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coordinator, business operations

coordinator business operations

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Department of Pediatrics is looking to hire a Coordinator, Business Operations for the TCH West tower 19th floor. This professional would assist with tasks such as providing high-level program support with the Fellows College and Leadership College and Division Chief Boot Camp. This position will also be directing visitors, phone calls, and management of basic things such as mail pick up, facilities coordination, etc. Currently, this floor has 4 different divisions/areas and requires direction from this position.</p><p></p><p><br>
Position is located onsite in the Texas Medical Center.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Manages logistics, communications and calendar management, faculty support of the Director(s), and participates in the development of the Pediatrics Leadership College and Division Chief Boot Camp.</li><li>
Provides administrative support for the Pediatrics Fellows College: lecture management (includes calendar management), recruitment, travel arrangements, orientation, program's annual retreat, management of fellowship education awards and liaison program, SITE exams room and proctor management, participates in monthly meetings, responsible for meeting minutes and distribution to committee, works closely with faculty program director.
</li><li>Provides clerical and data entry assistance, ie, monthly AAP faculty memberships reviews and notifying AAP contacts with new or terminated membership, annual AAP membership audits, reconcile membership for annual payment.</li><li>
Greets department visitors.</li><li>
Provides telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary.</li><li>
Sorts and distribute incoming and outgoing mail. Generate shipping labels as needed.</li><li>
Generates and maintain filing systems.</li><li>
Orders supplies for the department.</li><li>
Facilitates service calls for shared equipment.</li><li>
Manages travel (arrangements and reimbursements; travel expense reports)</li><li>
Performs other job-related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High School diploma or GED.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Healthcare and/or Administrative experience.</li><li>
Basic skills in Microsoft (word, outlook, excel).</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Coordinator, Business Operations

Bludorn Restaurant

<p><b>Digital Marketing Coordinator at Bludorn Hospitality Group, in Houston, Texas</b></p><p><i>Bludorn Hospitality Group is seeking a creative, organized, and hospitality-driven Digital Marketing Coordinator to help tell the story of our growing family of restaurants. This role will oversee social media strategy and execution across multiple brands, including Bludorn, Navy Blue, Bar Bludorn, Bar Bludorn Woodlands, and our upcoming San Antonio concept.</i></p><p><i>The ideal candidate is equal parts storyteller, content creator, and project manager&mdash; someone who can capture the energy of our restaurants, build meaningful engagement with our guests, and collaborate across culinary, beverage, and operations teams to bring our brands to life online. Responsibilities include managing social media channels, creating and publishing content, developing monthly content calendars, designing marketing assets, coordinating photoshoots, updating digital platforms, supporting restaurant programming and events, and ensuring a consistent brand presence across social, Google Business Profiles, and website channels.</i></p><p><i>This is an exciting opportunity for a self-starter who thrives in a fast-paced environment, has a strong eye for visual storytelling, and is passionate about food, beverage, hospitality, and culture. If this sounds like you, please apply.</i></p><p><b>Digital Marketing Coordinator &ndash; Role &amp; Responsibilities</b></p><p>Manage Instagram accounts for Bludorn, Navy Blue, Bar Bludorn, Bar Bludorn Woodlands, Bludorn&rsquo;s San Antonio - achieving follower growth and maintaining follower + guest engagement.</p><p>Liaison across departments&mdash;savory, pastry, bar, and wine&mdash;to promote content focused on food &amp; drink, company events, philanthropic initiatives and employee culture, supported by email distributions.</p><p>Execute copywriting and photo selection in a cohesive monthy calendar, laddering up to 3-4 static posts weekly (previously 4-5) aligned in alignment with cover count growth opportunity and areas of focus for the week to-date (Adjusted posting cadence starting the week of 3/24 to prioritize Google optimization over social media volume).</p><p>Execute daily stories.</p><p>Maintain weekend visibility across all restaurants.</p><p>Capture photos, both camera and iPhone, as needed between professional shoots, as needed</p><p>Create reels, as needed.</p><p>Adapt plans in real time to accommodate reactive content, promotions, and specials to ensure timely and relevant messaging.</p><p>Repost UGC.</p><p>Respond to guests via DM.</p><p>Highlight company milestones/recaps in a meaningful, engaging way (Thanksgiving reel, Blu Bayou Dinner recaps, restaurant anniversaries, etc.).</p><p>Design social media assets, including reservation CTAs, press highlights, menus for restaurant programming (ex: HH or event/programming focused).</p><p>Support ongoing partnership with Rice Village District on behalf of Navy Blue, updating notes and leading monthly marketing meetings.</p><p>Event creation on websites alongside GM who will handle Open Table.</p><p>Mirror all social content via manual input on Google.</p><p>Facilitate oversee quarterly photoshoots, including drafting all shot lists.</p><p>Menu site updates.</p><p>Pay: $60,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Digital Marketing Coordinator

UTHealth Houston

<div><p>We are hiring a Research Coordinator II (Full-time) to join the UTHealth Houston School of Public Health in Houston. In this role, you will oversee administrative, operational, and coordination activities essential to the successful execution of the project. May require travel to rural Texas two times per year. An ideal candidate should have prior experience with human subject research and experience with survey development software. Bilingual in Spanish, highly preferred.</p><p><b>
What we do here changes the world.</b> UTHealth Houston is Texas&rsquo; resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That&rsquo;s where you come in.</p><p><b>
Once you join us you won't want to leave.</b> It&rsquo;s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you&rsquo;d expect from a top healthcare organization (benefits, insurance, etc.), plus:</p><ul><li>
100% paid medical premiums for our full-time employees</li><li>
Generous time off (holidays, preventative leave day, both vacation and sick time &ndash; all of which equates to around 37-38 days per year)</li><li>
The longer you stay, the more vacation you&rsquo;ll accrue!</li><li>
Longevity Pay (Monthly payments after two years of service)</li><li>
Build your future with our awesome retirement/pension plan!</li></ul><p><b>
We take care of our employees!</b> As a world-renowned institution, our employees&rsquo; wellbeing is important to us. We offer work/life services such as...</p><ul><li>
Free financial and legal counseling</li><li>
Free mental health counseling services</li><li>
Gym membership discounts and access to wellness programs</li><li>
Other employee discounts including entertainment, car rentals, cell phones, etc.</li><li>
Resources for child and elder care</li><li>
Plus many more!</li></ul><p><b>
Position Summary:</b></p><div>
This project promotes physical activity in rural health clinics in South Texas. The Research Coordinator will plan, organize and coordinate project management activities across a variety of areas.</div><div></div><div><br>
This role will focus on overseeing administrative, operational, and coordination activities essential to the successful execution of the project. The Research Coordinator will work closely with investigators, clinical partners, and community stakeholders, playing a critical role in ensuring timely progress, organization, and communication across all components of the project.</div><div></div><div><br>
This position offers the opportunity to work directly with experts in public health, epidemiology, medicine and implementation science, gaining hands-on experience in managing complex, community-engaged research initiatives focused on cancer prevention and health promotion.</div><p><b>
Position Key Accountabilities:</b></p><ul><li>
 Support the planning, development, and implementation of research and community-based projects, including coordinating day-to-day project operations and activities.</li><li>
Assist with project management and administration, including maintaining project records and compliance documentation, organizing central project files, tracking progress, and ensuring project milestones and deadlines are met.</li><li>
Coordinate daily project operations by organizing meetings, trainings, and site visits; facilitating communication among project team members, clinic partners, and community stakeholders; and providing project management support to project staff, including community health workers and graduate research assistants.</li><li>
Support the development of project materials, including protocols, training materials, recruitment plans, reports, and other project resources.</li><li>
Assist with human subjects and project compliance activities, including the development and maintenance of regulatory and compliance documents.</li><li>
Support data collection activities and the maintenance of project data files.</li><li>
Assist with the preparation of scientific, research, and project-related materials.</li><li>
Perform other duties as assigned.</li><li><b><br>
</b></li></ul><br>
<p><b>Certification/Skills:</b></p><ul><li>
Experience working with human subjects research and IRB processes, preferred.</li><li>
Experience using software for survey development and data management, preferred.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint), preferred.</li><li>
Bilingual (English/Spanish), preferred.</li></ul><p><b>
Minimum Education:</b></p><ul><li>
Bachelor's Degree in a related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.</li></ul><p><b>
Minimum Experience:</b></p><ul><li>
2 years of relevant experience required May substitute required experience with equivalent years of education beyond the minimum education requirement.</li></ul><p><b>
Physical Requirements:</b></p><p>
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.</p><p><b>
Security Sensitive:</b></p><p>
This position is a security-sensitive position pursuant to Texas Education Code &sect;51.215 and Texas Government Code &sect;411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code &sect;117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. &sect;791.4.</p><p><b>
Residency Requirement:</b></p><p>
Employees must permanently reside and work in the State of Texas.</p></div>

Research Coordinator II - School of Public Health (Bilingual)

Onco360

<div><div><b>Patient Advocacy Coordinator / Patient Assistance Programs &ndash; Onco360 Pharmacy</b></div>
<div><b><i>Houston, TX </i></b><b>| </b><b><i>Full-Time</i></b><b> | </b><b><i>Mon - Fri 10:30am to 7pm CST</i></b></div>
<div><b><i>Salary</i></b><b> </b><b><i>Starting at $23.00/hr and up</i></b></div>
<div></div><div><b>Sign-On Bonus: </b>$5,000 for employees starting before July 31, 2026.</div>
<div></div><ul><li>Must live within commuting distance of our Houston pharmacy. <b>Remote work possible after initial on-site training.</b></li></ul>
<div></div><div><div>Onco360, a leading oncology pharmacy, is seeking a <b>Pharmacy P</b><b>atient Advocacy Coordinator</b></div>
<div><b>Ready to make a meaningful impact? Apply today and help us better the lives of those battling cancer.</b></div>
</div><div></div><div><b>Company Benefits</b></div>
<ul><li>Medical; Dental; Vision</li>
<li>401k opportunity</li>
<li>Paid Time Off and Paid Holidays</li>
<li>Tuition Reimbursement</li>
<li>Quarterly Incentive Bonus</li>
<li>Paid Volunteer Day</li>
<li>Referral Incentive Program</li>
<li>Company Paid Life Insurance; and Short/Long-Term Disability</li>
</ul> <p></p><div><b>Why Join Us?</b></div>
<ul><li>A career with purpose: Help patients access life-saving medications.</li>
<li>Supportive culture: We value <b>teamwork, respect, integrity, and passion</b>.</li>
<li>Growth opportunities: We invest in your professional and personal development.</li>
</ul><p></p><div><b>What You&rsquo;ll Do</b></div>
 <div>The <b>Patient Advocacy Coordinator</b> is responsible for assisting patients and/or families to access financial resources for Pharmacy co-pays. The Advocacy Coordinator assists patients who may qualify for assistance through Not for Profit Organizations and Manufacturer Programs. They are responsible for navigating the system to find resources that best fits the patient&rsquo;s needs, aid patients by explaining the process, assist in filling out applications and going over the documents that will be required to complete the application.</div>
<div></div><div><b>How You&rsquo;ll Do This</b></div>
<ul><li>Practice first call resolution to assist patients and families in securing financial assistance for pharmacy co-pays.</li>
<li>Maintain a working knowledge of health insurance and pharmacy benefit coverage, cancer diagnoses and drugs used in their treatment.</li>
<li>Support applications for nonprofit and manufacturer assistance programs.</li>
<li>Provide clear explanations of insurance benefits and co-pay structures.</li>
<li>Maintain accurate patient demographic and insurance data in CPR+.</li>
<li>Collaborate with pharmacy operations and cross-functional teams to ensure seamless service.</li>
</ul> <p></p><div><b>What You Bring</b></div>
<div><b>Required:</b></div>
<ul><li>High School Diploma or GED</li>
<li>1+ years of patient assistance or advocacy experience</li>
<li>Registration with Board of Pharmacy (as required by state law)</li>
<li>Strong communication, organizational, and customer service skills</li>
</ul><div><b>Preferred:</b></div>
<ul><li>Associate degree or Certified Pharmacy Technician (PTCB)</li>
<li>3+ years of patient assistance or advocacy experience</li>
<li>Specialty pharmacy experience</li>
</ul><p></p><div><b>Join a mission-driven team making a difference in the lives of cancer patients.</b></div></div>

Pharmacy Patient Advocacy Coordinator / Patient Assistance Programs

<div><p>The Research Coordinator I/II supports the conduct of NIH-, industry-, and investigator-initiated research studies within the Neonatal Intensive Care Unit (NICU). This role assists with the day-to-day implementation of ongoing and future studies, including participation in the NICHD Neonatal Research Network.</p><p>
The position is primarily weekday based, with flexibility to accommodate patient screening and consent activities, including occasional weekend or &quot;on call&quot; hours approximately every two months. This role participates in a team-based call rotation to support ongoing enrollment and study needs.</p><p><b>
Key responsibilities </b>include supporting study operations, assisting with coordination of research activities, and serving as a point of communication between clinical and research teams. The role contributes to study execution by screening and consenting parents of eligible infants, collecting and entering study data, and supporting specimen processing as needed.</p><p>
The Research Coordinator is responsible for maintaining accurate and timely study documentation, tracking assigned tasks and study activities, and ensuring work is completed in accordance with protocol and regulatory requirements. This includes supporting data quality efforts, preparing for monitoring visits, and assisting with regulatory documentation and submissions (e.g., IRB-related materials).</p><p><b>
Preferred Skills/Qualifications:</b></p><ul><li><p>
Experience with clinical research in a NICU or inpatient settings. Working with a multidisciplinary healthcare team is preferred.</p></li><li><p>
Experience with patient/family interaction, screening, enrollment, and informed consent processes.</p></li><li><p>
 Knowledge of clinical research regulations, including IRB processes, and FDA requirements.</p></li><li><p>
CITI Certifications (GCP, Human Subjects Research, CRC Foundations, CRC Advanced).</p></li><li><p>
Familiarity with REDCap, EPIC, Beacon, Medidata, or similar data systems.</p></li><li><p>
Bilingual (English/Spanish).</p></li></ul><p><b>
What we do here changes the world.</b> UTHealth Houston is Texas&rsquo; resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That&rsquo;s where you come in.</p><p><b>
Once you join us you won't want to leave.</b> It&rsquo;s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you&rsquo;d expect from a top healthcare organization (benefits, insurance, etc.), plus:</p><ul><li>
100% paid medical premiums for our full-time employees</li><li>
Generous time off (holidays, preventative leave day, both vacation and sick time &ndash; all of which equates to around 37-38 days per year)</li><li>
The longer you stay, the more vacation you&rsquo;ll accrue!</li><li>
Longevity Pay (Monthly payments after two years of service)</li><li>
Build your future with our awesome retirement/pension plan!</li></ul><p><b>
We take care of our employees!</b> As a world-renowned institution, our employees&rsquo; wellbeing is important to us. We offer work/life services such as...</p><ul><li>
Free financial and legal counseling</li><li>
Free mental health counseling services</li><li>
Gym membership discounts and access to wellness programs</li><li>
Other employee discounts including entertainment, car rentals, cell phones, etc.</li><li>
Resources for child and elder care</li><li>
Plus many more!</li></ul><p><b>
Position Summary:</b></p><p>
Assists with human subject research project conduct and management, including participant recruitment and data collection, entry, management, and analysis. Assists with research project logistics, maintaining records, preparing reports, and meeting research milestones and deadlines.</p><p><b>
Position Key Accountabilities:</b></p><ul><li>
Under supervision, assists with human subjects research activities, including participant recruitment, informed consent, data collection through surveys, interviews, observations, and ensuring that all activities are conducted according to study protocols.</li><li>
Organizes, cleans, and maintains databases to ensure accurate data entry and preparation for analysis under close supervision.</li><li>
Maintains confidential records of collected data and ensures accuracy, compliance, and integrity of data. Data may include human subject data and departmental programmatic data. Supports Data Management Sharing (DMS) plan.</li><li>
Prepares annual progress reports and applications for various committees and ensures that all staff have received the proper training/attended the appropriate training courses.</li><li>
Assists in the preparation of progress and annual reports and grant proposals to various funding agencies; works closely with the Office of Sponsored Projects on the submission of grants.</li><li>
May assist with regulatory submissions (i.e. Institutional Review Board(s), FDA, etc).</li><li>
Assist investigator with quantitative and qualitative data analysis, including the creation of figures, tables, and graphs. Helps prepare research papers, presentations, and reports including academic publications and conferences.</li><li>
Conduct reviews of academic journals and databases to gather relevant articles and publications as directed to help prepare manuscripts for publication.</li><li>
Assists with the preparation of budgets and reviews re-budgeting needs and expenditures. Attends research-planning meetings to assist in preparing budget drafts for departmental leadership approval. Assists with invoicing.</li><li>
Assists in preparing for and responding to site monitoring visits, audits, and inspections.</li><li>
May be responsible for maintaining study materials (i.e. test kits, investigational drugs and devices).</li><li>
Performs other duties as assigned.</li></ul><p><b><br>
Certification/Skills:</b></p><ul><li>
None</li></ul><p><b>
Minimum Education:</b></p><p>
Bachelor's Degree in a related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.</p><p><b>
Minimum Experience:</b></p><p>
Research Coordinator I - None</p><p>
Research Coordinator II - 2 years of relevant experience required May substitute required experience with equivalent years of education beyond the minimum education requirement.</p><p><b>
Physical Requirements:</b></p><p>
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.</p><p><b>
Security Sensitive:</b></p><p>
This position is a security-sensitive position pursuant to Texas Education Code &sect;51.215 and Texas Government Code &sect;411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code &sect;117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. &sect;791.4.</p><p><b>
Residency Requirement:</b></p><p>
Employees must permanently reside and work in the State of Texas.</p></div>

Research Coordinator I/II - Pediatrics

VoltaGrid, LLC

<div><p><b>Position Title</b>: Manager Asset Inventory Operations<br>
<b>Location</b>: HOUSTON TX<br>
<b>FLSA Class</b>: EXEMPT<br>
<b>Responsible to:</b> Senior Manager Asset Operations</p>
<p><b>
Position Summary: </b>The Manager, Asset Inventory Operations is responsible for maintaining enterprise-wide visibility, accuracy, and accountability for all operational assets throughout their lifecycle. This role oversees inventory reporting, asset tracking initiatives, compliance processes, and operational reporting to ensure reliable asset data across the organization. As the asset fleet continues to grow, this position will serve as the central owner of inventory integrity, lifecycle management, and accountability programs while developing scalable processes and reporting structures. Over time, this role is expected to lead the Asset Coordinator and Asset Compliance &amp; Audit Specialist functions.</p>
<p><b>
Essential Duties &amp; Responsibilities:</b></p>
<p>
Asset Inventory Management</p>
<ul>
<li>Maintain ownership of asset inventory accuracy across all operational locations.</li>
<li>Develop and manage processes for asset lifecycle status tracking and reporting.</li>
<li>Ensure accurate asset records from acquisition through deployment, redeployment, and retirement.</li>
<li>Investigate and resolve inventory discrepancies and data integrity issues.</li>
</ul>
<p>Asset Tracking &amp; Visibility</p>
<ul>
<li>Lead asset movement tracking initiatives and escalation processes.</li>
<li>Oversee GPS tracking systems and asset location visibility programs.</li>
<li>Coordinate with field operations, logistics, and deployment teams to maintain current asset status<br>
information.</li>
<li>Drive continuous improvement efforts for asset tracking technologies and processes.</li>
</ul>
<p>Reporting &amp; Analytics</p>
<ul>
<li>Develop and maintain inventory dashboards, KPIs, and operational reports.</li>
<li>Provide leadership with accurate asset utilization, deployment, and lifecycle reporting.</li>
<li>Identify trends, risks, and opportunities through data analysis.</li>
<li>Support forecasting and operational planning activities.</li>
</ul>
<p>Compliance &amp; Accountability</p>
<ul>
<li>Establish accountability standards for asset management and reporting.</li>
<li>Coordinate asset audit programs and inventory verification initiatives.</li>
<li>Support investigations related to missing, misplaced, or unaccounted-for assets.</li>
<li>Ensure compliance with internal asset management policies and procedures.</li>
</ul>
<p>Leadership &amp; Process Development</p>
<ul>
<li>Manage and mentor inventory and compliance personnel as the team grows.</li>
<li>Develop scalable inventory management processes and controls.</li>
<li>Partner with operations, finance, procurement, and field teams to improve asset accountability.</li>
<li>Lead inventory-related continuous improvement initiatives.</li>
</ul>
<p><b>Other Requirements:
</b></p><ul><li>Bachelor's degree in Supply Chain, Business, Operations Management, Logistics, or related field;<br>
equivalent experience considered.</li>
<li>5+ years of inventory management, asset management, logistics, or operations experience.</li>
<li>Experience developing operational reporting and KPI programs.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Advanced proficiency with Excel and inventory management systems</li>
</ul>
<p><b>Preferred Qualifications:
</b></p><ul><li>Experience managing large fleets of industrial, energy, or operational assets.</li>
<li>Knowledge of GPS tracking platforms and asset management software.</li>
<li>Leadership or supervisory experience.</li>
<li>Experience with ERP systems and data analytics tool</li>
</ul>
<p>The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.</p>
<p>
VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.</p>
<p>
Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. #GC</p><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Manager Asset Inventory Operations

Aggregate Haulers

<p><b>Are you an administrative anchor, or are you the engine that keeps the business moving?</b></p><p>At Aggregate Haulers, we don&rsquo;t micromanage, and we don&rsquo;t hold hands. We operate in a culture of high responsibility and high autonomy. We manage systems, not people.</p><p>We are looking for an Office Manager / Billing Coordinator to own the administrative and financial hub of our Houston operations. This isn't a passive &quot;clock-in, clock-out&quot; desk job. We need a system-builder and a truth-seeker who is obsessed with precision, hates messy data, and takes pride in running an airtight office.</p><p>If you need constant direction, make excuses for billing discrepancies, or get overwhelmed by fast-paced logistical environments, please do not apply.</p><p>But if you have earned-confidence, an analytical mind, a passion for flawless execution, and deep NetSuite expertise, you will thrive here.</p><p>Who You Are (Our Ideal Candidate):</p><ul><li>A NetSuite Wizard: You don&rsquo;t just know how to log into NetSuite; you understand how it works. You have hands-on experience navigating, billing, and troubleshooting within the NetSuite ecosystem.</li><li>Obsessed with the Details: To you, a 1% error is a major problem. You have an eagle eye for billing discrepancies, missing paperwork, and data entry errors. You get satisfaction from clean books and perfect processes.</li><li>A System Maintainer: You don't just follow a checklist; you protect the integrity of our administrative systems. You ensure drivers, customers, and operations are aligned so billing is seamless.</li><li>Logical &amp; Direct: You solve problems with logic and data&mdash;not emotion or excuses. When a billing issue arises, you don't just pass the buck; you dig in, find the root cause, and fix it.</li><li>A Persuasive Communicator: You are professional, warm, and highly communicative. You know how to be firm but polite when collecting outstanding invoices, resolving client disputes, or getting drivers to submit their paperwork on time.</li></ul><p>What You Will Do (Key Responsibilities):</p><ul><li>Own the Billing Cycle: Manage the end-to-end billing and invoicing process through NetSuite with absolute accuracy and zero lag time.</li><li>NetSuite Administration: Input, track, and reconcile operational data, ensuring all customer accounts and driver payouts are perfectly documented.</li><li>Keep the Office Moving: Act as the central hub for the Houston office. Manage phone calls, coordinate incoming mail, organize local files, and support the operations team.</li><li>Problem-Solve Discrepancies: Actively investigate and resolve billing errors, customer inquiries, and driver pay disputes with speed and clarity.</li><li>Enforce Accountability: Work with our dispatchers and drivers to ensure all delivery tickets and required documentation are submitted correctly and on time.</li></ul><p>Requirements:</p><ul><li>NetSuite Experience (Required): Minimum of 1-2 years of hands-on experience utilizing NetSuite for billing, invoicing, or accounting functions. <i>Applications without NetSuite experience will not be considered.</i></li><li>Billing/Accounting Background: 2+ years of experience in high-volume billing, accounts receivable, or bookkeeping (experience in logistics, trucking, construction, or industrial services is a major plus).</li><li>Unmatched Attention to Detail: Proven ability to manage complex data entry with near-perfect accuracy.</li><li>Self-Reliant &amp; Proactive: A track record of working independently, managing your own deadlines, and prioritizing tasks under pressure.</li></ul><p>What We Offer:</p><ul><li>True Autonomy: We trust you to do your job. No micromanagement&mdash;just clear expectations and the freedom to meet them.</li><li>Competitive Compensation: Robust base salary and comprehensive benefits package.</li><li>A Direct, No-Politics Culture: We value truth, efficiency, and getting the job done right.</li><li>Benefits: - End of year Bonus - Medical, Dental &amp; Vision (covered at 75%) - 401(k) - 401(k) 10% company contribution - Mileage reimbursement - Unlimited PTO</li></ul><p>How to Apply:</p><p>Please complete this 10 minute survey to enter our candidate pipeline. Once complete, we will reach out to schedule an interview. <b>APPLICANT</b> <b>SURVEY FOUND HERE: </b>https://go.cultureindex.com/p/pwZCY3Stdwh0</p><p>Pay: $70,000.00 - $92,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Houston, TX 77002</p>

Office Manager and Billing Coordinator

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