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clinical research assistant

University of California - San Francisco

<div><p>Job Summary:<br>
<br>
</p><p>This position sits within the Division of HIV, Infectious Diseases and Global Medicine at Zuckerberg San Francisco General Hospital (ZSFG), and supports the LIINC (Long-term Impact of Infection with the Novel Coronavirus) and SCOPE (Study on the Consequences of the Protease Inhibitor Era) Research Programs, which conduct clinical and translational research on acute and post-acute infection syndromes related to COVID-19 and HIV.
</p><p>The Clinical Research Coordinator (CRC) is a certified phlebotomist who will conduct in-person research visits at participants&rsquo; homes and in clinical settings, drawing blood and collecting other biospecimens, recruiting and consenting participants, and coordinating study activities across multiple protocols. The CRC&rsquo;s primary assignments will be home- and clinic-based observational and interventional studies of individuals with acute and post-acute infections, with a current focus on COVID-19 and Long COVID. Active protocols include PREVENT-LC (Early Antiviral Treatment to Prevent Viral Persistence and Inflammation as Drivers of Long COVID), PASC-RECOVER (Post-Acute Sequelae of SARS-CoV-2 Infection &ndash; Researching COVID to Enhance Recovery), and the LIINC cohort, and the CRC may be assigned to additional home- or clinic-based studies as the Division&rsquo;s research portfolio evolves. Working independently under the Principal Investigators, Project Directors, and Senior Clinical Research Coordinators, the CRC will implement study protocols, manage data, ensure quality assurance, and coordinate with health care providers, clinical researchers, collaborators, funders, and administrative staff. Several active protocols enroll participants during acute SARS-CoV-2 infection, so the CRC will conduct in-home and in-clinic visits with individuals who are actively infectious with COVID-19 (and, where applicable, other communicable respiratory pathogens), and is required to follow study infection-control protocols and wear UCSF-provided personal protective equipment (PPE) at every visit. The position requires a valid California driver&rsquo;s license and the use of a vehicle for travel to participant homes throughout the study region.
</p><p>ABOUT DIVISION OF HIV, INFECTIOUS DISEASES AND GLOBAL MEDICINE
<br>
The Division of HIV, Infectious Diseases and Global Medicine at the University of California San Francisco (UCSF) is an internationally recognized global leader in clinical care, research, and education. With its home-base located at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), the Division has been ranked as the top facility in the country for AIDS care since 1983. The Division&rsquo;s work is featured frequently in the media, and it is often visited by numerous international, national, state, and local dignitaries and delegations. The Division consists of approximately 38 faculty members, 11 fellows/postdoctoral scholars and 170 academic and staff employees. It is the largest Division of the Department of Medicine (DOM) at ZSFG, with a total expenditure budget of approximately $52 million dollars.</p></div>
<br><div><p><b>Required Qualifications:
</b></p><ul><li>HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
</li><li>Ability to travel to participant homes and community locations throughout the study region.
</li><li>Ability to operate a vehicle for work-related travel throughout California.
</li><li>Strong organizational and time management skills to coordinate schedules, study materials, and visit documentation.
</li><li>Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments, and outside institutions.
</li><li>Ability to multi-task in a fast-paced environment while working with a diverse subject population in a home and clinic setting.
</li><li>Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.
</li><li>Certified phlebotomy experience or equivalent certification to perform phlebotomy.
</li>Knowledgeable in phlebotomy issues, including performing phlebotomy, working knowledge of tubes and procedures required for blood draw of clinical laboratory tests, and sample processing for research assays; basic laboratory techniques (safe handling practices, preparing and labeling samples and reagents for studies, proper use, storage, and disposal of reagents)<br>
<li>
</li></ul><p></p><p><b>Preferred Qualifications:
</b></p><ul><li>Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system.
</li><li>Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation.
</li><li>Good driving record and familiarity with the City&rsquo;s geography
</li><li>Experience with electronic medical records.
</li><li>Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPAA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.).
</li><li>Familiarity with medical terminology, research policies and guidelines, guidelines for handling diagnostic specimens including packing/shipping infectious substances
</li><li>Certified Safe Shipper - IATA certification
</li><li>Experience using Box and REDCap data entry platform
</li><li>Experience applying the following regulations and guidelines:
</li><li>Good Clinical Practice Guidelines
</li><li>Health Insurance Portability and Accountability Act (HIPAA)
</li><li>The Protection of Human Research Subjects
</li><li>CHR regulations for recruitment and consent of research subjects
</li><li>Effective Cash Handling Procedures
</li><li>Environmental Health and Safety Training
</li><li>Fire Safety Training
</li><li>Experience with translational research trials, statistics and/or data management; knowledge of clinical research practices and longitudinal cohort studies
</li><li>Experience working with culturally and linguistically diverse groups
</li><li>Minimum of two years&rsquo; experience in clinical, community health setting and/or research setting
</li><li>Comfortable interviewing subjects on sensitive issues including high risk sexual practices and illegal drug use
</li><li>Knowledgeable in phlebotomy issues, including working knowledge of tubes and procedures required for blood draw of clinical laboratory tests, and sample processing for research assays; basic laboratory techniques (safe handling practices, preparing and labeling samples and reagents for studies, proper use, storage, and disposal of reagents)
</li><li>Conversational Spanish language skills with medical terminology
</li><li>Demonstrate excellent attendance and reliability.
</li><li>Advertising/publishing experience a plus.
</li><li>Proficient in Microsoft Office programs with emphasis on Excel, Access, Word, Savvy internet user
</li><li><p>Able to carry boxes and supplies (inclusive of a small fridge approximately 40 pounds), pack specimens into shipping containers, and deliver specimens to lab in a timely manner. Able to file heavy charts (up to 5 lbs.) in file cabinets<br>
</p></li></ul><p></p><p><b>Required Licenses and/or Certifications:
</b></p><p><i>Licenses and certifications that a candidate must possess to be considered for the position.
</i></p><ul><li>California Certified Phlebotomy Technician 1 (CPT-1) or equivalent license to perform phlebotomy in the State of California
</li><li>Legal Driver&rsquo;s License</li></ul></div>

Clinical Research Coordinator Phlebotomist

Apollo.io

<div><div><p>Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.</p></div><h2 class="jobSectionHeader"><b>
About the Role</b></h2>
<p>
We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&amp;D organization spanning Engineering, Product, Design, and Research.</p>
<p>
This role is far more than calendar management. The Executive Assistant will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment. You will help the CPO stay organized and effective across product strategy reviews, roadmap planning, cross-functional leadership syncs, and the day-to-day rhythm of leading a high-velocity R&amp;D organization. You will partner closely with Product, Design, Research, and Engineering leaders to keep the CPO's time, attention, and follow-through aligned with the organization's highest priorities.</p>
<p>
The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment. You are comfortable managing complex logistics, coordinating cross-functional meetings with Product, Design, Research, and Engineering leadership, and supporting the operating cadence of a growing R&amp;D org. This role is based in San Francisco.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<h3 class="jobSectionHeader"><b>CPO Support &amp; Operations (Primary)</b></h3>
<p>
Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&amp;D operations, and cross-functional collaboration.</p>
<ul>
<li>Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.</li>
<li>Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.</li>
<li>Handle CPO expense reporting, approvals, and administrative workflows.</li>
<li>Handle select personal and confidential requests for the CPO with discretion.</li>
<li>Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.</li>
<li>Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.</li>
</ul><h3 class="jobSectionHeader"><b>Cross-Functional R&amp;D Leadership Support</b></h3>
<p>
Provide focused coordination across the R&amp;D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.</p>
<ul>
<li>Monitor and maintain visibility into the calendars of key R&amp;D leaders, identifying scheduling conflicts and protecting focus time where needed.</li>
<li>Watch the CPO's inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume.</li>
<li>Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.</li>
<li>Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.</li>
<li>Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.</li>
<li>Handle select administrative requests and confidential matters with discretion.</li>
</ul><h3 class="jobSectionHeader"><b>Product &amp; Leadership Meeting Coordination</b></h3>
<p>
Coordinate logistics for the CPO's leadership, board-related, and strategic external meetings.</p>
<ul>
<li>Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.</li>
<li>Support preparation of board and leadership materials related to product strategy &mdash; deck coordination, pre-read circulation, and day-of execution &mdash; in partnership with the CEO's and CFO's teams as needed.</li>
<li>Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.</li>
<li>Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.</li>
<li>Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.</li>
</ul><h3 class="jobSectionHeader"><b>R&amp;D Team &amp; Project Coordination</b></h3>
<p>
Help the CPO's organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering.</p>
<ul>
<li>Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.</li>
<li>Organize and support recurring R&amp;D leadership meetings, monthly and quarterly business reviews, and key planning sessions.</li>
<li>Track action items, deliverables, and deadlines across the R&amp;D organization, proactively following up to ensure commitments are met.</li>
<li>Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.</li>
<li>Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.</li>
</ul><h3 class="jobSectionHeader"><b>Core Team Support &amp; Accountability</b></h3>
<p>
Help maintain the systems that keep the Core Team aligned, accountable, and focused, particularly where the CPO's commitments intersect with the executive team.</p>
<ul>
<li>Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.</li>
<li>Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.</li>
<li>Help identify gaps in communication, ownership, and execution across the leadership team.</li>
<li>Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.</li>
</ul><h3 class="jobSectionHeader"><b>CPO Offsites &amp; Team Events</b></h3>
<p>
Plan, organize, and execute CPO-led offsites and R&amp;D team events.</p>
<ul>
<li>Plan, organize, and execute CPO offsites, R&amp;D leadership meetings, and team connection events.</li>
<li>Coordinate logistics, agendas, content, communications, surveys, and post-event follow-ups.</li>
<li>Partner with People, Workplace, and Internal Comms on event quality and team connection.</li>
<li>Help build a year-long view of CPO-org and R&amp;D team events.</li>
<li>Support contractor and vendor management for CPO offsites and events as needed.</li>
</ul><h2 class="jobSectionHeader"><b>What Success Looks Like</b></h2>
<p>
In this role, success means:</p>
<ul>
<li>The CPO's calendar is organized, protected, and optimized, with product reviews and cross-functional meetings coordinated seamlessly and well in advance.</li>
<li>Roadmap and product strategy reviews run smoothly because materials are gathered, consolidated, and distributed on time.</li>
<li>The CPO, Product, Design, Research, and Engineering teams feel well-supported with responsive, reliable operational assistance.</li>
<li>Internal and external partners experience Apollo's R&amp;D leadership as organized, professional, and easy to work with.</li>
<li>The CPO's inbox and calendar are monitored consistently, with high-priority items flagged and nothing important missed.</li>
<li>CPO leadership commitments and prep cycles are scheduled and managed well in advance.</li>
<li>CPO-led offsites and R&amp;D team events are polished, connected, and impactful.</li>
<li>The CPO trusts this person implicitly with sensitive information, confidential communications, and high-stakes logistics.</li>
</ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>7+ years of executive support experience as a career Executive Assistant, ideally supporting a CPO, VP of Product, or C-level/senior leader overseeing a Product, Design, or R&amp;D organization at a high-growth technology company.</li>
<li>Based in San Francisco, with the ability to work in-office/hybrid to support the CPO's day-to-day rhythm.</li>
<li>Experience managing complex cross-functional calendars, including scheduling meetings with Product, Product Design, Research, Engineering, and executive leadership.</li>
<li><b>Communication:</b> Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CPO.</li>
<li><b>Discretion:</b> Proven ability to manage highly confidential and sensitive strategic, product, and personnel information with absolute discretion.</li>
<li>Exceptional calendar, inbox, travel, and logistics management skills.</li>
<li>Ability to anticipate needs, identify risks, and solve problems before they escalate.</li>
<li>Comfort operating in ambiguity and creating structure from scratch.</li>
<li>Strong cross-functional stakeholder management skills, comfortable working across Product, Product Design, Research, Engineering, and Executive teams.</li>
<li>High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.</li>
<li>Deep attention to detail and a strong bias toward follow-through.</li>
<li>Low ego, high EQ, and strong service orientation.</li>
<li>Experience with tools such as Google Workspace, Slack, expense systems, and project management tools preferred.</li>
<li>Familiarity with product development processes, roadmap planning, or experience in a Product, Product Design, or Research organization is a plus.</li>
</ul><h2 class="jobSectionHeader"><b>Ideal Candidate Profile</b></h2>
<p>
You may be a strong fit if you are:</p>
<ul>
<li>A career Executive Assistant and true partner to executives, not just a task manager.</li>
<li>Known for being five steps ahead.</li>
<li>Comfortable owning the details so busy leaders don't have to.</li>
<li>Trusted with confidential, strategic, and product-sensitive information.</li>
<li>Excellent at making busy leaders more effective through precision and care.</li>
<li>Energized by building systems and creating consistency, not just executing individual tasks.</li>
<li>Experienced supporting an R&amp;D, Product, or Engineering organization.</li>
<li>Based in San Francisco and comfortable with an in-office/hybrid working rhythm.</li>
<li>Naturally calm, organized, and reliable in a fast-paced, high-stakes environment.</li></ul><p></p><div><h3 class="jobSectionHeader"><b><br>
We are AI Native</b></h3>
<p>
Apollo.io is an AI-native company built on a culture of continuous improvement. We're on the front lines of driving productivity for our customers&mdash;and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.</p>
<h3 class="jobSectionHeader"><b>
Why You'll Love Working at Apollo</b></h3>
<p>
At Apollo, we're driven by a shared mission: to help our customers unlock their full revenue potential. That's why we <b>take extreme ownership</b> of our work, <b>move with focus and urgency</b>, and <b>learn voraciously</b> to stay ahead.</p>
<p>
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to <b>own your role and make a real impact</b>. Collaboration is at our core&mdash;we're <b>all for one</b>, meaning you'll have a team across departments ready to help you succeed. We encourage <b>bold ideas and courageous action</b>, giving you the freedom to experiment, take smart risks, and drive big wins.</p>
<p>
If you're looking for a place where your work matters, where you can push boundaries, and where your career can thrive&mdash;Apollo is the place for you.</p>
<p>
Learn more here!</p></div></div>

Executive Assistant, CPO

Vir Biotechnology

<p></p><div><div><p>Vir Biotechnology, Inc. is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple PRO-XTEN&reg; dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.</p>
<p>
Vir Biotechnology has exclusive rights to the universal PRO-XTEN&reg; masking platform for oncology and infectious disease. PRO-XTEN&reg; is a trademark of Amunix Pharmaceuticals, Inc., a Sanofi company.</p>
<p>
We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.</p>
</div><p></p><div>
<h3 class="jobSectionHeader"><b>THE OPPORTUNITY</b></h3>
<p>
Vir Biotechnology is looking for an Associate Director, Clinical Pharmacology and Pharmacometrics (Temporary Staff) who will support the design, execution, interpretation and reporting of clinical pharmacology data across all stages of drug development. In this role you will work collaboratively with internal and external cross-functional teams to support the successful and timely advancement of drug development programs. You will present clinical pharmacology data and strategy to internal teams, acting as a technical expert on cross-functional project teams and sub-teams. Additionally, you will apply quantitative modeling approaches, including PK/PD, Population PK and exposure response analysis to guide recommended doses for Phase 2 and pivotal trials.</p>
<h3 class="jobSectionHeader"><b>
WHAT YOU'LL DO</b></h3>
<ul><li>Represents clinical pharmacology and pharmacometrics on cross functional project teams</li>
<li>Select and execute appropriate modeling and simulation approaches (PK/PD, PopPK, exposure-response) to inform dose selection, optimization, and justification</li>
<li>Work closely with biometrics on preparation of analysis ready datasets</li>
<li>Supports the development of fit-for-purpose clinical pharmacology strategies to enable development and regulatory decisions from pre-IND through market authorization</li>
<li>Work collaboratively with cross functional teams, including clinical research, clinical operations, biomarkers, bioanalytical, biometrics, CMC, and regulatory in support of program advancement</li>
<li>Supports design and execution of Ph1 clinical pharmacology studies (i.e FIH, relative bioavailability, bioequivalence, hepatic impairment, renal impairment, etc)</li>
<li>Author and provide technical input for regulatory documents and submissions (protocols, IBs, briefing packages) and RTQs</li>
</ul></div><div><h3 class="jobSectionHeader"><b>WHO YOU ARE AND WHAT YOU BRING</b></h3>
<ul><li>PhD or PharmD or equivalent with relevant training in clinical pharmacology, pharmacokinetics, pharmaceutics, or related field</li>
<li>6+ years industry experience in Clinical Pharmacology and/or Pharmacometrics</li>
<li>Ability to communicate complex data and concepts to diverse audiences</li>
<li>Understanding of the multidisciplinary requirements for drug development and ability to work effectively across functions to enable program advancement</li>
<li>Experience in PK/PD, PopPK and exposure-response modeling. Proficiency in R and extensive hands-on experience with Monolix or NONMEM required</li>
<li>Experience working on translational and clinical pharmacology work from FIH dose selection through market authorization</li>
<li>Experience contributing to clinical pharmacology plans and clinical pharmacology components of regulatory submissions as well as representing clinical pharmacology in regulatory engagements</li>
<li>Extensive experience with biologics, including monoclonal antibodies, bispecifics.</li>
<li>Experience with clinical pharmacology and/or pharmacometrics strategy for oncology and/or immunology indications preferred. Familiarity with clinical pharmacology strategies for immune modulating agents</li>
<li>Proficiency using standard PK analysis and graphing programs (Phoenix WNL, Graphpad, R, etc)</li>
</ul></div><div><div>#LI-AS1</div>
<div>#LI-Remote</div>
<div><h3 class="jobSectionHeader"><b>WHO WE ARE AND WHAT WE OFFER</b></h3>
<p>
The expected hourly rate for this position is $95.00 to $118.00 per hour. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.</p></div></div><br>
<p>
</p><div><div><div><div><p>Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.</p>
<p>
All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics.</p>
<p>
This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.</p>
<p>
Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.</p>
<p>
For hires based in the United States, Vir Biotechnology, participates in E-Verify.</p>
<p>
Candidate Privacy Notice</p></div></div></div></div></div><p></p>

Associate Director, Clinical Pharmacology and Pharmacometrics (Temporary)

TauRx Therapeutics

<p><br /><strong>About TauRx Therapeutics</strong><br /><br />At TauRx, our mission is to make a positive difference in the lives of individuals, carers, and families affected by neurodegenerative diseases. We are pioneering treatments for Alzheimer's disease and other related disorders, focusing on early intervention to improve patient outcomes. With decades of research and recent advancements in clinical trials, we aim to address one of the world's greatest unmet medical needs in dementia care.<br /><br /><br /><br /><strong>Job Overview</strong><br /><br />We are seeking a meticulous and experienced Accounts Payable Manager to join our dedicated team at TauRx Therapeutics. This is a <strong>remote</strong> position, and we are open to considering candidates for both <strong>part-time and full-time</strong> roles. The successful candidate will be responsible for managing the full accounts payable cycle, ensuring the financial integrity and efficiency of our payment processes. This is a fantastic opportunity to contribute to a pioneering organisation making a significant impact in the field of dementia care.<br /><br /><br /><strong>Job Title:</strong> <strong>Remote Accounts Payable Manager</strong><br /><br /><strong>Employment Type:</strong> <strong>Full-Time and Part-Time opportunities available</strong><br /><br /><strong>Location:</strong> <strong>Remote</strong><br /><br /><strong>Compensation:</strong> <strong>$30.00 - $35.00 USD per hour</strong><br /><br /><br /><br /><strong>Key Responsibilities</strong><br /><br />• Manage the end-to-end accounts payable process, from invoice receipt and verification to payment execution.<br /><br />• Ensure all supplier invoices are processed accurately and paid in a timely manner, adhering to company policies.<br /><br />• Maintain and reconcile the accounts payable ledger to ensure all liabilities are accurately recorded.<br /><br />• Serve as the primary point of contact for vendor enquiries, building and maintaining strong supplier relationships.<br /><br />• Investigate and resolve invoice discrepancies and payment issues promptly.<br /><br />• Assist with month-end closing procedures, including accruals and reconciliations related to accounts payable.<br /><br />• Drive process improvements to enhance the efficiency and accuracy of the accounts payable function.<br /><br />• Process employee expense reports and ensure compliance with the company's travel and expense policy.<br /><br />• Ensure compliance with all relevant financial regulations and internal controls.<br /><br /><br /><br /><strong>Qualifications and Experience</strong><br /><br />• Proven experience working as an Accounts Payable Manager or in a similar senior accounts payable role.<br /><br />• A strong understanding of accounting principles and the full procure-to-pay cycle.<br /><br />• High proficiency in using accounting software and ERP systems, along with MS Office, particularly Excel.<br /><br />• Exceptional attention to detail and a commitment to accuracy.<br /><br />• Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively.<br /><br />• A self-motivated individual capable of working independently in a remote setting.<br /><br />• Strong communication and interpersonal skills, essential for collaborating with internal teams and external suppliers.<br /><br />• A relevant qualification in accounting or finance would be highly regarded.<br /> </p>

Remote Accounts Payable Manager - Part Time & Full Time

San Francisco Campus for Jewish Living

<p></p><div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.</p>
<p>
Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.</p>
<h4 class="jobSectionHeader"><b>
WHY WORK WITH US</b></h4>
<ul><li>Mission-driven nonprofit organization</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)</li>
<li>Supportive, team-oriented environment</li>
<li>Opportunities for professional growth and development</li>
<li>Collaborative leadership focused on enhancing the employee experience</li></ul></div><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>
The Senior Executive Assistant (SEA) reports to the Chief Executive Officer (CEO) and plays a crucial role in supporting the executive team, contributing to the overall success and effectiveness of the San Francisco Campus for Jewish Living (SFCJL). Exceptional organizational skills, discretion, and the ability to handle sensitive information are required. The SEA serves as the primary point of contact for internal and external stakeholders, ensuring the smooth functioning of the executives' office with a proactive and resourceful approach. The SEA can anticipate needs, problem-solve, and execute tasks with efficiency and professionalism.</p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p><b>
 Board Liaison:</b></p>
<ul>
<li>Serves as the primary point of contact between the Board of Trustees and executive leadership, ensuring clear and timely communication.</li>
</ul><ul><li>Coordinates Board and committee meetings, including scheduling, agenda development, materials, and follow-up documentation.</li>
</ul><ul><li>Maintains accurate, organized, and confidential records of Board actions, resolutions, and compliance requirements.</li>
</ul><ul><li>Supports onboarding and engagement of new Board members, fostering strong and professional relationships.</li>
</ul><ul><li>Assists with Board retreats, strategic initiatives, and executive-level projects to advance organizational priorities.</li>
</ul><ul><li>Monitors governance compliance, including Board terms, roles, and adherence to bylaws and policies.</li>
</ul>
<p><b> Administrative Support:</b></p>
<ul>
<li>Manages complex executive calendars, schedules appointments, and coordinates meetings for the CEO and CFO.
</li></ul><ul><li>Schedules, coordinates, and supports meetings. Documents meeting minutes.</li>
</ul><ul><li>Troubleshoots minor technical issues for executives as needed.</li>
</ul><ul><li>Professionally manages phone calls, emails, and written correspondence.</li>
</ul><ul><li>Prepares documents, reports, and presentations. Has excellent written skills and is familiar with software to support executives' needs.</li>
</ul><ul><li>Arranges travel itineraries, including flights, accommodations, and transportation.</li>
</ul>
<p><b> Communication Liaison:</b></p>
<ul>
<li>Acts as a primary point of contact for internal and external stakeholders, including staff, clients, vendors, board members, and donors. Relays messages and facilitates communication with strong customer service skills.</li>
</ul><ul><li>Drafts, proofreads, and edits correspondence and other written materials on behalf of the executive team.</li>
</ul><ul><li>Maintains the highest professional and positive relationships with all contacts, representing the organization in a courteous and professional manner.</li>
</ul>
<p><b> Information Management:</b></p>
<ul>
<li>Manages confidential information with discretion and integrity, maintains electronic databases (e.g., PolicyStat) and physical filing systems to ensure organization and accessibility.</li>
</ul><ul><li>Conducts research, gathers data, and compiles reports as assigned by the executive team</li>
</ul>
<p><b> Financial Oversight and Policy Compliance:</b></p>
<ul>
<li>Tracks and ensures the accuracy of financial documentation, billing submissions, and expense-related processes in alignment with organizational policies.</li>
</ul><ul><li>Oversees the processing of invoices and expense reports, verifying compliance with organizational policies and signature authority guidelines.</li>
</ul><ul><li>Acts as a liaison between executives and team members to enforce financial procedures and resolve discrepancies.</li>
</ul>
<p><b>Administrative Leadership:</b></p>
<ul>
<li>Directly supervises one SFCJL Executive Assistant and is responsible for overseeing their performance.
</li></ul><ul><li>Provides guidance and oversight to administrative staff, establishing a dotted-line reporting relationship to campuswide Executive Assistants to ensure consistency in administrative practices.</li>
</ul><ul><li>Develops and implements standard operating procedures for administrative tasks across departments.</li>
</ul><ul><li>Mentors administrative personnel, offering training and support to enhance efficiency and professional development.</li>
</ul><ul><li>Coordinates and project manages compliance, licensing, and regulatory renewal activities by tracking key deadlines and deliverables, partnering with cross-functional teams to ensure timely completion and submission of required documentation.</li>
</ul><ul><li>Serves as a central point of contact for administrative coordination, promoting effective communication and collaboration among staff.</li>
</ul>
<p><b>JOB DETAILS</b></p><br>
<ul>
<li><b>Pay Rate: </b>$130,000 - $160,000</li>
<li><b>Hours:</b> Full-Time</li>
<li><b>Reports To:</b> Chief Executive Officer (CEO)</li>
<li><b>Provides Direct Supervision To:</b> Executive Assistant</li>
<li><b>Provides Dotted-Line Leadership To:</b> Campus Executive Assistants</li>
</ul>
<p><b>REQUIRED QUALIFICATIONS</b></p><br>
<ul>
<li>Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred; or an equivalent combination of education and experience totaling at least eight (8) years.<br>
</li>
</ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive) and other relevant software applications (e.g., Zoom, DocuSign) with experience maintaining executives' phone, calendar, and travel schedules using Microsoft Office. Ability to learn and troubleshoot new software applications as needs arise.</li>
</ul><ul><li>Strong communication skills, both written and oral, with the ability to interact effectively with individuals at all levels of the organization.</li>
</ul><ul><li>Exceptional organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities in a fast-paced environment.</li>
</ul><ul><li>Discretion and professionalism in handling sensitive information and confidential matters.</li>
</ul><ul><li>Attention to detail and accuracy in all work activities, ensuring high-quality deliverables and outcomes.</li>
</ul><ul><li>Ability to work independently with minimal supervision, while also functioning effectively as part of a collaborative team.</li>
</ul><ul><li>Flexibility and adaptability to accommodate the evolving needs and priorities of the organization.</li>
</ul><ul><li>Commitment to upholding ethical standards and promoting a positive organizational culture.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS</b></p><br>
<ul>
<li>Must be able to sit for up to 75% of the workday.</li>
</ul><ul><li>Must be able to stand and walk throughout the workday.</li>
</ul><ul><li>Must be able to push and pull up to 20 lbs. unassisted.</li>
</ul><ul><li>Must be able to lift up to 20 lbs.</li>
</ul><ul><li>Must be able to bend and reach.</li>
</ul><ul><li>Must have good manual dexterity for typing and operation of office machinery, including computers.</li>
</ul><div><h1 class="jobSectionHeader"><b>OUR INVESTMENT IN YOU</b></h1>
<p>
Full Benefits (Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</p>
<h1 class="jobSectionHeader"><b><i>
San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

Senior Executive Assistant

Mission Neighborhood Health Center

<p>The Mission Neighborhood Health Center (MNHC) is a non-profit, multi-site community health organization offering comprehensive health services in the Mission and Excelsior Districts of San Francisco. The center offers primary health care services, adult medicine, pediatrics, family planning, OB/GYN, HIV and homeless services. We advocate for health equity and deliver innovative, high-quality services responsive to the neighborhoods and diverse communities we serve.</p><p>We are currently looking for qualified candidates for our Dental Assistant / Registered Dental Assistant role. <i><b>Please note: This role requires applicants to be bilingual in English and Spanish. </b></i>This position reports to the Dental Office Manager and is a regular, full-time, non-exempt role with an hourly range of $30.53 to $35.13, depending on experience and licensure, with full benefits.</p><p><b>Primary Objective:</b></p><p>The Dental Assistant or Registered Dental Assistant will be responsible for providing quality care and services to patients by assisting dentists and other staff in a variety of patient care, office, and laboratory duties. The Dental Assistant or Registered Dental Assistant is expected to contribute to the efficiency and productivity of patient flow through timely accurate, and professional preparation of patients and patient information.</p><p><b>Essential Functions/Responsibilities:</b></p><ul><li>Prepare and maintain dental instruments, materials, and equipment.</li><li>Collect and record patient health histories (dental and medical) and record information for dentist's reference prior to examination.</li><li>Help patients feel comfortable before, during and after dental treatment.</li><li>Take and process x-rays.</li><li>Assist dentist chair-side by organizing and preparing instruments for dentist's use and assisting as needed during procedures.</li><li>Advise patients in oral hygiene and dental care.</li><li>Follow through with post-visit duties.</li><li>Backup the Front Desk staff, provide relief and support, and perform office duties as requested.</li><li>Interact positively with a diverse, sometimes difficult, and demanding patient population.</li><li>Provide service in a manner that is appropriate for the patient's age; demonstrate knowledge and skills necessary to meet the patient's physical, psychosocial, educational and safety needs.</li><li>Demonstrate commitment to the mission of the organization in promoting dental health.</li><li>Maintain patient records and related administrative documentation.</li><li>Utilize the requisite tools, systems, technology, and equipment in the collection of patient data, records management, and collections.</li><li>Demonstrate knowledge of dentistry procedures, clinic infection control procedures, cleaning and sterilization of instruments, tray setup and materials.</li><li>Other duties as assigned.</li></ul><p><b>MINIMUM QUALIFICATIONS</b></p><ul><li>High School diploma or equivalent.</li><li>Completion of Dental Assistant program/license.</li><li>1 year of experience working as a dental assistant</li><li>Bilingual in English and Spanish.</li><li>Valid California Dental X-Ray license.</li><li>Demonstrated experience in dental assisting practices, protocols, and industry best practices.</li></ul><p><b>PREFERRED QUALIFICATIONS</b></p><ul><li>Registered Dental Assistant Certification</li></ul><p>To learn more about our organization, please visit our website at www.mnhc.org. We offer a full range of benefits which includes the following:</p><ul><li>Medical insurance with zero out-of-pocket expense under the base plan</li><li>Dental and vision insurance at no cost to the employee</li><li>Life insurance with a free basic policy and optional voluntary plan</li><li>401(k) retirement savings plan with company contribution</li><li>Two weeks of vacation annually</li><li>40 hours of paid educational leave</li><li>12 paid holidays, birthday holiday, two floating holidays, and 12 sick days per year</li><li>Flexible spending accounts for health and dependent care expenses</li><li>Commuter benefits</li></ul><p>As a condition of employment, all candidates are required to meet specific immunization standards. Documentation of current immunizations, including Varicella, TDAP, COVID-19, MMR, and Hepatitis B, as well as TB test results valid within the last two (2) years must be submitted before the start date. Failure to provide this documentation may result in a delayed start or withdrawal of the job offer.</p><p>Mission Neighborhood Health Center is an Equal Employment Opportunity employer committed to fostering an inclusive environment for our diverse workforce<i>.</i> We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.</p><p>Pay: $30.53 - $35.13 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Pet insurance</li><li>Professional development assistance</li><li>Uniform allowance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Dental Assistant / Registered Dental Assistant (Bilingual)

Bridges Dental

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div>Job Summary</div>
<div>Bridges Dental is a spa-like, cosmetic and restorative, boutique dental office in the heart of Union Square, San Francisco. Our practice is seeking a qualified and caring Dental Assistant to join our team 3 days per week (Tuesdays, Wednesdays, Thursdays). We provide top-notch dental care that makes our patients feel like family in our warm and welcoming environment. You will assist the dentist during exams and dental procedures, complete administrative tasks such as maintaining digital dental records, and perform some dental lab work. We are dedicated to providing exceptional patient care in a relaxing environment and are looking for a part-time, fabulous, upbeat, kind, gentle, thorough, and professional assistant to join our team.</div><div><br>
</div>
<div>The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. Registered Dental Assistant not necessary, but competitive compensation based on experience and will be higher as an RDA. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!</div><div><br>
</div>
<div>Benefits/Perks</div>
<ul><li>Supportive and collaborative dental team</li>
<li>Wonderful longterm patient base</li>
<li>3 days per week (Tuesday, Wednesday, Thursday)</li>
<li>Competitive Compensation based on experience</li>
<li>Opportunities for growth and continuing education</li>
<li>401k</li>
<li>Healthcare</li>
</ul><div>Responsibilities</div>
<ul><li>Welcome patients and make them feel at ease and informed for the procedure</li>
<li>Accurately record dental and medical history</li>
<li>Assist Dr. Bridges during procedures and exams</li>
<li>Prepare, disinfect, and sterilize dental treatment rooms, equipment, and instruments</li>
<li>Follow infection control and sterilization protocols</li>
<li>Take digital X-rays and photographs as needed</li>
<li>Adhere to all health and safety regulations and office policies</li>
<li>Support the team in keeping the day running smoothly</li>
</ul><div>Qualifications</div>
<ul><li>Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation</li>
<li>Strong computer and data entry skills</li>
<li>Excellent communication and customer service skills</li>
<li>Ability to provide high-quality patient care</li>
<li>Current digital X-ray certification and sterilization education required</li>
<li>CPR certification helpful, but not necessary</li>
<li>Experience and knowedge of cometic dental procedures highly beneifical
</li></ul><div>If you're looking for a dental practice where you can build relationships with patients, be part of a supportive team, and take pride in the work you do, we'd love to hear from you!</div><div><br>
</div>
<div>Please send your resume and a brief description about yourself. Our current assistant is moving out of the country at the end of August, so we are looking for a special team member to replace her before she leaves.<br>
We look forward to meeting you!<br>
</div><div>Thank you!<br>
Team Bridges Dental</div>
<div>www.bridges-dental.com</div></div></div>

Dental Assistant

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