administrative assistant Jobs in New York

administrative assistant

accounts payable accountant Jobs in New York

accounts payable accountant

accounts payable manager Jobs in New York

accounts payable manager

cashier

accountant

accounts receivable clerk

The Office Micro Store

Overview Join our dynamic finance team as a Bookkeeper &amp; Payroll Specialist, where your expertise will drive accurate financial record-keeping and seamless payroll processing. This vital role combines meticulous bookkeeping with payroll administration, ensuring our organization maintains compliance with accounting standards and delivers timely, accurate compensation to our team members. If you thrive in a fast-paced environment and possess a passion for precision and financial integrity, this opportunity is perfect for you!Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, Xero, Sage, or Quicken, ensuring all financial transactions are accurately recorded.</li><li>Perform reconciliations and general ledger account reconciliations to maintain the integrity of financial data.</li><li>Prepare and process journal entries, accounts payable and receivable, and handle accounts reconciliation to support accurate financial reporting.</li><li>Oversee payroll functions, including calculating wages, deductions, taxes, and ensuring compliance with relevant regulations.</li><li>Conduct balance sheet reconciliation and analyze accounts to identify discrepancies or errors for prompt resolution.</li><li>Generate detailed financial reports and assist in budgeting processes to support organisational planning.</li><li>Great with printing and faxing.</li></ul>Requirements<ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms; familiarity with financial software is essential.</li><li>Strong understanding of corporate accounting principles, including double-entry bookkeeping, debits &amp; credits, journal entries, and general ledger accounting.</li><li>Knowledge of non-profit accounting practices is a plus; experience with governmental accounting is advantageous.</li><li>Demonstrated ability to perform account analysis, account reconciliation, bank reconciliation, and balance sheet reconciliation accurately.</li><li>Familiarity with payroll processing procedures and tax regulations related to employee compensation.</li><li>Excellent attention to detail along with proficiency in 10-key typing for data entry accuracy.</li><li>Ability to communicate complex financial concepts clearly through financial report writing and documentation.</li><li>Strong organizational skills with the capacity to manage multiple tasks efficiently within deadlines. This role offers an exciting opportunity to contribute significantly to our organization&rsquo;s financial health through precise bookkeeping and payroll management. We value dedicated professionals who are eager to uphold the highest standards of accuracy while supporting our mission through their expertise!</li></ul>Pay: $28.57 - $45.70 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Paid training</li><li>Parental leave</li><li>Relocation assistance</li></ul>Work Location: Hybrid remote in New York, NY

Bookkeeper & Payroll Specialist

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods is seeking an Assistant Managing Clerk to join our New York office. This role works closely with attorneys and legal staff to support court filings, docketing, calendaring, and procedural compliance. The ideal candidate will have strong knowledge of federal and New York court rules, exceptional attention to detail, and experience managing critical litigation deadlines in a fast-paced environment.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Monitor court filings and maintain accurate docketing and calendaring records.</li><li>
File documents electronically through CM/ECF and NYSCEF and coordinate hard-copy filings when required.</li><li>
Calculate and track litigation deadlines using applicable court rules and statutes.</li><li>
Review court notifications, update case information, and maintain records in CourtAlert.</li><li>
Serve as a liaison between attorneys, staff, court personnel, and outside vendors.</li><li>
Assist attorneys with procedural questions, court requirements, and filing strategies.</li><li>
Coordinate service of process and manage court-related logistics.</li><li>
Conduct legal and procedural research related to court rules, case status, and court orders.</li></ul>
Qualifications:
<ul><li>3&ndash;5 years of managing clerk, docketing, or related litigation support experience.</li><li>
Combination of college coursework, paralegal certification, and/or relevant professional experience.</li><li>
Experience with CourtAlert or similar docketing software preferred.</li><li>
Proficiency with PACER, NYSCEF, CM/ECF, Westlaw, LexisNexis, and Microsoft Office.</li><li>
Strong understanding of federal, state, and local court rules and procedures.</li><li>
Exceptional organizational, communication, and client service skills.</li><li>
Ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div>
Have more questions? Connect with a recruiter directly.E1</div><div>
#LI-MM1</div></div>

Assistant Managing Clerk

stuut

<div>Stuut is transforming accounts receivable for B2B companies&mdash;making collections smarter and faster for companies that have historically relied on manual processes that are labor intensive and costly. Our platform is gaining traction with finance teams across industrials, chemicals, and manufacturing sectors from Fortune 10 brands to scaling midmarkets. We're backed by top-tier investors including a16z, Khosla, Activant, 1984 Ventures and Page One.<h3 class="jobSectionHeader">
The Role</h3>
To build the data foundation that powers Stuut's intelligence layer. You'll work closely with our product and engineering teams to transform raw financial data into actionable insights that help our customers get paid faster. This is a foundational role, you'll be our first data hire, which means you'll shape everything from our data architecture to how we think about analytics.
This is a high-impact role for someone who can think strategically about data infrastructure while rolling up their sleeves to build pipelines, models, and systems from scratch. You'll translate messy data into clean, reliable datasets that drive product decisions, customer insights, and business growth. If you've ever wanted to own the entire data stack at a fast-growing company, this is it.<h3 class="jobSectionHeader">
What You&rsquo;ll Do</h3><ul><li>
Build and own our data infrastructure from the ground up &mdash; design pipelines that ingest, transform, and model data from customer ERPs, payment processors, and internal systems</li><li>
Build the transformation and semantic layer that serves as the single source of metric truth across customer-facing analytics, internal reporting, and our AI/ML systems</li><li>
Design the canonical data model that normalizes information across heterogeneous source systems, with quality tests and observability built in from day one</li><li>
Build the event and signal pipelines that turn product interactions and outcomes into clean, labeled data &mdash; the foundation for analytics, ML, and intelligent product features</li><li>
Partner with product, engineering, and applied ML to embed data quality, lineage, and observability into everything we ship</li><li>
Implement DataOps best practices so our data &mdash; and the AI features built on top of it &mdash; stays timely, accurate, and trusted</li><li>
Collaborate with leadership to define KPIs, build dashboards, and surface insights that drive strategic decisions</li><li>
Scale our data platform as we grow from dozens to hundreds of customers, anticipating needs before they become bottlenecks</li></ul><h3 class="jobSectionHeader">
You Might Be a Fit If You&hellip;</h3><ul><li>
Have 3+ years of hands-on experience building production data pipelines using Python</li><li>
Know your way around SQL and modern cloud data warehouses; experience with Snowflake or BigQuery is a plus</li><li>
Have deep experience implementing ETL/ELT workflows at scale using tools like dbt, Airflow, or similar &mdash; and have opinions on what good looks like</li><li>
Have built or contributed to a semantic / metrics layer and care about metric consistency across surfaces</li><li>
Understand data modeling fundamentals and can design canonical schemas that normalize messy, heterogeneous source data into something usable</li><li>
Have worked with real-world data from SaaS APIs, ERPs, and third-party integrations &mdash; and have battle scars to show for it</li><li>
Care deeply about data quality and observability &mdash; freshness, lineage, automated testing, and anomaly detection as first-class concerns</li><li>
Have experience partnering with ML or applied AI teams on feature pipelines or supporting data infrastructure (bonus, not required)</li><li>
Thrive in ambiguity and get energized by building something new rather than inheriting someone else's stack</li><li>
Have experience (or strong interest) in fintech, B2B SaaS, or financial data &mdash; understanding AR/AP workflows is a big plus</li></ul>
Compensation<ul><li>
Top-of-market salary and equity package</li><li>
Benefits (for U.S.-based full-time employees)</li><li>
Medical, dental &amp; vision insurance coverage for you</li><li>
401(k) &amp; Match</li><li>
Equity</li><li>
Flexible PTO</li><li>
Parental Leave</li></ul>
Compensation Range: $135K - $190K</div>

Data Engineer

<div>About LEE
LEE is a nonpartisan network of leaders at all stages of life and career. We provide 1:1 coaching, meaningful member-to-member connections, and skill-building opportunities to support and inspire members to increase access and opportunity in their communities. (wearelee.org)
We are a civic leadership development, membership organization. We equip LEE members with the tools, resources, and industry knowledge they need to take collective action and create change in their communities &ndash; whether that&rsquo;s through policymaking, elected leadership, advocacy, or grassroots organizing. LEE believes that effective leaders who are grounded in their values and experiences can make a difference in their communities.
LEE is an outcomes-oriented organization that operates in an entrepreneurial environment deeply invested in continuous improvement. LEE is proud to be certified as a Great Place to Work, and to offer generous compensation, a virtual work setting that includes flexible scheduling, and a values-driven benefits package.
Position Summary:
The Manager, Accounting (Full-time, Temporary) serves as the operational lead of LEE&rsquo;s day-to-day financial transactions and accuracy across all entities, including 501(c)(3), 501(c)(4), and PACs. This role owns the full-cycle transaction process, including accounts payable, accounts receivable, revenue recognition, and grant accounting, ensuring that the building blocks of LEE&rsquo;s financial data are precise, timely, and compliant with non-profit accounting standards. The Manager, in close partnership with the Director, Finance, maintains the integrity of the sub-ledgers and provides the essential documentation and analysis required for a seamless monthly close and annual audit.
The ideal candidate is a detail-oriented accounting and bookkeeping non-profit professional who demonstrates deep ownership, accountability, and transparency regarding work priorities. They are an expert at navigating complex multi-entity environments and possess the judgment to improve financial processes while maintaining rigorous internal controls.
This is a full-time temporary role through July 2027, with the opportunity to convert to a full-time regular role based on individual performance and organizational strategy.
Due to the high volume of applications, the hiring team will prioritize review of completed applications which includes resume submission, completion of four multiple choice questions, and the completion of a short answer question.
Position Location: Flexible
Travel Requirements: 0-10% for annual team meetings
Responsibilities:
Accounts Payable &amp; Disbursements (35%)
<ul><li>Process all vendor invoices, staff reimbursements, and expenditures in Ramp across all entities with correct coding across multiple required dimensions
</li><li>Prepare payment runs (e.g., ACH, wires, AP) and maintain vendor master files including W-9s and 1099s
</li><li>Manage corporate card workflows, ensuring policy compliance and accurate coding
</li></ul>Revenue, Receivables &amp; Grant Accounting (30%)
<ul><li>Record all incoming revenue (e.g., grants, donations, fees) and manage AR invoicing and collections in collaboration with relevant internal teams
</li><li>Maintain grant tracking schedules for restrictions and reporting deadlines
</li><li>Review revenue for accuracy/GAAP compliance and reconcile Sage Intacct to CRM records
</li></ul>General Accounting &amp; Close Support (25%)
<ul><li>Reconcile AP/AR subledgers to the general ledger and prepare monthly accruals and prepaids, and other month-end close schedules as required
</li><li>Maintain audit trails and provide documentation for external audit inquiries
</li><li>Ensure compliance with campaign finance reporting requirements for PAC entities
</li></ul>Special Projects (10%)
<ul><li>Engage in team-level, org-wide, or cross-team special projects as assigned by manager or designee
</li><li>Provide short-term coverage of other finance team duties during a leave, vacancy, or PTO
</li></ul>Minimum Qualifications:
<ul><li>Bachelor&rsquo;s degree in Accounting or combination of commensurate experience and training (If you do not hold a Bachelor&rsquo;s degree an additional 4 years of relevant experience is required. If you hold an Associate&rsquo;s degree an additional 2 years of relevant experience is required.)
</li><li>3+ years of professional work experience and at least 2+ years of relevant accounting experience (e.g., AR/AP, GL accounting, or full-charge bookkeeping)
</li><li>Proficiency in Excel, including experience with reconciliation workflows
</li><li>Demonstrated ability to manage a high volume of transactions with accuracy and efficiency
</li><li>Ability to effectively communicate and collaborate within a geographically dispersed team
</li><li>Strong, demonstrated commitment to LEE&rsquo;s mission, core values, and theory of change
</li></ul>Preferred Qualifications:
<ul><li>Proficiency in Sage Intacct
</li><li>Experience with nonprofit accounting, ASC 958
</li><li>Experience with Ramp or similar corporate card/expense management platforms
</li><li>Familiarity with and excitement about AI-enabled finance tools and automation
</li><li>Experience with campaign finance reporting or PAC accounting
</li></ul>Physical Requirements &amp; Work Demands:
<ul><li>This position is primarily a sedentary role working with colleagues based around the country using remote technologies.
</li><li>The person in this position may need to occasionally move about inside the office to liaise with staff or access office equipment.
</li><li>Occasional evening and/or weekend work is required.
</li></ul>The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.
Application Submission:
Thank you for considering LEE as a future employer, we are eager to review your application and learn more about your experiences and interest in LEE's mission.
We encourage you to submit your application at your earliest convenience. Due to the high volume of applications, the hiring team will prioritize review of completed applications which includes resume submission, completion of four multiple choice questions, and the completion of a short answer question.
We do not have an application deadline for this position and we will review applications on a rolling basis. For additional information, please visit the Frequently Asked Questions section on LEE's Careers website: https://wearelee.org/who-we-are/careers/.
Pay and Benefits
The position level for this role is Manager 1 and the corresponding hourly pay range for this position is $31.97-$47.65. Pay is competitive and based upon relevant experience and cost of labor for your location. Learn more about compensation here: https://docs.google.com/document/d/1kUbPtNQiPIjWA4xbEaEY08RLQ-ZeO49wd8dc1v3U_s8/edit?usp=sharing. Note, this is a non-exempt position where employees are eligible for weekly overtime pay.
Please visit LEE's Careers Website for information on benefits that full-time temporary staff have access to:
<ul><li>Full-time Temporary: https://wearelee.org/who-we-are/careers/#:~:text=Time%20Temporary%20Staff-,Care%20For%20Your%20Health,-Medical%2C%20dental%2C%20and</li>
</ul>
Physical Demands
LEE is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, programs, and operations. As part of that commitment, LEE will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact staffing@wearelee.org.
A LEE core value is including the perspective of all voices. LEE bases employment and promotional opportunities upon individual capabilities and qualifications without regard to ancestry, race, gender, pregnancy, age, color, sexual orientation, military or veteran status, religion, creed, marital status, disability, medical condition, political affiliation, national origin, genetic information, or any other characteristic established under law.</div>

Manager, Accounting (Temporary)

Robert Half

<div>
 We are looking for a detail-focused Data Entry Clerk to support a non-profit organization in New York, New York. This contract position with permanent potential is ideal for someone who works accurately in a fast-paced environment and can manage large volumes of incoming documents and mail with consistent attention to deadlines. The person in this role will help maintain organized records, ensure timely data updates, and provide dependable administrative support to the broader claims and office teams.
 
 
 Responsibilities:
 
 &bull; Classify scanned documents in the iVOS system, assign the appropriate document category, and create new claim records when needed while updating related information within required turnaround times.
 
 &bull; Enter key details from assigned document queues, including expense bills, NF2 forms, police reports, and litigation materials, ensuring accuracy and completion within established service deadlines.
 
 &bull; Process incoming mail promptly each day, making sure all items are handled within the expected timeframe after receipt.
 
 &bull; Open, date-stamp, organize, and distribute mailed materials to the appropriate team members across the office.
 
 &bull; Prepare outgoing mail by weighing items, applying postage, and coordinating timely dispatch.
 
 &bull; Support outgoing correspondence by recording activity in the system, generating needed reports, and monitoring tracking information for follow-up purposes.
 
 &bull; Respond to questions from Claims Examiners regarding data entry issues and assist with corrections to maintain accurate records.
 
 &bull; Work independently with minimal oversight while remaining adaptable to shifting priorities and additional assignments from management.
 
 &bull; High school diploma or equivalent required.
 
 &bull; At least 1 year of experience in data entry or a similar administrative support role.
 
 &bull; Strong computer skills and comfort working within database or document management systems.
 
 &bull; High level of accuracy with excellent attention to detail.
 
 &bull; Ability to manage repetitive tasks efficiently while meeting daily and multi-day deadlines.
 
 &bull; Self-directed work style with the ability to stay productive with limited supervision.
 
 &bull; Effective communication skills and a willingness to collaborate with internal staff on record updates and issue resolution.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Data Entry Clerk

BBVA

<div>
 
 
 Summary of Responsibilities
 
 :
 
 
 The Global Trade Finance USA &ndash; Intern (&ldquo;GTF Intern&rdquo;) will be supporting the Global Trade Finance Corporate Sales USA team based in New York in its day-to-day activities, including but not limited to Data Collection and Research, Financial Analysis, Modeling, Documentation, Business Development and Marketing, etc., as well as non recurrent projects related to our trade finance and working capital solutions products and clients.
 
 
 
 
 
 In this role, the person will have exposure to all the products that we offer (letters of credit, supply chain finance, receivable finance, working capital facilities, etc.) and will work closely with the GTF product team as well as other internal partners (Legal, Credit, Global Client Coverage, etc.)
 
 
 
 
 
 
 
 
 
 Skills, knowledge, abilities/Competencies
 
 :
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance, economics or related field &ndash; preferred
 </li>
 <li>
 Fluent in English (both oral and written) - Spanish (preferred)
 </li>
 <li>
 Good written and verbal communication
 </li>
 <li>
 Ability to integrate in a small but very diverse high productivity team environment
 </li>
 <li>
 Time management skills and flexibility to operate across multiple functions
 </li>
 <li>
 Proactive/self-starter: ability to perform functions in a timely and accurate manner
 </li>
 <li>
 Strong attention to detail, specifically for documentation, fee calculation and reporting
 </li>
 <li>
 Independent contributor who works well in the absence of supervision
 </li>
 <li>
 Proficient in productivity tools (spreadsheets, word processors, etc.)
 </li>
 </ul>
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
 
 
 
 
 With respect to this position in our New York Office, the expected base salary is $90,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.
 
 
 
 
 
 *Employment eligibility to work with BBVA in the U.S. is required as the company will not pursue visa sponsorship for these positions
 
 
 
</div>

Global Trade Finance USA- 1 Year Intern

Accounts Payable Manager

Explore 54+ Accounts receivable clerk in New York this June. Find roles across top companies and apply now to boost your career.