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admin executive – accounts support Jobs in Riyadh

admin executive – accounts support

executive administrative assistant

RW AGENCY

<div>
 
 
 Company Description
 
 
 
 
 
 RW AGENCY is a Saudi-based organization renowned for mastering business growth through creative solutions and swift business development strategies. The agency is committed to delivering not just solutions but measurable success for its clients. With a strong focus on innovation, RW AGENCY helps businesses achieve their goals effectively and efficiently. Its collaborative approach and results-driven mindset have established it as a trusted partner in driving business excellence.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This part-time on-site role, based in Riyadh, is for an Executive Assistant who will provide comprehensive administrative and executive support. Responsibilities include managing schedules, handling communication, organizing expense reports, and supporting overall operational efficiency. The ideal candidate will coordinate meetings, manage correspondences, and ensure the smooth running of day-to-day executive and administrative tasks.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Proficiency in Executive Administrative Assistance and Administrative Assistance tasks.
 </li>
 <li>
 Experience in creating and managing Expense Reports and providing general Executive Support.
 </li>
 <li>
 Excellent Communication skills to manage correspondences and facilitate interactions effectively.
 </li>
 <li>
 Strong organizational skills and attention to detail are required to ensure the smooth execution of tasks.
 </li>
 <li>
 Ability to work efficiently in an on-site, part-time environment in Riyadh.
 </li>
 </ul>
</div>

Executive Assistant

Al Jazirah Vehicles Agencies Co. Ltd.

<div>
 
 
 Job Purpose
 
 :
 
 
 
 
 <ul>
 <li>
 To facilitate and be responsible for the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks performed within the office, including office management, implementation of procedures, processing, records management, collection, and reporting of statistics.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Regularly monitor the accuracy, completeness, and timeliness of processing activities within the office.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Plan, develop, and facilitate changes in procedures, forms and practices, workflows, personnel assignment and equipment.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution/ next course of action.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Manage and maintain Schedules &amp; make necessary travel arrangements.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Record, Compile, transcribe, and distribute minutes of meetings.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Comply with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 3 - 4 years experience as a Executive Assistant
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong ability to multitask
 </li>
 <li>
 Bachelor degree in Business Management / Administration
 </li>
 </ul>
 
 
</div>

Takamol Holding

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide high administrative support for Office of Strategic Management &amp; Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives&rsquo; needs, and expectations are met.
 </li>
 <li>
 Manage and maintain executives&rsquo; itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
 </li>
 <li>
 Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
 </li>
 <li>
 Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
 </li>
 <li>
 Provide any other clerical or secretarial duties as required (including managing executives&rsquo; expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
 </li>
 <li>
 Actively seek to develop and deepen expertise in line with function requirements
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum Qualifications:
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or, Management
 </li>
 <li>
 Minimum Experience:
 </li>
 <li>
 10 years of experience in Administration, preferably with experience in executive administrative support
 </li>
 <li>
 Competencies (Knowledge, Skills &amp; Abilities):
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Excellent command of Arabic and English
 </li>
 <li>
 Empathy and emotional intelligence
 </li>
 <li>
 Time Management.
 </li>
 <li>
 Teamwork.
 </li>
 <li>
 Analysis Report.
 </li>
 <li>
 Documentation
 </li>
 </ul>
</div>

Ajlan & Bros Holding

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 The core responsibilities of this role will revolve around executive secretarial support, including:
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings &amp; meeting minutes
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Drafting and formatting reports, slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Excellent English communication skills (written and spoken)
 </li>
 <li>
 
 Flexible and available for frequent international business travel (Mandatory)
 
 </li>
 <li>
 Experience in projects or investment related fields is a plus
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 </ul>
 
 
</div>

Umq Design

<div>
 
 
 Job Description:
 
 
 
 
 
 
 1.
 
 Calendar Management
 
 : Organizing and managing the executive's
 
 
 schedule, including arranging appointments, meetings, and conference calls.
 
 
 They must prioritize tasks and anticipate potential conflicts to ensure the
 
 
 executive's time is used effectively.
 
 
 2.
 
 Communication:
 
 Acting as the primary point of contact
 
 
 for the executive, screening and managing incoming calls, emails, and other
 
 
 forms of communication. Drafting and responding to correspondence on behalf of
 
 
 the executive.
 
 
 3.
 
 Travel Arrangements:
 
 Handling travel logistics, including
 
 
 booking flights, accommodations, transportation, and preparing travel
 
 
 itineraries. Ensuring that the executive's travel plans align with their
 
 
 schedule and business needs.
 
 
 4.
 
 Meeting Support:
 
 Coordinating and preparing materials for
 
 
 meetings, including agendas, presentations, and meeting minutes. They may also
 
 
 attend meetings with the executive to take notes and follow up on action items.
 
 
 5.
 
 Document Preparation:
 
 Drafting, formatting, and proofreading
 
 
 reports, memos, and other documents as needed. Ensuring that all documents are
 
 
 accurate and meet the executive's standards.
 
 
 6.
 
 Database Management:
 
 Maintaining and organizing files,
 
 
 records, and databases, both physical and electronic, to ensure easy access to
 
 
 information when needed.
 
 
 7.
 
 Confidentiality and Discretion:
 
 Handling sensitive and confidential
 
 
 information with the utmost care and discretion. Executives often entrust their
 
 
 Executive Secretary with confidential matters that require strict
 
 
 confidentiality.
 
 
 8.
 
 Office Administration:
 
 Overseeing general office operations,
 
 
 including ordering supplies, managing office equipment, and handling incoming
 
 
 and outgoing mail.
 
 
 9.
 
 Relationship Management:
 
 Building and maintaining positive
 
 
 relationships with key stakeholders, both internally and externally, on behalf
 
 
 of the executive.
 
 
 10.
 
 Problem Solving:
 
 Anticipating and addressing challenges
 
 
 that may arise in the executive's absence or in the course of their
 
 
 responsibilities, making independent decisions when necessary.
 
 
 11.
 
 Special Projects
 
 : Assisting the executive with special
 
 
 projects, research, and other tasks that contribute to the achievement of
 
 
 organizational goals.
 
 
 12.
 
 Time and Expense Management:
 
 Tracking and managing the executive's
 
 
 expenses, ensuring they adhere to company policies and procedures.
 
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 
 <ul>
 <li>
 (FLUENT) English Communication Skills Riding, Writing and Speaking.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities (ENGLISH &amp; ARABIC).
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office Suite).
 </li>
 <li>
 High level of professionalism and adaptability.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Discretion and ability to handle confidential information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Experience in a similar administrative role is typically required.
 </li>
 </ul>
 
 
</div>

Dyarco for Operations Services

Position Title: Personal Assistant Department: Administration / Executive Office Reports To: Managing Director / Executive / Individual EmployerOverviewThe Personal Assistant (PA) provides high-level administrative and personal support to ensure the smooth management of day-to-day operations. This role involves managing schedules, handling correspondence, coordinating meetings, and assisting with both professional and personal tasks.Key Responsibilities<ul><li>Manage the employer&rsquo;s calendar &mdash; schedule meetings, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the employer.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Organize and maintain filing systems, records, and confidential information.</li><li>Coordinate travel itineraries, accommodation, and logistics for business or personal trips.</li><li>Handle personal errands, purchases, and household management when required.</li><li>Liaise with internal teams, clients, and vendors professionally and discreetly.</li><li>Maintain confidentiality and exercise discretion in all matters.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Assist with event planning, scheduling, and coordination.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree preferred (Business Administration or related field an advantage).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling software.</li><li>High level of professionalism, integrity, and discretion.</li><li>Ability to work independently and manage multiple priorities.</li><li>Flexibility to adapt to the employer&rsquo;s schedule and requirements.</li></ul>Job Type: Full-timePay: From &#65020;3,000.00 per month

Personal Assistant

Al Fares International Tents and construction metal llc

Job Title: Personal Assistant (PA) &ndash; Arabic Speaker (Female)Company: Al Fares International Tents &amp; Construction Metal LLCLocation: Riyadh, Saudi ArabiaAbout UsAl Fares International Tents &amp; Construction Metal LLC is a leading company in the Gulf region, specializing in aluminum and steel structures, prefabricated buildings, and customized tent solutions across the GCC. With a strong reputation for quality, innovation, and reliability, we are expanding and seeking a talented Personal Assistant (PA) to join our Riyadh branch.Position OverviewThe Personal Assistant (PA) will provide comprehensive administrative and executive support to the branch management team. The ideal candidate will be organized, proactive, and professional, fluent in Arabic and English, and capable of managing multiple tasks efficiently in a dynamic work environment.Key Responsibilities:<ul><li>Act as the primary point of contact for branch management, clients, and internal teams.</li><li>Manage daily schedules, appointments, and meetings for the branch head/executive.</li><li>Prepare and maintain correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communication professionally.</li><li>Organize travel arrangements, visas, and accommodations for executives.</li><li>Assist in event coordination and office administration tasks.</li><li>Maintain confidential files and documents and handle sensitive information with discretion.</li><li>Support HR and finance teams when required (e.g., follow-ups on HR tasks, invoices, and payments).</li><li>Translate or interpret documents and communication between Arabic and English as needed.</li><li>Provide general administrative support to ensure smooth office operations.</li></ul>Qualifications &amp; Experience:<ul><li>Female candidate, fluent in Arabic and English (both spoken and written).</li><li>Minimum 3&ndash;5 years of experience as a PA, Executive Assistant, or Administrative Assistant, preferably in a corporate or construction environment.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic office software.</li><li>Ability to handle confidential information professionally.</li><li>Proactive, detail-oriented, and capable of working independently.</li><li>Knowledge of office administration, HR support, and finance coordination is an advantage.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Long-term career opportunity in a growing international company.</li><li>Professional and supportive work environment.</li></ul>How to Apply: Interested candidates are requested to submit their updated CV, mentioning the position title &ldquo;Personal Assistant &ndash; Riyadh Branch&rdquo; in the subject line.Job Type: Full-time

Personal Assistant (Arabic speaker female )

Explore 426+ Executive administrative assistant in Riyadh this November. Find roles across top companies and apply now to boost your career.

426 executive administrative assistant jobs IN Riyadh

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Personal Assistant

Personal Assistant (Arabic speaker female )