administrative assistant

assistant project manager

associate producer

associate, design

brand designer

designer and project assistant

Casa Dio Fine Furniture

Job DescriptionA Miami based custom furniture showroom is looking for an entry-level full-time Interior designer. The proper candidate will have at least one to two years-experience as a drafter with architectural, interior design or related major and background. We mostly deal with furniture drawings. It is also required to complete showroom office task like replying to attending client meetings, project coordination, emails, answering phone calls, scanning, filing, etc.Job Responsibilities<ul><li>Draw rough and detailed drawing/plans of furniture for residential homes and commercial spaces, based on preliminary concepts, sketches, and hand-drafts</li><li>Produce drawings to show space plans, elevations, furniture plans, millwork details, shop drawings</li><li>Generate interior design &amp; furniture related documents</li><li>Revise plans as instructed and thoroughly coordinate all revisions</li><li>Coordinate assignments and communications between design, and principal</li><li>Communicate with designers and clients regarding plans</li><li>Ensure established deadlines are met and send reminders when necessary</li><li>Other assistant jobs in design department as assigned.</li></ul>Job Requirements<ul><li>Bachelor's or Associates degree in Architecture, Interior Design or a related field</li><li>One to three years of drafting experience;</li><li>Proficiency in minimum 2-year AutoCAD experience</li><li>Experience with PhotoShop is required.</li><li>Capability to use Autodesk AutoCAD 2018/2019</li><li>Knowledge of residential plans and construction drawings preferred</li><li>Being flexible and work well under time constraints and pressure</li><li>Solid written and verbal communication skills</li><li>Service-oriented mindset with a team player attitude</li><li>Friendly and positive</li><li>Must be able to speak and write in English and Spanish</li><li>Photography skills</li></ul>Typical Skills<ul><li>A basic grasp of interior design drawings and principles</li><li>Good communications and computer skills</li><li>Ability to work as part of a team while also having plenty of your own initiative</li><li>Problem solving and a desire to come up with practical solutions</li><li>You will also use your skills to convert verbal and written information into two dimensional drawings and 3-D drawings which will then be used on site for fabrication</li><li>Accuracy and attention to detail</li></ul>Job Type: Full-timeJob Type: Full-timePay: $15.00 - $20.00 per hourEducation:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Interior Designers: 1 year (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL: Relocate before starting work (Required)</li></ul>Work Location: In person

Designer and Project Assistant

Parfums Christian Dior

<div>
 
 
 Internship Title:
 
 Store Design Intern, Travel Retail America
 
 
 
 Company:
 
 Parfums Christian Dior
 
 
 
 Location:
 
 Internship based in Miami, FL
 
 
 
 Full-time internship: 40 hours a week.
 
 
 
 
 
 
 
 
 PURPOSE OF THE INTERNSHIP:
 
 
 
 
 
 
 
 The Intern will help the Store Design team with their day-to-day tasks, mainly assisting them with coordinating the execution, implementation, and maintenance of Point of Sale (POS). The intern should be able to assist the team in the development of technical details and prototypes with contractors/suppliers, support the Regional Visual Merchandising team by using various online platforms, support the development of store/event design and visual merchandising projects, help in the installation of new counters, and coordinating retrofits and maintenance.
 
 
 Main objective is helping the Store Design team to ensure a consistent and highly qualitative execution of the brand image, respecting the guidelines, strategy and timing.
 
 
 
 
 
 
 
 ESSENTIAL DUTIES AND JOB RESPONSIBILITIES:
 
 
 
 
 
 
 
 
 POINT OF SALE MAINTENANCE/RETROFITS &amp; LOGISTICS
 
 
 
 
 
 <ul>
 <li>
 Help to manage/update project tracking pipeline database and provide weekly updates to the Visual Merchandising team &amp; biweekly reports to Commercial Team
 </li>
 <li>
 Help to analyze existing drawings and communicate tasks directly to suppliers/millworkers.
 </li>
 <li>
 Development of technical drawings related to maintenance requests and retrofits.
 </li>
 <li>
 Coordinate and assist Visual Merchandising team during the installation of phase of projects.
 </li>
 </ul>
 
 
 
 
 
 MERCHANDISING TOOLS
 
 
 
 
 
 <ul>
 <li>
 Help to monitor/track Merchandising quantities in XL WORLDWIDE Database
 </li>
 <li>
 Coordinate shipping/installations of Make-up Drawers (DSS4), Bars, Chairs, Mirrors and other Material orders
 </li>
 </ul>
 
 
 
 
 
 ONLINE DATABASE (PIPELINE + SHAREPOINT)
 
 
 
 
 
 <ul>
 <li>
 Help to manage, Verify &amp; Update POS information from the project pipeline.
 </li>
 <li>
 Frequently update all working files on the Central Sharepoint.
 </li>
 <li>
 Review and coordinate maintenance/order requests.
 </li>
 </ul>
 
 
 
 
 
 ARCHITECTURE PROJECTS (ASSISTING THE STORE DESIGN PROJECT MANAGER)
 
 
 
 
 
 <ul>
 <li>
 Brief: Assist receiving &amp; checking that all information in design brief is accurate.
 </li>
 <li>
 Pre-Design: Assist w/ Layout plans, Elevations, Sections and Details (when needed)
 </li>
 <li>
 Technical drawings: Prepare technical Details package adapted to the Region for purchasing process of the counters in
 </li>
 <li>
 AutoCAD/Sketchup (when needed)
 </li>
 <li>
 Purchasing: Coordinate and support in Purchasing process with department in Paris and suppliers (when needed)
 </li>
 <li>
 Shop Drawings: Review execution drawings for production from manufacturers and review with Store Designer (when needed)
 </li>
 <li>
 Project management: Coordinate with internal teams (marketing, merchandising), external contractors (architects, designers), and vendors (materials suppliers) to ensure timely completion within budget.
 </li>
 <li>
 Collaboration &amp; Communication: Communicate effectively across departments to manage expectations and report on progress.
 </li>
 <li>
 Feedback analysis: Gather feedback post-project completion from staff and customers; analyze data to inform future designs.
 </li>
 </ul>
 
 
 
 
 OTHER:
 
 
 
 
 
 <ul>
 <li>
 Update project Pipeline &amp; Participate in weekly status meetings.
 </li>
 <li>
 Support with Architecture slides on the biweekly newsletter.
 </li>
 <li>
 Support with photography collection of all new openings.
 </li>
 </ul>
 
 
 
 
 
 
 PRINCIPAL SKILLS, KNOWLEDGE, AND PERSONAL ATTRIBUTES REQUIRED:
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Architecture/Interior Design
 </li>
 <li>
 Experience/Interest in Retail Design and Project Management
 </li>
 <li>
 Proficient in AutoCAD, Sketchup, Photoshop, PowerPoint, and Excel
 </li>
 <li>
 Analytical/Project Management skills required
 </li>
 <li>
 A Detailed oriented &amp; creative problem solver
 </li>
 <li>
 Very strong Organization &amp; Communication skills
 </li>
 <li>
 An Innovative thinker with an eagerness to learn
 </li>
 <li>
 Good Knowledge of Microsoft Office &amp; Adobe PhotoSuite
 </li>
 <li>
 Strong Operational skills
 </li>
 <li>
 Speaks fluently in English and Spanish (French and/or Portuguese can be a plus)
 </li>
 <li>
 
 Applicants must be currently authorized to work in the United States for any employer.
 
 </li>
 </ul>
</div>

Store Design Intern, Travel Retail America

Roy Jorgensen Associates, Inc.

<div>
 ASSISTANT PROJECT MANAGER
 
 
 
 (Bilingual In English/Spanish REQUIRED)
 
 
 
 Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For nearly 65 years Jorgensen, a privately held firm, pioneered asset maintenance providing a diverse range of services on facility and highway infrastructure, professional consulting projects, and maintenance and management contracts. Our professionals are in the forefront as assets managers, facility managers, maintenance engineers, specialty field technicians, and solution providers. Jorgensen focuses on operations and maintenance of transportation and facility infrastructure assets. Our maintenance operations are comprised of professional engineers, operations analysts, field maintenance supervisors, experienced maintenance technicians, tradesmen, certified quality inspectors, all with a proficiency in developing and executing infrastructure maintenance contracts throughout the United States. Our systems approach to maintenance management is unparalleled in the industry. We know how to identify and implement innovative solutions for our client's toughest challenges.
 
 
 As much as Jorgensen is committed to excellence in our operations and maintenance management services, we are absolutely committed to the growth, development, and well-being of our people. At Jorgensen, you will help manage facility and transportation assets that keep our roads, infrastructure, and public right-of-ways open and operating safely. Similarly, Jorgensen is your opportunity to pursue your passion, showcase and further develop your skills, and launch a meaningful and rewarding career. Whether you are managing a multi-million dollar asset management contract, delivering world-class maintenance repair services, supervising roadway maintenance projects, pursing and winning new business contracts, or supporting Jorgensen&rsquo;s expanding footprint, you will be part of a dynamic, fast-growing, and innovating company committed to your success. Our environment is inclusive, collaborative, and thrives on the individuality of our very capable managers and people. We value diversity, foster and reward creative exploration, and strive to continually exceed client expectations.
 
 
 
 Position Summary
 
 
 
 Roy Jorgensen Associates, Inc. is currently seeking a full-time
 
 Assistant Project Manager
 
 to manage asset management operations on a comprehensive roadway maintenance project(s) in
 
 Miami, FL
 
 . This position will report to the Project Manager and requires performing a wide range of responsibilities on a new asset maintenance roadway services AM/O&amp;M contract related to mechanical/civil engineering, planning work, scheduling/managing crews, roadway repair analysis, preparing project report submissions, interfacing with government Clients and adherence to all applicable federal, state, and local regulations, as well as Jorgensen Company policies and procedures.
 
 
 It is required to have maintenance and project management experience. A technical background in engineering (mechanical, civil, industrial) or construction management from an ABET-accredited university is preferred. The
 
 Assistant Project Manager (APM)
 
 supports the Project Manager (PM) in overall project delivery while providing leadership and coordination between office-based management and field operations. This role combines the technical and client-facing responsibilities of the PM with the operational oversight of the OM, ensuring that project objectives are met on schedule, within budget, and in compliance with safety and quality standards. The APM works closely with the PM on planning, scheduling, budgeting, and client relationships, while also assisting the OM in supervising field activities, coaching staff, and reinforcing team culture.
 
 
 The ideal candidate must have proven experience as a leader working in an ever-changing environment, meticulous organizational skills, adaptive and analytical problem-solving capabilities, and abilities to effectively create functional teams. The position requires the candidate to work in a unique environment both in the office, out on the project-site (among field crews) and within professional organized meetings. Successful candidates for this position have a drive to develop their careers, create strong teams, and can remain focused in rapidly changing environments.
 
 
 
 Position Location
 
 
 
 South Florida Region: Miami, FL
 
 
 
 Work Environment
 
 
 
 <ul>
 <li>
 Project Field (65%): Outside environment around highway/facility infrastructure
 </li>
 <li>
 Client Office (10%): Government-style professional offices within near proximity to project office
 </li>
 <li>
 Construction/Maintenance Offices (15%): Project office compatible with industry standard for construction field offices
 </li>
 <li>
 Divisional Project Sites (5%): Multiple sites throughout the region and U.S.
 </li>
 <li>
 Remote/Home Office (5%): Occasional job duties performed remotely at residence
 
 
 </li>
 </ul>
 
 Corporate Culture
 
 
 
 <ul>
 <li>
 Privately held family-owned and directly operated business
 </li>
 <li>
 Core values include humility, hard-work, team/family, passion, equality, purpose
 </li>
 <li>
 Team-oriented with senior leadership engaged at all company levels
 </li>
 <li>
 Strong focus on mentorship, training, development and operational guidance
 </li>
 <li>
 De-centralized corporate structure with emphasis on independent regional management
 </li>
 <li>
 Flexible with home/work balance
 
 
 </li>
 </ul>
 
 Seniority Level
 
 
 
 Entry level to Mid-Level
 
 
 Must have experience in Maintenance Contracts
 
 
 Must have Leadership experience managing large teams
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintenance engineering operations on roadway/tunnel assets, repair, and emergency operations
 </li>
 <li>
 Manage project office and field operations
 </li>
 <li>
 Supervising field project inspections with annual QA/QC assessments.
 </li>
 <li>
 Coordinate financial planning and project budget projections that will assist senior managers
 </li>
 <li>
 Track/report maintenance contract performance relative to plan, contract, and company targets
 </li>
 <li>
 Work with Senior/Regional/Project Managers to develop short-term and long-term project maintenance repair plans and technical support
 </li>
 <li>
 Perform analyses to improve field prosecution, crew efficiency and maximize operational safety
 </li>
 <li>
 Prepare monthly and quarterly reporting packages for presentation to Client and Corporate operations centers
 </li>
 <li>
 Reviewing and approving plans, payments, and change orders for contracts.
 </li>
 <li>
 Offering technical support to other departments involved in the project's operations and maintenance.
 </li>
 <li>
 Assisting in the planning, design, and production of engineering drawings and calculations.
 </li>
 <li>
 Conducting data acquisition and analysis, researching alternative design approaches, and preparing reports and permit applications.
 </li>
 <li>
 Creating business cases to evaluate the best options for highway operations.
 </li>
 <li>
 Updating the GIS model as required.
 </li>
 <li>
 Providing necessary training to the Maintenance Team to enhance their responsibilities.
 </li>
 <li>
 Ensuring compliance with the O&amp;M Measurement and Performance Tables.
 </li>
 <li>
 Assist the Project Manager with project planning, scheduling, budgeting, and reporting.
 </li>
 <li>
 Act as a secondary client contact, supporting the PM in communications, reporting, and relationship management.
 </li>
 <li>
 Oversee specific project components or work programs delegated by the PM, ensuring alignment with project goals.
 </li>
 <li>
 Support the Operations Manager in supervising field operations, including safety compliance, staffing, scheduling, and QA/QC.
 </li>
 <li>
 Monitor project costs and progress, identifying risks or variances, and recommend corrective actions.
 </li>
 <li>
 Lead coordination between office and field teams, ensuring clear communication of project goals, production targets, and expectations.
 </li>
 <li>
 Contribute to staff development through training, coaching, and performance feedback.
 </li>
 <li>
 Review documentation for accuracy and compliance, including safety records, production data, and contract deliverables.
 </li>
 <li>
 Serve as acting project lead in the absence of the Project Manager, with limited delegated authority.
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 Bilingual in English &amp; Spanish
 </li>
 <li>
 English language fluency written and verbal
 </li>
 <li>
 Minimum 1-3 years' experience with project management, or team leadership
 </li>
 <li>
 Highly efficient organizational skills in a multi-faceted long-term project environment
 </li>
 <li>
 Experience in engineering
 </li>
 <li>
 Ability to rapidly develop a competent understanding of technical roadway maintenance specifications
 </li>
 <li>
 Ability to lead, direct, and manage field maintenance crews and office staff
 </li>
 <li>
 Superior analytical and problem-solving skills, with demonstrated intellectual and analytical rigor
 </li>
 <li>
 Effective communicator at all professional levels and styles (verbal, f2f, messaging, phone, email, etc.)
 </li>
 <li>
 Ability to manage project field emergencies 24/7
 </li>
 <li>
 Ability to analyze field accomplishment data and prepare reports, statements and projections
 </li>
 <li>
 Working knowledge of short- and long-term contract budgeting and forecasting, rolling budgets, and revenue analysis
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Construction/Maintenance field operations professional experience
 </li>
 <li>
 Familiarity with DOT contract operations
 </li>
 <li>
 Competent understanding of roadway maintenance and repair specifications
 </li>
 <li>
 Technical experience with earthworks, landscaping, road construction, bridge maintenance, stormwater drainage maintenance
 </li>
 <li>
 Engineer Intern or PE certificate with reciprocity
 </li>
 <li>
 Bachelor's Degree Engineering or Construction Management, ABET accredited university
 </li>
 <li>
 Computer experience with ArcGIS, PowerBI, Tableau, CAD, and/or MicroStation is preferred.
 </li>
 <li>
 Bilingual (English/Spanish)
 </li>
 <li>
 Military/Veteran leadership experience
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma, and College Engineering ABET-accredited Degree
 </li>
 <li>
 Competency of Microsoft Office 365 suite software
 </li>
 <li>
 Solid organizational planning
 </li>
 <li>
 Excellent verbal and written skills
 </li>
 <li>
 Skill in establishing priorities and managing work loads
 </li>
 <li>
 Ability to perform multiple, non-technical tasks with a potential need to upgrade skills in the order to meet changing job conditions
 </li>
 <li>
 Perform advanced math skills including calculations using fractions, percent, and/ratios
 </li>
 <li>
 Read and understand technical manuals, plans, specifications
 </li>
 <li>
 Ability to write documents (English) following prescribed formats
 </li>
 <li>
 Understand multi-step written and oral instructions
 </li>
 <li>
 Self-starter who can work independently
 </li>
 <li>
 Dependable and highly organized with business and maturity, discretion, enthusiasm, and positive attitude
 </li>
 <li>
 Ability to travel within State (up to 25%) and occasionally outside State
 
 
 </li>
 </ul>
 
 Industry
 
 
 
 <ul>
 <li>
 Highway Maintenance
 </li>
 <li>
 Transportation
 </li>
 <li>
 Roadway Construction
 </li>
 <li>
 Bridge Construction
 </li>
 <li>
 Asset Maintenance
 </li>
 <li>
 Asset Management
 
 
 </li>
 </ul>
 
 Job Functions
 
 
 
 <ul>
 <li>
 Project Management
 </li>
 <li>
 Estimating, planning, scheduling
 </li>
 <li>
 Tunnel O&amp;M
 </li>
 <li>
 Contract Forecasting
 </li>
 <li>
 Field Leadership
 </li>
 <li>
 Client Communication
 </li>
 <li>
 Mechanical, Civil, or Industrial Engineering
 </li>
 <li>
 Operations
 
 
 </li>
 </ul>
 
 Employment Type And Compensation
 
 
 
 
 Schedule:
 
 Full time; typical schedule is Monday-Friday, 6:30AM-4:00PM. Must be flexible and work varying schedules.
 
 
 
 Compensation Package:
 
 includes competitive base pay, annual profitability-based bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to including Health, Vision, &amp; Dental insurance for you and your family, 401(k) Retirement Plan, 2 weeks of Vacation time, 2 weeks of Sick time, paid Holidays, Free Life Insurance, Free Long Term Disability coverage, Flexible Spending Accounts, Health Savings Accounts, Critical Illness coverage, Free Employee Assistance Plans, Nationwide Pet Insurance Discount, and more!
 
 
 Company will conduct Background check, MVR, and Controlled Substance testing prior to hire.
 
 
 
 Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V
 
</div>

Assistant Project Manager

Arquitectonica

<div>
 
 
 
 
 
 Company Description
 
 &nbsp;
 
 
 
 Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 400+ employees located in nine offices. &nbsp;Our Miami office is seeking a Marketing Assistant with 1-3 years&rsquo; experience to join our team.&nbsp;Our project types include Luxury Residential, Hospitality, and Mixed Use/Retail.
 
 
 
 
 
 Position Overview
 
 
 We are seeking a detail-oriented and highly organized Marketing Assistant to support our team with database management, scheduling, and administrative coordination. This role is ideal for someone who thrives behind the scenes, ensuring that systems, information, and timelines are accurate, current, and running smoothly.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 
 
 Maintain and update marketing databases, including Deltek Vantagepoint and OpenAsset, ensuring data accuracy and consistency
 
 
 
 </li>
 <li>
 
 
 
 Organize and manage digital assets, project information, and marketing materials
 
 
 
 </li>
 <li>
 
 
 
 Assist with the creation, updating, and formatting of internal and external forms and documents
 
 
 
 </li>
 <li>
 
 
 
 Track deadlines, schedules, and team calendars to support ongoing marketing initiatives
 
 
 
 </li>
 <li>
 
 
 
 Coordinate with internal teams to gather and input project and personnel information
 
 
 
 </li>
 <li>
 
 
 
 Perform regular audits of databases and files to ensure completeness and quality control
 
 
 
 </li>
 <li>
 
 
 
 Support general marketing and administrative tasks as needed
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 
 
 
 1&ndash;3 years of experience in marketing, architecture, executive assistance, data entry, or a related field
 
 
 
 </li>
 <li>
 
 
 
 Strong attention to detail and commitment to accuracy
 
 
 
 </li>
 <li>
 
 
 
 Excellent organizational and time management skills
 
 
 
 </li>
 <li>
 
 
 
 Ability to manage multiple tasks and deadlines simultaneously
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite (especially Excel) and familiarity with database systems
 
 
 
 </li>
 <li>
 
 
 
 Experience with Deltek Vantagepoint, OpenAsset, or similar platforms is a plus
 
 
 
 </li>
 <li>
 
 
 
 Strong communication skills and a collaborative mindset
 
 
 
 </li>
 </ul>
 
 
 
 
 Preferred Attributes
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to work independently and proactively identify needs
 
 
 
 </li>
 <li>
 
 
 
 Comfort working with structured data and maintaining digital systems
 
 
 
 </li>
 <li>
 
 
 
 Interest in marketing processes, organization, and operational support
 
 
 
 </li>
 </ul>
 
 
 
 
 Work Environment
 
 
 
 This role requires a high level of organization, consistency, and follow-through. The ideal candidate enjoys creating order, maintaining systems, and supporting a team through reliable, detail-focused work.
 
 
 
 
 
 Employee Benefits
 
 
 
 
 <ul>
 <li>
 
 
 
 Health insurance
 
 
 
 </li>
 <li>
 
 
 
 401K
 
 
 
 </li>
 <li>
 
 
 
 Paid time off on accrual basis, paid holidays, sick leave
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Compensation
 
 
 Compensation will be based on the candidate&rsquo;s experience and abilities.&nbsp;
 
 &nbsp;
 
 This is a full-time role based in our Miami office. Please note:
 
 
 
 <ul>
 <li>
 
 
 
 Remote work is not offered or available.
 
 
 
 </li>
 <li>
 
 
 
 Relocation assistance is not provided for this position.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 Qualified and interested candidates should submit a cover letter and resume.&nbsp;
 
 
 
 
 
 
 
 
 
 Note:&nbsp; This description indicates, in general terms, the type and level of work performed, and responsibilities held by the team member(s).&nbsp; Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.&nbsp;&nbsp;&nbsp;
 
 
 No Third-Party Agencies or Submissions Will Be Accepted.&nbsp;&nbsp;&nbsp;
 
 
 Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.&nbsp;&nbsp;Opportunities posted here do not create any implied or express employment contract between you and our company and can be changed at our discretion.&nbsp; Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
 
 
 
 
 
 &nbsp;
 
 
 
</div>

Marketing Assistant

Jackson Health System

<div>Clinical Informatics Specialist, 10 Yr EHR &amp; Info Sys Implement, Full Time, Days
Job Summary 
Clinical Informatics Specialist is responsible for coordination, development, implementation, evaluation, and maintenance of information systems as they relate to the nursing practice, physician's orders, clinical computer communications, and other information technology aspects of patient care. The goal is to integrate the clinical processes, information sciences and information technologies to meet the information needs of the clinical decision makers. 
 
Duties and Responsibilities: 
<ul><li>Assumes Responsibility for the coordination and management of clinical information systems as they relate to nursing practice, patient care, physician order entry, clinical computer communications and nursing informatics.</li><li>
Develops detailed project plans for assigned projects.</li><li>
Prioritizes and coordinates work plans for timely project completion.</li><li>
Monitors outcomes of activities.</li><li>
Produces weekly report of project status and cross-team impacts.</li><li>
Facilitates system design activities to match clinical workflow and process.</li><li>
Applies standards of practice (clinical policies, regulatory requirements, etc.) to system requirements and design.</li><li>
Leads project work groups and meetings.</li><li>
Oversees building and maintenance of various system parameter tables including clinical reference tables, clinical knowledge base, etc.</li><li>
Ensures adequate testing and validation of systems has occurred before any changes are submitted for move into production.</li><li>
Actively participates in training and on-site implementation activities as required to ensure successful start-up.</li><li>
Assists in the development of an operational management plan after initial start-up.</li><li>
Provides on-going recommendations for improvement and system management.</li><li>
Evaluates simple and complex processes to assure technical applications and operational requirements have been met and the resulting implications identified.</li><li>
Acts as a mentor to others.</li><li>
Acts as team leader in the implementation of major systems.</li><li>
Performs other related duties as assigned.</li><li>
Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).</li></ul>
Experience<ul><li>
Generally requires 5 to 7 years of related experience.</li></ul>
Education<ul><li>
Bachelor's degree and graduate of an approved school of Professional Nursing, Medicine, a Physician Assistant Program or IT or any closely related degree preferred.</li></ul>
Skill 
<ul><li>Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.</li><li>
Ability to communicate effectively in both oral and written form.</li><li>
Ability to handle difficult and stressful situations with professional composure.</li><li>
Ability to understand and follow instructions.</li><li>
Ability to exercise sound and independent judgment Knowledge and skill in use of job appropriate technology and software applications.</li></ul> 

Credentials<ul><li>
Valid license or certification is required as needed, based on the job or specialty.</li></ul></div>

Clinical Informatics Specialist

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

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