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communication executive

Axiologic Solutions

<div><div>Axiologic seeking a Communication Executive to support the CIO Division. This position serves as the senior strategic communications and marketing expert responsible for leading the development and execution of comprehensive communication strategies and stakeholder engagement efforts across the CIO enterprise. The Communication Executive will drive transparency, partner engagement, and alignment with the CIO's mission, vision, and strategic priorities through high-quality written, visual, and multimedia products delivered across multiple platforms.
Responsibilities<ul><li> Maintain communication materials, dashboards, and repositories to support transparency and information sharing across stakeholders.</li><li> Develop and maintain artifacts such as briefs, capability charts, milestones, and diagrams. Refine and improve executive level briefs and prepare technical communications for leadership.</li><li> Works with the most senior members of the client organization to ensure that overall program and project direction, strategy and expectations are met</li><li> Possesses an understanding of DIA&rsquo;s CIO mission and the impact of managerial practices</li><li> Perform data collection and interview senior staff</li><li> Facilitates discussions and analysis to inform the decision process</li><li> Offers expertise in the form of knowledge, specialty skills, experience, or creativity</li><li> Provides guidance on almost every aspect of DIA&rsquo;s strategic objectives and goals as they relate to the CIO mission</li><li>
Review and provide technical edits of CIO products including instructions, guidance, white papers, briefings, and other materials for dissemination both internal and external to DIA, ensuring adherence to the DIA Style Manual for Intelligence Production, 508 Accessibility compliance, and DIA briefing templates</li></ul> 
Required Qualifications<ul><li>
Active TS/SCI clearance (CI Poly preferred)</li><li>
Minimum 8 years of experience in program management support, with at least a portion of that experience within the last 2 years</li><li>
Master's degree in Communications, Marketing, Public Relations, Journalism, Graphic Design, or a related discipline from a college or university accredited by an agency recognized by the U.S. Department of Education</li><li>
Demonstrated leadership and expertise in identifying, planning, developing, and executing strategic communication techniques aligned with organizational mission objectives</li><li>
Demonstrated ability to define problems, supervise studies and campaigns, and lead cross-functional teams to collect, analyze, and deliver data-driven communication products</li></ul> 
Travel Requirements:<ul><li>
Travel will be required within Washington National Capital Region (NCR) on an as-needed basis for customer or corporate requirements.</li></ul> 
Level of Responsibility:<ul><li>
Work includes the exercise of discretion and independent judgment concerning matters of administrative/operational needs.</li></ul> 
Level of Supervision Required:<ul><li>
The supervisor sets the overall objectives and resources available. The employee plans and carries out the assignment resolves most of the conflicts, coordinates work with others and interpret policy on own initiative. The employee keeps the supervisor informed of progress, potentially controversial matters, or far-reaching implications.</li></ul> 
Work Environment:<ul><li>
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.</li><li>
While performing the duties of this job, the employee is regularly required to communicate within a team environment.
</li><li>Ability to type, sitting or standing, to complete work functions for hours at a time; ability to move between sitting, standing and walking on a frequent basis.</li><li>
This is a full-time position, requiring 40 hours per week on site, Monday through Friday, within the contract hours of 6:00 a.m. to 6:00 p.m.</li></ul> 
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

</div><div><div><div><div>Benefits Overview:<ul><li>
Health Insurance: Medical, dental, and vision plans.</li><li>
Retirement Plans: 401(k) with company match.</li><li>
Paid Time Off: PTO and holidays.</li><li>
Professional Development: Tuition Assistance for courses and certifications.</li><li>
Fitness &amp; Wellness Stipend</li><li>
Electronic Stipend</li></ul>
Applicants with a physical or mental disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to hr@axiologicsolutions.com or call 571-295-4990. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
Axiologic Solutions and its subsidiaries are an Equal Opportunity Employer, as such we do not discriminate against any employee or applicant for employment as protected by applicable laws.</div></div></div></div></div>

Communication Executive

Trivium Group

<div>
 
 
 Executive Assistant / Life Manager (Founder's Office)
 
 
 
 
 📍 Location: Washington, DC (Hybrid / Flexible Local Presence Required)
 
 💼 Position: Executive Assistant | Life Manager | Personal &amp; Operations Support
 
 🕒 Type: Full-Time | 1099 Contractor (with potential for long-term engagement)
 
 💰 Compensation: $50,000 - $60,000 annually (DOE) + performance-based growth potential
 
 
 
 About the Employer
 
 
 
 
 Tayvon Jackson is a high-profile author, financial advisor, and former Division 1 basketball standout based in the DMV area. As the founder of New Perspective Financial Solutions and a contributor to Forbes and CBS's Great Day Washington, Tayvon manages a diverse portfolio including multiple companies, a basketball team, and various real estate properties.
 
 
 We are seeking a high-energy, "high-drive" Life Manager to act as the central hub for Tayvon and his fianc&eacute;e's personal and professional lives. This is a role for an operator who thrives in a fast-paced environment and is ready to own the day-to-day execution of a multifaceted lifestyle.
 
 
 
 🧠 About the Role
 
 
 
 
 We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.
 
 
 This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.
 
 
 You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.
 
 
 
 🧩 Key Responsibilities
 
 
 
 
 🏠 Personal &amp; Household Management
 
 
 
 <ul>
 <li>
 Coordinate household operations including cleaning staff, meal prep services, and vendors
 </li>
 <li>
 Ensure smooth daily home logistics for executive and partner
 </li>
 <li>
 Manage errands, personal requests, and day-to-day coordination
 </li>
 <li>
 Oversee pet-related scheduling and household needs
 </li>
 </ul>
 
 💰 Financial &amp; Administrative Organization
 
 
 
 <ul>
 <li>
 Organize and maintain overview of multiple properties and recurring bills
 </li>
 <li>
 Track utilities, invoices, and payment schedules to ensure nothing is missed
 </li>
 <li>
 Assist in basic financial tracking and expense organization
 </li>
 <li>
 Maintain structured systems for personal and business obligations
 </li>
 </ul>
 
 ✈️ Travel &amp; Lifestyle Coordination
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel end-to-end
 </li>
 <li>
 Provide itinerary breakdowns, cost summaries, and recommendations
 </li>
 <li>
 Handle bookings for flights, hotels, dining, and experiences
 </li>
 <li>
 Manage last-minute changes and travel disruptions
 </li>
 </ul>
 
 📧 Executive Support &amp; Communication
 
 
 
 <ul>
 <li>
 Monitor and filter high-volume personal and business emails
 </li>
 <li>
 Identify priorities and provide daily/weekly email summaries
 </li>
 <li>
 Draft responses and coordinate follow-ups when needed
 </li>
 <li>
 Act as gatekeeper to protect executive time and focus
 </li>
 </ul>
 
 📅 Scheduling &amp; Calendar Management
 
 
 
 <ul>
 <li>
 Maintain structured calendars for executive and partner
 </li>
 <li>
 Coordinate meetings, personal commitments, and business obligations
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 🎯 Relationship &amp; Personal Coordination
 
 
 
 <ul>
 <li>
 Assist with personal gifting, reminders, and special events (birthdays, holidays)
 </li>
 <li>
 Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
 </li>
 <li>
 Support lifestyle organization to ensure efficiency and balance
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 ⚙️ What We're Looking For
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or Life Manager
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to multitask across personal and business responsibilities
 </li>
 <li>
 Comfortable working in a fast-paced, always-on environment
 </li>
 <li>
 Strong communication skills (written and verbal)
 </li>
 <li>
 Proactive mindset &mdash; anticipates needs before they are expressed
 </li>
 <li>
 Ability to handle confidential and sensitive information with discretion
 </li>
 <li>
 Must have reliable transportation and live near Washington, DC
 
 </li>
 </ul>
 
 🛠️ Tools &amp; Systems (Preferred but Not Required)
 
 
 
 <ul>
 <li>
 Google Workspace (Calendar, Gmail, Sheets)
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Task management tools (Notion, Asana, Monday.com, etc.)
 </li>
 <li>
 Experience with AI tools like ChatGPT is a plus
 </li>
 <li>
 Basic financial tracking tools or budgeting systems
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 💰 Compensation &amp; Contract
 
 
 
 <ul>
 <li>
 $50,000 - $60,000 annually (based on experience)
 </li>
 <li>
 1099 Independent Contractor arrangement
 </li>
 <li>
 30-day probation period
 </li>
 <li>
 Opportunity for long-term growth based on performance
 
 
 </li>
 </ul>
 
 🚀 Why This Role Is Exciting
 
 
 
 
 This is not a traditional assistant role.
 
 
 You will be the operational backbone of a high-growth entrepreneur's personal and business life, managing everything from household logistics to financial organization and travel coordination.
 
 
 If you thrive in ownership, fast execution, and high-impact support roles, this position offers autonomy, trust, and real responsibility.
 
</div>

Executive Administrative Assistant

Topsoe

We are seeking a Senior Executive Assistant with 15+ years of experience supporting C-suite leadership to provide trusted, highly sophisticated support to Topsoe&rsquo;s Chief Sustainability &amp; External Affairs Officer. This role is for a seasoned executive partner&mdash;who can operate confidently and with meticulous attention to detail in supporting a senior leader responsible for many critical corporate functions. The ability to thrive in a fast-moving, globally complex environment is a must.This role goes far beyond traditional administrative support. The Senior Executive Assistant will act as a central coordination and execution hub enabling the Chief Sustainability &amp; External Affairs Officer whose portfolio includes the corporate strategy, strategy execution, marketing, brand, communications, public affairs, sustainability, product stewardship, and external partnerships organizations. The position requires exceptional judgment, anticipation, discretion, and the ability to manage complexity across multiple workstreams, stakeholders, and geographies. It will include coordinating inputs across teams, preparing executives for high-stakes internal and external engagements, and ensuring follow-through on complex initiatives that span the organization.In addition to managing highly complex calendars and logistics, the role will lead the development of C-suite&ndash;level briefing materials, support senior leadership engagement at major global forums, and oversee key administrative and coordination processes that underpin effective executive decision-making. The successful candidate will a trusted partner to senior leaders.This is an opportunity for an accomplished executive support professional to operate at the heart of Topsoe&rsquo;s global leadership agenda, directly contributing to the effectiveness, coherence, and impact of senior executives shaping the energy transition.The Senior Executive Assistant will:<ul><li>Serve as primary executive support to the Chief Sustainability &amp; External Affairs Officer managing highly complex, dynamic calendars, priorities, and logistics across global time zones.</li><li>Oversee all executive logistics, including travel planning, itineraries, meeting logistics (including for complex major global events like the annual World Economic Forum meeting in Davos), expense reporting, invoice processing, and compliance with internal procedures.</li><li>Act as a coordination point across functions, working closely with teams in strategy, communications, brand, marketing, public affairs, sustainability, product stewardship and the businesses to align inputs, timelines, and priorities.</li><li>Lead complex administrative and project management processes, including managing projects related to annual budget development, corporate strategy and market intelligence, executive and board strategy presentation coordination, tracking of priorities and commitments, and continuous improvement of executive support processes.</li><li>Lead the preparation of high-quality C-suite materials, including briefing memos, presentations, talking points, speeches, background research, and executive summaries across strategy, sustainability, communications, public affairs, product stewardship and other functional areas.</li><li>Handle highly sensitive and confidential information with the utmost discretion, professionalism, and sound judgment.</li><li>Perform additional responsibilities as required to support the effectiveness of senior leadership.</li></ul>What You Will Bring:<ul><li>15+ years of experience in a senior executive assistant or equivalent executive support role, with sustained experience supporting C-suite executives in complex, global organizations.</li><li>Demonstrated ability to support executives with broad portfolios, including strategy, communications, marketing, brand, public affairs, and sustainability.</li><li>Proven experience preparing executive-level briefing materials and coordinating inputs from multiple senior stakeholders.</li><li>Exceptional organizational skills, and attention to detail, with the ability to manage high volumes of competing priorities with precision and calm under pressure.</li><li>Strong project management capability, including experience coordinating cross-functional processes and executive-level deliverables.</li><li>Outstanding written and verbal communication skills, with confidence interacting with senior internal and external stakeholders.</li><li>High level of discretion, judgment, and professionalism; trusted to manage highly confidential information.</li><li>Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel), Adobe Acrobat, and digital collaboration tools.</li><li>Bachelor&rsquo;s degree required or equivalent professional experience; graduate degree preferred.</li></ul>Why Join Us:Joining Topsoe means becoming part of a supportive, collaborative, and innovative environment where teamwork, trust, and continuous improvement are at the core of our culture. You will have the opportunity to work alongside passionate professionals from diverse backgrounds, spearheading initiatives that drive environmental stewardship and social responsibility. This role offers a unique platform to make a tangible impact on the global energy transition, shaping a more sustainable future while advancing your own professional growth. At Topsoe, your contributions will be valued, and you will be empowered to lead meaningful change in a company committed to making a difference.Your New Team: You will become part of the Sustainability &amp; External Affairs team, while also collaborating with Topsoe professionals across the entire organization. Together, you will share knowledge, support each other, and work closely to solve complex challenges.How You Can Apply: If you would like to be part of a team of skilled and professional colleagues in an informal organization, please submit your documents in English. here: https://jobs.topsoe.com/job/Washington%2C-D_C_-Senior-Executive-Assistant-20001/1354345257/Application deadline: April 27, 2026.We welcome applications from all qualified candidates, irrespective of their gender, age, religion, disability, ethnic background, and geographical location. We encourage individuals from diverse cultures and countries to apply and contribute to our global team.To ensure a secure and trustworthy work environment, our recruitment process may include background checks, requests for criminal records, and contact with references.To headhunters: Thank you for your interest in our company. However, we would like to inform you that we have a dedicated internal team managing our recruitment process. We kindly request that you refrain from reaching out to us regarding potential candidates. Thank you for your understanding.About Us: Topsoe is a leading global provider of advanced technology and solutions for the energy transition. Built on decades of scientific research and innovation, we are working with customers and partners to drive energy resiliency and to achieve their sustainability goals. We offer world-leading solutions for transforming renewable resources into fuels and chemicals, and we provide technologies needed to produce low-carbon and conventional fuels and chemicals as well as ensuring clean air. We were founded in 1940 and are headquartered in Denmark, with over 2,800 employees serving customers all around the globe. To learn more, visit www.topsoe.com.Pay: $90,000.00 - $110,000.00 per yearWork Location: In person

Senior Executive Assistant

<div><div>PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.</div>
Executive Assistant

Location: Washington, DC (Onsite &ndash; In Person) 
Client: Occupational Safety and Health Administration (OSHA), U.S. Department of Labor 
Position Type: Full-Time, Non-Exempt (Hourly) 
Compensation: $40.82/hour + applicable SCA fringe benefits 
Clearance: Must be able to successfully complete a background investigation

Position Overview

PBG is seeking a professional Executive Assistant to provide comprehensive administrative support services to OSHA's Office of the Assistant Secretary and National Office Directorates. This is an onsite, in-person role located in Washington, DC.

This position is covered under the Service Contract Act (SCA) and is classified as non-exempt, hourly. The selected candidate will be responsible for performing high-level administrative and executive support functions in a federal environment, ensuring compliance with Department of Labor (DOL) procedures and federal guidelines.

The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and experience supporting senior leadership in a structured, compliance-driven environment.

Key Responsibilities

Executive &amp; Calendar Management
<ul>
<li>Maintain Directorate and Agency leadership calendars, including meetings, conferences, teleconferences, and leave calendars.</li>
</ul><ul><li>Coordinate office events and provide logistical support for internal and external meetings.</li>
</ul><ul><li>Attend meetings and provide verbal and written summaries as requested.</li>
</ul><ul><li>Prepare conference and event materials.</li>
</ul>
Financial &amp; Administrative Support
<ul>
<li>Process and set up accounts payable invoices in DOL's New Core Financial Management System (NCFMS) in accordance with federal guidelines.</li>
</ul><ul><li>Order and maintain office supplies following Federal procurement procedures.</li>
</ul><ul><li>Maintain office equipment (scanners, copiers, fax machines); coordinate repairs and preventive maintenance.</li>
</ul>
Records &amp; Systems Management
<ul>
<li>Review and update OSHA Directives using Microsoft Word and Excel.</li>
</ul><ul><li>Maintain records management information within ARCIS (Archives and Records Centers Information System).</li>
</ul><ul><li>Create, route, and track training registrations and completions in Learning Link (DOL's electronic training system).</li>
</ul><ul><li>Create, maintain, and update data within OSHA program office databases.</li>
</ul><ul><li>Manage electronic and paper filing systems in accordance with federal records management standards.</li>
</ul>
Correspondence &amp; Communication
<ul>
<li>Receive, review, assign, and track controlled correspondence in DOL's Correspondence Tracking System (CTS), ensuring readability and quality.</li>
</ul><ul><li>Manage incoming and outgoing calls using Cisco CP-8811 multi-line telephone systems.</li>
</ul><ul><li>Provide general information to callers and visitors; professionally represent the office at all times.</li>
</ul>
Required Qualifications
<ul>
<li>Minimum 7years of administrative or executive support experience, preferably within a federal agency.</li>
</ul><ul><li>Experience working with federal financial, records, or correspondence tracking systems preferred (NCFMS, ARCIS, CTS, Learning Link).</li>
</ul><ul><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
</ul><ul><li>Excellent written and verbal communication skills.</li>
</ul><ul><li>Ability to maintain professionalism, confidentiality, and discretion in a high-visibility executive office.</li>
</ul><ul><li>Ability to work onsite in Washington, DC on a full-time basis.</li>
</ul><ul><li>Must be able to successfully complete a background investigation.</li></ul><div> 
#WHYPBG

We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.

Benefits:
<ul>
<li>401K Retirement Plan</li>
<li>Medical Plan options with significant financial investments from PBG</li>
<li>Prescription benefit plan</li>
<li>Dental and Vision coverage</li>
<li>Employee Assistance Program</li>
<li>Short term / Long-term disability</li>
<li>Supplemental group life and AD&amp;D options</li>
<li>Yearly Bonuses</li>
<li>Generous Paid Time Off / Paid Holidays</li>
<li>Career/Professional Development Program</li>
<li>Spot Bonus Program</li>
</ul>
Equal Employment Opportunity Statement:

PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates

Disclaimer:

This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. 
This document does not create an employment contract, implied or otherwise, other than an &quot;at will&quot; relationship.</div></div>

Administrative Assistant - (SCA, hourly)

Quzara LLC

<div>Job Title: IT Project Manager &ndash; Lead/Program Level
Pay Type: SALARIED EXEMPT
Location: Hybrid, Washington, DC (Must Work East Coast Hours)
Citizenship: U.S. Citizenship (Required)
Summary of Position Role/Responsibilities
The IT Project Manager &ndash; Lead / Program-Level provides integrated leadership and governance across all Task Order activities, ensuring the successful delivery of cybersecurity and IT initiatives for federal clients. Serving as the primary interface with Government stakeholders, including the Contracting Officer&rsquo;s Representative (COR), this role is responsible for coordinating complex, multi-workstream programs, managing dependencies, risks, and schedules, and maintaining transparency, accountability, and effective communication throughout program execution. The ideal candidate possesses extensive program management experience in federal environments, demonstrating the ability to drive execution, manage competing priorities, and support executive-level decision-making while aligning with contract requirements and organizational objectives.
Essential Functions of the Job<div><ul><li>
Provide program-level leadership and governance across all Task Order (TO) activities, ensuring alignment with contract objectives and delivery expectations.</li><li>
Serve as the primary interface with Government leadership and the COR, managing communication, reporting, and stakeholder engagement.</li><li>
Establish and maintain project management standards, reporting cadence, and quality assurance processes across all program workstreams.</li><li>
Integrate and manage program schedules, risks, and dependencies, ensuring visibility and coordination across teams.</li><li>
Oversee resource allocation and workload balancing, ensuring optimal utilization of personnel across projects and priorities.</li><li>
Identify, track, and escalate enterprise-level risks, issues, and decision points to leadership as appropriate.</li><li>
Support strategic planning efforts, including roadmap development, program forecasting, and long-term execution planning.</li><li>
Prepare and deliver executive briefings, status reports, and program updates to internal leadership and Government stakeholders.</li><li>
Coordinate cross-functional teams including engineering, compliance, security operations, and advisory groups to ensure cohesive delivery.</li></ul></div>
Marginal Functions of the Job<div><ul><li>
Other duties as assigned</li></ul></div>
Normal Work Schedule:
This full-time role runs Monday to Friday, 8:30 AM&ndash;5:30 PM and requires flexibility to work remotely or on-site (if applicable per client RTO policies). On occasion additional hours may be necessary.
Education, Training, and Experience<div><ul><li>
Bachelor&rsquo;s degree in Information Technology, Business Administration, Project Management, or a related field.</li><li>
7&ndash;10+ years of experience in IT project or program management, preferably within federal or government contracting environments.</li><li>
Demonstrated experience managing large-scale, multi-workstream programs with complex dependencies.</li><li>
Experience interfacing directly with Government stakeholders, including CORs and program leadership.</li><li>
Strong understanding of project management methodologies (e.g., Agile, Waterfall, Hybrid) and governance frameworks.</li><li>
Proven ability to manage program schedules, risks, resource allocation, and reporting across multiple teams.</li><li>
Experience supporting cybersecurity, cloud, or IT modernization programs is highly desirable.</li><li>
Excellent communication and presentation skills, with the ability to deliver updates to both technical and executive audiences.</li><li>
Must be a U.S. Citizen and eligible to support federal contracting environments..</li></ul></div>
Preferred Certifications<div><ul><li>
Project Management Professional (PMP)</li><li>
Certified Scrum Master (CSM) or Agile-related certification</li><li>
ITIL or program management certifications</li></ul></div>
EEO Statement
The Company is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status, or any other basis protected by applicable discrimination laws.</div>

IT Project Manager – Lead/Program Level

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

TEEMA

<div>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.
Here is the refined package for the Executive Administrative Assistant to the General Counsel.<h2 class="jobSectionHeader">
1. Professional Job Posting: Executive Assistant to the General Counsel</h2>
Title: Executive Assistant to the General Counsel (Legal &amp; Strategic Support) Location: Washington, DC (High-Profile / Fast-Paced) Salary Range: $100,000 &ndash; $112,000 Company: Confidential &ndash; Premier Government Healthcare &amp; Legal Entity
The Opportunity We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.
Key Responsibilities<ul><li>
Legal &amp; Executive Liaison: Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</li><li>
Complex Orchestration: Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</li><li>
Board &amp; Event Coordination: Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</li><li>
Technical Trouble-Shooting: Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</li><li>
Confidentiality &amp; Compliance: Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</li></ul>
Required Qualifications<ul><li>
Clearance: Must be a U.S. Citizen capable of obtaining a favorable Department of Defense (DoD) background investigation.</li><li>
Experience: 10+ years of Executive Administrative experience, with at least 5 years specifically supporting a General Counsel or working within a legal office (in-house or government).</li><li>
Education: High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</li><li>
Tech Stack: Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</li></ul>
Preferred Skills<ul><li>
Knowledge of government programs (TRICARE, VA, Military Health System).</li><li>
Background in a healthcare environment.</li><li>
Prior military service is highly valued.</li></ul>
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