administrative assistant

assistant community association manager Jobs in Chicago

assistant community association manager

supportive services coordinator Jobs in Chicago

supportive services coordinator

community assistant

Villa Capital Partners

As Community Assistant, you will support our Community Manager in the daily operations and management of our co-working space. Your role ensures working with the team to ensure a seamless and productive experience for our members by maintaining a welcoming environment, fostering a sense of community, and managing various aspects of the facility.Key ResponsibilitiesMember Engagement<ul><li>Greet and assist members and visitors; address inquiries and explain membership options, amenities, and events.</li><li>Foster a collaborative and positive atmosphere by encouraging networking and interaction.</li><li>Identify and address member needs, concerns, and feedback promptly and professionally.</li></ul>Operational Efficiency<ul><li>Manage member onboarding and offboarding, including orientations and exit procedures.</li><li>Maintain accurate member records, contracts, and payments using co-working management software.</li><li>Monitor and manage office supplies and ensure resource availability.</li></ul>Sales &amp; Marketing<ul><li>Assist the Community Manager with leasing operations</li><li>Collaborate with the marketing team to attract new members.</li><li>Conduct tours for potential members and explain membership benefits.</li><li>Contribute to social media content, website updates, and marketing materials.</li></ul>Financial Management<ul><li>Assist with billing and invoicing for memberships and services.</li><li>Track expenses related to maintenance, events, and supplies.</li><li>Provide regular reports on occupancy, membership trends, and financial performance.</li></ul>Community Building<ul><li>Plan and execute networking events, workshops, and seminars.</li><li>Promote a sense of belonging and inclusivity.</li><li>Connect members to foster collaboration and business synergy.</li></ul>Facility Management<ul><li>Ensure cleanliness, organization, and aesthetic appeal of the workspace.</li><li>Manage suite and meeting room reservations; ensure proper scheduling and setup.</li><li>Oversee maintenance and repairs by coordinating with vendors and relevant teams.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality, Marketing, or related field (preferred).</li><li>Experience in co-working space management, hospitality, or community management (preferred).</li><li>Strong interpersonal and communication skills.</li><li>Ability to multitask and stay organized in a dynamic environment.</li><li>Proficiency with Pickspace, MS Office Suite, and basic graphic design tools.</li><li>Problem-solving skills for member support and facility issues.</li><li>Enthusiasm for building a vibrant, collaborative community.</li></ul>Job Type: Full-timePay: $17.00 - $25.00 per hourExpected hours: 30 &ndash; 40 per weekBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Community Assistant

FirstService Residential

<div>Description 
 
 
Job Overview:
As an Assistant Community Association Manager, you&rsquo;ll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project duties. Youl will hold expertise in the areas of lease administration, income/expense management and administration, and resident relations.
This opportunity is available in the Edgewater neighborhood of Chicago, Illinois.
Your Responsibilities:
<ul><li>Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized hard copy and electronic system.</li><li>
Manage and process all leases within the building, including uploading lease to Connect and tracking of leases through the Master Lease List.</li><li>
Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. Respond to client communications and address issues within one business day.</li><li>
Assemble Board Packets in a clean, orderly, and professional fashion.</li><li>
Update and generate required association and management reports as instructed by the Community Manager.</li><li>
Manage all moves, deliveries, staging, and resident contractors for elevator use, utilizing move calendar, including collection of move fee and deposit, and obtaining appropriate documents and proof of insurance.</li><li>
Coordinate printing and electronic distribution of monthly newsletter, as well as uploading document to Connect and Community Website.</li><li>
Update and generate required association and management reports as instructed by the Property Manager.</li><li>
Monitor and address resident disputes as required and build a positive relationship between residents and management.</li></ul> 
Skills &amp; Qualifications:<ul><li>
Active Community Association Manager license in the state of Illinois.</li><li>
Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.</li><li>
Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.</li><li>
Superior oral and written communication skills.
</li><li>Community management experience or equivalent professional experience in a related field strongly preferred.</li></ul> 
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match. 
Compensation:
$ 57000 - $ 67000 / year
Disclaimer Statement
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.</div>

Assistant Community Association Manager

After School Matters

<div>
 
 Summary of Position
 
 : Reporting to the Senior Director of Development, the Manager of Program Initiatives leads a team responsible for delivering high-profile programs, projects, and events across Chicago. This role oversees:
 
 
 <ul>
 <li>
 Program &amp; Event Execution &ndash; Design, implement, and scale funded and pilot programs for Chicago teens; plan and execute funder and showcase events incorporating teen participation
 </li>
 <li>
 Operations &amp; Logistics &ndash; Coordinate with internal departments to ensure seamless planning, execution, and monitoring of initiatives
 </li>
 <li>
 Community Engagement &ndash; Build partnerships with donors, community organizations, schools, city agencies, and other stakeholders to expand program reach
 
 
 </li>
 </ul>
 The Manager collaborates with diverse stakeholders, balancing large-scale initiatives with targeted projects, and demonstrates a strong commitment to enhancing opportunities for Chicago&rsquo;s teens. Candidate will assume increasing responsibilities over time, including managing and strengthening relationships with key partners to support the transition and ownership of strategic partnerships.
 
 
 
 Major Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Lead and Manage High-Profile Programs and Events &ndash; Oversee planning and execution of key teen program initiatives (e.g., Next Builders, ComEd Youth Ambassadors, teen participation in Gala), including project plans, stakeholder engagement, instructor recruitment, site selection, training, showcases, and site visits. Supervise seasonal and branch program specialists and assistant
 </li>
 <ul>
 <li>
 Develop, lead, and implement programs that reflect teen interests, voices, and evolving needs, fostering ownership and leadership.
 </li>
 <li>
 Facilitate inclusive, strengths-based activities and workshops that promote personal growth, skill-building, and community engagement while ensuring programs are responsive to diverse youth perspectives.
 </li>
 <li>
 Manage teens in new spaces and ensure they are prepared for programs and events by communicating with, preparing, and building enthusiasm around opportunities
 </li>
 <li>
 Negotiate on behalf of teens and their program needs.
 </li>
 <li>
 Coaching instructors on continuous program improvement through program observations and assessing program data.
 </li>
 </ul>
 <li>
 Engage External Stakeholders &ndash; Build and maintain relationships with community partners, funders, aldermanic offices, and other stakeholders to achieve program outcomes and identify new opportunities. Represent ASM at meetings and events
 </li>
 <li>
 Build and manage strong relationships with key partners, gradually taking on greater responsibility in overseeing and transitioning partnership management
 </li>
 <li>
 Design and Deliver Events &ndash; Develop and oversee showcases, funder visits, and special events highlighting teen work in collaboration with the Executive Office, Communications, Development, and community partners. Prepare teens and instructors for public presentations
 </li>
 <li>
 Strategic Program Development &ndash; Create and scale pilot programs, address participation gaps across neighborhoods and content areas, and implement specialized recruitment strategies in partnership with Programs
 </li>
 <li>
 Budget and Reporting &ndash; Develop, manage, and monitor program and event budgets, compile reports on program budget, performance, resources, and partnerships
 </li>
 <li>
 Team Leadership &ndash; Supervise, coach, and develop the Events and Initiatives team; identify professional development needs and opportunities
 </li>
 <li>
 Cross-Departmental Collaboration &ndash; Work with ASM staff on organization-wide projects and initiatives, providing leadership on development-related efforts, including donor engagement and site tours
 </li>
 <li>
 Coordinate with Internal and External Teams &ndash; Partner with departments such as Programs, Marketing, Finance, Warehouse, and Legal to ensure operational success, quality control, and timely completion of projects. Ability to work with different groups of people.
 </li>
 <li>
 Other Duties as Assigned &ndash; Support additional projects and initiatives aligned with ASM&rsquo;s mission
 
 
 </li>
 </ul>
 
 Supervisory Responsibilities:
 
 
 
 <ul>
 <li>
 Program Specialist
 </li>
 <li>
 Instructors
 
 
 </li>
 </ul>
 
 Knowledge, Skills and Abilities:
 
 
 
 <ul>
 <li>
 Exceptional organizational, analytical, and problem-solving abilities with a commitment to quality and process excellence
 </li>
 <li>
 Proven project management expertise with strong systems thinking
 </li>
 <li>
 Solid understanding of instructional best practices
 </li>
 <li>
 Skilled in building and facilitating collaborative relationships across diverse audiences, from emerging artists to international dignitaries
 </li>
 <li>
 Demonstrated ability to manage multiple priorities in a fast-paced, high-energy environment with flexibility and responsiveness
 </li>
 <li>
 Strong customer service orientation toward a wide range of stakeholders, including staff, youth, executives, and community leaders
 </li>
 <li>
 Meticulous attention to detail with a track record of meeting deadlines
 </li>
 <li>
 Sound judgment and discretion in handling sensitive matters
 </li>
 <li>
 Proficiency in Microsoft Office; familiarity with Cityspan, Google Workspace, Canva, and Zoom preferred
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required or in progress
 </li>
 <li>
 3+ years management experience and/or teaching and/or youth programming experience, and/or project planning experience
 </li>
 <li>
 Valid Driver&rsquo;s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required[1]
 </li>
 <li>
 Evenings and weekends may be required
 </li>
 <li>
 Ability to adapt to a non-traditional work schedule of 11am-7pm for a portion of the year.
 </li>
 <li>
 Cook County residency required
 
 
 </li>
 </ul>
 [1] After School Matters will provide reasonable accommodation to a person who does not have a driver&rsquo;s license because of a disability.
 
 
 
 Compensation:
 
 $66,000 - $75,000 salary, depending on applicable experience and education
 
 
 
 About Us:
 
 After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.
 
 
 ASM has engaged more than 400,000 Chicago teens and is the nation&rsquo;s largest and most successful provider of after-school and summer programs for high school teens.
 
 
 ASM offers paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.
 
 
 Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters&rsquo; annual operating budget is approximately $48M and employs approximately 500 staff across the organization.
 
 
 
 EEO:
 
 
 After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
 
 
 
 Powered by JazzHR
 
 
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</div>

Manager of Program Initiatives

Anesi Ozmon

<div>Description:

The Legal Assistant performs a broad range of secretarial, administrative, and clerical support duties for one or more attorneys. Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys.
Requirements:

Seeking a Legal Assistant with experience in Workers Comp and/or Personal Injury for our 70-year-old law firm in The Loop.
The essential functions include, but are not limited to the following:<ul><li>
Ordering and following up on requests for medical records and bills</li><li>
Preparing medical bill evaluations on injury cases</li><li>
Assisting attorney with disbursement of funds once case settles</li><li>
Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials</li><li>
Receiving and placing telephone calls; scheduling and making appointments</li><li>
Assisting with office administrative duties by making photocopies of correspondence, documents, and other printed matters</li><li>
Organizing and maintaining documents and case files</li><li>
Assisting attorneys in collecting information relevant to caseloads</li><li>
Attending legal meetings to take notes, such as client interviews, hearings, or depositions</li><li>
Drafting and typing office memos</li><li>
Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients</li><li>
Performing other work-related duties as assigned</li></ul>
NO RECRUITERS OR STAFFING AGENCIES WILL BE CONSIDERED.
NO REMOTE/VIRTUAL ASSISTANTS NEED APPLY; THIS IS AN IN-PERSON ROLE AT OUR CHICAGO OFFICE.</div>

Legal Administrative Assistant - Workers Comp

Massage Envy

<div><div>Do you love helping others? 
Are you a natural leader who loves to inspire others to succeed? Do you want to be part of a community of caregivers committed to helping people feel their best? If the answer is &quot;yes,&quot; we want you on our team at Massage Envy. Massage Envy is the leader in accessible massage and skin care. As an assistant manager at our franchised location in the Chicagoland area,* you'll join a wellness community that's 35,000 strong. And you have a meaningful role to play as you:</div><ul><li>
Rally a team of caring professionals to deliver an excellent end-to-end experience to every client every single day.</li><li>
Build relationships with a talented team of massage therapists, estheticians, and customer service superstars to guide, support, and inspire them.</li><li>
Own the success of an all-star location where clients want to be, and service providers want to stay.</li></ul><div> 

Here's what's in it for you: The rewards of the job go beyond the difference you'll make in the lives of members and guests. We offer a culture of care that inspires you to be your best with:</div><ul><li>
Benefits that help you take care of you.</li><li>
A healthy compensation plan that rewards your hard work.</li><li>
A dynamic, energizing environment where you're consistently challenged, never bored.</li><li>
Leader training and development to help you grow as a manager and lead your team.</li></ul><div> 

What We'll Accomplish Together:</div><div>
As a team, we're committed to delivering on the Massage Envy brand promise-we help you take care of you-every day to clients and employees alike. As the connector between the franchise owner, franchise staff, and clients, you're the leader of the mission, bringing everyone together to work cohesively toward that goal. Daily work in this role includes:</div><ul><li>
Leading the way to an amazing experience for members and guests by managing the daily operations of the location, maintaining a clean, safe, therapeutic environment for everyone and guiding the sales and customer service team to positively resolve customer challenges.</li><li>
Helping the location move more people forward in their wellness journeys by driving membership, promoting retail sales, partnering with the franchisee to set performance goals and working with the team to achieve them.</li><li>
Building a high-achieving team by setting clear expectations, providing ongoing training and mentorship, and reviewing performance regularly to empower team members to improve and grow.</li><li>
Running a tight ship where every operational detail is addressed, from managing inventory and deposits to ensuring compliance with all labor and employment laws applicable to location employees (including any local and state licensing laws for massage therapists and estheticians).</li><li>
Creating a strong workplace culture where all employees feel valued, good work is recognized, issues are resolved quickly and fairly, and everyone feels connected to the mission.</li><li>
Modeling the Massage Envy core values of optimism, gratitude, excellence, consistency and empathy.</li></ul><div> 

What it Takes to Succeed:</div><div>
A team is only as strong as its leader, so we're looking for people who have what it takes to bring out the best in everyone. Those who shine in this role are:</div><ul><li>
Smart and experienced with prior background in management, marketing, sales, service or retail and a college degree (preferred).</li><li>
Born leaders who can motivate, coach, influence, and inspire and who aren't afraid to have tough conversations.</li><li>
Top performers who can set goals, prioritize work, analyze business performance, and delegate effectively.</li><li>
Problem solvers who can think on their feet, bring people to compromise, and resolve conflict.</li><li>
Good with people, building trust and confidence, and developing positive relationships with employees, members, and guests.</li></ul><div> 

We Believe Our Differences Make Us Better: 
We're excited to hear from everyone with the skills, experience, and passion to do a great job regardless of race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status. 
 
If you're ready to lead the charge to help people feel their best, we can't wait to meet you: 
Massage Envy Franchising, LLC (&ldquo;MEF&rdquo;) is a national franchisor of independently owned and operated franchised locations. Each individual franchised location, not MEF or any of its affiliates, is the sole employer for all positions posted by a franchised location, and each individual franchised location is not acting as an agent for MEF or any of its affiliates. Hiring criteria, benefits and compensation are set by each individually owned and operated franchised location and may vary from location to location.</div></div>

Assistant Clinic Spa Manager

Start Early

<div>
 Job Type
 
 
 Full-time
 
 
 
 Description
 
 
 
 Educare Chicago provides high-quality care, best-in-class education, and a stimulating learning environment to children from birth to five years old on Chicago&rsquo;s South Side. As a program that serves low-income families, Educare&rsquo;s research-based program helps children develop the literacy, language, early math, and social-emotional skills they need to succeed in kindergarten and beyond. We are recruiting individuals who want to join us in this mission and share a commitment to our core values of
 
 appreciation &amp; respect, empowerment, diversity, excellence, learning,
 
 and
 
 communication
 
 .
 
 
 The Early Head Start Teacher Assistant works cooperatively with the Lead Teacher to plan and implement the daily education program for the children. Under the reflective supervision of the Lead Teacher, the Teacher Assistant will ensure that all classroom activities and the environment are developmentally appropriate and meet the individual needs of children as mandated by federal, state, and local standards and that both the environment and classroom activities reflect the agency&rsquo;s philosophy and curriculum. The Teacher Assistant assumes the classroom Lead Teacher&rsquo;s responsibilities in the absence of the Lead Teacher. Your role will report to and be supported by the Education Coordinator, who is onsite to help guide and inform your lesson practice and planning as a part of the Educare Chicago structure.
 
 
 
 Reporting To The Education Coordinator, You Will
 
 
 
 <ul>
 <li>
 Administrative Responsibilities: In conjunction with the Lead Teacher, develop and regularly monitor child education binders for each child and ensure all confidential information is protected. Accurately complete all required program documentation and submit it promptly to the Lead Teacher. Participate in recruitment efforts to help maintain full program enrollment. As assigned by the lead teacher, monitor and confirm daily attendance, health checks, parent sign/scan in, and meal participation reports are completed daily. Read and respond to Outlook emails daily.
 </li>
 <li>
 Child Development: Observe, assess, and document each assigned child&rsquo;s growth and development in TSG with a minimum of two entries per child each week and three entries per child with an IFSP/IEP. Adhere to all IEP, IFSP, and IHP Implementation Plans, and/or strategies provided by Education Managers and/or Consultants. Provide opportunities for children to develop positive self-images and experience success. Ensure goals are made with parents and are reflected in children&rsquo;s individual plans. Participate in Family/Child Reviews. Identify any developmental concerns regarding the children and follow agency protocol.
 </li>
 <li>
 Curriculum and Assessment: In conjunction with the classroom teaching team, plan and implement developmentally appropriate experiences that will promote the social, emotional, physical, and cognitive development of each child and support their school readiness. In conjunction with the classroom teaching team develop lesson plans with goals, objectives, experiences, and outcomes for children. In conjunction with the classroom teaching team utilize standardized and authentic assessment data to create learning opportunities to advance children&rsquo;s development and learning. Develop and maintain observation, technological, and individualization skills required for assessment and lesson planning, including completing all assigned TSG modules and trainings. Establish and maintain a classroom environment that ensures appropriate child guidance and discipline techniques are implemented in accordance with Educare&rsquo;s philosophy, curriculum, policies and procedures, Head Start standards, Ounce standards of conduct and state regulations.
 </li>
 <li>
 Classroom Environment: Assume responsibility for the management of the classroom during the Teacher&rsquo;s absence. Ensure all children are always under appropriate supervision and no child is left unattended. In the absence of the Lead Teacher, perform and delegate child development and documentation responsibilities as needed. In conjunction with the teaching team maintain a classroom environment that reflects the use of &ldquo;New Beginnings&rdquo; and follows the guidelines of ITERS or ECERS. In the absence of the Lead Teacher, assume proper care and responsibility for your classroom.
 </li>
 <li>
 Parent Involvement: As assigned by the Lead Teacher, schedule and conduct Parent/Staff conferences and adhere to the parent/staff conference guidance policy. As assigned by the Lead Teacher, schedule and conduct home visits and adhere to the home visit guidance policy. In conjunction with the Lead Teacher, encourage parent participation in the program, including participation in parent events, home visits, conferences, and volunteering in the classroom. In conjunction with the teaching team and Family Support Specialists, plan and implement three classroom meetings. Hold friendly daily conversations with families and maintain professional boundaries. Develop positive and effective partnerships with families using the Touchpoints Approach (once trained).
 </li>
 <li>
 Follow all mandates of federal regulations, state and local licensing, and the Ounce&rsquo;s philosophy, agency policies and procedures, curriculum, and Standards of Conduct. Attend and actively participate in all required meetings and trainings, and reflective supervision. Perform other duties as assigned, within the scope of the job description. Administer medication as needed (ex. Nebulizer treatment, Epipen).
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree in Early Childhood Education (ECE) or Child Development (CD), OR Sixty (60) college credit hours with a minimum of fifteen (15) semester hours (12 semester hours of which are in infant/toddler development), or an unrelated degree with a current Infant and Toddler CDA.
 </li>
 <li>
 The Gateways Level 4 Infant &amp; Toddler Credential for Early Head Start is required upon hire
 </li>
 <li>
 A minimum of one year of experience in an Early Childhood or Childcare Program.
 </li>
 <li>
 20 hours of annual continuing education. CPR and First Aid certification, and Food Handlers certification. Additional training requirements include Mandated Reporter, Health and Safety Basics, Sudden Infant Death Syndrome, and Shaken Baby Syndrome.
 </li>
 <ul>
 <li>
 Maintain required certifications and continuing education.
 </li>
 </ul>
 <li>
 Knowledge of and ability to implement Early Head Start/Head Start or other developmental child care programs. Knowledge of and ability to implement child development and early childhood principles, practices, and curricula for the specific age group (0-3 or 3-5). Ability to remain abreast of ongoing developments in the child care field.
 </li>
 <li>
 Ability and willingness to work in a program located in a high-risk, low-income community.
 </li>
 <li>
 Ability to work a flexible work schedule between the hours of 7:00am &ndash; 6:00pm.
 </li>
 <li>
 Ability to exercise discretion in handling confidential information and materials.
 </li>
 <li>
 Deep commitment to advancing diversity and incorporating it into interpersonal routines and practice.
 </li>
 <li>
 Efficiently establish and handle relationships with colleagues/clients and gain their trust and respect.
 </li>
 <li>
 Relief and experience in handling risk and uncertainty to move work forward.
 
 </li>
 </ul>
 We recognize that few candidates might meet every single piece of knowledge, experience, or education listed here. Research shows that women and people of color, among many other historically excluded groups, are less likely to apply to jobs unless they meet every single qualification. Start Early is dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your qualifications don&rsquo;t perfectly align with everything in the job description,
 
 we still encourage you to apply
 
 !
 
 
 
 Salary:
 
 
 $40,575.00 - $41,535.00, + $3,000 Sign On Bonus
 
 
 
 As of the time of this posting, this is the expected base annual salary range. The base annual salary will be based on a wide range of factors, including skills, qualifications, experience, as well as business needs and limitations.
 
 
 
 Our Generous Benefits Plan Includes
 
 
 
 Comprehensive Health Plans, Dedication to Diversity &amp; Inclusion, Holistic Wellness Program, Professional Development Program, 401k Contribution, Paid Volunteer Days, 6 months of paid parental leave, and much more.
 
 
 
 Start Early is an equal opportunity employer. We celebrate diversity and are committed to our core values by crafting an inclusive environment for all staff.
 
</div>

Teacher Assistant, Early Head Start

Quarles & Brady LLP

<div>Intellectual Property Legal Project Assistant 
<div><div><div>Office Locations: Chicago 
We are seeking a Legal Project Assistant in our Chicago office to support the attorneys and paralegals in our Intellectual Property Group to assist with various aspects of the Group's patent prosecution work. This person will also provide support for other projects and matters as required from time to time.<div> 
Grow Your Career at Quarles
At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success. 
What We Offer:<ul><li>
Supportive, adaptable work environment</li><li>
Career development through mentoring and training &ndash; Professional growth opportunities</li><li>
Competitive pay and comprehensive benefits</li></ul><div></div> 
Be part of a firm where great people achieve great things&mdash;together.</div> 
Responsibilities:<ul><li>
Assist attorneys and paralegals in electronic document preparation and case filings with the USPTO.</li><li>
Provide independent management of case and project workload.</li><li>
Draft, edit, and proofread internal and external communications while meeting required deadlines.</li><li>
Preparing and filing Information Disclosure Statements (IDS) for attorney and paralegal review.</li><li>
Communicate with clients and prepare documents, reminders, and updates for same.</li><li>
Work collaboratively with internal client teams and pair with paralegals to execute on client deliverables.</li></ul> 
Qualifications:<ul><li>
Intellectual Property patent prosecution experience is preferred.</li><li>
Client billable hour requirement of 1200.</li><li>
Strong organizational skills.</li><li>
Excellent communication skills.</li><li>
Strong technology skills and experience with Microsoft Office/Outlook/PowerPoint and willingness to learn additional programs.</li><li>
High level of attention to detail.</li><li>
Strong ability to prioritize and handle multiple responsibilities and tasks simultaneously.</li><li>
Highly motivated and a self-starter.</li><li>
Ability to work well in a fast-paced, team-oriented environment with minimal supervision.</li></ul><div>
</div><div>
Quarles &amp; Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors.</div><div>
</div><div>
Quarles is an equal opportunity employer.</div><div>
</div><div></div><div><div>
#LI-SF1</div><div>
#LI-Hybrid</div><div>
#LI-Onsite</div></div></div></div></div></div>

Intellectual Property Legal Project Assistant

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