construction bookkeeper (quickbooks) - in office | miami, fl

construction office administrator / bookkeeper (part-time, in-office, bilingual english/spanish)

accounts payable & accounting specialist Jobs in Miami

accounts payable & accounting specialist

accounts payable clerk

accounts payable specialist Jobs in Miami

accounts payable specialist

construction bookkeeper (quickbooks) - in office | miami, fl Jobs in Miami

construction office administrator / bookkeeper (part-time, in-office, bilingual english/spanish) Jobs in Miami

construction bookkeeper quickbooks

Novara Construction LLC

Bookkeeper (Construction) &ndash; QuickBooks | In-Office | Miami, FLNavarra Construction LLC 600 Northeast 185th Street, Miami, FLAbout the RoleNavarra Construction is hiring a detail-oriented Bookkeeper with construction experience to manage the financial operations of our growing company.This is a hands-on, in-office role where you will oversee bookkeeping, payroll, vendor payments, and job cost tracking across multiple construction projects.We&rsquo;re looking for someone reliable, organized, and experienced in QuickBooks and construction accounting who can take ownership of the company&rsquo;s financial processes.Key Responsibilities<ul><li>Manage full-cycle bookkeeping using QuickBooks</li><li>Track project costs, invoices, and budgets per job</li><li>Process and manage payroll and employee time tracking</li><li>Handle vendor payments, purchase orders, and materials tracking</li><li>Review and organize construction invoices and assign to correct projects</li><li>Maintain accurate financial records and reporting</li><li>Coordinate with field teams on materials, expenses, and job costs</li><li>Ensure all financial data is organized, up-to-date, and audit-ready</li></ul>Requirements<ul><li>Proven experience as a Bookkeeper (construction industry preferred)</li><li>Strong expertise in QuickBooks</li><li>Experience with job costing, invoicing, and payroll</li><li>Understanding of construction workflows, materials, and vendors</li><li>Bilingual: English and Spanish (Required)</li><li>Highly organized with strong attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Must be able to work on-site (no remote work)</li></ul>Schedule &amp; Compensation<ul><li>Part-time or Full-time (5&ndash;8 hours/day)</li><li>Typical schedule: Monday&ndash;Friday, 9:00 AM &ndash; 3:00 PM (flexible)</li><li>$25/hour (based on experience)</li><li>Stable, long-term opportunity with growth potential</li></ul>Who This Role is Great For<ul><li>Experienced bookkeepers with construction background</li><li>Professionals looking for a stable, long-term role</li><li>Candidates seeking a flexible daytime schedule (ideal for parents)</li></ul>Why Join Navarra Construction?<ul><li>Growing construction company with strong pipeline of projects</li><li>Opportunity to own and improve financial systems</li><li>Collaborative, team-oriented environment</li><li>Long-term stability and consistent work</li></ul>Apply NowIf you have QuickBooks experience and construction bookkeeping knowledge, we want to hear from you.This role requires someone who can fully manage the company&rsquo;s bookkeeping, including payroll, vendors, and job tracking.Job Type: Full-timePay: $25.00 per hourWork Location: In person

Construction Bookkeeper (QuickBooks) - In Office | Miami, FL

Construction Office Administrator / Bookkeeper (Part-Time, In-Office, Bilingual English/Spanish)Location: 600 NE 185th St, Miami, FL 33179Pay: $22 &ndash; $25 per hour (based on experience) Part-Time | Monday&ndash;Friday | 9:00 AM &ndash; 3:00 PMJob DescriptionNavarra Construction is seeking a reliable and detail-oriented Office Administrator / Bookkeeper to support our growing construction business in Miami.This is a part-time, in-office role ideal for someone who wants stable daytime hours and enjoys managing both financials and daily office operations.You will play a key role in keeping our projects, vendors, and finances organized and running smoothly.ResponsibilitiesBookkeeping (QuickBooks):<ul><li>Manage all company bookkeeping using QuickBooks</li><li>Track invoices, payments, and expenses</li><li>Process payroll and maintain accurate financial records</li><li>Reconcile accounts and ensure accurate reporting</li></ul>Construction Administration:<ul><li>Assign invoices and expenses to the correct projects</li><li>Track job costs, materials, and labor</li><li>Coordinate with vendors and subcontractors</li><li>Manage purchase orders and material orders</li></ul>Office Coordination:<ul><li>Maintain organized records and documentation</li><li>Support daily office operations and communication</li><li>Assist with scheduling and administrative tasks</li></ul>Requirements<ul><li>2+ years of bookkeeping experience (QuickBooks required)</li><li>Experience in construction or similar industry (strongly preferred)</li><li>Bilingual: English &amp; Spanish (required)</li><li>Strong attention to detail and organization</li><li>Ability to manage multiple tasks and deadlines</li><li>Reliable, responsible, and committed</li></ul>Important<ul><li>This is an IN-OFFICE position (no remote work)</li><li>Must be able to work Monday&ndash;Friday, 9 AM &ndash; 3 PM</li></ul>Ideal Candidate<ul><li>Looking for consistent, stable part-time hours</li><li>Comfortable working in a fast-paced construction environment</li><li>Strong communicator who can work with vendors and team members</li><li>Organized and proactive</li></ul>If you have experience in bookkeeping and want a stable, in-office role with a growing company, we&rsquo;d love to hear from you!Job Types: Part-time, ContractPay: $25.00 per hourWork Location: In person

Construction Office Administrator / Bookkeeper (Part-Time, In-Office, Bilingual English/Spanish)

ACE Restoration Services, LLC

Job Summary We are looking for a detail-oriented and organized Bookkeeper to oversee financial records, ensure accurate job costing, and manage financial operations in a fast-paced restoration and mitigation environment. Office is located in Kendall. This position is Part-Time.Key Responsibilities<ul><li>Job Costing &amp; Accounting: Maintain all accounting and financial records, including detailed project job costing.</li><li>Accounts Payable/Receivable: Manage invoices, vendor payments, and client billing/collections.</li><li>Financial Reporting: Prepare financial statements (P&amp;L), reconcile bank accounts, and assist with month-end closing</li></ul>Qualifications<ul><li>2-5+ years of experience in bookkeeping, ideally in restoration, construction, or a service based industry.</li><li>Proficiency in QuickBooks Online required</li><li>Strong understanding of job costing and subcontractor management.</li><li>Proactive, problem-solving mindset.</li></ul>Pay: $23.00 - $25.00 per hourExpected hours: 10.0 &ndash; 15.0 per weekWork Location: In person

Part Time Bookkeeper - Experience with Job Costing (Service Based Industry)

Gopowerbike

Overview We are seeking an experienced, detail-oriented Bookkeeper to support our growing business operations. This is an in-person position based in Miami Beach and will begin as a part-time role (20&ndash;30 hours per week) with the opportunity to grow into a full-time position for the right candidate.The ideal candidate has at least 5 years of bookkeeping experience, strong knowledge of QuickBooks, and is comfortable maintaining accurate financial records and coordinating with our CPA for monthly and year-end reporting.This role requires someone organized, reliable, and capable of managing day-to-day bookkeeping functions independently.Responsibilities<ul><li>Maintain accurate financial records using QuickBooks</li><li>Record and categorize financial transactions</li><li>Accounts Payable: manage vendor bills and payments</li><li>Accounts Receivable: create invoices, track payments, and follow up on receivables</li><li>Perform bank and credit card reconciliations</li><li>Assist with preparation of monthly financial reports (P&amp;L, Balance Sheet, Cash Flow)</li><li>Maintain organized financial documentation and records</li><li>Work with management and the CPA to ensure books are accurate and tax-ready</li><li>Track expenses and assist with budgeting and financial organization</li><li>Help maintain financial accuracy across multiple business activities if needed</li><li>Qualifications</li><li>Minimum 5 years of bookkeeping experience</li><li>Strong knowledge of QuickBooks (Online or Desktop)</li><li>Experience with bank reconciliations and financial reporting</li><li>Experience managing accounts payable and receivable</li><li>Comfortable preparing books for CPA review and tax preparation</li><li>Strong organizational and attention-to-detail skills</li><li>Proficiency with Excel or spreadsheets</li><li>Ability to handle confidential financial information</li></ul>Preferred Experience<ul><li>Experience working with multiple business entities</li><li>Experience with inventory or operational businesses</li><li>Experience preparing monthly financial reports for management</li></ul>Work Environment<ul><li>In-person position in Miami , Magic City location</li><li>Flexible scheduling within 20&ndash;30 hours per week</li><li>Opportunity for long-term growth into a full-time role</li></ul>Compensation$25 &ndash; $40 per hour depending on experience and qualifications.How to ApplyPlease submit:<ul><li>Your resume</li><li>Brief summary of your bookkeeping experience</li><li>Your experience working with QuickBooks</li></ul>&ldquo;Please include the phrase &lsquo;organized and detail oriented&rsquo; in your application so we know you carefully read the job description.&rdquo;also tell us &ldquo;How many businesses have you managed bookkeeping for at the same time?&rdquo;Pay: $24.56 - $40.00 per hourWork Location: In person

Part-Time In-House Bookkeeper (Growth to Full-Time)

Segrera Associates

<div>
 
 
 We are working with a client in Coral Gables, FL that is looking for a strong AP Specialist to join their team. This role is with a stable family office and is great for someone looking to join a company long-term.
 
 
 
 
 
 
 
 Purpose of role:
 
 
 
 The Accounts Payable Specialist is responsible for managing all aspects of accounts payable functions within the organization. This includes processing invoices, reconciling vendor statements, maintaining accurate records, and ensuring timely payments to vendors. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.
 
 
 
 
 
 
 Accounts Payable Specialist Key Responsibilities:
 
 
 <ul>
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 Process invoices accurately and efficiently, matching them with purchase orders and receiving documents.
 </li>
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 Verify coding and obtain proper approval for payment.
 </li>
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 Reconcile vendor statements and resolve any discrepancies in a timely manner.
 </li>
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 Prepare and process electronic payments, including ACH transfers and wire transfers.
 </li>
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 Maintain accurate and up-to-date accounts payable records and documentation.
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 Respond to vendor inquiries and resolve payment issues.
 </li>
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 Reconcile construction AIA contract payment applications, ensure change orders are signed and authorized and collect release of liens when required.
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 Assist with month-end closing activities, including preparing accruals and reconciliations.
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 Collaborate with other departments to ensure proper expense allocation and coding.
 </li>
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 Stay current with accounting regulations and best practices related to accounts payable processes.
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 Management and reconciliation of multiple credit card accounts.
 </li>
 <li>
 Ability to travel out of town one or two times per year for company meetings.
 </li>
 </ul>
 
 
 
 
 
 Accounts Payable Specialist Required Experience and Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 2+ years of accounts payable or accounting related roles.
 </li>
 <li>
 QuickBooks and Bill.com .
 </li>
 <li>
 Proficiency with Microsoft Office 365 suite including Outlook, Word, and Excel.
 </li>
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 Intermediate to advanced excel skills are mandatory.
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a leading construction organization, is seeking an
 
 Accounts Payable Specialist
 
 on a contract-to-hire basis.
 
 
 
 Salary/Hourly Rate
 
 
 
 $22hr - $25hr
 
 
 
 Position Overview
 
 
 
 We are seeking a detail-oriented Accounts Payable Specialist to join our client's Finance team. This individual will be responsible for managing the full-cycle accounts payable process while also supporting general accounting functions, ensuring accuracy, efficiency, and compliance with company policies.
 
 
 
 Responsibilities Of The Accounts Payable Specialist
 
 
 
 <ul>
 <li>
 Process high-volume invoices, ensuring accuracy and proper coding to the general ledger.
 </li>
 <li>
 Manage the full-cycle accounts payable process, including invoice entry, approvals, and payments.
 </li>
 <li>
 Perform vendor statement reconciliations and resolve discrepancies in a timely manner.
 </li>
 <li>
 Maintain vendor records and ensure proper documentation (W-9s, contracts, etc.).
 </li>
 <li>
 Prepare and process weekly check runs, ACH, and wire payments.
 </li>
 <li>
 Assist with month-end close, including accruals and AP-related journal entries.
 </li>
 <li>
 Reconcile the AP subledger to the general ledger.
 </li>
 <li>
 Support audits by providing the requested documentation and reports.
 </li>
 <li>
 Assist with expense report processing and company credit card reconciliations.
 </li>
 <li>
 Collaborate cross-functionally with internal departments and external vendors.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Accounts Payable Specialist:
 
 
 
 <ul>
 <li>
 2 - 5 years of experience in accounts payable and/or staff accounting.
 </li>
 <li>
 Strong understanding of AP processes and general accounting principles.
 </li>
 <li>
 Experience with ERP systems (e.g., QuickBooks, NetSuite, SAP, or similar).
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Accounts Payable Specialist:
 
 
 
 <ul>
 <li>
 Construction experience is preferred.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Associate's degree is required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 390177
</div>

Accounts Payable Specialist - 390177

Bella Quinces & Photography

Job Summary We are seeking a highly organized and proactive Personal Executive Assistant to provide comprehensive administrative support to a busy executive. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment. This position offers an exciting opportunity to contribute significantly to the executive&rsquo;s productivity and success while maintaining a professional, positive attitude.Duties<ul><li>Manage and maintain the executive&rsquo;s complex calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Coordinate and plan events, meetings, and conferences, including venue selection, logistics, catering, and materials preparation.</li><li>Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports.</li><li>Handle phone etiquette professionally across multi-line phone systems; screen calls and direct inquiries appropriately.</li><li>Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.</li><li>Perform clerical duties such as data entry, filing, photocopying, and organizing electronic files for easy retrieval.</li><li>Assist with project coordination by tracking deadlines, preparing agendas, and following up on action items.</li><li>Utilize office software like Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and DocuSign for document signing processes.</li><li>Support personal errands or tasks as needed to ensure the executive&rsquo;s day runs smoothly.</li></ul>Qualifications<ul><li>Proven experience as a personal or executive assistant with strong office management skills.</li><li>Excellent organizational skills with keen attention to detail; capable of managing multiple priorities simultaneously.</li><li>Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), QuickBooks for bookkeeping, and familiarity with multi-line phone systems.</li><li>Strong typing skills along with transcription and proofreading abilities.</li><li>Experience in event planning and project coordination is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times.</li><li>Familiarity with office equipment such as scanners, printers, and data entry tools is preferred. This role is an excellent fit for motivated individuals eager to support leadership through energetic organization and dedicated service. Join us to be part of a vibrant team that values efficiency, professionalism, and proactive problem-solving!</li></ul>Pay: $15.00 - $20.00 per hourWork Location: In person

Personal Executive Assistant

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