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chief of staff to the managing director of ai

Human Agency

<div>
 Location: US or Canada
 <br/>
 <br/>
 Type: US Applicants - Full-Time; Canadian Applicants - Independent Contractor
 <br/>
 <br/>
 <strong>
  About Human Agency
  <br/>
  <br/>
 </strong>
 We're scaling rapidly and have a growing pipeline of opportunities that demand exceptional talent across disciplines. Our mission is to bring on individuals, from creative producers to technical experts to entrepreneurial leaders, who can help us realize this next chapter of growth.
 <br/>
 <br/>
 We are a company of doers. Leaders roll up their sleeves, teams work flat, and everyone contributes to what ships. Titles don't insulate us from feedback or basics. We invite critique, learn quickly, and keep raising the bar. The best ideas win here, no matter where they come from, because clients trust us to deliver the strongest outcomes every time.
 <br/>
 <br/>
 Our clients' missions, products, and bottom lines are sacred. We immerse ourselves in their world, becoming stewards of their goals and partners in solving big problems. Every product, strategy, or asset we create must be both beautiful and functional; practical, usable, and designed for real-world impact.
 <br/>
 <br/>
 Humans are our most valuable resource, and we only grow by hiring people who push us forward. Across strategy, engineering, design, data, and operations, we seek out teammates who raise the bar and make us better. Always hire up, never down.
 <br/>
 <br/>
 We partner with organizations of all sizes to explore, design, and implement AI strategies that are secure, scalable, and human-centered. We believe AI should amplify human potential, not replace it and we build with that conviction in every engagement. From advisory and tooling to implementation and education, we meet clients where they are at and help them integrate AI in ways that align with their mission and values. Our goal is to empower teams to work smarter, move faster, and unlock new possibilities through thoughtful, responsible innovation.
 <br/>
 <br/>
 And through it all, we lead with purpose, love, and adventure. We do meaningful work with people we care about, and we make the ride an adventure worth taking. Because at Human Agency, who we are and how we work are one and the same.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 We are seeking an exceptional Chief of Staff for our Managing Director of AI&mdash;someone who combines strategic vision in AI with hands-on execution and technological know-how. You'll be both a force-multiplier and a transformation architect: designing AI-enabled processes, building automated engines that run independently, leading organizational rollouts, and ensuring crisp execution across our AI solutions practice.
 <br/>
 <br/>
 This role goes beyond traditional Chief of Staff responsibilities. You'll design processes that leverage AI, build repeatable systems that scale, and lead entire client transformations from discovery to sustained adoption. You have the potential to grow into leading organizational-level AI implementations as the practice expands.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Strategic &amp; Executive Leadership
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Partner with the Managing Director of AI and the executive team to translate priorities into sequenced plans, resourcing, and measurable outcomes
  </li>
  <li>
   Lead Human Agency's AI transformation methodology: define offerings, build repeatable frameworks, and establish best practices for AI-enabled workflows
  </li>
  <li>
   Design end-to-end processes that embed AI tools (LLMs, automation platforms, knowledge assistants) into client workflows and internal operations
  </li>
  <li>
   Translate complex AI capabilities into clear business cases, use cases, and implementation roadmaps for executive audiences
  </li>
  <li>
   Produce high-quality executive materials (briefings, roadmaps, decision memos) that drive alignment and decisions
  </li>
  <li>
   Identify where AI creates leverage across client engagements and surface strategic opportunities to leadership
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  AI Process Design &amp; Automated Engines
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Design and build AI-powered systems that operate independently with minimal ongoing intervention&mdash;automated engines that scale beyond individual engagements
  </li>
  <li>
   Create repeatable processes for AI implementation: discovery frameworks, solution architectures, evaluation routines, and governance models
  </li>
  <li>
   Design prompts, playbooks, and knowledge bases optimized for reliability, consistency, and reusability across multiple clients
  </li>
  <li>
   Implement lightweight automation using no/low-code tools (Zapier, Make, Airtable) integrated with AI capabilities
  </li>
  <li>
   Establish monitoring and feedback loops that enable self-correcting, continuously improving systems
  </li>
  <li>
   Document patterns and best practices that can be deployed at scale
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Client Service Delivery &amp; Organizational Rollouts
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own end-to-end delivery on multiple client engagements involving AI-enabled solutions (e.g., knowledge assistants, workflow automations, content summarization, research copilots), from discovery through launch and sustained adoption
  </li>
  <li>
   Lead company-wide and client-wide AI adoption initiatives&mdash;managing stakeholder alignment, training, governance, and measurement across entire organizations
  </li>
  <li>
   Run comprehensive discovery to surface use cases, success metrics, risks, change-management needs, and technical requirements; translate findings into scopes, timelines, and clear acceptance criteria
  </li>
  <li>
   Coordinate solution build-outs with internal teammates and external partners: data/connectivity needs, tool selection, integration planning, prompt engineering, and rollout choreography
  </li>
  <li>
   Design change-management approaches that address skill gaps, cultural resistance, workflow disruption, and organizational readiness
  </li>
  <li>
   Partner with client leadership to sequence rollout phases, manage dependencies, and demonstrate ROI
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Quality, Governance &amp; Evaluation
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Set lightweight evaluation routines: accuracy metrics, latency benchmarks, cost tracking, quality assurance processes, and continuous improvement cycles
  </li>
  <li>
   Establish prompt/playbook management, basic safety/guardrail checks, and UAT plans
  </li>
  <li>
   Build governance frameworks that enable responsible, scalable AI adoption across organizations
  </li>
  <li>
   Implement monitoring systems that track performance, usage, and business impact
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Stakeholder Management &amp; Enablement
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead standing client check-ins, executive presentations, demo readiness, decision logs, and release notes, presenting succinct options and recommendations
  </li>
  <li>
   Create comprehensive enablement materials: user guides, FAQs, training programs, and governance playbooks that empower client teams to operate AI systems independently
  </li>
  <li>
   Build lasting client relationships through proactive communication, anticipation of needs, and consistent delivery quality
  </li>
  <li>
   Present to executive audiences with clarity and confidence, addressing concerns about accuracy, security, and adoption
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operations &amp; Project Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Design and continuously improve the operating system for AI work: intake &rarr; triage &rarr; prioritization &rarr; delivery &rarr; QA &rarr; launch &rarr; measurement
  </li>
  <li>
   Manage staffing assignments and subcontractor contributions across concurrent workstreams; keep tools current (Asana/Notion, Google Workspace, Slack)
  </li>
  <li>
   Budget &amp; scope control: track time against SOWs, flag changes early, manage vendors, and ensure on-budget delivery with clear documentation
  </li>
  <li>
   Establish shared dashboards for delivery health (timeline, risk, burn, dependency status) and run tight meeting cadences
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communications &amp; Reporting
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare agendas, briefings, and executive-ready presentations; synthesize complex information into actionable insights
  </li>
  <li>
   Provide clear, timely reporting to the Managing Director of AI and stakeholders on progress, risks, and decisions
  </li>
  <li>
   Contribute to Human Agency's AI thought leadership through documentation of best practices, case studies, and insights
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 <strong>
  Experience &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5-7+ years in operations, client services, product/program/project management, strategic support, consulting, or transformation roles with direct ownership of client-facing delivery
  </li>
  <li>
   Demonstrated success leading multi-stakeholder projects and organizational change initiatives end-to-end (scope, timelines, budgets, risk, and change management)
  </li>
  <li>
   Deep AI fluency: hands-on experience implementing LLM-enabled solutions, prompt engineering, workflow automation, and knowledge management systems; can shape prompts/playbooks, evaluate quality, and choose appropriate tools or vendors
  </li>
  <li>
   Strong understanding of AI capabilities and limitations, when to use AI, how to design for reliability, and how to manage risks responsibly
  </li>
  <li>
   Proven ability to design repeatable processes and systems that scale beyond individual projects
  </li>
  <li>
   Experience with no/low-code automation platforms (e.g., Zapier/n8n), knowledge bases, and modern AI tooling
  </li>
  <li>
   High proficiency with Google Workspace, Asana/Notion, Slack, and comfort with modern web and content tools; experience preparing polished executive documents and presentations
  </li>
  <li>
   Exceptional ability to translate complex technical concepts into clear business value for non-technical audiences
  </li>
  <li>
   Bonus: Experience leading organizational-level technology rollouts, background in management consulting, familiarity with responsible AI considerations (privacy, data handling, consent, bias mitigation), or experience in AI/ML product development
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Mindset &amp; Traits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Builder and operator: You design systems that work without constant oversight, not just execute tasks
  </li>
  <li>
   Strategic and tactical: Comfortable setting vision while rolling up sleeves for hands-on implementation
  </li>
  <li>
   AI pragmatist: Excited about possibilities but grounded in what actually delivers measurable value
  </li>
  <li>
   Mission-driven; systems thinker with bias for action
  </li>
  <li>
   Clear, persuasive communicator who can influence executive stakeholders and earn trust through delivery
  </li>
  <li>
   Calm under pressure with excellent judgment about when to escalate vs. solve independently
  </li>
  <li>
   Able to hold strategic context while driving tactical execution across multiple concurrent engagements
  </li>
  <li>
   Intellectually curious with strong learning agility, you stay current on AI capabilities and translate findings into practical applications
  </li>
  <li>
   Comfortable operating in ambiguity and creating structure where none exists
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Considerations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor's degree or equivalent experience; an advanced degree in business, technology, or a related field is a plus
  </li>
  <li>
   <strong>
    Ethics:
   </strong>
   Commitment to ethical practices and responsible AI (transparency, human oversight, privacy, bias mitigation)
  </li>
  <li>
   <strong>
    Travel:
   </strong>
   Regular (20&ndash;40%) for client activities, organizational rollouts, and events
  </li>
  <li>
   <strong>
    Location:
   </strong>
   Remote-friendly with preference for candidates in major tech hubs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 This role offers a competitive base salary with performance-based bonuses and potential equity participation. Final compensation will vary based on experience, performance, and location.
 <br/>
 <br/>
 <strong>
  Why Join Human Agency
  <br/>
  <br/>
 </strong>
 Join a team of thinkers and builders creating meaningful impact across sectors&mdash;with autonomy to lead, the resources to succeed, and room to grow. This role offers the opportunity to shape how organizations integrate AI at scale, with clear pathways to increased leadership responsibility as our practice expands.
 <br/>
 <br/>
 <strong>
  Equal Opportunity Commitment
  <br/>
  <br/>
 </strong>
 Human Agency is an Equal Opportunity Employer. We value diverse backgrounds and strive to build an inclusive culture where everyone feels welcomed and empowered.
</div>


Chief of Staff to the Managing Director of AI

Exelon

<div>Who We Are:
<p>
We're powering a cleaner, brighter future.<br>
<br>
Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.<br>
<br>
We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 20,000 colleagues strong serving more than 10.7 million customers at six energy companies - Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power &amp; Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).<br>
<br>
We're committed to creating an environment where every person can thrive. Our employee experience is grounded in four tenets that guide how we support our people: purposeful careers, growth opportunities, community impact, and support to thrive.<br>
<br>
In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.<br>
<br>
Are you in?</p>
Primary Purpose:<p></p><p><br>
The senior manager, editorial serves as editor-in-chief of The Grid, Exelon&rsquo;s content hub, and provides editorial direction and support across Exelon&rsquo;s communications organization. Support Director of Employee Communications and Executive Thought Leadership in advising and counseling executive leaders within Exelon with respect to communications issues, strategies and tactics. Oversee staff of communicators in execution and management of editorial and employee communications. Manage assigned communications projects and monitor enterprise-wide issues. Assist Director of Employee Communications and Executive Thought Leadership to ensure that communications plans and processes reinforce employee understanding of and compliance with company policies. Assign and manage communications resources as required in support of the Director of Employee Communications and Executive Thought Leadership. Represent and back up the Director of Employee Communications and Executive Thought Leadership in their absence. Additional duties include reviewing employee performance; assigning, critiquing and editing communication materials; coaching and feedback; motivating and setting direction; providing oversight; and integrating communications at the site.</p>
Primary Duties:<br>
<p></p><ul><li>
Provide editorial strategic planning, direction and support across Exelon&rsquo;s communications organization, including serving as editor-in-chief of The Grid. 25%</li><li>
Assist director of employee communications and executive thought leadership in employee and executive communications. 25%</li><li>
Develop, manage, and execute strategic communications plans in support of business objectives. 20%
</li><li>Fulfill managerial responsibilities regarding assigned staff (e.g. Employment, Compensation, Performance Evaluation, etc.) and participate as a key manager in career development and business planning. 20%</li><li>
Oversight of external vendors in support of the content hub and related initiatives. 10%<br>
</li></ul>
Job Scope:<br>
<p></p><ul><li>
Provides editorial strategic planning, direction and support across the communications organization</li><li>
Must work continuously, effectively and skillfully with the Support Director of Employee Communications and Executive Thought Leadership and the staff of communications.</li><li>
Position oversees and manages up to 6 communicators in the assigned region.</li><li>
Responsible for staff communicators and their activities.</li><li>
Requires significant outreach to internal and external audiences</li><li>
Requires ability to work independently and in conjunction with directors, represent and back up lead as necessary.</li><li>
Requires ability to travel.</li></ul>
Minimum Qualifications:<br>
<p></p><ul><li>
4-year relevant degree and a minimum of 10 or more years of experience in communications, journalism, or a related field.</li><li>
Excellent writing and editing skills.</li><li>
In lieu of degree, 12-15 years of relevant experience.</li><li>
Strong interpersonal communication and management skills.</li><li>
A high level of self-motivation and independence will be critical.</li><li>
Strong presentation skills.</li><li>
Strategic thinking ability; self-motivation; organizational sensitivity.</li><li>
Excellent follow through capability; demands high level of performance from self and others.</li><li>
Demonstrated managerial experience.</li><li>
Ability to obtain unescorted access to a nuclear site, as applicable.</li><li>
3-5 years of supervisory experience.</li></ul>
Preferred Qualifications:
<ul><li>Master&rsquo;s degree in journalism or related discipline.</li><li>
Significant experience in editorial communications.</li></ul>
Benefits:
<br>
<ul><li>Annual salary will vary based on a candidate&rsquo;s skills, qualifications, experience, and other factors: $134,400.00/Yr. &ndash; $184,800.00/Yr. plus an additional $25K in Long Term Incentive Plan annually.</li><li>
Annual Bonus for eligible positions: 25%
</li><li>401(k) match and annual company contribution</li><li>
Medical, dental and vision insurance</li><li>
Life and disability insurance</li><li>
Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
</li><li>Employee Assistance Program and resources for mental and emotional support</li><li>
Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement</li><li>
Referral bonus program</li><li>
And much more</li></ul><br>
Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.</div>

Sr Manager, Editorial

American Lung Association

<div><p>The American Lung Association has an excellent opportunity for a <b>Director, Executive &amp; Governance Operations. </b>Working as a member of the <b>Executive Office</b> department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung disease through research, education, and advocacy.</p><p>
The Director of Executive &amp; Governance Operations is a senior operational role responsible for managing operational and governance support functions of the President &amp; CEO, National Board of Directors and Executive Leadership Team. Reporting to the Chief Inclusion, Engagement &amp; Governance Officer, this role ensures disciplined execution, continuity and accuracy across Board processes and enterprise operations. This role also serves as project manager for the annual work plan and key strategic initiatives, ensuring coordinated execution, progress tracking, and alignment with organizational priorities, while overseeing all associated financial, contractual, and logistical responsibilities.</p><p><b>
Location: </b>The position is located at the American Lung Association&rsquo;s Chicago, Illinois office and will be a hybrid of in-person and virtual work.</p><p><b>
Responsibilities:</b></p><p><b>
Board &amp; Governance Operations</b></p><div><ul><li>
Partner with Chief Inclusion, Engagement &amp; Governance Officer (CIEGO) to finalize board meeting agendas, annotated agendas, materials and minutes. Manage the Board portal and ensure timely posting of materials in accordance with Board donation guidelines and the organizational Bylaws.</li><li>
Manage, monitor, track and report individual contributions in accordance with board donation guidelines; accounting for any related discrepancies and reconciliations.</li><li>
Manage, monitor and track annual conflict of interest forms ensuring 100% compliance.</li><li>
Partner with board committee leads to oversee the annual processes to update committee charges, goals and membership, ensuring compliance with committee composition requirements as outlined within the Bylaws.</li><li>
Manage corporate governance records, including resolutions, annual conflict of interest forms, the corporate seal, and signature tracking.</li><li>
Track governance calendars, compliance items, and annual documentation requirements.</li><li>
Orient board members to the travel program and process board reimbursements and travel donations.</li></ul></div><p><b>
 CEO &amp; Executive Office Operations</b></p><div><ul><li>
Manage the administrative operations of the CEO, including the CEO&rsquo;s calendar, travel, AMEX expenses and executive correspondence to ensure the CEO&rsquo;s priorities and schedule are well coordinated.</li><li>
Provide input to the budgets for the Executive Office and the National Board of Directors, supporting planning, financial oversight and accountability.</li><li>
Oversee the organization&rsquo;s corporate credit card program, including coordination with American Express to resolve issues, managing cards for new and departing staff, and monitoring adherence to organizational policies.</li></ul></div><p><b>
 </b><b>Meeting and Event Management</b></p><div><ul><li>
Direct all national meeting operations on behalf of executive leadership and in partnership with senior leadership, creating and maintaining an annual meeting calendar.</li><li>
Assess meeting needs and budgetary considerations to efficiently and effectively plan, project manage and implement all meeting logistics for regional and national meetings, conferences and workshops.</li><li>
Oversee hotel and restaurant procurement and accounts payable processes to include cultivating relationships with hospitality managers, soliciting bids, and negotiating and executing contracts pursuing rates and terms that protect the financial health of the organization and minimizes risk; and processing related invoices.</li><li>
Direct all meeting registration operations for regional and national meetings and events to include creating, launching and monitoring registration processes and collecting related fees.</li><li>
Partner with hospitality managers to ensure high quality execution of the terms of the contract and specifications for hotel and meeting rooms, onsite events and meals.</li><li>
Maintain current knowledge of event planning standards and trends by participating in on-line seminars, consulting with other professionals and reading trade publications.</li></ul></div><p><b>
Travel Program</b></p><div><ul><li>
Develop and socialize official staff and non-staff travel policy and procedures, implementing mechanisms for compliance to include tracking, securing and storing signed acknowledgements; and monitoring monthly travel reports and resolving issues related to non-compliance.</li><li>
Manage daily operation of travel program, providing authorized lists, obtaining budget codes and handling problems as necessary, and reviewing, coding and processing monthly credit card bill for airline travel.</li></ul></div><p><b>
Strategic Initiatives Project Management</b></p><div><ul><li>
Partner with the CIEGO to develop status updates, summaries, dashboards, and progress reports for the CEO, ELT, and governance leaders.</li><li>
Ensure alignment across planning calendars, governance timelines, and executive reporting cycles.</li><li>
Collaborate with the CIEGO to support timely updates and provide assistance with revisions and refinements as needed.</li></ul></div><p><b>
Volunteer and Staff Recognition Program</b></p><div><ul><li>
Direct all annual volunteer and staff recognition program operations in partnership with the Executive Leadership Team to include overseeing nomination solicitation and review processes, confirming and onboarding reviewers, directing the scoring and selection processes, and supporting all related communications.</li><li>
Create and implement annual awards ceremony in partnership with board and staff leaders to include the event program and run of show, awardee preparations, event materials and logistics, awards and certificates, and travel.</li></ul></div><p><b>
Qualifications:</b></p><div><ul><li>
Bachelor&rsquo;s degree in business administration, Nonprofit Management, Communications, or a related field, or an equivalent combination of education and experience. Relevant professional certification (e.g., PMP, CMP, CAE) a plus.</li><li>
Minimum 8-10 years of progressive experience in executive operations, board governance, project management, or enterprise administrative leadership.</li><li>
Demonstrated experience supporting C‑suite executives, Boards of Directors, and senior leadership teams, preferably within a national nonprofit or complex, matrixed organization.</li><li>
Proven experience managing Board governance processes, including meeting planning, agendas, minutes, portals, compliance tracking, and bylaw‑driven requirements.</li><li>
Experience organizing large‑scale meetings, conferences, and events, including vendor procurement, contract negotiation, budget management, and on‑site execution.</li><li>
Experience producing executive updates: status reports, progress summaries, decision logs, and briefing memos for executive audiences.</li><li>
Experience managing operational budgets and expenses, with accountability for financial stewardship, compliance, and internal controls.</li><li>
Ability to travel 4-5 times per year as needed.</li><li>
Ability to lift approximately 25 lbs. (supplies).</li><li>
Consistent with its mission, the American Lung Association maintains a smoke-free workplace; all employees must abstain from tobacco use in any form, including vaping.</li></ul></div><p><b>
Compensation:</b> Exact compensation may vary based on skills, experience, and location. The target hiring range for this position is between $85,000 and $95,000 per annum.</p><p><b>
Benefits</b>: The Lung Association offers a comprehensive benefits package including:</p><div><ul><li>
Paid Leave - 10 vacation days in the first year (15 days thereafter), 2 personal days and 15 sick days per year, as well as 12 company-paid holidays per year. We also offer Paid Parental Leave for eligible employees.</li><li>
Insurance - Employees (and their eligible dependents) can enroll in our medical, dental, and vision plans, as well as voluntary plans for critical illness, accident, hospital indemnity, short-term disability and supplemental life/AD&amp;D insurance. Employees will be enrolled in company-paid life/AD&amp;D and long-term disability Insurance coverage.</li><li>
Retirement Plan - Eligible employees can participate in our 401(k) Defined Contribution Retirement Plan, which offers matching employer contributions (up to 4%) and year-end discretionary non-elective contributions.</li></ul></div><p><b>
Equal Employment Opportunity</b></p><p>
The American Lung Association is an equal opportunity employer. It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law.</p><p><b>
Policy Statement</b></p><p>
It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law. This policy applies in all employment actions including recruitment, hiring, promotions, transfers, corrective actions, terminations, compensation, benefits and training.</p></div>

Director, Executive & Governance Operations

zesty.ai

<div><h1 class="jobSectionHeader"><b>Controller</b></h1>
<p><b>
Location:</b> Remote (US)<br>
<b>Reports to:</b> Chief Financial Officer</p>
<h2 class="jobSectionHeader"><b>
About ZestyAI</b></h2>
<p>
ZestyAI is the leading property and climate risk analytics platform for the P&amp;C insurance industry. Our AI-powered models provide property-level insights into the risks that drive the majority of losses, including wildfire, hail, and water damage. Using proprietary data from aerial imagery, property characteristics, permits, and environmental signals, we help insurers price accurately, underwrite smarter, and reduce losses &ndash; creating a stronger and more resilient insurance market. As climate events grow more frequent and complex, legacy models can no longer keep pace. ZestyAI replaces outdated assumptions with dynamic, property-specific intelligence. Our next wave of innovation leverages agentic and generative AI to accelerate decision-making across the insurance value chain.</p>
<h2 class="jobSectionHeader"><b>
The Opportunity</b></h2>
<p>
We are hiring a Controller to build and lead a modern, automation-first accounting function at a rapidly growing AI company.</p>
<p>
This is a rare opportunity to design the financial control environment of an AI-native platform company from the ground up.</p>
<p>
We are intentionally building a <b>flat, highly capable finance team</b> where senior leaders operate as high-impact individual contributors and leverage automation, outsourced partners, and AI agents to maximize efficiency. You will work directly with the CFO to:</p>
<ul>
<li>Professionalize accounting policies and monthly close process</li>
<li>Design scalable accounting processes and infrastructure</li>
<li>Implement scale-appropriate financial controls</li>
<li>Drive automation across close, reporting, and compliance</li>
<li>Build a finance function that scales to $100M+ without unnecessary headcount</li>
</ul>
<p>If you are a technically strong Controller who is curious, self-directed, and already experimenting with AI in your current finance workflows, this role puts you at the forefront of how AI reshapes accounting. You will not be constrained by legacy systems or bureaucracy. You will be empowered to build.</p>
<h1 class="jobSectionHeader"><b>
What You'll Do</b></h1>
<h2 class="jobSectionHeader"><b>Own the Accounting Function</b></h2>
<ul><li>Lead the monthly, quarterly, and annual multi-entity close process; produce accurate consolidated GAAP financial statements (P&amp;L, Balance Sheet, Cash Flow)</li>
<li>Managing outsourced bookkeeping</li>
<li>Develop accounting policies, SOPs, and internal controls</li>
<li>Manage/oversee AP, AR, payroll accounting, reconciliations</li>
<li>Maintain reconciliations, schedules, and documentation at audit-ready standards</li>
</ul><h2 class="jobSectionHeader"><b>Revenue &amp; Contract Accounting</b></h2>
<ul><li>Own revenue recognition policy and execution (including complex data licensing and multi-element contracts)</li>
<li>Partner with Go-To-Market and Legal to ensure contract structures align with accounting treatment</li>
<li>Maintain deferred revenue schedules and ensure billing, collections, and reporting are clean and reconciled</li>
</ul><h2 class="jobSectionHeader"><b>Controls, Risk &amp; Audit</b></h2>
<ul><li>Design and implement scalable internal controls</li>
<li>Prepare the company for financial audits and future diligence</li>
<li>Partner cross-functionally to ensure control maturity aligns with growth</li>
<li>Build documentation and workflows that support compliance and enterprise customer requirements</li>
</ul><h2 class="jobSectionHeader"><b>Automation &amp; AI-Driven Finance</b></h2>
<ul><li>Lead the accounting systems roadmap (ERP, close tools, bill pay, spend management)</li>
<li>Leverage automation to reduce manual journal entries and reconciliation work</li>
<li>Identify and implement AI agents or workflows to assist with:</li>
<li><ul><li>Reconciliations</li>
<li>Contract review</li>
<li>Close checklists</li>
<li>Policy drafting</li>
<li>Variance analysis</li>
</ul></li><li>Establish an &quot;automation-first&quot; mindset across the finance function</li>
</ul>
<p>You will have wide latitude to test, implement, and scale AI tooling inside finance.</p>
<h2 class="jobSectionHeader"><b>
Vendor &amp; Outsourced Partner Oversight</b></h2>
<ul><li>Manage outsourced bookkeeping, tax, payroll, and other accounting support</li>
<li>Establish clear service standards and quality expectations</li>
<li>Ensure outsourced workflows integrate seamlessly with internal systems</li>
</ul><h2 class="jobSectionHeader"><b>Cash &amp; Financial Discipline</b></h2>
<ul><li>Oversee AP/AR workflows and improve billing and collections rigor</li>
<li>Strengthen working capital management</li>
<li>Support cash forecasting accuracy through clean accounting data</li>
</ul><h1 class="jobSectionHeader"><b>What We're Looking For</b></h1>
<ul><li>7+ years of progressive accounting experience</li>
<li>Strong US GAAP foundation including CPA and audit experience (either auditor-side or company-side)</li>
<li>Experience in high growth recurring revenue software startup</li>
<li>Experience managing revenue with enterprise contracts</li>
<li>Familiarity with enterprise sales commission plans</li>
<li>Proven experience operating in a lean or growth-stage environment</li>
<li>Experience managing audits and building documentation discipline</li>
<li>Demonstrated ability to improve processes and implement systems</li>
</ul><h2 class="jobSectionHeader"><b>Bonus Points For</b></h2>
<ul><li>Experience in Insurtech, fintech, data platforms, or AI-driven companies</li>
<li>ERP implementation experience</li>
<li>Hands-on experimentation with AI tools in accounting workflows</li>
<li>Clear examples of automation initiatives you have personally driven</li>
</ul><h1 class="jobSectionHeader"><b>Who You Are</b></h1>
<ul><li>Curious and self-directed</li>
<li>Comfortable building in ambiguity</li>
<li>Energized by improving systems rather than maintaining legacy processes</li>
<li>Highly accountable and detail-oriented</li>
<li>Excited by AI's role in reshaping finance operations</li>
<li>Motivated by impact and ownership, not title hierarchy</li>
</ul>
<p>You've likely already found ways to use AI in reconciliations, policy writing, close management, or analysis &mdash; and you're eager to go further.</p>
<h1 class="jobSectionHeader"><b>
Why Join ZestyAI</b></h1>
<ul><li>Join a recognized AI and Insurtech leader reshaping risk analytics</li>
<li>Work directly with executive leadership in a high-impact role</li>
<li>Build a modern accounting function designed for scale</li>
<li>Operate in a flat team with significant ownership</li>
<li>Be at the forefront of AI adoption in finance operations</li>
</ul>
<p>This is a career-defining opportunity for a Controller who wants to build &mdash; not just maintain.</p></div><p></p>

Controller (Remote)

CCC Intelligent Solutions

<div><p>Salary range is:
</p>$157,417.86 - $200,000.00
<p>This position is equity and bonus and/or commission eligible.
</p><p></p><p>CCC Intelligent Solutions Inc. (CCC) is a leading cloud platform for the multi-trillion-dollar insurance economy <b>, </b>creating intelligent experiences for insurers, repairers, automakers, part suppliers, and more. At CCC, we&rsquo;re making life just work by empowering more than 35,000 businesses with industry-leading technology to get drivers back on the road and to health quickly and seamlessly. We&rsquo;re pushing boundaries with innovative AI solutions that simplify and enhance the claims and repair journey. Through purposeful innovation and the strength of its connections, CCC technologies empower the people and industry relied upon to keep lives moving forward when it matters most. Learn more about CCC at www.cccis.com .<br>
</p><p></p><br>
<h1 class="jobSectionHeader"><b>The Role
</b></h1>We are seeking a Director of HR Strategy to architect the future of our workforce through data-backed insights and scalable human capital frameworks. Acting as a trusted internal consultant, you will be pivotal in shaping the organization's future by optimizing our talent ecosystem, enhancing employee experience, and aligning HR strategy with overall business objectives.
<br>
<br>
This role requires a strategic thinker who is passionate about people and has a deep understanding of the HR function. The ideal candidate will be a visionary leader who thrives on solving complex organizational puzzles and delivering measurable business results.<br>
<p></p><br>
<h1 class="jobSectionHeader"><b>Key Responsibilities:
</b></h1><div><div><p><b>HR Strategy
</b></p></div><div><ul><li><p><b>Strategic Roadmap Development: </b>Translate long-term business goals into a multi-year people strategy, focusing on organizational effectiveness and workforce planning.
</p></li></ul></div><div><ul><li><p><b>Project Excellence: </b>Oversee the planning and execution of strategic HR projects, building strong cross-functional partnerships to ensure successful delivery.
</p></li></ul></div><div><ul><li><p><b>Organizational Design: </b>Continuously evaluate our structure to ensure agility; identify opportunities to streamline workflows and improve cross-functional collaboration.
</p></li></ul></div><div><ul><li><p><b>Change Management Leadership: </b>Lead large-scale transformation initiatives (e.g., M&amp;A integration, operating model shifts, or digital HR implementation) using structured consulting methodologies.
</p></li></ul></div><div><ul><li><p><b>Capability Building: </b>Further embed an analytical mindset and project management best practices across the HR function to bolster internal execution capabilities.
</p></li></ul></div><div><p><b>People Analytics &amp; Insights
</b></p></div><div><ul><li><p><b>Analytics Capability: </b>Maximize the implementation of people analytics capabilities to derive business value and enhance overall talent decisions.
</p></li></ul></div><div><ul><li><p><b>Data-Driven Decisioning: </b>Utilize insights to inform HR decisions, measure effectiveness, and identify emerging trends through sophisticated KPIs and metrics.
</p></li></ul></div><div><ul><li><p><b>Strategic Workforce Planning: </b>Partner with HRBPs on workforce planning and analysis to anticipate future talent needs and deliver an HR roadmap that drives measurable business impact.
</p></li></ul></div><div><p><b>HR Technology &amp; Digital Strategy
</b></p></div><div><ul><li><p><b>Human-Centered AI Strategy: </b>Design and execute an HR AI strategy that acts as a blueprint for enterprise AI adoption at CCC. You will ensure that technology serves the person, not the other way around, focusing on &quot;reimagining how we work.&quot;
</p></li></ul></div><div><ul><li><p><b>AI &amp; Automation Roadmap: </b>Collaborate with HR COEs and IT partners to deliver a roadmap that prioritizes AI-driven automation, predictive tools, and modern Employee Experience (EX) platforms to drive measurable value.
</p></li></ul></div></div><div><div><ul><li><p><b>Digital Value Creation: </b>Accountable for identifying and implementing emerging HR technology solutions that deliver measurable efficiency gains and a competitive advantage in a rapidly changing environment.
</p></li></ul></div><div><p><b>Chief of Staff to the CHRO
</b></p></div><div><ul><li><p><b>Executive Support &amp; Governance: </b>Provide high-level strategic support to the CHRO, acting as a conduit between the HR Leadership Team and the broader business. Lead strategic planning and special initiatives by collaborating across functions to drive best-in-class solutions.
</p></li></ul></div><div><ul><li><p><b>Enterprise Integration Leadership: </b>Drive HR&rsquo;s contribution to high-stakes cross-functional workstreams. This includes partnering with IT on AI Governance, collaborating with Internal Audit on Risk Management frameworks (ERRM), and leading the end-to-end execution of the HR workstream for M&amp;A, from due diligence through to day -one integration and delivery.<br>
</p></li></ul></div></div><p></p><br>
<h1 class="jobSectionHeader"><b>Requirements:
</b></h1><div><div><p>We are seeking a candidate with a diverse professional background that spans strategic advisory and operational execution. Success in this role typically requires a combination of the following:
</p></div><div><ul><li><p><b>Management Consulting: </b>Significant tenure within a top-tier fir m , specifically within a Human Capital or HR Transformation practice.
</p></li></ul></div><div><ul><li><p><b>HR Strategy &amp; Operations: </b>Proven experience within a corporate HR function, with a focus on organizational design, strategic workforce planning, and demonstrated business acumen through successful collaboration within HR and throughout the company .
</p></li></ul></div><div><ul><li><p><b>Technology Sector Expertise: </b>Experience navigating the unique talent and operational challenges of a global technology or high-growth SaaS organization.
</p></li></ul></div><div><p><b>Education
</b></p></div><div><ul><li><p>Bachelor&rsquo;s degree required
</p></li></ul></div><div><ul><li><p>MBA or relevant Master&rsquo;s degree is highly preferred.<br>
</p></li></ul></div><p></p><div><p><b>Core Competencies
</b></p></div><div><ul><li><p><b>Structured Problem Solving: </b>The ability to take &quot;messy,&quot; ambiguous business problems and break them down into logical, actionable workstreams and frameworks.
</p></li></ul></div><div><ul><li><p><b>Analytical Rigor: </b>A natural tendency to lead with data; the ability to define KPIs that bridge the gap between &quot;HR activities&quot; and &quot;Business ROI.&quot;
</p></li></ul></div><div><ul><li><p><b>Strategic Agility: </b>A high degree of adaptability; the ability to pivot quickly as market conditions, technology (AI), or company priorities shift without losing momentum.
</p></li></ul></div><div><ul><li><p><b>Executive Presence: </b>Natural gravitas and composure; proven experience maintaining credibility while advising C-suite stakeholders and preparing &quot;Board-ready&quot; strategic materials.
</p></li></ul></div><div><ul><li><p><b>High-Stakes Communication: </b>Exceptional storytelling skills with a focus on data translation; the ability to turn complex HR metrics and tech roadmaps into a compelling narrative that drives executive buy-in.
</p></li></ul></div></div><div><div><ul><li><p><b>Influence Without Authority: </b>A proven &quot;internal consultant&quot; mindset with the business acumen to build trust and drive alignment across all levels of the organization, specifically with senior business leaders outside of the HR function.<br>
</p></li></ul></div></div><p></p><br>
<div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>About CCC's Commitment to Employees:
</b></h1></div></div></div></div></div></div></div><p>CCC Intelligent Solutions understands that our employees play an integral role in our vision to shape a world where life just works. Our team is defined by our values of Integrity, Customer-Focus, Innovation, Inclusion &amp; Diversity, Tenacity, and Connection. Through diverse perspectives, purposeful innovation, and the strength of connections, our technologies empower the people and industry relied upon to keep lives moving forward when it matters most.
</p><p></p><p>At CCC, together everyone can thrive as we innovate and collaborate, creating employee experiences that just work. We are committed to providing opportunities for our people to make real-life impacts, advance in their careers, and contribute to CCC&rsquo;s success.
</p><p></p><p>CCC offers competitive compensation and benefits to support you and your families, including:
</p><ul><li><p>401K Match
</p></li><li><p>Paid time off
</p></li><li><p>Annual Incentive Plan Performance Bonus
</p></li><li><p>Comprehensive health insurance
</p></li><li><p>Adoption Assistance
</p></li><li><p>Tuition Reimbursement
</p></li><li><p>Wellness Programs
</p></li><li><p>Stock Purchase Plan options
</p></li><li><p>Employee Resource Groups
</p></li></ul><p></p><p>For more information about our benefits, please check out our careers site .
</p><p></p><p>Here, you belong. You are seen, valued, and respected. We celebrate you for who you are and all you bring. Every voice is heard and is important to our success. You can hear what employees have to say about our culture here
</p><p></p><p>If you require reasonable accommodation to complete a job application, please contact (800) 621-8070.</p></div>

Director, HR Strategy

Greenwood Project

<div>
 <p>
  <strong>
   Department:
  </strong>
  Corporate
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Chicago,IL
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $95,000 - $115,000 / year
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  Greenwood Project
  <br/>
  <br/>
  <br/>
 </strong>
 The Greenwood Project was founded in 2016 based on two core principles:
 <br/>
 <br/>
 &ldquo;Students can&rsquo;t be what they can&rsquo;t see&rdquo;
 <br/>
 <br/>
 and
 <br/>
 <br/>
 &ldquo;There is no lack of talent, only a lack of opportunity.&rdquo;
 <br/>
 <br/>
 GP&rsquo;s mission is bold, essential and long overdue. We are dedicated to creating opportunities for qualified Black and Latino college students to attain high-trajectory careers in financial services through rigorous training and internships. At Greenwood Project, we don&rsquo;t just talk about change; we are the catalyst for it, breaking barriers and building a more inclusive and diverse financial industry. Our people are the foundation that allows us to achieve our ambitious goals. Becoming part of the Greenwood Project team means joining a group of driven, passionate and intellectually curious individuals. To work here is to be crucial to the organization&rsquo;s success.
 <br/>
 <br/>
 <strong>
  <br/>
  AI Enablement Lead
  <br/>
  <br/>
  <br/>
 </strong>
 Ready to build the AI future of a mission-driven organization from the ground up? We&rsquo;re seeking an
 <strong>
  AI Enablement Lead
 </strong>
 to transform how our team works, how our Scholars learn, and how our organization scales&mdash;all through strategic AI adoption. This position will report directly to the CEO.
 <br/>
 <br/>
 If you live and breathe AI&mdash;if you&rsquo;re the person who&rsquo;s always testing the latest models, building agents for fun, and explaining to friends why this moment matters&mdash;this role lets you channel that passion into work that creates real economic mobility for Black and Latino college students.
 <br/>
 <br/>
 This is a 6-month W-2
 <strong>
  contract position with the potential to convert
 </strong>
 to a full-time permanent role based on performance and organizational fit. You&rsquo;ll own AI enablement across the entire organization: training staff to build and manage their own AI agents, standing up infrastructure, and ultimately shaping how our Scholars develop AI fluency that prepares them for the employment landscape two to three years from now.
 <br/>
 <br/>
 Our vision is bold: every staff member with Cursor on their desk, managing 2&ndash;3 AI agents that drive real productivity gains. Every Scholar graduating with the ability to manage multiple agents and collaborate with AI at a level most entry-level professionals won&rsquo;t reach for years. You&rsquo;ll be the person who makes that happen.
 <br/>
 <strong>
  <br/>
  What Makes This Unique:
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Own AI strategy for an entire organization&mdash;not a single product team or department, but everything from operations to Scholar training
 <br/>
 <br/>
 &bull; Direct reporting line to the CEO with visibility across every function
 <br/>
 <br/>
 &bull; Build from the ground up: we&rsquo;re at the Cowork/Claude stage and ready to accelerate toward Cursor and custom agents
 <br/>
 <br/>
 &bull; Shape the AI curriculum for our Scholars, working alongside coaches with deep industry expertise in investment banking, fintech, and sales
 <br/>
 <br/>
 &bull; Clear path to a permanent role with the opportunity to define what the position becomes long-term
 <br/>
 <br/>
 &bull; Mission-driven impact: every system you build and every person you train contributes to creating $45 million in economic mobility for underrepresented students
 <br/>
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
  <br/>
 </strong>
 <strong>
  Staff AI Enablement (50% of your time):
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Train and coach every staff member to become a confident, capable AI user&mdash;meeting people where they are and building their skills progressively from basic prompting through agent management
 <br/>
 <br/>
 &bull; Serve as the go-to resource when team members hit a wall: debugging agent errors, troubleshooting workflows, and helping people push through the learning curve
 <br/>
 <br/>
 &bull; Design and facilitate structured AI training sessions, office hours, and hands-on workshops that build organization-wide capability
 <br/>
 <br/>
 &bull; Support each team member in identifying, building, and deploying 2&ndash;3 AI agents aligned with their role by year-end, ensuring these agents deliver real productivity gains
 <br/>
 <br/>
 &bull; Guide the team&rsquo;s progression from Claude and Cowork through Cursor and custom agent development, creating a clear adoption pathway that doesn&rsquo;t overwhelm
 <br/>
 <br/>
 &bull; Track adoption metrics and celebrate wins to build momentum and reduce resistance to change
 <br/>
 <br/>
 <strong>
  Technical Infrastructure &amp; Systems (30% of your time):
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Assess the current technology stack (HubSpot, Monday.com, Microsoft Teams, Brightspace LMS) and identify high-impact AI integration opportunities
 <br/>
 <br/>
 &bull; Stand up and configure AI tools, agent frameworks, and workflows that the team can use and maintain independently
 <br/>
 <br/>
 &bull; Build reusable templates, prompts, and agent architectures that staff can customize for their own needs
 <br/>
 <br/>
 &bull; Ensure AI systems are secure, well-documented, and maintainable&mdash;no black boxes that only you can operate
 <br/>
 <br/>
 &bull; Stay current on AI developments and continuously evaluate new tools, models, and approaches that could benefit the organization
 <br/>
 <br/>
 &bull; Provide strategic recommendations to the CEO on technology investments, platform decisions, and AI roadmap priorities
 <br/>
 <br/>
 <strong>
  Scholar AI Curriculum Development (20% of your time):
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Partner with the Director of Programs and Academy coaches to integrate AI fluency into the existing curriculum across all three Academies (Investment Banking, Fintech, Sales &amp; Relationship Management)
 <br/>
 <br/>
 &bull; Help coaches design AI-powered projects and capstone experiences that develop Scholars&rsquo; ability to manage agents, interrogate outputs, and collaborate with AI strategically
 <br/>
 <br/>
 &bull; Support the vision of Scholars graduating with practical AI skills that give them a competitive edge in financial services recruiting&mdash;not just awareness, but operational proficiency
 <br/>
 <br/>
 &bull; Develop training materials and frameworks that coaches can deliver independently, building sustainable AI instruction capacity within the program team
 <br/>
 <br/>
 &bull; Stay connected to how financial services firms are actually adopting AI so Scholar training reflects real employer expectations, not theoretical concepts
 <br/>
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Qualifications Required
  <br/>
 </strong>
 <em>
  A note to potential candidates: Multiple studies have shown that BIPOC and other candidates from marginalized populations are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description. Greenwood Project is committed to building a diverse, equitable, and inclusive organization and finding the best candidate for the job. We strongly encourage interested individuals to apply, even if they don&rsquo;t believe they meet all of the qualifications described below.
  <br/>
  <br/>
  <br/>
 </em>
 <strong>
  Technical Foundation:
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; 2&ndash;5 years of experience working with AI/ML tools, platforms, or applications in a professional setting
 <br/>
 <br/>
 &bull; Ability to write and debug code (Python, JavaScript, or similar) sufficient to build agents, configure APIs, and troubleshoot integrations&mdash;you don&rsquo;t need to be a software engineer, but you need to be comfortable in a terminal
 <br/>
 <br/>
 &bull; Hands-on experience with current AI tools and platforms: LLMs (Claude, GPT, etc.), coding assistants (Cursor, Copilot), agent frameworks, and workflow automation
 <br/>
 <br/>
 &bull; Understanding of how AI systems work at a conceptual level&mdash;enough to explain to a non-technical team member why a prompt isn&rsquo;t working or how an agent should be structured
 <br/>
 <br/>
 &bull; Familiarity with CRM, LMS, and project management platforms (experience with HubSpot, Monday.com, or similar is a plus)
 <br/>
 <br/>
 <strong>
  Teaching &amp; Communication:
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Exceptional ability to translate complex technical concepts into plain language&mdash;you can explain agents to someone who&rsquo;s never opened a terminal and make it feel exciting, not intimidating
 <br/>
 <br/>
 &bull; Patience and empathy for learners at different comfort levels with technology, paired with the ability to push people past their comfort zones productively
 <br/>
 <br/>
 &bull; Strong written communication skills for creating documentation, training materials, and organizational communications about AI strategy
 <br/>
 <br/>
 &bull; Experience training, coaching, or enabling non-technical teams to adopt new technology (formal teaching, corporate training, or similar)
 <br/>
 <br/>
 <strong>
  Mindset:
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Genuinely fascinated by AI and where it&rsquo;s headed&mdash;you&rsquo;re reading the research, testing the tools, and thinking about implications before anyone asks you to
 <br/>
 <br/>
 &bull; Intellectually curious with a bias toward action: you don&rsquo;t just follow AI trends, you experiment with them and form your own views
 <br/>
 <br/>
 &bull; Comfortable with ambiguity and building in an environment where the playbook doesn&rsquo;t exist yet&mdash;you&rsquo;ll be creating it
 <br/>
 <br/>
 &bull; Self-directed with strong follow-through: in a lean organization, you&rsquo;ll need to manage your own time, priorities, and deliverables
 <br/>
 <br/>
 &bull; Growth mindset with a genuine interest in helping others develop&mdash;your success is measured by how capable the team becomes, not just what you build yourself
 <br/>
 <br/>
 &bull; Mission alignment: you care about economic mobility, equity, and creating opportunity for underrepresented students
 <br/>
 <br/>
 <strong>
  What Success Looks Like
  <br/>
  <br/>
  By 90 Days:
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Completed assessment of current tech stack and AI readiness across the team
 <br/>
 <br/>
 &bull; AI tools and infrastructure selected, configured, and ready for team adoption
 <br/>
 <br/>
 &bull; First wave of staff training sessions delivered; every team member has a clear understanding of the AI adoption pathway and their personal learning plan
 <br/>
 <br/>
 &bull; Initial relationships built with Academy coaches to understand curriculum integration opportunities
 <br/>
 <br/>
 <strong>
  By 6 Months:
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Every staff member is actively using AI tools in their daily work and progressing toward managing 2&ndash;3 agents aligned with their role
 <br/>
 <br/>
 &bull; AI infrastructure is stable, documented, and maintainable by the team&mdash;not dependent on a single person
 <br/>
 <br/>
 &bull; Scholar-facing AI curriculum framework developed, and initial modules integrated into Academy programming
 <br/>
 <br/>
 &bull; Clear recommendations delivered to CEO on long-term AI strategy, technology investments, and organizational readiness for next phase
 <br/>
 <br/>
 &bull; Coaches equipped with knowledge and tools to design AI-integrated projects within their Academy specializations
 <br/>
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  Work Location
  <br/>
 </strong>
 This role is based in Chicago, IL, with flexibility for remote work for the right candidate
 <br/>
 <strong>
  <br/>
  Shared Values
  <br/>
  <br/>
  <br/>
 </strong>
 &bull; Cultural Competency: All team members strive to build a working knowledge of the historical, social, and economic history of this country with a particular value for diverse identities, ideas, and experiences. As team members, we consistently work to acquire and apply cultural knowledge and adapt to the cultural context of various communities. We are reflective and often think about the impact of our actions, words, and thoughts on various components of their and others&rsquo; intersectional lines of identity. We strive to self-monitor our various layers of privilege and push the organization to be the strongest collection of voices possible.
 <br/>
 <br/>
 &bull; Influence and Impact: We value learning about the working styles and preferences of others and strive to adapt our approach to maximize the success of everyone on the team.
 <br/>
 <br/>
 &bull; Strategic Thinking: We critically analyze inputs and think through the long-term outputs of the organization, working to create systems and structures that are scalable and sustainable.
 <br/>
 <br/>
 &bull; Self-Direction: Our team members operate with both initiative and follow-through to ensure that we can operate in ways that build trust in each other.
 <br/>
 <br/>
 &bull; Balance: We value in-person collaboration and independent, flexible work. That is why we have a hybrid schedule, with most associates finding a balance between office and home.
 <br/>
 <br/>
 &bull; Growth: We want your career to be satisfying for the long term. If you want to try a new project or attend a meeting with another group, we welcome it. We want you to learn, stretch and grow as much as you want.
 <br/>
 <br/>
 <strong>
  Equal Employment Opportunity Policy
  <br/>
  <br/>
  <br/>
 </strong>
 The Greenwood Project is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, ancestry, marital status, familial status, or any other legally protected classification federally or in the State of Illinois. The Greenwood Project does not discriminate in its activities, educational programs, hiring practices, or employment practices as required by Title VI, IX, and Section 504.
 <br/>
 <br/>
 <strong>
  Compensation and Benefits
  <br/>
  <br/>
  <br/>
 </strong>
 <strong>
  Salary and Benefits:
 </strong>
 Salary, $95,000&ndash;$115,000 (annualized) and benefits available.
 <br/>
 <br/>
 <strong>
  Contract Term:
 </strong>
 6-month W-2 contract with potential for conversion to full-time permanent role
 <br/>
 <br/>
 This role offers a comprehensive benefits package that includes access to employee health care, dental and vision coverage, disability insurance, as well as a 401(k) plan and generous paid time off.
 <br/>
 <br/>
 <em>
  If you&rsquo;re the person who can&rsquo;t stop thinking about what AI makes possible&mdash;and you want to channel that energy into work that creates real economic mobility for underrepresented students&mdash;we want to hear from you
  <br/>
  <br/>
 </em>
</div>


AI Enablement Lead

University of Illinois

<p></p><div><div><div><div><p>Administrative Assistant
<br>
Discovery Partners Institute
<br>
The Grainger College of Engineering<br>
University of Illinois Urbana-Champaign</p><p>
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This position requires full-time, on-site presence in Chicago, IL.</b><br>
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The Discovery Partners Institute in The Grainger College of Engineering seeks applicants for an Administrative Assistant position. This position serves as the senior member of the administrative support team, supervising staff to coordinate support across the Discovery Partners Institute (DPI). The role manages calendaring for the Executive Director, Research Director, and other senior leaders as needed, and ensures high-quality administrative service across the organization, exercising sound judgment, prioritization, writing and editing, confidentiality, and high performance with minimal supervision.</p><div><b>
Duties and Responsibilities:</b><br>
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Calendar &amp; Travel Management<br>
<ul><li>Work independently to provide executive support by managing the complex and encompassing calendars and travel arrangements for the Executive Director, Research Director, and other senior leaders as needed.</li><li>Communicate with university officials, external constituents, and DPI staff to serve as a liaison and coordinate meetings, travel and events on behalf of executive leadership.</li><li>Prioritize participants and evaluate obstacles and challenges as they arise, make recommendations.</li><li>Evaluate and revise scheduling and coordination methods as needed.</li></ul><br>
Supervision &amp; Training<br>
<ul><li>Train and supervise Office Support Specialists (currently 2) to ensure consistently high-quality administrative support across the organization.</li><li>Assign duties and tasks, establish priorities, and provide guidance and troubleshooting to ensure effective administrative operations.</li><li>Guide staff in handling confidential and emergent matters requiring discretion and judgment in accordance with university policies and procedures.</li><li>Empower staff to diplomatically resolve issues, follow procedures, and maintain effective working relationships with senior university leadership, government officials, civic and industry leadership, and DPI partners.</li></ul><br>
Executive Director Communications Support<br>
<ul><li>Ensure that the Executive Director is briefed for meetings with a wide range of individuals and groups.</li><li>Support the Executive Director in all areas including relations with senior university leadership, government officials, civic and industry leadership, and DPI partner institutions.</li><li>Manage and prioritize the high volume of communication for the Executive Director, drafting and coordinating timely responses. Serve as liaison to those reporting to the Executive Director.</li><li>Consult with and advise the Executive Director on matters of significance, including confidential and emergent matters that may require immediate action and the use of discretion and judgment. Analyze complex issues, identify viable options, and communicate options to the Executive Director and others. Implement options.</li></ul><br>
Administrative Team Leadership<br>
<ul><li>Serve as a leader and advocate for administrative support staff on the administrative team (business, HR, facilities, events, communications, IT).</li><li>Investigate issues, develop recommendations and options, and contribute to identifying and deploying solutions.</li><li>Contribute to discussions about administrative support staffing levels and organizational structures.</li></ul><br>
Events &amp; Conferences<br>
<ul><li>Contribute to the planning, coordination, and implementation of events and conferences with a variety of internal and external constituents.</li><li>Ensure appropriate administrative support is provided for special initiatives and committees as needed.</li></ul><br>
Other Duties<br>
<ul><li>Perform other related duties and participate in special projects as assigned.</li></ul></div><div><b>
Minimum Qualifications:</b><br>
1. High school graduation or equivalent<br>
2. Any one or any combination totaling five (5) years (60 months) from the following categories:<br>
 A. College course work in business, finance, accounting or a related field:<br>
 60 semester hours or an Associate's degree equals one (1) year (12 months)<br>
 90 semester hours equals two (2) years (24 months)<br>
 120 semester hours or a Bachelor's degree equals three (3) years (36 months)<br>
 Master's degree or higher equals four (4) years (48 months)<br>
 B. Progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles<br>
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<b>Preferred Qualifications:</b><br>
<ul><li>Bachelor&rsquo;s Degree</li><li>Five (5) years of progressively responsible administrative responsibilities, preferably in an academic or research setting.</li></ul><br>
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Knowledge, Skills and Abilities:</b><br>
<ul><li>Knowledge of University of Illinois operations, policies, and procedures.</li><li>Proficiency with MS Office suite.</li><li>Ability to effectively communicate with others; strong analytical, problem-solving, and organizational skills.</li><li>Ability to work collaboratively with a diverse population.</li><li>Highly organized and independent worker with ability to manage multiple responsibilities; excellent time management.</li><li>Ability to prioritize duties and assignments.</li><li>Strong analytical/problem-solving skills to interpret policies and resolve problems without precedent.</li><li>Exceptional attention to detail; ability to use discretion and maintain confidentiality.</li></ul></div><p>
Appointment Information</p>
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This is a 100% full-time Civil Service Administrative Assistant position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $75,000- $90,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work on-site at 220 S Wacker Driver, Chicago, IL, on a full-time basis per the University&rsquo;s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.
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For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.</p><p><b>
Application Procedures and Deadline Information</b><br>
Applications must be received by 6:00 pm (CST) on <b>March 24, 2026</b>. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Kelsey Marr at krok2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.<br>
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At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p>
Champaign-Urbana</p><p>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p><p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.</p>
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<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
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Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
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<p><b>Requisition ID</b>: 1034841<br>
<b>Job Category</b>: Professional and Administrative<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><p></p>

Administrative Assistant - Discovery Partners Institute

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