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document controller

Noqtat al nada

We are seeking a highly organized and detail-oriented Document Controller to support our MEP project teams. The Document Controller will be responsible for managing, distributing, and maintaining accurate records of all technical and non-technical documents related to project execution. This role ensures compliance with project requirements, company standards and client specifications.Key Responsibilities:<ul><li>Maintain and update document control systems for all MEP-related drawings, specifications, reports, and correspondence.</li><li>Control the flow of documents (incoming and outgoing) to consultants, contractors, suppliers, and internal teams.</li><li>Ensure documents are properly categorized, indexed, filed, and archived for easy retrieval.</li><li>Check document formats, numbering, and revisions in accordance with company and project standards.</li><li>Distribute approved documents and drawings to relevant stakeholders.</li><li>Track revisions and ensure only the latest approved versions are used on-site.</li><li>Implement document control procedures that comply with ISO standards, client requirements, and project specifications.</li><li>Ensure confidentiality and data protection of sensitive project documents.</li><li>Monitor and report non-compliance in document control processes.</li><li>Work closely with project managers, engineers, consultants, and contractors to ensure seamless documentation flow.</li><li>Coordinate with the MEP team to ensure timely submission and approval of shop drawings, material submittals, method statements, and other technical documents.</li><li>Provide support during audits, project reviews, and handover documentation preparation.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.</li><li>Minimum 4-5 years of experience as a Document Controller, preferably in MEP or construction projects.</li><li>Proficient in document control systems.</li><li>Strong knowledge of MEP documentation, including shop drawings, as-built drawings, and material submittals.</li><li>Excellent organizational and time-management skills.</li><li>High attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills and ability to coordinate across multidisciplinary teams.</li></ul>Shortlisted candidates will be contacted for a face to face interview.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you have experience as a Document Controller in the MEP/construction industry?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>

Document Controller

نكست الشرق للإستشارات الهندسية

We are seeking a highly organized and detail-oriented Document Controller with 5+ years of experience to manage and control the flow of project documentation in both electronic and hard copy formats. The Document Controller will be responsible for receiving, tracking, filing, and distributing documents while ensuring accuracy, version control, and compliance with company and client standards.Key Responsibilities:<ul><li>Receive, log, and distribute incoming and outgoing project documents (drawings, specifications, submittals, RFIs, correspondence, etc.).</li><li>Maintain document control systems to ensure accurate and secure storage, retrieval, and archiving.</li><li>Ensure all documentation is properly formatted, labeled, and in line with company/client standards.</li><li>Control the numbering, sorting, filing, and retrieval of both electronic and hard copy documents.</li><li>Track document revisions and ensure only the latest versions are distributed to relevant stakeholders.</li><li>Coordinate with project teams, consultants, contractors, and clients to ensure timely submission and review of documents.</li><li>Generate reports on document status, outstanding submissions, and response timelines.</li><li>Assist in preparing project handover documents, O&amp;M manuals, and as-built records.</li><li>Support audits and quality assurance reviews by providing accurate documentation records.</li></ul>Job Type: Full-timeExperience:<ul><li>Document Controller: 5 years (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>

Brainstorm Human Resource Consultant

Document Controller (Infrastructure Contracting Company)Should be UAE Experienced in Construction Contracting CompanyWe are seeking a Document Controller to manage and organize project documentation in our infrastructure contracting company. The role involves maintaining accurate records, ensuring proper filing, and managing document flow between departments.Key Responsibilities:<ul><li>Organize and maintain project documents (drawings, contracts, reports, etc.)</li><li>Ensure documents are properly filed and easily accessible</li><li>Control document revisions and versioning</li><li>Coordinate document distribution to relevant stakeholders</li><li>Maintain a tracking system for document approval and receipt</li></ul>Qualifications:<ul><li>Previous experience in document control (preferably in infrastructure)</li><li>Proficient in Microsoft Office and document management systems</li><li>Strong organizational and communication skills</li><li>Attention to detail and ability to manage multiple tasks</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Whats your current and expected salary?</li></ul>Experience:<ul><li>Document Controller:: 2 years (Required)</li><li>Working in Contracting companies in UAE:: 2 years (Required)</li><li>Working in Administrative/Documentation roles: 2 years (Required)</li></ul>

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Maestro Constructions

Job Title: Document Controller &ndash; ConstructionLocation: Dubai, UAEAbout Us: We are a leading construction company dedicated to delivering excellence in every project. We are currently seeking a detail-oriented and highly organized Document Controller / Project Administrator to support our management team and ensure efficient document control, administration, and coordination with clients, contractors, and consultants.Key Responsibilities:<ul><li>Provide administrative and project support to the Project Director, Project Managers, Engineers, and Team Leaders.</li><li>Manage document control processes, including logging, registering, archiving, and tracking all project documentation.</li><li>Prepare and forward business correspondence to clients, contractors, subcontractors, and vendors.</li><li>Prepare document transmittals, cover sheets, and compile specification documents as required.</li><li>Handle RFIs, material submittals, drawings, and correspondence in a structured project database system.</li><li>Ensure all records are properly dated, signed, distributed, and filed according to company procedures.</li><li>Maintain a user-friendly filing system (hard &amp; soft copies) for efficient document retrieval and tracking.</li><li>Support the project team in daily administrative tasks, including office operations and stationery supplies.</li><li>Control, track, and issue all project documentation including RFIs, IRs, NCRs, site instructions, change orders, shop drawings, submittals, payment certificates, and variations.</li><li>Maintain updated registers/logs of all documentation, including revisions, submissions, and delays.</li><li>Coordinate with the Accounts Department for billing updates and payment-related documentation.</li><li>Organize and participate in meetings, prepare agendas, and take minutes of meeting.</li><li>Prepare and update weekly and monthly project status reports for management and clients.</li><li>Liaise with banks, Dubai Authorities, and Government Agencies for project-related submissions.</li><li>Provide administrative and communication support to ensure smooth project execution.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Proven experience as a Document Controller / Project Administrator in the construction industry (UAE experience preferred).</li><li>Strong knowledge of document control processes, project documentation, and correspondence handling.</li><li>Excellent organizational and multitasking skills with attention to detail.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and document control/project management systems.</li><li>Strong communication and interpersonal skills for coordination with clients, consultants, and contractors.</li><li>Ability to work under pressure and meet deadlines.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Professional career development and training opportunities.</li><li>Supportive and collaborative work environment.</li></ul>Job Type: Full-timeExperience:<ul><li>Construction: 3 years (Required)</li></ul>

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We construct and upgrade mission-critical environments for top-tier clients - always prioritising performance, speed, and precision.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care. ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join ALEC Data Centre Solutions and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
</div>

Pools International

Job descriptionDocument Controller Duties and Responsibilities<ul><li>Basic understanding of construction projects and documentation system</li><li>Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations</li><li>Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.</li><li>Liaising with and distribute project related information with the project team and potentially external parties.</li><li>Provide support to Project Manager during Audit and as required.</li><li>Prepare ad-hoc templates, reports on projects as required.</li><li>Process and control of all project document types on day-to-day basis in an accurate and timely manner.</li><li>Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.</li><li>File documents in physical and digital records and ensure appropriate storage.</li><li>Adhere to the company&rsquo;s document lifecycle procedures, processes and as required by the Project Manager.</li><li>Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager</li><li>Assists in implementing new and improving Document Management System and document management processes.</li><li>Train employees about the project documentation system on how to use and access the documents</li><li>Maintain confidentiality of sensitive documentation.</li><li>Assist QC department</li><li>Review, scan, and electronically file all MTR (Material Test Reports)</li></ul>Document Controller Requirements and QualificationsA bachelor&rsquo;s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.<ul><li>Excellent communication skills and interpersonal skills.</li><li>Detail oriented as well as organized, and multitasker</li><li>Time management skills</li><li>Ability to follow company procedures</li><li>Can work independently without much guidance</li><li>Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels</li><li>Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)</li><li>Document Control Management systems experience specially in ProjectWise, Aconex etc.</li><li>Minimum five (5) years&rsquo; UAE work experience, with minimum two (2) years&rsquo; work experience in document management, archive management, or records management.</li><li>Need to join immediately</li></ul>Job Type: Full-time

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594 document controller jobs IN United Arab Emirates

Document Controller

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Document Controller

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Document Controller