
<ul><li><b><i>Please note that telework arrangements are subject to change based on customer requirements.</i></b></li></ul><br>
<p></p>
<p><b>
ADDITIONAL INFORMATION</b></p>
<p>
Competitive benefits for eligible employees include:</p>
<ul>
<li>Medical &amp; Rx</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible Spending Accounts</li>
<li>401(k) Retirement Plan</li>
<li>Life Insurance/AD&amp;D</li>
<li>Long Term Disability and Short-Term Disability</li>
<li>Paid Time Off</li>
<li>Holiday Pay</li>
</ul>
<p>All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.</p>
<p>
If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.</p>
<p>
For more information, view the EEO is the Law Poster and Pay Transparency Statement.</p>
<p><b>Required Experience &amp; Skills</b></p>
<ul>
<li><p>Five (5) years&rsquo; experience. Master&rsquo;s Degree may be substituted for two (2) years of experience</p>
</li><li><div>Microsoft Office Suite</div>
</li><li><p>Strong writing and editing skills</p>
</li></ul><p><b>Preferred Experience &amp; Skills</b></p>
<ul>
<li>Federal Government budget analysis and development</li>
</ul>
<p><b>Required Education</b></p>
<ul>
<li>Minimum Education: B.S. or B.A. in Business Management, finance, accounting, economics, or related degree</li></ul></div><div></div>

Budget Analyst

US Office of the Secretary of Labor

Clerk of the Appellate Boards (Supervisory Attorney-Adviser)

<p></p><div><p>The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies&mdash;making us a trusted leader in delivering technology-infused building solutions across the public sector.</p>
<p>
The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.</p>
<p>
Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.</p>
<p><b>
Our Market Offerings Include:</b></p>
<ul>
<li>Real Estate &amp; Workplace</li>
<li>Facilities Management
</li><li>Facilities Operations &amp; Maintenance</li>
<li>Project Management &amp; Engineering</li>
<li>Workforce Transformation &amp; Organizational Design</li>
<li>Mission Support</li>
<li>Smart Buildings &amp; Energy Efficiency</li>
<li>Technology Solutions</li>
</ul>
<p>Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.</p><br>
<p></p>
<p>The Building People has an opening for an <b>Executive Administrative Assistant </b>to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and/or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.</p>
<ul>
<li>Performs a variety of administrative function to support the operation of a program office.
</li><li>Must be experienced working with senior executives.</li>
<li>Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.</li>
<li>Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.</li>
<li>Functional areas for this position include but not limited to:</li>
<li><ul><li>Manages multiple calendars and schedules meetings</li>
<li>Prepares agendas for internal/external meetings and prepares briefing materials</li>
<li>Arranges/coordinates domestic/international travel</li>
<li>Composes and prepares correspondence for senior management</li>
<li>Tracks incoming issues addressed to Director &amp; Deputy Director and ensures that responses are sent in a timely manner</li>
<li>Monitors and responds to emails</li>
<li>Prepares draft PowerPoint presentations and reports when needed</li>
<li>Maintains digital and paper files</li>
<li>Serves as office receptionist and customer service representative</li>
<li>Provides conference administrative/travel support to Operations Team and Program Managers, as needed</li>
<li>Manages conference room scheduling and set-up, including webinars and videoconferences</li>
<li>Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).</li>
<li>Support development of Travel Authorizations and managing the expenditure of travel funds</li>
<li>Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures</li><br>
</ul></li></ul><p></p><ul><li><b><i>Our positions may require a background screening and clearance directly from the Government.</i></b></li></ul>
<ul><li><b><i>Please note that telework arrangements are subject to change based on customer requirements.</i></b></li></ul><br>
<p></p>
<p><b>
ADDITIONAL INFORMATION</b></p>
<p>
Competitive benefits for eligible employees include:</p>
<ul>
<li>Medical &amp; Rx</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible Spending Accounts</li>
<li>401(k) Retirement Plan</li>
<li>Life Insurance/AD&amp;D</li>
<li>Long Term Disability and Short-Term Disability</li>
<li>Paid Time Off</li>
<li>Holiday Pay</li>
</ul>
<p>All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.</p>
<p>
If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.</p>
<p>
For more information, view the EEO is the Law Poster and Pay Transparency Statement.</p>
<div><p><b>Required Experience &amp; Skills</b></p>
</div>
<ul><li>6 (six) years&rsquo; experience</li>
<li>Microsoft Office Suite
</li><li>Strong writing and editing skills</li>
</ul>
<p><b>Required Education</b></p>
<ul>
<li>Minimum Education: B.S. or B.A. in Business Management or other appropriate discipline</li></ul></div>

Executive Administrative Assistant

Everyone Home DC

<p><b>Job Overview</b><br/><i>This job description provides a general guideline to the most common duties, responsibilities, and minimum requirements for this position. It is not all-inclusive and the actual position may vary as circumstances indicate or as determined by the organization. Working hours are primarily a day shift position but may require varied hours to include overtime, as business needs dictate. </i></p><p><b>SUMMARY OF POSITION: </b></p><p>Everyone Home DC&rsquo;s Family Homelessness Prevention Program (HPP) supports families at risk of experiencing homelessness through mediation, flexible financial assistance, and connections to community resources with the end goal of preventing a period of homelessness. The Housing Navigator and Benefits Specialist will work closely with families who enroll in HPP+ or Short Term Rental Assistance to help them locate units affordable to them and ensure a seamless connection to benefits if relocating outside Washington, DC. This <i>new</i> position within our Prevention Program will assist families with housing stabilization, including benefit linkages, landlord engagement, and housing searches, while also helping HPP+ families connect with supportive services in their new jurisdictions to promote successful relocations. This position must be filled by an individual who has a passion for social justice work, is a team player, and is committed to working with people to obtain and remain in stable housing.</p><p><b>Principal Duties:</b></p><p>● Work with families to select a unit that aligns with their family's needs and preferences, considering safety, access to transportation, health care, school, daycare, support systems, and employment opportunities.</p><p>● Actively recruit and maintain a network of landlords in DC, Maryland, and Virginia who have suitable properties that meet the needs of a varying range of income levels, family size, and rental and credit histories.</p><p>● Receive referrals from the Program Manager for families who opt to use the program's short-term rental assistance.</p><p>● Work closely with families and prevention specialists to gather documents needed for housing applications and placement.</p><p>● Assist with linkages to benefits, including Medicaid, SNAP, TANF, and WIC, in the jurisdiction in which they are signing a lease.</p><p>● Work with landlords and case managers to address housing condition concerns, especially when the case manager flags serious maintenance or security concerns.</p><p>● Conduct <i>After Care Assessment</i> following the family&rsquo;s relocation.</p><p>● Ensure that payments and relocation documents are complete and uploaded in the appropriate database.</p><p>● Input and maintain client data into Homeless Management Information System (HMIS) and other relevant databases.</p><p>● Participate in all required internal and external meetings including weekly team meetings, bi-weekly staff meetings, and weekly supervision</p><p>● Carries out all duties consistent with grant requirements and internal policies and procedures.</p><p>● Participate in ongoing training and professional development opportunities.</p><p><b>Secondary Duties: </b></p><p>● Provide administrative and program support in the following areas: intake, client wellness, community building, documentation, and special projects.</p><p>● Participate in and attend ongoing training and professional development opportunities.</p><p>● Other relevant duties as assigned.</p><p><b>POSITION SPECIFICATIONS: </b></p><p><b>Essential Training/Certifications: </b></p><p>● Minimum of a Bachelor's Degree in a relevant humanities, social science, business administration, social work, psychology, sociology, counseling, or related service/science disciplines</p><p>● Degree requirements may be substituted for three (3) years of work experience in a social service and/or human service field, business administration, or experience involving engagement with landlords or property managers, in real estate, or conducting appropriate connections of individuals, especially those experiencing homelessness, to housing services.</p><p>● One year of experience involving engagement with landlords or property managers, in real estate, or conducting appropriate connections of individuals, especially those experiencing homelessness, to housing services.</p><p>● Individuals with lived experience are encouraged to apply.</p><p><b>Essential Use of the Following Tools: </b></p><p>● Ability to learn computer software programs to enter and maintain accurate data/information in appropriate platforms, including the Homeless Management Information System (HMIS).</p><p>● Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite/Drive</p><p>● Proficiency with standard office equipment: phone system, copier/printer, fax, scanner</p><p>● A valid driver&rsquo;s license and an insured motor vehicle are required for this position.</p><p><b>Skills and Knowledge: </b></p><p>● Familiarity and knowledge of the social service providers and public benefits programs in DC, Maryland and Virginia is preferred</p><p>● Excellent written and verbal communication skills.</p><p>● Exceptional ability to multitask and excellent organizational skills. This includes attention to detail, problem-solving, time management, and the ability to follow through on projects and meet deadlines.</p><p>● Excellent case management skills with a proven track record of success.</p><p>● Ability to maintain confidentiality of highly sensitive information, and demonstrated professionalism, reliability, and responsibility.</p><p>● Bilingual English/Spanish speakers or Spanish-language written/verbal communication skills at a professional working proficiency are preferred but not required.</p><p><b>Essential Competencies and Behaviors: </b></p><p>● Ability to work in a team-oriented environment as well as independently with minimal supervision.</p><p>● Capacity to build relationships with clients, colleagues, and community members.</p><p>● Demonstrated respect for diversity based on race, class, ethnicity, religion, gender, sexual orientation, and gender presentation, and ability to work with a highly diverse group of clients and colleagues.</p><p>● Commitment to building your racial equity competencies and centering your role in an analysis and understanding of how race and power shape systems in our society and culture; Commitment to continuous learning, reflecting, and growing.</p><p>● Ability to operate with a commitment to excellence, integrity, diplomacy, and camaraderie.</p><p><b>Other requirements:</b></p><p>● A valid driver&rsquo;s license and ownership of an insured and reliable motor vehicle. This position requires substantial driving.</p><p>● Ability to pass background checks including FBI, MPD and home jurisdiction, Child and Family</p><p>Services Agency Background Check in DC as well as your home state if they differ, National Sex Offender Registry, Alcohol, Drug and TB screening as required by the government contract.</p><p>● Able to handle physically demanding work including lifting and carrying up to 25 lbs.</p><p><b>Benefits </b>Everyone Home DC&rsquo;s standard benefits for full-time staff include: excellent employer-paid single coverage health insurance; dental and vision insurance; 401k retirement plan with automatic 3% employer contribution from date of hire; employer-paid single coverage life insurance; short term disability; worker&rsquo;s compensation; family medical leave; bereavement leave; jury duty leave; Metro SmartBenefits; annual funds for professional development training; 13 paid holidays; and generous paid time off including the week between December 25th and January 2nd.</p><p><b>Location </b></p><p>This is a position based at Everyone Home DC&rsquo;s offices located at 415 2nd Street NE. In-person office and fieldwork are required up to 5 days per week, with some opportunities for hybrid work at home.</p><p>Everyone Home DC values diversity in our workplace and encourages Black, Indigenous, People of Color, members of the LGBTQ2+ community and people with disabilities to apply.</p><p>This position is available immediately. Applications will be reviewed on a rolling basis until the position is filled. Please send a cover letter, resume, and three professional references to jobs@everyonehomedc.org. Indicate <b>&quot;Housing Navigator and Benefits Specialist &quot; </b>in the subject line.</p><p><b>Only complete applications will be accepted</b>. No phone calls, please<i>.</i></p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $58,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>human service field: 3 years (Required)</li></ul><p>Security clearance:</p><ul><li>Confidential (Required)</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20002 (Required)</li></ul><p>Willingness to travel:</p><ul><li>25% (Required)</li></ul><p>Work Location: Hybrid remote in Washington, DC 20002</p>

Housing Navigator & Benefits Specialist, Homelessness Prevention Program

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