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document control specialist

Muller's Solutions

<div><p>M&uuml;ller's Solutions is seeking a Document &amp; Content Management Specialist for a part-time 3-month contract to support the effective organization and management of corporate documents and content. This role involves overseeing document control processes, ensuring compliance with company standards, and facilitating smooth access to critical information across the organization.</p>
Responsibilities:<ul><li>Assess current <b>SharePoint implementation (sites, libraries, permissions, structure)</b></li><li>Redesign and configure <b>document management architecture</b> aligned with NDMO</li><li>Implement <b>metadata structures, document classification, and retention policies</b></li><li>Configure <b>access control, versioning, and approval workflows</b></li><li>Enable <b>document lifecycle management (creation </b><b> review </b><b> archival)</b></li><li>Establish governance model for <b>document ownership and stewardship</b></li><li>Support migration/restructuring of existing content where required</li></ul><b><br>
Requirements</b><br>
<ul><li><ul><li>3+ years working with <b>Microsoft SharePoint (Online or On-Prem)</b></li><li>Strong experience in <b>document management, records management, and governance</b></li><li>Hands-on expertise in <b>SharePoint configuration (lists, libraries, workflows, permissions)</b></li><li>Familiarity with <b>compliance frameworks for document control</b></li><li>Ability to translate <b>regulatory requirements into SharePoint structures</b></li></ul></li></ul><br>
<b>
Benefits</b><p><br>
Why Join Us:</p><p></p><p>
Opportunity to work with a talented and passionate team.</p><p>
Competitive salary and benefits package.</p><p>
Exciting projects and innovative work environment.</p></div>

Document & Content Management Specialist-Part Time (3 Month)

Omada Rail Systems

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Riyadh
</b></li></ul><ul><li><b>Technical Engineering</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.</p><ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 15 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Document Control Manager

Omrania

<div><b>Company Description</b><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Document Controller (Saudi National) to join our site supervision team in Riyadh. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.</p><ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's Degree in Business Administration, Information Management, or related field</li><li>
Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with a keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Knowledge of relevant industry regulations and standards</li><li>
Ability to work independently and as part of a team</li></ul></div>

Document Controller (Saudi National)

ALESAYI HOLDING |  العيسائي القابضة

<div>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Maintain and update all facility management documents and records.
  </li>
  <li>
   Control document filing, tracking, revision, and archiving.
  </li>
  <li>
   Coordinate with site teams and departments for timely submission of reports and records.
  </li>
  <li>
   Support the preparation of daily, weekly, and monthly operational reports.
  </li>
  <li>
   Track work orders, checklists, permits, and compliance documents.
  </li>
  <li>
   Prepare meeting minutes and follow up on action items.
  </li>
  <li>
   Support audits, inspections, and client documentation requirements.
  </li>
 </ul>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Facilities Management, or related field.
  </li>
  <li>
   2&ndash;4 years of experience in document control, administration, or coordination.
  </li>
  <li>
   Experience in facility management, maintenance, or construction projects is preferred.
  </li>
  <li>
   Good knowledge of Microsoft Office, especially Excel and Word.
  </li>
  <li>
   Familiarity with document control systems or CAFM is an advantage.
  </li>
  <li>
   Strong organizational, communication, and follow-up skills.
  </li>
 </ul>
 <p>
 </p>
</div>


Document Controller

Dussmann-Ajlan & Bros

<div>
 <p>
  Dussmann Ajlan &amp; Bros is pleased to announce a new career opportunity for the position of
  <strong>
   Document Controller
  </strong>
  , based at our Headquarters in
  <strong>
   Riyadh, Saudi Arabia
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Document Management
  </strong>
 </p>
 <ul>
  <li>
   Maintain and update all FM-related documents, including maintenance reports, work orders, asset records, O&amp;M manuals, drawings, permits, and contracts.
  </li>
  <li>
   Ensure all documents are properly filed, indexed, version-controlled, and accessible.
  </li>
  <li>
   Create and implement document control procedures aligned with company standards and ISO requirements.
  </li>
 </ul>
 <p>
  <strong>
   Data &amp; Record Keeping
  </strong>
 </p>
 <ul>
  <li>
   Track preventive and corrective maintenance schedules and ensure documentation is complete and accurate.
  </li>
  <li>
   Maintain logs for service requests, vendor submissions, safety reports, and equipment data.
  </li>
  <li>
   Update asset registers, checklists, and compliance documentation regularly.
  </li>
 </ul>
 <p>
  <strong>
   Coordination &amp; Communication
  </strong>
 </p>
 <ul>
  <li>
   Support FM teams, engineers, and contractors by providing required documents promptly.
  </li>
  <li>
   Coordinate document submissions for audits, inspections, and client reporting.
  </li>
  <li>
   Communicate with suppliers/contractors to obtain required documents (method statements, risk assessments, certifications, etc.).
  </li>
 </ul>
 <p>
  <strong>
   Reporting
  </strong>
 </p>
 <ul>
  <li>
   Prepare weekly and monthly documentation reports for management and clients.
  </li>
  <li>
   Track document status (pending, approved, rejected) and highlight delays.
  </li>
  <li>
   Support preparation of FM performance reports and KPI documentation.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <p>
  5+ years&rsquo; experience in document control in facilities or property management.
 </p>
 <p>
  Proficient in Microsoft Office and SharePoint with aptitude to learn new software and systems.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details:
  </strong>
 </p>
 <p>
  &bull; Location: Riyadh, Saudi Arabia
 </p>
 <p>
  &bull; Employment Type: Full-time
 </p>
</div>


AcuTech Group, Inc.

<div><div><p><b>Who We Are:</b></p>
<p>
AcuTech Group, Inc. is a premier provider of process safety, risk management, chemical security, industrial fire protection engineering, and emergency management services. We have deep expertise in Process Safety Management (PSM), Training, Implementation, Auditing, Process Hazard Analyses (PHA's), Hazard and Operability Studies (HAZOPs), Quantitative Risk Assessment (QRA) and Facility Siting, among other engineering and consulting services. AcuTech has deep specialization in the oil and gas, chemical, LNG, petrochemical, renewables, hydrogen, and other industries handling hazardous materials. Our industry experts deliver these services to leading privately held and publicly traded companies, as well as government agencies, and state sponsored entities globally.</p></div><p></p><p><b><br>
About the Job:</b></p>
<p>
We are seeking a proactive and highly organized <b>Document Control Administrator</b> to join our team in Saudi Arabia. This individual will be responsible for maintaining project and organizational documentation in accordance with company policies and regulatory requirements. The role is pivotal in ensuring document integrity, supporting efficient project workflows, and facilitating communication across multidisciplinary teams. The ideal candidate will have experience with document management systems, possess strong attention to detail, and be capable of handling sensitive and confidential information with discretion.</p>
<p><b>
What You'll Do:</b></p>
<p>
As a Document Control Administrator, you will be responsible for managing the receipt, registration, tracking, and distribution of internal and project-related documentation, ensuring all documents are accurately logged and systematically filed both digitally and physically. You will enforce compliance with company standards for formatting, version control, and retention, while also coordinating document revisions, approvals, and change control processes. Your role will involve liaising with internal teams, clients, and vendors to meet documentation needs and providing training or support to staff on document control tools and protocols as needed. You will be expected to monitor document workflows, keep engineers and stakeholders informed of document statuses, and prepare reports or audits related to compliance and documentation status. Additionally, you will oversee proper archiving and disposal of outdated or superseded documents in accordance with retention policies, while ensuring the secure handling of sensitive and confidential information throughout all document control activities.</p>
<p><b>
What's Required:</b></p>
<ul>
<li>High school diploma or equivalent required; Associate's or Bachelor's degree preferred.</li>
<li>Minimum 2 years of experience in document control, records management, or administrative support.</li>
<li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Experience using document control tools such as Aconex, SharePoint, Procore, or similar.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Knowledge of document transmittal procedures, numbering systems, and naming conventions.</li>
<li>Understanding of quality standards (e.g., ISO 9001) is an advantage.</li>
<li>Ability to manage multiple tasks and meet deadlines under pressure.</li>
<li>Fluent in English (spoken and written); Arabic language skills are a plus.</li>
<li>Currently residing in the Kingdom of Saudi Arabia.</li>
<li>Flexibility to support teams across different locations or time zones.</li>
</ul>
<p><b>What's Preferred:</b></p>
<ul>
<li>Experience working on large-scale industrial, infrastructure, or construction projects (Oil &amp; Gas, Power, Transport).</li>
<li>Familiarity with cloud-based collaboration tools such as Microsoft Teams and OneDrive.</li>
<li>Experience supporting engineering teams and managing controlled submissions of project deliverables.</li>
</ul>
<p><b>Health, Safety &amp; Environmental (HSE) Responsibilities:</b></p>
<ul>
<li>Comply with workplace safety instructions and personal protective equipment requirements.</li>
<li>Participate in risk assessments and mandatory reporting of incidents or near misses.</li>
<li>Follow safety policies and contribute to creating a safe and healthy work environment.</li>
</ul>
<p><b>Additional Responsibilities:</b></p>
<ul>
<li>Provide general administrative support and ensure adherence to documentation standards and practices.</li>
<li>Coordinate with colleagues to meet project and submission deadlines.</li>
<li>Uphold confidentiality, professional conduct, and personal integrity in all communications.</li>
<li>Support continuous improvement in document control processes and systems.</li>
</ul>
<p><b>Effort &amp; Working Conditions:</b></p>
<ul>
<li>Ability to sit, walk, or stand for extended periods in an office environment.</li>
<li>Involves filing and handling physical records occasionally.</li>
<li>May involve secure handling of confidential or proprietary information.</li>
</ul>
<p><b>Salary &amp; Benefits:</b></p>
<ul>
<li>Competitive salary package with benefits in accordance with KSA labor law.</li>
<li>Includes housing, transportation, telecommunications, medical insurance, and gratuity allowance.</li>
<li>Professional Development support for relevant training or certifications that enhance role performance or career progression within AcuTech.</li></ul><p></p><div><p><br>
Diversity, Equity, and Inclusion are core values at AcuTech, and we are passionate about building and sustaining an inclusive and equitable working environment for all. AcuTech is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local laws.</p></div></div>

Document Control Administrator - Saudi Arabia

Bechtel

<div></div><div><div><div><div><div><p><b>Requisition ID: </b><b>294285</b></p>
<ul>
<li><b>Relocation Authorized: </b><b>National - Single</b></li>
<li><b>Telework Type: </b><b>Full-Time Office/Project</b></li>
<li><b>Work Location: Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2>
</div><div>
<p>Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p>
<p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p>
<p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2>
</div><div>
<p>Bechtel has been involved over the last 80 years in some of the world&rsquo;s busiest and most complex airport projects, including Greenfield and Brownfield developments. In the GCC, we have held significant roles on King Khalid, King Fahad, Dubai, Hamad, and Muscat international airports. Saudi Arabian Bechtel Company has been appointed to provide project management consultancy services (including technical, commercial, and construction management) for the development of a state of the art international airport in the city of Riyadh, Kingdom of Saudi Arabia. King Salman International Airport will have a capacity of up to 120 million travellers by 2030 and 185 million travellers by 2050, and the capacity to process up to 3.5 million tons of cargo by 2050. Bechtel will provide PMC services for three new terminals; Terminal 6 is a new build &lsquo;low cost carrier&rsquo; &ndash; hyper efficient terminal with gross floor area of 450,000m2, capacity of 20mppa; Iconic Terminal is a new build &lsquo;new concept&rsquo; terminal with gross floor area of 1M m2, capacity of 40 to 45 mppa, and Private Aviation Terminal and hangars for VIPs and business jet passengers.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2>
</div><div><p>
This position is for a Document Controller supporting the KSIA Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project. The Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2>
</div><div><ul><li>Serves as a member of the document management team to support Enterprise Content Management Systems (ECMS) such as Aconex and Unifier, and other associated tools</li>
<li>Assists in determining requirements/expectations for integration, and with preparing a plan to provide ongoing support</li>
<li>Utilizes standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records
</li><li>Design, implement, and refine document control processes and workflows across project</li>
<li>Conduct internal audits to ensure compliance with company policies, project requirements, and ISO standards (e.g., ISO 9001, ISO 19650)</li>
<li>Monitors and reviews data entry accuracy for self and support staff</li>
<li>Demonstrates knowledge of various types of project deliverables issued in infrastructure projects and the document lifecycles associated with them</li>
<li>Creates/updates desktop work instructions, plans and procedures</li>
<li>Provides training on work processes and tools.
</li><li>Interacts with end users to support, troubleshoot, and resolve issues and provide technical support for system-related issues</li>
<li>Knowledge of job role-based distribution/ communication matrix</li>
<li>Experience with record retention and project closeout activities</li>
<li>May develop and lead implementing records retention and turnover plans Interacts and trouble-shoot document control and system issues with contractors and suppliers</li>
<li>Assists with access issues due to SSO or other authentication tools/processes
</li><li>Understands the functionality of two-step verification (2SV) authentication processes</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education and Experience Requirements:</b></h2>
</div><div><p>
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2>
</div><div><ul><li>Advance proficiency in ECMS (e.g., Aconex, Unifier).</li>
<li>Deep knowledge of document lifecycles in large-scale infrastructure or EPC projects. (design through commissioning).</li>
<li>Designs, implements, and improves document control processes and workflows.</li>
<li>Performs detailed QA/QC of project documents; may lead audits and compliance reviews.</li>
<li>Proficient in Microsoft Office, particularly Excel; experience in creating and publishing high-level reporting, dashboards using Power BI.</li>
<li>Strong understanding of industry standards (e.g., ISO 9001, ISO 19650).</li>
<li>Experience Training and supporting junior team members.</li>
<li>Detail-oriented with the ability to meet deadlines under pressure.</li>
<li>Proactive, adaptable, and committed to continuous improvement.</li>
<li>Strong team player with a focus on excellence and agility in dynamic environments.</li>
<li>Analytical mindset, able to identify process gaps and drive improvements.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Total Rewards/Benefits:</b></h2>
</div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2>
</div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p>
<p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><br>
<p></p>
<p><b><i>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div></div></div></div></div><div></div>

Explore 788+ Document control specialist in Riyadh this May. Find roles across top companies and apply now to boost your career.

788 document control specialist jobs In Riyadh

Document & Content Management Specialist-Part Time (3 Month)

Document Control Manager

Document Controller (Saudi National)

Document Controller

Document Controller

Document Control Administrator - Saudi Arabia

Document Controller