administrative assistant Jobs in New York

administrative assistant

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receptionist lead

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data entry clerk

Future Sign  CO.,LTD

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  Job Overview
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 We&rsquo;re hiring an Entry-Level Business Operations Analyst to support day-to-day operational performance tracking, KPI reporting, and process improvements. You&rsquo;ll work across departments to help streamline workflows and identify data-backed solutions.
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  Responsibilities
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 Collect and organize operational performance data.
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 Build dashboards and reports to monitor KPIs.
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 Analyze workflows and identify areas for improvement.
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 Support project teams with data insights and documentation.
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 Maintain operational databases and ensure data accuracy.
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 Assist in preparing presentations and performance summaries.
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  Requirements
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 Strong Excel/Sheets skills; BI tools are a plus.
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 Analytical, detail-oriented, and fast learner.
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 Strong communication and problem-solving skills.
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 Degree in Business, Economics, Analytics, or similar.
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  Compensation
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 Entry-level salary + performance incentives.
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 Career growth into Operations Manager, Analyst, or Strategy roles.
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 Benefits depend on employer.
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 Credit Score Requirement
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 As this role interacts with operational and financial data, a credit score check and background verification is required.
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 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Business Operations Analyst (Entry Level)

reiwatakiya

<p><b>Job Description</b></p><p>We are looking for a detail-oriented and creative <b>Office Assistant</b> to support our daily administrative and marketing tasks. The ideal candidate is familiar with design platforms such as <b>Canva</b> and is able to create promotional posters and product descriptions that align with brand style and current trends.</p><p><b>Key Responsibilities</b></p><ul><li>Design posters and promotional materials using Canva or similar design tools</li><li>Write clear, engaging product descriptions for store display use</li><li>Quickly understand and follow brand visual style and tone</li><li>Support marketing campaigns and content creation based on current trends and customer preferences</li></ul><p><b>Requirements</b></p><ul><li>Proficient in <b>Canva or similar online design platforms</b></li><li>Strong sense of visual design and aesthetics</li><li>Ability to quickly adapt to a brand&rsquo;s style and guidelines</li><li>Good time management and ability to handle multiple tasks</li><li>Ability to work in a fast-paced, rapidly growing environment</li></ul><p>Retail, marketing, or content creation experience is a plus, but not required.</p><p>Join us as an Office Clerk and become an integral part of our vibrant team! Bring your enthusiasm, organizational prowess, and commitment to excellence as you help us create a welcoming, efficient workplace where every task counts.</p><p>Job Types: Part-time, Temporary</p><p>Pay: $16.50 - $18.00 per hour</p><p>Expected hours: 8 &ndash; 20 per week</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Experience:</p><ul><li>Graphic design: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Mandarin (Preferred)</li></ul><p>Work Location: In person</p>

Office Clerk

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  Job Overview
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 We&rsquo;re looking for an entry-level Financial Data Analyst who&rsquo;s passionate about transforming financial numbers into clear insights that support budgeting, forecasting, and operational decision-making. You&rsquo;ll work closely with senior analysts, finance teams, and operations leaders to maintain financial datasets, build reports, and identify trends that help the business manage costs and improve performance.
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  Responsibilities
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 Collect, clean, and standardize financial datasets from internal systems, spreadsheets, and reporting tools.
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 Assist with month-end and quarter-end financial analysis, including revenue trends, expense patterns, and variance explanations.
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 Build reports and dashboards to support budgeting, forecasting, and financial planning.
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 Analyze cost drivers, spending behavior, and operational metrics to identify inefficiencies.
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 Support the finance team in developing financial models and scenario analysis tools.
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 Track KPIs, create data visualizations, and summarize findings for leadership.
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 Maintain accuracy, quality, and documentation of all financial data sources.
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  Requirements
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 Strong Excel/Google Sheets skills (VLOOKUP, Pivot Tables, formulas).
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 Basic SQL experience for querying financial datasets.
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 Understanding of income statements, balance sheets, and basic financial concepts.
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 Analytical mindset with strong attention to numerical accuracy.
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 Ability to explain findings in a simple, business-friendly way.
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 Bachelor&rsquo;s degree in Finance, Accounting, Economics, or related field (or equivalent practical experience).
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  Compensation
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 Competitive entry-level salary.
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 Performance-based bonuses.
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  Potential Benefits Depending On Company Policy.
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 Clear growth path into Financial Analyst, Senior Analyst, or FP&amp;A roles.
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 Credit Score Requirement
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 Due to the financial nature of this role and access to sensitive transaction data, all shortlisted applicants must undergo a standard credit check and background verification before interview scheduling.
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 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Financial Data Analyst (Entry Level)

Phoenix Technology Partners

<p>The Marketing Assistant responsibilities will be as follows:</p><ul><li>Will be conducting research on various topics</li><li>Collect and analyze data</li><li>Data input</li><li>Copy editing</li><li>Drafting posts in WordPress and HubSpot</li><li>Entry level/basic assistance with event prep and execution</li><li>Support the business development and marketing department with administrative tasks</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree required.</li><li>1&ndash;3 years of experience in marketing or administrative support role, preferably in a law firm or corporate legal department.</li><li>Strong attention to detail, organizational skills, and ability to manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, analytical and time management skills, as well as the ability to multi-task.</li><li>Must be resourceful and proactive to the needs of the Firm with the ability to maintain information accurately.</li></ul><p><b>Technological Skills:</b> Proficiency with MS Suite software such as Outlook, Word and Excel.</p><p>Pay: $75,000.00 - $82,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in New York, NY 10018</p>

Marketing Assistant

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  Job Overview
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 We&rsquo;re hiring a Billing Operations Specialist to manage billing cycles, maintain invoice accuracy, and track customer payments. You&rsquo;ll work with finance and operations teams to ensure the billing process runs smoothly, efficiently, and without errors.
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  Responsibilities
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 Generate invoices, statements, and billing summaries.
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 Audit billing entries for errors, mismatches, or missing data.
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 Coordinate with internal teams to resolve billing discrepancies.
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 Track customer payment statuses and assist with account updates.
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 Maintain accurate billing records and documentation.
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 Prepare billing performance reports for leadership.
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  Requirements
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 Strong data entry accuracy and organizational skills.
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  Experience With Excel And Billing/ERP Systems Preferred.
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 Good communication and problem-solving ability.
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 Familiarity with invoicing processes and financial terminology.
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  Compensation
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 Competitive salary + potential billing performance bonuses.
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 Benefits depend on employer and location.
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 Clear upward mobility into AR/AP or Finance Operations.
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 Credit Score Requirement
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 Since the role involves handling billing and payment data, a mandatory background and credit verification is required.
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 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Billing Operations Specialist

Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates

<div><div>We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.</div><div></div><div>
About Us</div><div>
Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.</div><div></div><div>
The Opportunity</div><div>
We are seeking an Assistant, Firm Experience to join the firm. Within this position, you will assist in creating profiles for the firm's corporate, litigation, and regulatory matters in experience database (Foundation), including data entry and researching matter details. You will work closely with other members of the Firm Experience team to ensure experience descriptions are accurate and up to date. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.</div><ul><li>
Enters and updates corporate, litigation, and regulatory matters data into experience database (Foundation).</li><li>
Provides administrative and data support in connection with experience database to corporate, litigation and regulatory practices.</li><li>
Ability to review internal communications and accurately enter text data into database.</li><li>
Identifies and corrects data entry errors using appropriate quality-control methods.</li><li>
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.</li><li>
Manages Firm resources responsibly.</li><li>
Complies with and understands Firm operation, policies and procedures.</li><li>
Performs other related duties as assigned.</li></ul><div></div><div>
Qualifications</div><ul><li>
Excellent database skills (mining, entry, maintenance)</li><li>
Excellent proofreading skills</li><li>
Excellent analytical and trouble shooting skills</li><li>
Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems</li><li>
Demonstrates effective interpersonal and communication skills, both verbally and in writing</li><li>
Demonstrates close attention to detail</li><li>
Ability to handle multiple projects and shifting priorities</li><li>
Ability to handle sensitive matters and maintain confidentiality</li><li>
Ability to organize and prioritize work</li><li>
Ability to work well in a demanding and fast-paced environment</li><li>
Ability to work well independently as well as effectively within a team</li><li>
Flexibility to adjust hours and work the hours necessary to meet operating and business needs</li></ul><div></div><div>
Experience and Education</div><ul><li>
Bachelor's degree</li><li>
Minimum of one year of related experience in a professional services environment</li></ul><div></div><div><br>
Culture &amp; Life at Skadden<br>
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.</div><div></div><div>
Benefits</div><div>
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.</div><ul><li>
Competitive salaries and year-end discretionary bonuses.</li><li>
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.</li><li>
Generous paid time off.</li><li>
Paid leave options, including parental.</li><li>
In-classroom, remote, and on-demand learning and professional development opportunities.</li><li>
Robust well-being classes and programs.</li><li>
Opportunities to give back and make an impact in local communities.</li></ul><div></div><div>
For further details, please visit: <div>https://www.skadden.com/careers/staff/employee-benefits</div></div><div></div><div>
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.</div><div></div><div>
Salary Details</div>
$68,000 - $73,000<div></div><div>
EEO Statement</div><div>
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.</div><div></div><div>
Applicants who require an accommodation during the application process should contact Lara Bell at (212) 735-2794.</div><div></div><div>
Skadden Equal Employment Opportunity Policy</div><div><div>
Skadden Equal Employment Opportunity Policy</div></div><div></div><div>
Applicants Have Rights Under Federal Employment Law</div><div><div>
Applicants Have Rights Under Federal Employment Law</div></div><div><br>
<br>
In accordance with the Transparency in Coverage Rule,</div><div>
</div><div><div>Transparency in Coverage</div></div></div>

Assistant, Firm Experience

Center for Alternative Sentencing & Employment Services

<div></div><div><div><div><div><div><div><div><div><div><div><div><div><b>Job Title: </b>Court Compliance Specialist</div><div></div><div><b><br>
Job Summary:</b></div><div>
CASES is a New York City agency at the forefront of the intersection between behavioral health and the criminal justice system. Our mission is to increase public safety through innovative services that reduce crime and incarceration, improve behavioral health, promote recovery and rehabilitation, and create opportunities for success in the community. The CASES Court services department services court mandates or endorsed programming at all points in the criminal legal process. CASES operates, alternative to detention (ATD) and alternative to incarceration (ATI) community based programs that are facilitated by the NYS Office of Court Administration (OCA) judiciary. CASES interfaces with multiple stakeholders to support these ATD and ATI program options for thousands of defendants in multiple boroughs. Specifically the arraignment team screens approximately 10,000 defendants a year for ATD and ATI programs, Supervised Releasee and newSTART. Additionally, the ATI intake assessment team screens 500 amount per year to divert people into 3 (three) CASES community based programs, Reframing Opportunity Alternatives and Resilience (ROAR), Nathaniel Community Success (NCS) and Nathaniel Assertive Community Treatment (NACT). All Court services teams are dedicated to the CASES mission and facilitating release and positive court outcomes.</div><div></div><div><b><br>
Shift Hours:</b> This position is full-time Tuesday - Saturday from 3:00 PM &ndash; 11:00 PM</div><div></div><div><b><br>
Salary: </b>The salary for this role is $55,167 per year</div><div><br>
</div><div><b>Location Address: </b>100 Centre Street, New York, NY 10013. Our office is easily accessible by public transportation.</div><div><b><br>
Workplace Flexibility: </b>Hybrid - For roles that have at least 1 full day remote per week</div><div><b><br>
What You Will Be Doing:</b></div></div><div><ul><li>
Develop and maintain excellent professional relationships with judges, prosecutors, defense counsel, and other court partners to facilitate program admissions and maintain CASES&rsquo; credibility in the Manhattan Criminal and Supreme Courts</li><li>
Provide mentorship and support to less experiences colleagues</li><li>
Assist with training new staff on all database and reporting procedures</li><li>
Ensure timely, complete, and accurate documentation in the case record database including collecting and tracking participant demographics, intake, re-arrest cases, court dates and warrants for all court mandated programs</li><li>
Facilitate effective collaboration with SRP, ROAR, ATI and NCS staff delivering services in the borough-based offices to ensure the court receives accurate information and participants satisfy conditions of supervision</li><li>
Provide timely and accurate notification to the court about participant non-compliance (when participants are missing/absconded, fail to report, and are rearrested)</li><li>
Provide culturally competent and anti-racist services in the court 1) in accordance with CASES&rsquo; policies and the delivery of excellent court services to address the needs of youth and young adults, adults, and individuals with behavioral health needs and 2) that are responsive to the race, ethnicity, sexuality, gender, and criminal legal history of program participants</li><li>
Maintains quality assurance of all data entry tasks to ensure reporting is accurate</li><li>
Analyzes and compares data between multiple databases including OCA, WebCRIMs, PSYCKES and eJusticeNY</li><li>
Ensures the accessibility of information by program staff by developing and maintain a filing system for all administrative and case records</li><li>
Responds appropriately, accurately and timely to all judicial inquiries and attorney correspondence</li><li>
Assists the court parties in all compliance/noncompliance inquires and matters</li><li>
Participates in peer review and quality assurance activities with the intent to improve data management</li><li>
Ensuring QA data is complete and accurate</li><li>
Analysis power bi and salesforce reports, and multiple database for trends to assist program teams to better serve participants</li><li>
Documents and disseminates findings of data analyzation timely and constructively and aids the team with solutions of data management and program delivery</li><li>
Work a regular schedule and adhere to schedule changes to ensure SRP consistently maintains coverage for all court shifts; perform other related duties as assigned by supervisors and senior staff</li><li>
Participate in supervision, case review and staff meetings, and in-service trainings to develop professional skills</li><li>
Complete all other tasks as noted by supervisors</li><li>
Part time in-person position. One work from home day permitted at supervisory discretion</li></ul><div></div><div><b><br>
What We Are Looking For:</b></div><ul><li>
Associates degree and 2 years of data entry and data management experience, including running reports, experience within a community-based organization as support staff, evaluator or direct service provider</li><li>
Ability to function effectively in a high-paced, high-stakes environment and work independently</li><li>
Ability to work effectively with a diverse participants and staff</li></ul></div><div></div><div><div><b><br>
 Preferred Skills:</b></div><ul><li>
Fluency in Spanish</li><li>
Database development, management and analysis skills</li></ul><div></div><div><b><br>
Employee Benefits:</b></div><div>
CASES cares about employee wellbeing, and we offer a comprehensive benefits package to support you and your family, including:</div><ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Vacation and Paid Time Off &ndash; starting at 25 days-off annually</li><li>
12 Paid Holidays per year</li><li>
Retirement 403b Competitive matching up to 6%</li><li>
Employee Referral Program</li><li>
Visit www.cases.org/careers/ to learn more about benefits offered by the CASES</li></ul></div><div></div><div><b><br>
Our Values</b></div><div><div>
At CASES, we like to move with <b>PURPOSE</b>, which reflects our values:</div></div><div><div><b>
PEOPLE| </b>Hold people&rsquo;s stories with dignity</div></div><div><div><b>
UNITY|</b> Commit to a shared mission</div></div><div><div><b>
RESPECT|</b> Celebrate the strength of diversity</div></div><div><div><b>
PROGRESS|</b> Always work to improve</div></div><div><div><b>
OPTIMIZE|</b> Make the best use of resources</div></div><div><div><b>
SOLUTIONS|</b> Work together to solve problems</div></div><div><div><b>
EMPATHY| </b>Seek to understand others</div></div><div></div><div><b><br>
Although we would love to learn about the skills of every candidate, only selected candidates that are selected will receive a response. We encourage you to apply for any position you feel you are qualified for.</b></div><div></div><div><br>
CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal legal system.</div></div></div></div></div></div></div></div></div></div><br>
This position is full-time Tuesday - Saturday from 3:00 PM &ndash; 11:00 PM<br>
35 hours per week</div>

Court Compliance Specialist

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