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data administrative assistant

JONATHAN Y

We are looking for an Administrative Assistant to join our Data team at JONATHAN Y. The ideal candidate must possess advanced proficiency in Microsoft Excel, have a solid work ethic, and ability to multi-task with exceptional attention to detail.RESPONSIBILITIES: <ul><li>Create, update and manage product catalog across wholesale accounts with emphasis on data entry and excel work</li><li>Assist the ecommerce data team on day-to-day administrative functions such as entering heavy sku volume into excel</li><li>Communicate daily with eCommerce clients by providing customer service and support</li><li>Multi-task projects simultaneously while keeping track of all deliverable and deadlines.</li><li>Ensure data quality and completeness of all record</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related fields</li><li>Advanced Proficiency in Microsoft Excel (Lookups, Pivot Tables, Dynamic Formulation, Sorting, Charts)</li><li>An eye for detail, and propensity to question data</li><li>Attention to detail with a strong sense of urgency</li><li>Excellent written and verbal communication skills</li><li>Comfortable working in a fast-paced, detail oriented, analytical environment</li></ul>Job Type: Full-timePay: From $47,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Data Administrative Assistant

African Services Committee

Job Title: Legal (Administrative Assistant) Department: Legal Department Reports To: William Pugliese, AttorneyLocation: African Services Committee (New York, NY) Type : Full-time, in-office, grant-fundedSalary: $55,000Position Summary: African Services Committee (ASC) seeks a dedicated Legal Advocate (Administrative Assistant) for a grant-funded position. The Legal Advocate will be the principal person in charge of data entry, sorting, scanning, and filing program for ASC legal cases. This involves hundreds of physical and electronic records. The Legal Assistant will also be responsible for departmental data entry and transferring information from Legal Department programs into the agency-wide client database (eCompas). The Legal Assistant will also assist with other administrative tasks agency-wideSubject to aptitudes, abilities and agency demand, and under the supervision of an attorney, the Legal Advocate may assist with limited client interaction and application preparation tasks. The Legal Advocate will complete a minimum of 40 hours of preparatory training for this purpose.Key Responsibilities: - Manage a data entry, sorting, scanning, and filing program for ASC legal cases (totaling hundreds of records);- Perform departmental data entry and transfer data into the agency-wide client management software (eCompas);- Maintain accurate case files and documentation in accordance with organizational and legal standards;- Organize files for offsite storage; - Attend monthly or semi-monthly agency-wide meetings and events.- Conduct client intakes and screenings.- Engage in community outreach and education, including workshops and know-your-rights presentations, as needed; and- Other agency-wide administrative tasks as assigned.Qualifications: - Strong attention to detail.- Strong organizational skills.- Ability to work independently and collaboratively in a fast-paced environment.Compensation and Benefits: - Competitive salary for a term-limited position. - Comprehensive benefits package (health insurance, (after 90 days) African Services Committee is an equal opportunity employer.Pay: $55,000.00 per yearWork Location: In person

Administrative Legal Assistant

City University of New York

<div>Administrative Specialist (HEOa)
POSITION DETAILS
The Higher Education Assistant serves as an Administrative Specialist for the Department of Mathematics, providing professional administrative and operational support to ensure the effective day-to-day functioning of the department. Under general supervision, the selected candidate will support faculty, staff, and students and assist with academic operations, personnel processes, scheduling, record keeping, and routine financial and administrative tasks.
This position assumes responsibilities previously handled by departmental administrative support staff and works closelywith the Department Administrative Officer to support departmental operations.
(Campus-specific Information and duties)
<ul><li>Provide primary administrative support for the Mathematics Department office, including responding to inquiries fromstudents, faculty, and staff.</li></ul>
<ul><li>Manage departmental email accounts, phone inquiries, and routine correspondence to ensure timely and accurate communication.</li></ul>
<ul><li>Maintain accurate and organized departmental files, records, and databases (electronic and paper).</li></ul>
<ul><li>Schedule meetings, reserve rooms, and assist with event and meeting logistics.</li></ul>
<ul><li>Assist with course scheduling logistics, including data entry and coordination with central administrative offices.</li></ul>
<ul><li>Provide administrative support to faculty related to courses, examinations, and instructional materials.</li></ul>
<ul><li>Respond to routine student inquiries regarding departmental procedures and refer students to appropriate offices whennecessary.</li></ul>
<ul><li>Assist with scholarship administration and student payment processes.</li></ul>
<ul><li>Support data collection and basic analysis related to academic and departmental operations to inform routine reporting and decision-making.</li></ul>
<ul><li>Assist with onboarding paperwork and administrative processing for adjunct faculty, college assistants, and otherdepartmental staff in coordination with Human Resources and relevant offices.</li></ul>
<ul><li>Support payroll, timekeeping, and scheduling processes under supervision.</li></ul>
<ul><li>Maintain records related to staff appointments, workloads, schedules, and assignments.</li></ul>
<ul><li>Assist with tracking and preparing information related to personnel budgeting and labor costs.</li></ul>
<ul><li>Assist with procurement requests, supply ordering, and inventory tracking.</li></ul>
<ul><li>Support departmental compliance with college policies and procedures.</li></ul>
<ul><li>Assist with P-Card reconciliation and documentation.</li></ul>
<ul><li>Assist with administrative tracking and record keeping for Mathematics Department Foundation accounts, underSupervision and in accordance with applicable guidelines.</li></ul>
<ul><li>Provide administrative support in response to departmental needs as they arise.</li></ul>
<ul><li>Maintain reliable attendance and availability consistent with departmental operating hours.</li></ul>
<ul><li>Demonstrate flexibility and responsiveness in supporting a dynamic academic environment.</li></ul>
<ul><li>Perform other related administrative duties as assigned.</li></ul>
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
<ul><li><div>Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.</div></li>
<li><div>
Works with appropriate offices related to personnel recruitment, expediting search activities</div></li>
<li><div>
Research coordinates and organizes materials for key events such as promotion and tenure reviews.</div></li>
<li><div>
Supervises and trains support staff and student workers.</div></li>
<li><div>
Manages budget and coordinates purchasing, accounting, and payroll.</div></li>
<li><div>
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.</div></li>
<li><div>
Performs related duties as assigned.</div></li>
</ul>
Job Title Name: Administrative Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $61,831 - $76,937. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
<ul><li><div>Go to www.cuny.edu and click on &quot;Employment&quot;</div></li>
<li><div>
Click &quot;Search job listings&quot;</div></li>
<li><div>
Click on &quot;More search options&quot;</div></li>
<li><div>
Search by Job Opening ID number 32030</div></li>
<li><div>
Click on the &quot;Apply Now&quot; button and follow the instructions.</div></li>
</ul>
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
April 17, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32030
Location: City College of New York
Job Type: Full-Time</div>

Administrative Specialist (HEOa)

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Administrative Assistant

Research Foundation for Mental Hygiene, Inc.

<div>
 
 Job Title:
 
 Research Assistant
 
 
 
 Grade:
 
 14
 
 
 
 Salary:
 
 $53,808 - $64,430
 
 
 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Research Assistant position. We are seeking a motivated and detail-oriented Research Assistant to join our team in support of one of the projects under our center grant. The ideal candidate will have experience in human subjects research, qualitative and quantitative data collection, and administrative support within a research setting. This role offers the opportunity to gain hands-on experience in all aspects of research, from participant interaction to regulatory compliance and project administration.
 
 
 
 Duties And Responsibilities
 
 
 
 The Research Assistant will work closely with the Project Leads to accomplish specific project aims. Responsibilities include
 
 
 <ul>
 <li>
 Conduct participant screening, recruitment, and consenting in accordance with IRB-approved protocols.
 </li>
 <li>
 Facilitate focus groups and support qualitative research activities, including transcription, coding, and data analysis.
 </li>
 <li>
 Enter and manage study data in REDCap, ensuring accuracy and completeness.
 </li>
 <li>
 Assist with IRB preparation, submission, and ongoing reporting.
 </li>
 <li>
 Maintain regulatory binders and ensure adherence to all regulatory requirements.
 </li>
 <li>
 Support center administrative tasks such as coordinating contracts, processing invoices, and supporting pilot studies.
 </li>
 <li>
 Collaborate with project staff to ensure smooth project operations and compliance with grant and institutional guidelines.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in psychology, public health, social sciences, or related field required;
 </li>
 <li>
 Minimum 1 year (full-time equivalent) of clinical or clinical research experience in psychiatry, including direct interaction with individuals diagnosed with serious mental illness.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Master's degree in psychology, public health, social sciences, or related field
 </li>
 <li>
 Background in mental health field preferred.
 </li>
 <li>
 More than (1) year of clinical experience working with individuals with serious mental illness (e.g., in outpatient, inpatient, or community mental health settings).
 </li>
 <li>
 More than (1) year of experience conducting clinical interviews, psychiatric symptom assessments, or neurocognitive testing.
 
 
 </li>
 </ul>
 
 Work Location:
 
 1051 Riverside Drive, New York, NY 10032
 
 
 
 To Apply:
 
 Submit an application through our website at https://rfmh.applicantpro.com/jobs/. Please note only applications submitted through our website will be considered.
 
 
 The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.
 
 
 The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.
 
 
 Salary: $53808 - $64430 per year
 
 
 
 Job Posted by ApplicantPro
 
</div>

Research Assistant

Touro University New York

<div>Overview:
<div>
The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the Manhattan Campus of the Occupational Therapy Program, enabling the day-to-day operations.</div>
Responsibilities:
<ul><li>Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.</li><li>
Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.</li><li>
Establish and maintain organized electronic and paper filing and retrieval systems.</li><li>
Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e. Canvas).</li><li>
Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.</li><li>
Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.</li><li>
Assist with procedures and documents required for administrative employee hires and faculty appointments.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
High School or GED Diploma required with a minimum of 2 years of related experience.</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Strong interpersonal skills.</li><li>
Excellent organization and time management skills.</li><li>
Ability to prioritize workload according to volume, urgency, and importance.</li><li>
Ability to proficiently manage electronic data, software, resources and platforms.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, Cloud based systems.</li><li>
Knowledge of Canvas a plus.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Primary location in Manhattan. Up to two days a week may be remote.</li><li>
Occasional travel to Long Island and Brooklyn campuses is required.</li></ul>
Maximum Salary: USD $59,656.00/Yr. Minimum Salary: USD $47,725.00/Yr.</div>

Administrative Assistant- Occupational Therapy

Solomon Page

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 
 
 <ul>
 <li>
 Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
 </li>
 <li>
 Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
 </li>
 <li>
 Manage complex calendars across multiple time zones and coordinate internal and external meetings.
 </li>
 <li>
 Serve as a point of contact for investor scheduling and communications.
 </li>
 <li>
 Prepare and coordinate materials for meetings, calls, and follow-ups.
 </li>
 <li>
 Coordinate conference room logistics, catering, and meeting setup.
 </li>
 <li>
 Maintain and update team conference calendars.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and event registrations for team members.
 </li>
 <li>
 Prepare and reconcile expense reports.
 </li>
 <li>
 Provide backup phone coverage and support other administrative staff as needed.
 </li>
 <li>
 Assist with special projects and team initiatives.
 </li>
 <li>
 Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
 </li>
 <li>
 Assist with investor inquiries and administrative requests.
 </li>
 <li>
 Support preparation of due diligence questionnaires and other investor materials.
 </li>
 <li>
 Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
 </li>
 <li>
 Help coordinate quarterly investor meetings, conferences, and global roadshows.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
 </li>
 <li>
 Prior client service or investor-facing experience preferred.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 </li>
 <li>
 Professional demeanor when interacting with senior executives and external investors.
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information.
 </li>
 <li>
 Highly collaborative team player with a proactive mindset.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with CRM systems (Backstop or similar) a plus.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant, Investor Relations

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