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coordinator inflight leaves

JetBlue

<p></p><div><p><b>Position Summary</b></p><p>
The Coordinator, Inflight Leaves will support the base in all leave processing. This individual is responsible for tracking, processing, maintaining and following up on all base Inflight crewmember leaves including but not limited to Disability, Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Personal, Military, Parental and Workers Compensation.</p><p></p><p><b><br>
Essential Responsibilities</b></p><ul><li>
Processes all base Inflight leaves (in and out) through appropriate channels and Business Partners as required</li><li>
Maintains and tracks all leaves via the SharePoint Leave logs</li><li>
Provide monthly reports to Inflight General Manager(s) identifying crewmembers that are on approved 30 days personal leave</li><li>
Notifies base leadership of Leave of Absences status and follow-up action needed</li><li>
Ensure proper CrewTrac coding for crewmember Leaves</li><li>
Maintain and audit the base offline list to ensure crewmembers status of leave is accurate and verifies the eligibility of their monthly bid awards</li><li>
Partners with the People Department and Benefits on any unsubstantiated leaves of absence follow up</li><li>
Point of contact for crewmembers, crewleaders, Risk Management and appropriate business partners to gather information related to leaves of absence and associated programs</li><li>
Complete and track Worker&rsquo;s Compensation Claims</li><li>
Maintain Occupational Safety Health Administration (OSHA) logs and provides monthly reports to Safety</li><li>
Generate weekly reports to Base Coordinator on any leave of absences CrewTrac recodes</li><li>
Communicates with CrewPlanning, Crew Services, Benefits and CrewTravel to ensure crewmembers are active in all systems when returning from a leave of absence</li><li>
Provides support to Inflight Crewmembers and local base leadership on leave of absence questions and provides general administrative support as needed</li><li>
Acts as a single point of contact for leave related information between Inflight crewmembers, base leadership, Benefits and People</li><li>
Attend Initial Inflight Qualification Training and maintain current qualifications as an Inflight crewmember</li><li>
Support the operation on a monthly basis as part of leadership flying (additional crewmember and operating crewmember through recognition flying)</li><li>
Other duties as assigned</li></ul><p></p><p><b><br>
Minimum Experience and Qualifications</b></p><ul><li>
High School Diploma or General Education Development (GED) Diploma</li><li>
One (1) year of administrative experience</li><li>
Available for overnight travel (10%)</li><li>
Must pass a ten (10) year background check and pre-employment drug test</li><li>
Must be legally eligible to work in the country in which the position is located</li><li>
Authorization to work in the US is required, this position is not eligible for visa sponsorship</li></ul><p></p><p><b><br>
Preferred Experience and Qualifications</b></p><ul><li>
One (1) year of experience with Benefits or Leave Administration and knowledge of State and Federal Leave Programs
</li><li>Proficient with Microsoft Office and Excel</li><li>
Knowledge of CrewTrac, BCCS, SharePoint and general leave information</li><li>
Excellent verbal and written communication</li><li>
Excellent organizational and analytical skills</li></ul><p></p><p><b><br>
Crewmember Expectations:</b></p><ul><li>
Regular attendance and punctuality</li><li>
Potential need to work flexible hours and be available to respond on short-notice</li><li>
Able to maintain a professional appearance</li><li>
When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft</li><li>
Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Fun and Passion</li><li>
Promote JetBlue&rsquo;s #1 value of safety as a Safety Ambassador, supporting JetBlue&rsquo;s Safety Management System (SMS) components, Safety Policy and behavioral standards</li><li>
Identify safety and/or security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue&rsquo;s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))</li><li>
The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position</li></ul><p></p><p><b><br>
Equipment:</b></p><ul><li>
Computer and other office equipment</li></ul><p></p><p><b><br>
Work Environment:</b></p><ul><li>
Traditional office environment</li><li>
Present for core business hours but may be required to work evenings and weekends</li></ul><p></p><p><b><br>
Physical Effort:</b></p><ul><li>
 Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)</li></ul><p></p><p><b><br>
Compensation:</b></p><ul><li>
The base pay range for this position is between $23.00 and $30.00 per hour. Base pay is one component of JetBlue&rsquo;s total compensation package, which may also include access to healthcare benefits, a 401(k) plan and company match, crewmember stock purchase plan, short-term and long-term disability coverage, basic life insurance, free space available travel on JetBlue, and more.</li></ul></div>

Coordinator Inflight Leaves

Boston Children's Hospital

<div><div><div><div>84269BR</div>
</div><div><div>Finance - PFS International</div>
</div><div><p><b>Job Posting Description</b></p>
<div><b>Department Summary:</b><br>
For 150 years, we&rsquo;ve been a worldwide leader in multidisciplinary pediatric care and the treatment of complex diseases and conditions. Our globally renowned team of physicians and nurses cares for more than 650,000 patient visits and performs more than 27,000 surgical procedures each year while serving patients from over 100 different countries, making us one of the largest pediatric medical centers in the world.<br>
<b>Key responsibilities</b>:<br>
Supporting the arrival of patients to Boston Children's Hospital, through the planning, assessment and implementation of a plan of care for a complex patient population.<br>
Assisting in the coordination of patient care services, reviewing patient charts, working with administrative, and case coordinators to ensure a precise plan of care.<br>
Working with medical and surgical teams to devise a plan of care. Working directly with patients and their families, acting as a liaison between department providers and staff.<br>
Collaborating with the home country government and payors. Planning complex treatment plans and developing plans for an extension.<br>
Facilitating thorough and safe repatriation to the home country by assisting with provider to provider sign out, ensuring medication and supply availability and inflight medical team/equipment and requirements.<br>
Attending Embassy meetings and monitoring patient visits in order to relay clear plans to Embassy partners to determine in country length of stay.<br>
Monday- Friday 8 or 10 hour shifts.<br>
<br>
<b>Minimum qualifications</b>:<br>
Education:<br>
BSN.<br>
Experience:<br>
3+ years of RN experience.<br>
Pediatric experience preferred.<br>
Experience working in multiple nursing specialties preferred (can be in either an inpatient or outpatient setting).<br>
License/certifications:<br>
MA RN license<br>
<b>Please note:</b> <i>During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs</i></div>
</div><div><p><b>Status</b></p>
<div>Full-Time</div>
</div><div><p><b>Regular, Temporary, Per Diem</b></p>
<div>Regular
</div></div><div><p><b>Standard Hours per Week</b></p>
<div>40
</div></div><div><p><b>Pay Range</b></p>
<div>$81078.40-$174584.80 Annual</div>
</div><div><p><b>Office/Site Location</b></p>
<div>Boston</div>
</div><div><p><b>Job Posting Category</b></p>
<div>Nursing</div>
</div><div><p><b>Remote Eligibility
</b></p><div>Onsite Only</div></div></div></div><div></div>

Registered Nurse, Global Health

NetJets

<div>
 <strong>
  Join the NetJets Team
  <br/>
  <br/>
 </strong>
 NetJets, the global private aviation leader for more than 60 years, provides the pinnacle of private travel, defined by a signature commitment to unwavering safety, personalized service, and reliable global access. Discover why NetJets is the ultimate career destination, offering exceptional benefits and growth opportunities.
 <br/>
 <br/>
 <strong>
  Purpose of Position
  <br/>
  <br/>
 </strong>
 As an ambassador of the NetJets brand, the Flight Attendant is entrusted with delivering an elite and personalized air travel experience while maintaining an uncompromising commitment to safety and security. Representing the pinnacle of private aviation, the Flight Attendant is the face of NetJets, combining safety leadership, refined inflight service, and bespoke hospitality. Each flight must reflect our unwavering standards with safety above all, followed by a seamless, luxurious travel experience that anticipates and exceeds the expectations of every NetJets Owner.
 <br/>
 <br/>
 <strong>
  Tasks And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for the safety and security of all Owners and passengers within the aircraft cabin, ensuring strict adherence to the Flight Attendant Manual (FAM), Service Procedures Checklist, Standard Operating Procedures, and all the associated policies.
  </li>
  <li>
   Conducts thorough interior preflight inspections; welcomes Owners and guests with warmth and professionalism; provides personalized briefings and serves as the subject matter expert on all aircraft safety, comfort, and entertainment systems.
  </li>
  <li>
   Must be able to source high-quality catering from external providers when necessary, ensuring all items meet luxury standards and align with Owner preferences.
  </li>
  <li>
   Must deliver elevated inflight service, including premium beverage and food presentation, turndown service, and execution of bespoke Owner profiles and detailed service notes.
  </li>
  <li>
   Must ensure all cabin baggage is correctly and safely stowed in accordance with regulatory and company policies.
  </li>
  <li>
   Must be capable of conducting flights for Owners traveling with pets or who permit smoking onboard, while maintaining discretion and service excellence.
  </li>
  <li>
   Must operate effectively within a collaborative team/crew environment, ensuring consistent compliance with all safety and operational protocols. This includes close collaboration with teams such as Owner Services, NetJets Service Representatives, and other internal teams to ensure a seamless experience.
  </li>
  <li>
   Acts as a trusted liaison for Owners/passengers and NetJets from arrival at the Fixed Base Operator (FBO) through safe arrival at their destination, ensuring a seamless and luxurious experience throughout.
  </li>
  <li>
   Proactively communicates any cabin-related maintenance concerns or irregularities to the Pilot in Command to ensure prompt resolution.
  </li>
  <li>
   Completes all administrative duties, including inventory documentation, service passdowns, and required crew reports with accuracy and attention to detail.
  </li>
  <li>
   Ensures the aircraft cabin is consistently maintained in a clean and organized state, adhering to company standards.
  </li>
  <li>
   Leverage innovative thinking to address complex issues, making prompt decisions in dynamic environments to drive successful outcomes.
  </li>
  <li>
   Other responsibilities as assigned, dependent on specific trip or operational requirements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Note
  <br/>
  <br/>
 </strong>
 <em>
  It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position. For a list of essential job functions, please refer to the essential functions document for this job.
  <br/>
  <br/>
 </em>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 High School
 <br/>
 <br/>
 <strong>
  Certifications and Licenses
  <br/>
  <br/>
 </strong>
 <strong>
  Years Of Experience
  <br/>
  <br/>
 </strong>
 2-4 years of experience
 <br/>
 <br/>
 <strong>
  Core Competencies
  <br/>
  <br/>
 </strong>
 Adaptability
 <br/>
 <br/>
 Collaboration
 <br/>
 <br/>
 Curiosity
 <br/>
 <br/>
 Service-Oriented
 <br/>
 <br/>
 Strives For Positive Results
 <br/>
 <br/>
 <strong>
  Knowledge, Skills, Abilities And Other (KSAOs)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be a minimum of twenty-one (21) years of age.
  </li>
  <li>
   Outstanding communication skills, with the ability to engage with clarity, professionalism, and poise.
  </li>
  <li>
   Proficient in personal computing, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
  </li>
  <li>
   Must be able to occupy assigned jumpseat and secure required safety restraints in accordance with FAA regulations without modification. Must be able to maneuver safely within aircraft cabin dimensions and operate emergency exits.
  </li>
  <li>
   Must be available to work a flexible schedule, including days, nights, weekends, and holidays.
  </li>
  <li>
   Must demonstrate exceptional adaptability and the ability to perform in dynamic and fast-changing environments.
  </li>
  <li>
   Must be able to manage personal rest effectively in preparation for active duty throughout the duration of each tour.
  </li>
  <li>
   Flight duty periods may last up to fourteen (14) hours daily over an eight (8) day period, crossing multiple time zones and varying climate conditions.
  </li>
  <li>
   While on duty, must be willing and able to travel away from home for seven or more consecutive days and nights, with accommodations provided.
  </li>
  <li>
   Must be eligible to obtain all necessary airport authority and U.S. Customs security credentials.
  </li>
  <li>
   Must successfully pass all Transportation Security Administration (TSA) background screenings and obtain required airport and U.S. Customs clearances.
  </li>
  <li>
   Must possess a valid passport and maintain the ability to travel internationally without restriction.
  </li>
  <li>
   Must hold a valid State-issued driver&rsquo;s license.
  </li>
  <li>
   Must be fluent in reading, writing, and speaking the English language .
  </li>
  <li>
   Must exhibit a highly polished, service-oriented appearance and demeanor, with the ability to create positive first and lasting impressions and engage effectively with Owners.
  </li>
  <li>
   Must possess superior oral and written communication skills, particularly under pressure or in high-stakes situations.
  </li>
  <li>
   Must demonstrate sound judgment and decision-making abilities, with acute attention to detail in both technical and service-oriented matters.
  </li>
  <li>
   Must be able to exert up to 60 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  </li>
  <li>
   Must be comfortable working around animals, including providing care and attention during and surrounding Owner flights.
  </li>
  <li>
   Must maintain required Flight Attendant certification and FAA compliance post-hire.
  </li>
  <li>
   Must successfully complete the NetJets Part 135 Flight Attendant Training Program.
  </li>
  <li>
   Prior experience in premium or luxury service industries
  </li>
  <li>
   Familiarity with high-touch service environments such as private aviation, yachting, Michelin-starred dining, or concierge services.
  </li>
  <li>
   Bachelor&rsquo;s degree preferred with a concentration in hospitality, customer service, business, or culinary arts
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How NetJets Supports You
  <br/>
  <br/>
 </strong>
 NetJets is proud to provide a variety of attractive benefits to our employees, including many at no cost. Employees have access to no cost options including Medical, Dental, and Vision benefits, with access to robust networks of nationwide providers. NetJets offers benefits so you can
 <em>
  LIVE
  <strong>
   WELL
  </strong>
 </em>
 &mdash;a comprehensive package to support your Mind, Body, and Life.
 <strong>
  <br/>
  <br/>
 </strong>
 <strong>
  Our Comprehensive Suite Of Benefits Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, Dental, and Vision
  </li>
  <li>
   Healthcare Advocacy
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Flexible Spending Accounts
  </li>
  <li>
   Health Savings Account with annual employer contribution
  </li>
  <li>
   Wellness Programs &amp; Discounts
  </li>
  <li>
   Paid Time Off
  </li>
  <li>
   Life and Accident Insurance
  </li>
  <li>
   Voluntary benefits (financial protection plans)
  </li>
  <li>
   401(k) plan, with 67% of every dollar you contribute matched by NetJets
  </li>
  <li>
   Short and Long-Term Disability
  </li>
  <li>
   Legal Plan
  </li>
  <li>
   Identity Theft Protection Plans
  </li>
  <li>
   Pet Insurance
  </li>
  <li>
   Family &amp; Caregiving Support
  </li>
 </ul>
</div>


Flight Attendant (NJUS)

Marriott Vacations Worldwide

<div>Hourly Rate: $20.00<p></p><div><div><p>
Are you looking for a place where meaningful moments are made together?</p></div><p></p><div><p><br>
We make vacation dreams come true for travelers around the world in a supportive, friendly, and beautiful work environment. As a <b>Coordinator Marketing </b><b>In</b><b> House</b>, you will assist in providing our Owners/guests with experiences and events to make memorable vacation memories, where meaningful moments are made together.</p></div><p></p><div><p><b><br>
Where great benefits lead to a life fulfilled</b><b>:</b></p></div><div><ul><li><p>
Uncapped earning potential (wages, monthly incentives, annual bonuses, contests)</p></li></ul></div><div><ul><li><p>
Medical/Dental/Vision/401K opportunities</p></li></ul></div><div><ul><li><p>
Travel discounts</p></li></ul></div><div><ul><li><p>
Credit Union Membership</p></li></ul></div><div><ul><li><p>
Tuition Reimbursement</p></li></ul></div><div><ul><li><p>
Professional Counseling &amp; Family Support</p></li></ul></div><div><ul><li><p>
Growth and Development Opportunities</p></li></ul></div><p></p><div><p><b><br>
As a Coordinator Marketing </b><b>In</b><b> House, a typical day will include:</b></p></div><div><ul><li><p>
Schedules sales presentations and manages customer expectations.</p></li></ul></div><div><ul><li><p>
Provides the highest level of service to exceed budgeted sales presentations and volume production goals.</p></li></ul></div><div><ul><li><p>
Ensures that all Owners and guests attending a sales presentation meet eligibility requirements and are open to learning more about products and services.</p></li></ul></div><div><ul><li><p>
Use persuasive techniques that maximize revenue while maintaining existing guest loyalty.</p></li></ul></div></div><p></p><div><div><p><b><br>
Guest Experience and Company Standards</b><b>:</b></p></div><div><ul><li><p>
Welcome and greet guests; anticipate and address their needs.</p></li></ul></div><div><ul><li><p>
Interact with colleagues and guests professionally and promptly.</p></li></ul></div><div><ul><li><p>
Contribute to team goals.</p></li></ul></div><div><ul><li><p>
Always follow company policies and safety procedures.</p></li></ul></div><p></p><div><p><b><br>
To Become a Coordinator Marketing </b><b>In</b><b> House:</b></p></div><div><ul><li><p>
Successful candidates will be highly motivated with sales or customer service experience and enjoy interacting with guests either in person or by phone.</p></li></ul></div><div><ul><li><p>
Available to work various shifts, holidays, and weekends.</p></li></ul></div><div><ul><li><p>
Concierge, and/or sales experience preferred.</p></li></ul></div><div><ul><li><p>
Position may require background and drug screening, in accordance with state and local requirements.</p></li></ul></div><div><ul><li><p>
Reach overhead and below the knees, perform bending, twisting, pulling, and stooping, and be able to stand, sit, or walk for an extended period of time.</p></li></ul></div></div><p></p><p>
Our Company offers healthcare benefits to eligible associates.</p><p></p><p>
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.</p></div>

In-House Marketing Coordinator

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Administrative/Staffing Coordinator, 36 Hours (Nights/Weekends/Holidays)</b></h3>
 <div></div><div><div><ul><li>47314
</li> </ul></div><div></div><div><ul><li>1 Boston Medical Center Place, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><p></p><div><p><b>POSITION SUMMARY:</b></p><p></p><p>
The Administrative/Staffing Coordinator is responsible for the operational execution of daily and long-range staffing plans to support safe, high-quality inpatient care delivery. This role ensures appropriate staffing coverage across hospital units based on patient census, acuity, skill mix, regulatory requirements, and budgetary guidelines.</p><p>
Working collaboratively with nursing leadership and off-shift supervisors, the Administrative/Staffing Coordinator proactively addresses staffing gaps, re-allocates resources in real time, and supports fiscal stewardship while maintaining patient safety as the highest priority. The role requires strong critical thinking, situational awareness, and the ability to make timely decisions in a fast-paced healthcare environment.</p><p></p><p><b>
Position: </b>Administrative/Staffing Coordinator</p><p><b>
Department: Nursing Staffing Office</b></p><p><b>
Schedule: 36</b> Hours, Perm Nights and Weekends and Holidays</p><p></p><p><b>
JOB REQUIREMENTS</b></p><p></p><p><b>
EDUCATION:</b></p><ul><li><p>
Associate&rsquo;s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. <i>Will consider equivalent combination of formal education and experience, (i.e. HS/GED plus 5 years related experience). Candidates with a Bachelor&rsquo;s degree must have at least 1 year of administrative or office experience.</i></p></li></ul><p></p><p><b>
KNOWLEDGE AND SKILLS:</b></p><ul>
<li><p>
Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.</p></li>
<li><p>
Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.</p></li>
<li><p>
Ability to work independently and exercise independent judgment</p></li>
<li><p>
Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.</p></li>
<li><p>
Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.</p></li>
<li><p>
Strong problem solving skills.</p></li>
<li><p>
Proven ability to maintain strict confidentiality of all personal/health sensitive information.</p></li>
</ul><p></p><p><b>
Compensation Range:</b></p>
$21.39- $30.05<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

Administrative/Staffing Coordinator, 36 Hours (Nights/Weekends/Holidays)

Tufts Medical Center

<div><div><p><b>Job Profile</b><b> Summary</b></p></div><div><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position monitors and coordinates all surgical scheduling functions for the department, including answering patient inquiries, initial patient interviews, scheduling and facilitating surgical dates with patients and families or other support systems as noted, assuring surgeon preferences regarding surgical sites, assistants, processes and any additional materials necessary to properly support specific resources. Provides complete pre-op surgical packets to the proper surgical location, assuring that surgeries may proceed as scheduled and assists the surgical biller with accurate and timely coding and billing information. Establishes systems to monitor and track department surgical functions and acts as a liaison between the department and, other departments and external organizations.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications:</b></p></div><div><p>
1. High school diploma or equivalent.</p></div><div><p>
2. Two (2) years of experience with scheduling clinical procedures.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Coordinates scheduling of the surgical sites and appointments for all physicians associated with a specific location in the department to achieve maximum utilization while adhering to Medical Center standards and regulations.</p></div><div><p>
2. Conducts patient interviews to accurately document a patient's status pre-operatively.</p></div><div><p>
3. Makes necessary arrangements to qualify patients for surgery.</p></div><div><p>
4. Coordinates all pre-op tests and surgical procedures.</p></div><div><p>
5. Gathers all information obtained during the patient&rsquo;s pre-op stages.</p></div><div><p>
6. Generates all information obtained during the patient's pre-op stages and submits a completed pre-operative surgical package to the surgical facility as directed by that facility, thus ensuring that the patient file is complete, and patient is cleared for surgery.</p></div><div><p>
7. Follows Federal CPT coding policies, records codes for surgical procedures and provides reports of all charges listed by the physician post-operatively to the billing coordinator. In the event of missing codes, the surgical coordinator communicates directly with the surgeon in order to obtain proper codes within 24 hours after the surgery. Works with the billing coordinator to forward batched reports to TMCPO.</p></div><div><p>
8. Retrieves operative notes within 24 hours of a surgical procedure and ensures that surgical documentation is filed properly in patient charts and with the billing coordinator.</p></div><div><p>
9. Maintains a surgical log detailing patient data, surgery time and place, other incidental relative information, billing information including amount billed and reimbursement date and amount for each surgical patient.</p></div><div><p>
10. Maintains communication with the manager. Reports any problems or difficulties to the site manager immediately.</p></div><div><p>
11. Contributes to the creation and updating of policies and guidelines for the Department related to the process by which patients are screened and booked for surgery.</p></div><div><p>
12. Works with billing to insure appropriate billing and reimbursement for each case.</p></div><div><p>
13. Responsible for surgical referral and authorization verification prior to/and following appointments and surgeries for.</p></div><div><p>
14. Establishes and updates appropriate patient information packets for distribution to patients and medical staff in accordance with surgical scheduling duties. Responsible for maintaining supplies as necessary and coordinating distribution to patients.</p></div><div><p>
15. Represents in the department relationships with other departments of Tufts Medical Center.</p></div><div><p>
16. Works with the billing coordinator for resolution of surgical billing patient inquiries and complaints.</p></div><div><p>
17. Ensures that the patient may proceed with the scheduled procedure by communicating directly with the patient&rsquo;s primary care physician in order to obtain pre-operative clearance.</p></div><div><p>
18. Responds to any last-minute questions the patients may have prior to surgery.</p></div><div><p>
19. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.</p></div><div><p>
20. Inform patients of necessary pre-operative guidelines.</p></div><div><p>
21. Forwards information packets to patients.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.</p></div><div><p>
2. May be exposed to dust and other typical office-like discomforts.</p></div><div><p>
3. Manual dexterity using fine hand manipulations for computer keyboard operation.</p></div><div><p>
4. Requires ability to see computer screen and read reports.</p></div><div><p>
5. Requires ability to hear instructions from physicians and other clinical or nursing staff.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and has ability to learn new applications.</p></div><div><p>
2. Excellent interpersonal and customer service skills including excellent interpersonal and telephone skills.</p></div><div><p>
3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.</p></div><div><p>
4. Ability to perform Operating Room scheduling using Meditech and MSM.</p></div><div><p>
5. Knowledge of medical terminology and knowledge of CPT coding standards.</p></div><div><p>
6. Excellent organizational skills required with attention to detail.</p></div><div><p>
7. Ability to work independently with a minimum of supervision in routine matters.</p></div><div><p>
8. Excellent organizational skills.</p></div><div><p>
9. Ability to follow up and follow through on items related to scheduling.</p></div><div><p>
10. Self-motivated.</p></div><div><p>
11. Ability to prioritize work and be flexible with work assignments.</p></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$21.53 - $26.91</div>

Surgical Services Coordinator II

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
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Office Coordinator

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