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project management operations (pmo)-digital Jobs in Riyadh

[ksa] consultant

document control specialist

Dar Al Riyadh

<div><p><b>Responsibilities:
</b></p><ul><li>Oversee the implementation and utilization of Aconex software for document control and management purposes.
</li><li>Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
</li><li>Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
</li><li>Train and support staff on Aconex software and document control procedures.
</li><li>Monitor the flow of project documentation to ensure timely review, approval, and distribution.
</li><li>Maintain an organized document management system, including electronic and hard copy filing systems.
</li><li>Perform regular audits to ensure accuracy and completeness of project documentation.
</li><li>Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
</li><li>Prepare regular reports on document control activities, including status updates and metrics.
</li><li>Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
</li><li>Collaborate with internal departments to streamline document control processes and optimize efficiency.
</li><li>Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
</li><li>Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
</li><li>Ensure all project documentation is archived and stored securely for future reference and audit purposes.
</li><li>Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
</li><li>Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
</li><li>Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
</li><li>Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
</li><li>Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
</li><li>Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
</li></ul><p><b>Essential Requirements:
</b></p><ul><li>Bachelor's degree in a relevant field such as business administration, engineering, or information management.
</li><li>Certification in document control or records management is advantageous.
</li><li>Prior experience in a similar role with a focus on using Aconex software for document control.
</li><li>Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
</li><li>In-depth understanding of document control processes and best practices.
</li><li>Strong knowledge of document management systems, including electronic document management software.</li></ul></div>

Document Control Manager

<div><p><b>Responsibilities:
</b></p><ul><li>Manage and control all project documents and drawings in accordance with project requirements.
</li><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Manage document revisions, version control, and distribution to appropriate parties.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li><li>Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
</li></ul><p><b>Essential Requirements:
</b></p><ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 08 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

Document Controller

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:
<div>
We are currently seeking a well experienced Document Control Managaer to join one of our programs in Riyadh, Saudi Arabia.</div>
Missions/Main Duties:
<ul><li>Develop and implement document control procedures</li><li>
Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.</li><li>
Manage electronic document management systems (EDMS)</li><li>
Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity</li><li>
Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes</li><li>
Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.</li><li>
Train and mentor team members document control procedures, EDMS usage, and best practices.</li><li>
Conduct document audits to identify areas for improvement and ensure compliance with established standards.</li><li>
Prepare reports on document status, compliance issues, and key performance indicators for project management.</li><li>
Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.</li><li>
Identify and address any problems related to document access, version control, or filing discrepancies.</li></ul>
Profile/Skills:
<ul><li>Strong understanding of document control principles and best practices</li><li>
Proficiency in electronic document management systems (EDMS)</li><li>
Excellent organizational and time management skills</li><li>
Detail-oriented with high accuracy standards</li><li>
Effective communication and interpersonal skills to collaborate with diverse teams</li><li>
Experience in project management or related field</li><li>
Ability to lead and mentor a team</li><li>
Proficient in Microsoft Office Suite</li><li>
Experience in the Middle East, ideally Saudi Arabia will be preferred</li></ul>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Document Controller (Saudi National) </b>to join our team!</p><p>
The Document Controller is responsible for managing, tracking, and maintaining all project and organizational documentation in an accurate, timely, and secure manner. This role ensures that documents are properly created, reviewed, approved, distributed, stored, and archived in line with company procedures, contractual requirements, and applicable standards.</p><p></p><p>
Key Responsibilities</p><ul><li><p>
Establish, implement, and maintain document control procedures in accordance with company policies and project requirements.</p></li><li><p>
Create and manage document registers, logs, and filing systems (electronic and/or hard copy).</p></li><li><p>
Receive, check, and process incoming and outgoing documents (drawings, specifications, contracts, reports, correspondence, etc.).</p></li><li><p>
Ensure documents are correctly coded, titled, numbered, and version-controlled in accordance with project or company naming conventions.</p></li><li><p>
Distribute documents to internal teams, clients, consultants, and contractors as per approved distribution matrices.</p></li><li><p>
Monitor document review and approval workflows, follow up on outstanding actions, and ensure deadlines are met.</p></li><li><p>
Maintain up-to-date records of all documents and ensure easy retrieval and traceability.</p></li><li><p>
Control the issuance, revision, and supersession of documents, ensuring that only current versions are in circulation.</p></li><li><p>
Support audits by providing documentation and evidence as required for quality, compliance, or client reviews.</p></li><li><p>
Archive and close out project documentation at project completion in accordance with company and client requirements.</p></li><li><p>
Train and support staff in document control procedures and use of document management systems (DMS/EDMS).</p></li><li><p>
Protect confidentiality and integrity of sensitive or proprietary information.</p></li><li><p>
Generate regular reports on document status, overdue reviews, and compliance to procedures.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><p></p><ul><li><p>
8 years of related work experience</p></li><li><p>
Excellent attention to detail and a high level of accuracy.</p></li><li><p>
Strong organizational and time-management skills; ability to manage multiple priorities and deadlines.</p></li><li><p>
Good written and verbal communication skills.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Controller (Saudi National)

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for a talented Document Controller to join our team, based in Riyadh, Saudi Arabia.</div><div></div><div><br>
We envisage success in this role to include;
</div><ul><li>Demonstrating technical knowledge of the Document Control System and processes.</li><li>
Planning, allocating, and evaluating workloads to meet project requirements through effective time management skills.</li><li>
Demonstrating detail-oriented skills.</li><li>
Demonstrating adaptability to change.</li><li>
Strong English communication skills, both written and verbal.</li><li>
Using initiative, providing practical solutions to complex issues, and proposing areas for continual improvement.</li><li>
Encouraging teamwork to develop and maintain an effective team environment.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration.</div><div></div><div><b><br>
MUST BE A SAUDI NATIONAL</b></div><div></div><p><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</p><p>
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</p></div>

dozan

<div><p>The Proposal / Pitch Specialist plays a critical role in winning new business. We are looking for someone highly resourceful, detail-driven, and capable of using AI tools to craft compelling proposals and presentations.</p><p><b>
Key Responsibilities</b></p><ul>
<li>
Develop high-quality proposals, tenders, and pitch decks</li>
<li>Coordinate inputs from strategy, creative, and finance teams</li>
<li>Structure content clearly and persuasively</li>
<li>Use AI tools to support research, drafting, benchmarking, and storytelling</li>
<li>Ensure proposals align with brand and client requirements</li>
<li>Manage proposal timelines and submissions</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
2-5 years of experience in proposals, bids, or business development</li>
<li>Excellent writing and presentation skills</li>
<li>Strong attention to detail and deadline management</li>
<li>Proficiency in PowerPoint and document design</li>
<li>Experience using AI tools for content and research</li>
<li>Highly resourceful, proactive, and quality-driven</li></ul></div>

Marketing Proposal / Pitch Specialist

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons are seeking a highly capable <b>PMIS Implementation Manager </b>to join our team for a PMWeb implementation and roll out job. In this position, you will apply your functional and technical expertise in the implementation of project management information systems namely PMWeb, and other corporate PMIS solutions across major client programs and contribute to the program as an implementation delivery manager for Parsons in EMEA. At this level, the PMIS implementation manager has excellent functional knowledge of PMWeb coupled with sound project management acumen and demonstrated experience of system rollouts using an implementation methodology to independently roll out PMWeb on a program right from implementation phase right through roll out phase. The candidate is aware of how PMIS systems function within the project and program environment /domain allowing them to operate independently on assigned projects while also leading other PMIS delivery staff.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
PMIS implementation and roll out responsibilities:</p></li><li><p>
Responsible for the implementation, configuration, and administration of PMWeb to meet client needs and our project requirements.</p></li><li><p>
The responsibilities listed below in detail are spread across various implementation and roll out phases for PMWeb and the candidate must lead and deliver them independently.</p></li><li><p>
Be a PMIS Evangelist on the program, conduct workshops and produce presentations and ensure PMWeb is fully recognised and accepted by the Program leadership and the Client executive leadership team &lsquo;THE&rsquo; PMIS on the program and ensure that it is NOT reduced to a mere reporting tool or an expensive alternative to an excel sheet to support Program reporting in PowerBi or be replaced by an alternative technology proposal.</p></li><li><p>
Lead PMWeb implementation with a Process automation approach on the program, own the PMIS landscape and your PMIS delivery team of experts shouldering the implementation responsibility of the following products: PMWeb, Microsoft SSRS and Power BI to meet the needs of the program. Also, address special integration scenarios as and when they arise with P6 EPPM, and client ERP /third party solutions on the program.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Lead requirement elicitation workshops in line with PMPs written by the program management SMEs mobilised on the Program team. Clearly articulate through requirement documents the details for processes such as forms, workflow, RACI, reports and dashboards as agreed between SMEs and Client counterparts captured in PMP documents on the programs.</p></li><li><p>
Set up information-gathering sessions through well planned and structured workshops with various stakeholders (both internal and external) to isolate requirements for designs in a requirement document signed off by Program SMEs and Client PMIS counterparts. Continue to revisit this document when new requirements are made by the client or Program SMEs.</p></li><li><p>
Ensure the PMIS system is in line with the PMPs written by function leads and SMEs on the Program, highlight any deviations to the program leadership team and seek the implementation of corrective actions.</p></li><li><p>
Lead workshops with the IT team to set up the PMIS instance and ensure compliance to client IT policies.</p></li></ul><p></p><p><b>
Responsibilities during the Design Phase:</b></p><ul><li><p>
Responsible for architecting solutions in PMWeb through careful analysis of requirements, responsible for designing and building solutions on PMWeb to meet the needs of the program.</p></li><li><p>
Design various modules for Commercials, Risk, Quality, HSE, and document control in PMWeb.</p></li><li><p>
Design Transactional reports in PMWeb; be proficient with writing SQL queries. For complex report requirements a Microsoft SSRS expert will be appointed as additional PMIS resource to support this task.</p></li><li><p>
Must have experience in managing client system integration scenarios with PMWeb PMIS; the candidate must have the ability to clearly articulate integration requirements and help design a solution with the Corporate PMIS integration specialist in addressing PMIS integration scenarios with client systems such as ERP or any specialist technology platforms used by the clients, must possess awareness of APIs, functional testing tools like POSTMAN / Soap UI for project manging the delivery of integration programs.</p></li><li><p>
Support the PMIS - Microsoft SSRS and reporting specialist to Implement Dashboard / report designs in Power Bi as received from the program reporting manager based on the data model built by PMIS technical specialist from PMIS datasets in SSRS database or take complete ownership to build dashboard visuals and build data models in PowerBi layer to enable data analysis in Power BI for our Program management team.</p></li></ul><p></p><ul><li><p><b>
Bachelor&rsquo;s degree in computer science, Computer Application, IT or from relevant engineering field from an accredited University/ Institute.</b></p></li><li><p><b>
Minimum 7 years of relevant work experience independently implementing PMWeb projects; handling stakeholders through requirement gathering, design, adoption and roll out phase for PMIS.</b></p></li><li><p>
You must possess strong client facing abilities to independently handle development of processes and reports in PMWeb.</p></li><li><p>
You must possess good Project management skills; project reporting skills to ensure delivery of PMIS is on time on this project.</p></li><li><p>
You must possess strong work ethics to see PMWeb implementation through to standup and launch PMWeb on the program independently; mere PMWeb administration experience post implementation OR Designing PMWeb as an offshore resource for an IT consulting firm where requirements are gathered by other Onshore resources will NOT suffice.</p></li><li><p>
You must have experience implementing PMWeb for a PMO and PMC type situation independently and preferably demonstrate proficiency in Query-Based Report writing in PMWeb using SQL.</p></li><li><p>
Professional level written and verbal communication skills in English. Arabic speaker is an advantage but not over the above-mentioned skills.</p></li><li><p>
Must demonstrate experience in client-facing roles handling clients and delivering projects; offshore experience does not count.</p></li><li><p>
Knowledge of project management and construction management environments is must. Must possess a minimum of 5+ years of experience on programs (which could be client side / IT consultancy side/ program consultancy side of programs). Good to have skills (not a priority over MUST have skills):</p></li><li><p>
Ability or experience using Microsoft Business Analytics tools (Power BI) and Microsoft query building languages such as the ability to write DAX Queries is a bonus for this role above your PMWeb implementation experience.</p></li></ul><p></p><p>
You must demonstrate management experience in handling PMIS Technical specialists to address integration scenarios; experience using functional testing tools</p><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Excellent Organizational, and interpersonal skills.</p></li><li><p>
Ability to clearly communicate to the management through reports.</p></li><li><p>
Demonstrated ability to interact effectively with project personnels and client management staff.</p></li><li><p>
Organised and structured in delivery.</p></li><li><p>
A collegiate and team-player attitude.</p></li><li><p>
Self-starter mentality.</p></li><li><p>
Possesses the ability to adapt to new technology requirements and become self-proficient in new technology implementation requests.</p></li><li><p>
Ability to perform independent research to go through learning tracks and course material to solve functional challenges for a PMIS product.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

PMIS Manager

Explore 317+ Document control specialist in Riyadh this February. Find roles across top companies and apply now to boost your career.

317 document control specialist jobs In Riyadh

Document Control Manager

Document Controller

Document Control Manager

Document Controller (Saudi National)

Document Controller

Marketing Proposal / Pitch Specialist

PMIS Manager