executive assistant

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executive quality assurance

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executive administrative assistant

Khattaksons Pvt LTD

An Executive Assistant (EA) shall provide high-level administrative support to senior executive . The role goes beyond basic clerical tasks and involves coordination, communication, and decision support.Role OverviewThe Executive Assistant shall support executive by managing schedules, handling communications, organizing operations, and ensuring the executive&rsquo;s day-to-day activities run efficiently.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Manage and maintain executive calendars</li><li>Schedule meetings, appointments, and travel arrangements</li><li>Prioritize appointments and resolve scheduling conflicts</li></ul>2. Communication Handling<ul><li>Act as the point of contact between the executive and internal/external stakeholders</li><li>Screen calls, emails, and correspondence</li><li>Draft and respond to emails, memos, and reports</li></ul>3. Meeting Coordination<ul><li>Prepare agendas, presentations, and documents</li><li>Take meeting minutes and follow up on action items</li><li>Coordinate logistics for meetings and events</li></ul>4. Travel &amp; Logistics<ul><li>Arrange domestic and international travel (flights, hotels, transport)</li><li>Prepare travel itineraries and expense reports</li></ul>5. Administrative Support<ul><li>Maintain records, files, and confidential documents</li><li>Handle office management tasks when needed</li><li>Assist with project coordination and reporting</li></ul>6. Decision Support<ul><li>Conduct research and prepare briefings</li><li>Help executives make informed decisions by organizing data</li></ul>Required Skills &amp; Qualifications<ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Proficiency in tools like Microsoft Office or Google Workspace</li><li>High level of discretion and confidentiality</li><li>Problem-solving and multitasking abilities</li><li>Attention to detail</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s degree (often preferred)</li><li>2&ndash;5+ years of administrative or executive support experience</li></ul>Key Traits<ul><li>Professional and proactive</li><li>Reliable and trustworthy</li><li>Adaptable in fast-paced environments</li><li>Strong interpersonal skills</li></ul>Optional / Advanced Duties (Senior EA Roles)<ul><li>Managing budgets and expenses</li><li>Supervising junior administrative staff</li><li>Supporting strategic planning</li><li>Liaising with board members or investors</li></ul>Pay: From Rs40,000.00 per hourWork Location: In person

Executive Assistant

Faj IT Solutions

FAJ IT Solutions is seeking a highly organized, proactive, and sensitive Executive Assistant to the CEO to provide high-level administrative and personal support. This role requires close coordination with the CEO and plays a critical part in ensuring smooth daily operations, effective time management, and seamless communication across internal and external stakeholders.The ideal candidate will be detail-oriented, trustworthy, and capable of handling sensitive information while working in a fast-paced executive environment.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Key Responsibilities<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, communications, and sensitive information with discretion.</li><li>Prepare reports, presentations, briefs, and meeting agendas as required.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Assist the CEO with personal and professional administrative tasks.</li><li>Support day-to-day executive operations and ensure deadlines are met.</li><li>Departments to ensure alignment on priorities and timelines.</li><li>Manage emails, correspondence, and documentation on behalf of the CEO when required.</li></ul>Required Knowledge, Skills, and Abilities<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organisational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Ability to work independently and adapt to changing priorities.</li><li>Strong interpersonal skills with the ability to coordinate across teams.</li></ul>The Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRMOther IT Skills<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience using calendar management, email systems, and collaboration tools.</li><li>Ability to prepare professional presentations and reports.</li><li>Familiarity with video conferencing tools (Zoom, Google Meet, Microsoft Teams).</li></ul>Job Types: Full-time, ContractPay: Rs45,000.00 - Rs65,000.00 per monthWork Location: In person

Job for Executive Assistant (Female ) to CEO

Construction Employerz

Job Title: Executive AssistantSeniority Level: Mid LevelEmployment Type: Full-Time (Onsite)Time: 5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)OverviewWe are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will act as the CEO&rsquo;s right hand, providing vital administrative and executive support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will liaise with top management and employees, ensuring smooth operations and effective communication.Key Responsibilities● Administrative Support:o Manage the CEO&rsquo;s schedule, including arranging travel plans and appointments.o Handle correspondence on behalf of the CEO, including emails, calls, and inquiries.o Screen calls and emails, responding professionally and directing as appropriate.o Prepare presentations, reports, and other essential documents with minimal direction.● Communication and Liaisono Act as a gatekeeper for the CEO, managing access and prioritizing time effectively.o Communicate on behalf of the CEO with stakeholders, project managers, and staff.o Serve as a bridge between the CEO&rsquo;s office and internal departments, maintaining effective communication channels.o Represent the company and the CEO positively, demonstrating excellent follow-up skills and informed decision-making.● Executive Coordinationo Support senior management by scheduling meetings, coordinating agendas, and facilitating cross-departmental collaboration.o Organize complex calendars and schedules, resolving any conflicts.o Provide reminders for meetings and upcoming tasks, ensuring the CEO is well-prepared for all engagements.o Manage and organize the CEO&rsquo;s workflow, including email management and task organization.● HR and Employee Supporto Organize and manage new employee orientation, onboarding, and training programs.o Provide IT support as needed for new hires and ongoing training.o Oversee the training program, including maintaining documentation, scheduling classes, and generating reports.o Explain employee benefits and programs, such as medical insurance and 401K.o Monitor employee performance aspects, such as attendance and sick leave.o Maintain employee records and paperwork with discretion and confidentiality.o Plan and oversee company social and training events.● Operational Supporto Ensure all project sites are supported with necessary supplies and essentials.o Provide administrative support across various departments as needed.o Oversee website workflow management.Qualifications● Bachelor&rsquo;s Degree required.● Minimum of 2 years of experience in a similar role preferred.● Superb written and oral communication skills.● Basic understanding of the construction industry.● Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.● Proficient in copy, scan, and email.● Strong organizational skills, with the ability to manage multiple tasks efficiently.● Demonstrated competencies in communication, planning, flexibility, customer service, problem-solving, attention to detail, and teamwork.● Ability to maintain high levels of discretion and confidentiality.If you are a resourceful, proactive individual with a passion for supporting executive leadership in a dynamic environment, we encourage you to apply.Work Location: In person

unesco

JOB DETAILS
 Type of contract : Service Contract
 
Level : SC6
 
Hiring Unit : Sector For Administration and Management (ADM)
 
Duty Station : Islamabad
 
Work location : On site
 
Duration of contract : 7 months
 
Hiring open to : External candidates
 
Application deadline (Midnight UTC−5 Time) : 30/04/2026
 
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ORGANIZATIONAL CONTEXT
 Under the overall authority and direct supervisor of the UNESCO Representative in Pakistan, the Programme Associate (Public Information & Executive Office Support) provides technical and operational support in the areas of digital communication, public information, and executive office coordination.
 
Within this framework, the incumbent supports the strengthening of the Office’s visibility and public image by assisting in the preparation, dissemination, and monitoring of communication outputs in line with UNESCO’s corporate communication standards and donor visibility requirements. The position also contributes to the smooth functioning of the Director’s Office by facilitating workflow management, correspondence tracking, documentation control, and coordination processes.
 
The incumbent works in close collaboration with programme and administrative colleagues, as well as external partners, to ensure timely information flow and appropriate follow-up on actions and commitments. The role requires a high degree of discretion, organizational skills, and sound judgment in handling sensitive matters, in accordance with UNESCO’s rules, regulations, policies, and procedures applicable to Service Contract personnel. MAIN TASKS AND SERVICES
 
A. Communication and Visibility Support: 
Manage and update UNESCO digital platforms, including the website and social media channels, ensuring full compliance with UNESCO branding standards and donor visibility requirements.
 Support the development, drafting, editing, and dissemination of communication products in English, including web content, social media posts, newsletters, and multimedia materials (graphics, videos, and digital storytelling outputs).
 Coordinate with programme teams to systematically collect, curate, and package content, including success stories, visuals, and project updates for internal and external dissemination.
 Liaise with external service providers (e.g., designers, videographers, photographers, media partners) to ensure timely delivery of high-quality communication products aligned with UNESCO standards.
 
B. Executive Office and Coordination Support
 
Provide strategic administrative and coordination support to the Director’s Office, including calendar management, correspondence handling, and ensuring timely follow-up on priority and sensitive matters.
 Support the planning and organization of high-level meetings, workshops, missions, and official visits, including preparation of briefing notes, talking points, and background documentation.
 Maintain records and documentation systems, including mission plans, leave records, meeting minutes, and official archives, ensuring accessibility and compliance with internal procedures.
 Long Description
 9. Track and coordinate administrative tasks, ensuring smooth director’s office workflows.
 
C. General Support
 
Undertake additional tasks and responsibilities as assigned by the Country Representative, Head of Office, in line with evolving office priorities.
 EXPECTED RESULTS
 High-quality and timely digital communication outputs aligned with UNESCO standards.
 Enhanced visibility of programme achievements and strategic messaging.
 Efficient and well-coordinated management of the Director’s Office workflow.
 Accurate, timely, and professionally prepared correspondence and briefing materials.
 Effective organization of meetings, missions, and high-level engagements.
 DURATION OF THE CONTRACT
 The Service Contract assignment is for 7.5 months, tentatively from 15 May to 31 December 2026. COMPETENCIES - Core (C) & Managerial (M)
 Communication (C)
 Accountability (C)
 Innovation (C)
 Knowlegde sharing and continuous improvement (C)
 Planning and organizing (C)
 Results focus (C)
 Teamwork (C)
 
For detailed information, please consult the UNESCO Competency Framework .
 
REQUIRED QUALIFICATIONS
 EDUCATION
 
Bachelor’s degree in communication, journalism, public relations, digital media, business administration, or related field.
 
WORK EXPERIENCE
 
Minimum 3 years of progressively responsible experience in communication, digital media, administration, or executive/management support, preferably within the UN system or an international organization. Long Description
 SKILLS AND COMPETENCIES
 
Strong drafting, editorial, and content production skills in English.
 Proficiency in digital communication tools, content management systems, and analytics.
 Excellent organizational, coordination, and time-management abilities.
 
Ability to handle confidential information with discretion and professionalism. Proficiency in digital communication tools, content management systems, and analytics.
 Drafting, editorial, and content production skills in English.
 Ability to maintain editorial calendars, track digital engagement, and coordinate content collection.
 
LANGUAGES;
 
Fluency in English and Urdu (spoken and written) is required.
 Proficiency in local languages is desirable and will be considered an asset.
 SELECTION AND RECRUITMENT PROCESS
 Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.
 
To apply, please visit the UNESCO Careers website . No modifications can be made to the application once submitted.
 
The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.
 
Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course.
 
Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement). ADDITIONAL INFORMATION
 UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
 UNESCO applies a zero-tolerance policy against all forms of harassment.
 lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
 All applications will be treated with the highest level of confidentiality.
 The statutory retirement age at UNESCO is 65 years.
 UNESCO does not charge a fee at any stage of the hiring process.

Programme Associate (Public Information & Executive Office Support)

MUSTAFA DEVELOPERS

Mustafa Developers, is looking for a young, dedicated, and proactive individual to join as an Admin &amp; HR Officer. The ideal candidate should be capable of managing administrative operations, HR functions, and liaison with external authorities.Key Responsibilities:<ul><li>Oversee day-to-day administrative operations</li><li>Manage basic HR functions including attendance, employee records, and documentation</li><li>Maintain organized filing systems and office records</li><li>Handle liaison with DHA departments and other regulatory authorities</li><li>Coordinate with vendors and external stakeholders</li><li>Assist in recruitment and onboarding processes</li><li>Ensure smooth office operations and compliance</li></ul>Requirements:<ul><li>BBA / MBA (preferably in HR or relevant field)</li><li>Minimum 3 years of relevant experience (construction/real estate preferred)</li><li>Strong communication and coordination skills</li><li>Good organizational and problem-solving abilities</li><li>Ability to manage both office and field tasks</li></ul>Gender: MalePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: On the road

Admin and HR Executive

FLORET CAPITALS (PVT. LTD)

Job Title: Assistant Accounts Officer Department: Accounts &amp; Finance Job Type: Full-TimeLocation: First Floor, Executive Heights, Blue Area Islamabad.Job Summary:We are seeking a motivated and detail-oriented individual to join our Accounts &amp; Finance team. This role is ideal for fresh graduates or candidates with up to 6 months of experience who are looking to build a career in finance and accounting.Key Responsibilities:<ul><li>Assist in day-to-day accounting operations</li><li>Maintain financial records and documentation</li><li>Support in preparation of financial reports and statements</li><li>Handle data entry and ledger maintenance</li><li>Assist in bank reconciliations and expense tracking</li><li>Ensure accuracy and compliance with company policies</li><li>Coordinate with internal departments for financial data</li><li>Provide administrative support to the finance team</li></ul>Eligibility Criteria:<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Business, Finance, BAF, Accounting or any relevant field</li></ul>Skills Required:<ul><li>Basic understanding of accounting principles</li><li>Proficiency in MS Excel and MS Office</li><li>Strong attention to detail and accuracy</li><li>Good analytical and problem-solving skills</li><li>Strong communication and organizational skills</li><li>Fresh graduates are encouraged to apply</li><li>0&ndash;6 months of relevant experience (internships included)</li></ul>What We Offer:<ul><li>Market competitive salary</li><li>Growth and learning opportunities</li><li>Professional working environment</li></ul>Job Types: Full-time, FresherPay: Rs20,000.00 - Rs40,000.00 per monthWork Location: In person

Assistant Account Officer

Wolfiz Solutions Pvt. Ltd

Wolfiz Solutions is looking for an organized and experienced Executive Secretary who will protect executive time, increase decision velocity, and reduce operational noise.Responsibilities<ul><li>Manage calendars across internal and external stakeholders</li><li>Coordinate meetings and conferences</li><li>Prepare agendas for internal and external meetings</li><li>Create reports, meeting minutes, and presentations</li><li>Draft replies, handle email correspondence, follow-ups, and documentation where appropriate</li><li>Schedule travel, including planning, booking, and logistics</li><li>Track expenses, maintain reimbursement logs, and follow up on contract documentation</li></ul>Qualifications<ul><li>2+ years of experience as an Executive Secretary, Personal Secretary, Executive Assistant, or in a similar role supporting senior executives</li><li>Proficient in ChatGPT and Microsoft Office Suite</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary : 2 years (Required)</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Executive Secretary

Explore 247+ Executive administrative assistant in Islamabad this May. Find roles across top companies and apply now to boost your career.

247 executive administrative assistant jobs In Islamabad

Executive Assistant

Job for Executive Assistant (Female ) to CEO

Executive Assistant

Programme Associate (Public Information & Executive Office Support)

Admin and HR Executive

Assistant Account Officer

Executive Secretary