executive administrative assistant Jobs in Tampa

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executive administrative assistant marketing communications

Shriners Children's

<div><div>Under the direct supervision of the Chief Marketing &amp; Communications Officer, the Executive Administrative Assistant provides high-level administrative and operational support to the Marketing &amp; Communications function. This role supports the coordination and execution of departmental initiatives by working across multiple internal departments, including Finance, Supply Chain, and Legal, as well as external vendors.</div><div></div><div> 
The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The incumbent is expected to exercise sound judgment, maintain confidentiality, and support the efficient operation of department processes and workflows.</div> 
<ul><li>
Provide administrative and operational support to Marketing &amp; Communications leadership and team members</li><li>
Coordinate with internal departments, including Finance, Supply Chain, and Legal, to support procurement, contract processing, and payment workflows</li><li>
Initiate and track purchase orders and invoices; assist with budget tracking and financial documentation as needed</li><li>
Serve as a point of contact for external vendors to support quotes, timelines, deliverables, and follow-up communications</li><li>
Assist with contract routing and documentation to ensure alignment with organizational policies and procedures</li><li>
Support the planning and coordination of meetings, conferences, and departmental events, including logistics and vendor coordination</li><li>
Manage executive scheduling, travel arrangements, and related administrative tasks</li><li>
Maintain organized records of contracts, invoices, and supporting documentation</li><li>
Assist with the coordination and execution of marketing initiatives and special projects as assigned</li><li>
Respond to internal and external inquiries, providing information and support in a timely and professional manner</li><li>
Identify opportunities to improve administrative and operational processes and support the implementation of improvements</li></ul><div></div><div> 
This is not an all-inclusive list of this job&rsquo;s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.</div><div> 
Required:</div><ul><li>
5 years of administrative assistance/clerical experience</li><li>
Profciency in MS Office</li><li>
Strong command of the English language</li><li>
Confidentiality, problem-solving, and prioritization skills</li><li>
Strong sense of customer service for internal and external customers</li><li>
Ability to work independently, utilizing effective time management</li></ul></div><div></div>

Executive Administrative Assistant, Marketing & Communications

DAS Health

<div><h1 class="jobSectionHeader">Executive Administrative Assistant 
Location: Onsite &ndash; Tampa, FL 
Reports To: Senior Vice President, Human Resources &amp; Administration 
Status: Full‑Time, Exempt</h1>

About DAS Health 
DAS Health is a healthcare‑focused Managed Services Provider and technology solutions company. We support medical practices, senior living organizations, and healthcare systems across the U.S. by managing and optimizing their IT environments&mdash;so clinicians and staff can stay focused on patient care. 
Founded in 2003 and headquartered in Tampa, FL, DAS Health has grown to nearly 300 employees and supports technology used in the care of more than 15 million patients. We are recognized for our healthcare expertise, white‑glove service model, and consistent growth, including multiple appearances on the Inc. 5000 list of fastest‑growing private companies. 

Position Summary 
The Executive Administrative Assistant provides high‑level administrative, operational, and strategic support to C‑suite and senior executive leadership. This is a high‑trust, high‑visibility role that functions as a proactive partner to executives, not simply an administrative resource. 
This position requires prior experience directly supporting C‑suite leaders, exceptional judgment, discretion, and the ability to operate independently in a fast‑paced environment where priorities shift frequently. The successful candidate is confident, polished, highly organized, and comfortable managing complexity with minimal direction. 

Key Responsibilities 
Executive &amp; Leadership Support<ul><li>
Provide direct support to C‑suite and senior leaders, including complex calendar management and scheduling across internal and external stakeholders</li><li>
Coordinate domestic and international executive travel, itineraries, and related logistics</li><li>
Prepare meeting agendas, executive‑level presentations, briefing materials, and follow‑up action items</li><li>
Act as a primary liaison between executives and internal/external contacts</li><li>
Capture notes during meetings and ensure follow‑through on priorities and commitments</li></ul>
Operational &amp; Strategic Support<ul><li>
Anticipate executive needs and proactively resolve scheduling, logistical, or administrative challenges</li><li>
Plan and coordinate leadership meetings, executive offsites, board meetings, and company events</li><li>
Track key deliverables, deadlines, and strategic initiatives to ensure accountability</li><li>
Assist with special projects, research, and reporting as needed</li></ul>
Communication &amp; Confidentiality<ul><li>
Draft, edit, and manage executive communications, including emails and presentations</li><li>
Handle highly confidential business, personnel, and financial information with discretion and professionalism</li><li>
Represent executives and DAS Health with polish, diplomacy, and sound judgment</li></ul>
Office &amp; Administrative Management<ul><li>
Maintain organized electronic and physical filing systems</li><li>
Process expenses, invoices, and administrative documentation</li><li>
Coordinate with HR, Finance, IT, vendors, and building management as required</li><li>
Support office operations initiatives, including logistics related to office moves or facility needs 
</li></ul>
Required Qualifications<ul><li>
5+ years of experience directly supporting executives (CEO, CFO, COO, or equivalent)</li><li>
Proven ability to manage complex priorities for multiple senior leaders with minimal supervision</li><li>
Advanced proficiency in Microsoft Office, including:
<ul><li>Outlook (email and complex executive calendar management)</li><li>
PowerPoint (creating and refining executive‑level presentations)</li><li>
Excel</li></ul></li><li>
Exceptional organizational, communication, and interpersonal skills</li><li>
High level of professionalism, discretion, and integrity</li><li>
Executive presence with strong judgment and decision‑making skills</li><li>
Ability to work independently while collaborating effectively across teams</li><li>
Experience in a fast‑paced, growth‑oriented environment 
</li></ul>
Work Environment &amp; Schedule<ul><li>
Fully onsite role in Tampa, FL</li><li>
Standard business hours (8:00 AM &ndash; 5:00 PM)</li><li>
Occasional after‑hours support may be required based on executive needs 
</li></ul>
Why Join DAS Health<ul><li>
High‑impact role supporting executive and C‑suite leadership</li><li>
Collaborative, growth‑focused organization</li><li>
Opportunity to serve as a trusted partner to senior leaders</li><li>
Competitive compensation and benefits</li><li>
Mission‑driven company supporting healthcare organizations nationwide 
</li></ul>
Equal Opportunity Employer 
DAS Health is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic
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Executive Administrative Assistant

Moffitt Cancer Center

<div>Job Summary:
Provides high level administrative support to the Vice President. Provides support to various committees and is responsible for special projects as assigned. The Executive Assistant triages the CTO, VPs and Directors communications, and works with them to facilitate timely and appropriate action. Coordinates all domestic and international travel and maintains their schedule. This position requires strong communication skills and interpersonal effectiveness. Must be able to make independent decisions, exercise authority when necessary, anticipate needs of the VP and the Director and have mature judgment, exercise discretion due to the confidential and sensitive nature of information/material handled daily.
Responsibilities:
Coordinates the preparation of agendas for meetings; gathers and distributes materials for meetings; attends meetings, composes official minutes of all meetings, and maintains related files and records.
Writes, edits and/or coordinates the preparation of correspondence, reports, or other printed materials using Microsoft Office software; researches content items for precedents, correctness of presentation and applicability. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Monitor and resolve monthly accounting reports for departments to include all orders, travel expenditures, check requests and deposits to ensure proper crediting/debiting.
Provides primary administrative support and coordination of special projects (e.g., mapping workflow or coordinating programs). Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, responds to calendar requests as needed.
Address sensitive topics related to Human Resources, budget, or other matters, with the utmost confidentiality
Other duties as required, including assistance with ad-hoc projects.
Credentials and Qualifications:
 High School Diploma/GED required.
Minimum five (5) years reporting to senior and/or executive level management providing administrative/secretarial/office coordination experience to executive-level officials, preferably in a medical, academic and/or research setting.
Excellent customer service and interpersonal (verbal and written) communication skills and telephone etiquette is essential.
Must have the ability to interpret and apply instructions to assigned activities.
Must be highly organized, capable of self-direction, independent action and exercise good judgment.
Strong command of English grammar, spelling, punctuation and proofreading skills.
Familiarity with office organization protocols and procedures.
Discretion and judgment in handling confidential information.
Demonstrated proficiency with advanced Microsoft Office applications &ndash; including Word, Excel, PowerPoint, and Outlook is required. 

Preferred Experience:
Associate&rsquo;s Degree in Business Administration or other related discipline.
Administrative support in a health care or academic medical environment.
Proficiency with graphics software.
Knowledge of Moffitt&rsquo;s policies and practices &ndash; including human resources and purchasing. 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Population Sci Adm Staff 
Schedule: Full Time, Day Shift, M-F, 8-5</div>

EXECUTIVE ASSISTANT TO VP ACD

Trellance

<div><div><div>AI STUDIO, LLC
VP of Marketing &amp; Communications</div></div> 
About AI Studio
Artificial intelligence has moved from a software trend to essential industry infrastructure - and AI Studio is the credit union movement&rsquo;s answer to that shift. We are the first-of-its-kind AI Center of Excellence founded by and built specifically for credit unions: a trusted guide helping 4,600+ institutions not just survive the AI transformation but thrive through it.
We offer a comprehensive suite of services to meet credit unions where they are - and move them forward. From understanding AI, to evaluating it safely, to realizing its value with confidence. The result: credit unions that can move faster, at a lower cost, and with reduced risk - while protecting and deepening the member relationships that make this industry unlike any other.
We aren&rsquo;t starting from zero; we are already embedded with credit union clients, learning and building in real time. You won't just be building something new - you'll be closing the AI Gap and defining what responsible, human-centered AI looks like for one of the most purpose-driven industries in the world.
Position Summary
The Vice President of Marketing &amp; Communications is the architect of how the world sees, understands, and chooses AI Studio. This is not a traditional marketing role - it is a market-defining role. The ideal candidate is a seasoned executive who brings a unique blend of strategic brand leadership, growth marketing expertise, and polished communications skills to an organization on a mission to become the definitive AI partner for credit unions nationally.
This individual will own AI Studio's brand narrative, digital presence, thought leadership platform, and marketing performance - and will serve as a visible, credible ambassador for the organization at conferences, industry events, and executive engagements. Proficiency in AI-powered marketing tools, comfort navigating ambiguity, and a genuine passion for the credit union movement are essential.
This is a remote position with periodic travel required for team meetings, conferences, and partner engagements. Travel up to 25%.
Key Responsibilities
Brand &amp; Communications Strategy<ul><li>
Own and drive AI Studio's comprehensive brand and communications strategy - positioning AI Studio not as an option, but as the definitive choice for credit unions navigating their AI journey.</li><li>
Develop and maintain a clear, compelling, and consistent messaging framework that resonates with credit union executives, fintech leaders, solution providers, and board-level stakeholders.</li><li>
Create and execute a multi-channel communications strategy including digital, social, event, and other media to drive awareness, credibility, and preference.</li><li>
Serve as the guardian of AI Studio's brand voice across all internal and external touchpoints.</li></ul>
Website &amp; Digital Presence<ul><li>
Design, build, and maintain AI Studio's website and LinkedIn presence - ensuring it reflects brand standards, is AI-optimized for search and discoverability, and serves as a dynamic, high-converting hub for prospects and members.</li><li>
Develop, launch, and maintain the AI Studio member portal, including ongoing content management and user experience improvements.</li><li>
Oversee SEO/SEM strategy and ensure all digital properties perform against measurable traffic and engagement targets.</li><li>
Leverage AI-powered tools across functions to drive efficiency, personalization, and performance.</li></ul>
Thought Leadership &amp; Industry Presence<ul><li>
Lead the development and execution of AI Studio's thought leadership platform.</li><li>
Build and manage the LinkedIn presence and broader social media footprint for AI Studio leadership, including content strategy, ghostwriting, and engagement.</li><li>
Represent AI Studio with executive presence at industry conferences, webinars, panels, and partner engagements - serving as a compelling spokesperson for the organization.</li><li>
Cultivate and maintain AI Studio's visibility in trade publications, industry associations, and credit union media channels.</li></ul>
Marketing Strategy &amp; Execution<ul><li>
Develop, implement, and continuously refine AI Studio's marketing strategic plan - aligning strategy with tactical initiatives to meet growth and brand objectives.</li><li>
Oversee all marketing channels including digital, email, social media, event marketing, content marketing, and partner co-marketing.</li><li>
Manage all marketing materials, ensuring quality, consistency, and brand alignment across every deliverable.</li><li>
Collaborate with external agencies and vendors to extend marketing capabilities while maintaining brand control and budget discipline.</li><li>
Maintain a working knowledge of regulatory and compliance considerations relevant to marketing in the financial services space.</li><li>
Engage in voice of customer (VOC) strategy and leverage creative ways (beyond surveys) to gather insights</li><li>
Conduct market research to stay abreast of competitor activities, AI, and credit union trends</li></ul>
Performance Management &amp; Reporting<ul><li>
Define, track, and report on marketing KPIs and company performance metrics - presenting results to the Board, investors, and other key stakeholders as applicable.</li><li>
Regularly deliver analytics and insights on campaign performance, website traffic, audience engagement, and brand health.</li><li>
Financial responsibility, ensure responsible budget allocation and return on investment.</li><li>
Implement continuous improvement processes to optimize effectiveness.</li></ul>
Leadership &amp; Organizational Contribution<ul><li>
Serve as an integral, active member of the AI Studio team, contributing not only to day-to-day work but also strategic planning and company culture.</li><li>
Represent AI Studio with the highest degree of professionalism, integrity, and brand alignment in all settings - internal and external.</li><li>
Build and nurture relationships with credit union executives, fintech partners, solution providers, and industry associations on behalf of AI Studio.</li><li>
Foster a culture of innovation, accountability, and execution excellence.</li><li>
Perform other duties as required in support of AI Studio's mission and growth objectives.</li></ul>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business Administration, or a related field plus a minimum of 7 years of progressive marketing and communications leadership experience, with at least 3-5 years in a leadership role in a credit union or start up environment. OR High School Diploma or equivalent plus a minimum of 12 years of progressive marketing and communications leadership experience, with at least 3-5 years in a leadership role in a credit union or start up environment. Master's degree preferred.</li><li>
Demonstrated experience marketing within the financial services, fintech, or credit union industry strongly preferred.</li><li>
Proven track record of building and scaling brand presence for a growing organization.</li></ul>
Skills &amp; Competencies<ul><li>
Brand Strategy: Deep expertise in brand development, positioning, and management &mdash; with a demonstrated ability to differentiate a challenger brand in a competitive market.</li><li>
Digital Marketing: Strong command of SEO/SEM, content marketing, email marketing, social media, and digital analytics platforms.</li><li>
Communications: Exceptional written and verbal communication skills; able to distill complex AI and technology concepts into compelling, accessible narratives for diverse audiences.</li><li>
AI Fluency: Working knowledge of AI-powered tools and a genuine enthusiasm for integrating emerging technology into marketing operations.</li><li>
Thought Leadership: Experience developing executive content programs, including LinkedIn strategy, conference presentations, and industry publications.</li><li>
Analytics &amp; Reporting: Strong analytical capability with experience presenting marketing performance and company KPIs to board-level audiences.</li><li>
Executive Presence: Polished, credible, and confident in high-stakes settings - including conferences, partner meetings, and media engagements.</li><li>
Project Management: Exceptional organizational skills with the ability to manage multiple priorities simultaneously in a dynamic, startup-paced environment.</li><li>
Relationship Building: Ability to cultivate trusted relationships with executives, partners, and industry stakeholders at all levels.</li></ul>
What We're Looking For
The ideal candidate for this role is more than a skilled marketer - they are a passionate advocate for the credit union movement who understands what it means to be mission-driven. We are looking for someone who:<ul><li>
Is a motivated self-starter who takes initiative, works independently, and demonstrates strong judgment in ambiguous situations.</li><li>
Brings a dynamic, engaging style - able to inspire confidence in a room full of credit union executives as comfortably as in a one-on-one partner conversation.</li><li>
Approaches every partnership and relationship with respect, empathy, curiosity, and genuine professionalism.</li><li>
Thrives in a collaborative team environment and is willing to roll up their sleeves when the mission demands it. This is a hands-on working leadership job, e.g. design, build, adjust, etc.</li><li>
Is deeply curious about AI, fintech trends, and the evolving credit union landscape.</li><li>
Is detail-oriented; deeply understands the importance of &ldquo;polish&rdquo; and tailoring for the audience.</li><li>
Is coachable, resilient, and invested in their own professional development and that of the organization.</li></ul>
AI Studio, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.</div>

AI Studio-VP of Marketing & Communications

<div>Position Highlights:
The Change Communications Manager leads communication strategies that guide the organization through significant operational, clinical and technological advancements and change across key stakeholder populations. The position partners directly with executive leadership, serving as a strategic advisor and expert storyteller. In addition, the manager functions as an organizational patient communication expert, ensuring messaging is clear, accessible, compassionate, and aligned with Moffitt&rsquo;s commitment to exceptional patient care. 

Credential and Qualifications:
<ul><li>Bachelor&rsquo;s Degree in Journalism, Public Relations, or Communications.</li></ul> 

<ul><li>Minimum five (5) years' experience working with organizational leadership groups to develop executive and organizational communications and executing internal, corporate or external communications or related strategies for engaging large populations of people in a health care, community, public relations or related environment.</li></ul> 

Responsibilities:
Lead Communication Planning for Strategic Efforts
<ul><li>Develop and execute communication strategies for major clinical, operational, and organizational initiatives.</li>
<li>Build communication plans that support awareness, readiness behavior change, and sustained adoption.</li>
<li>Collaborate with MMG leadership, clinical operations, hospital operations, and project teams to ensure messaging reflects real-world impacts and organizational priorities.</li>
<li>Maintain communication calendars, message maps, and stakeholder matrices.</li>
<li>Gather feedback, track communication effectiveness, and adjust plans accordingly.</li>
<li>Support real-time communication needs during critical operational changes and major milestones.</li></ul> 

Develop Leadership Communications
<ul><li>Draft messages, presentations, updates, and briefings for the Physician-in-Chief and Chief Operating Officer.</li>
<li>Build communication plans that enhance leadership visibility and alignment across MMG and hospital operations.</li>
<li>Advise senior leaders on communication tone, timing, and approach.</li></ul> 

Create Content and Messaging
<ul><li>Create compelling content including emails, FAQs, presentations, intranet articles, talking points, and system-wide announcements.</li>
<li>Translate complex clinical, operational, and technical information into audience-appropriate messaging.</li>
<li>Maintain consistency in tone, brand, and voice across all channels.</li></ul> 

Lead Patient Communications Planning and Coordination
<ul><li>Lead strategy, planning, and development of patient-facing communication for major initiatives.</li>
<li>Develop patient letters, FAQs, signage, website content, social media messaging, and appointment-related materials.</li>
<li>Work with Patient Experience, Clinics, Operations, and Marketing to ensure communications are empathetic and easy to understand.</li></ul> 

Lead Stakeholder Engagement and Coordination
<ul><li>Provide communication guidance and regular updates to project sponsors, clinical leaders, and executives.</li>
<li>Facilitate message-alignment sessions, briefings, and communication-focused meetings.</li>
<li>Coordinate with cross-functional partners to ensure timely and accurate information flow.</li></ul> 
 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Strategic Communications 
Schedule: Full Time, Day Shift, M-F; 8-5</div>

Change Communications Manager

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

The Florida Aquarium

<div>Position Summary
The Marketing Coordinator supports the execution of marketing initiatives that elevate brand awareness, drive attendance, grow audience engagement, and advance the shared purpose of The Florida Aquarium (TFA). This role assists with the coordination of campaigns, content development, promotions, partnerships, and day-to-day marketing operations across a variety of channels.
Working collaboratively with internal teams and external partners, the Marketing Coordinator helps ensure marketing projects are delivered on time, on brand, and aligned with organizational goals. This position is ideal for a highly organized, creative, and detail-oriented professional who is excited to contribute to a dynamic, mission-driven environment focused on conservation, education, and guest experience.
Essential Position Functions<ul><li>
Support the planning and execution of integrated marketing campaigns, promotions, events, and attendance- or revenue-driving initiatives.</li><li>
Coordinate marketing workflows, calendars, creative timelines, project plans, and task tracking to ensure projects are completed accurately and on time.</li><li>
Collaborate with internal teams, creative partners, agencies, and external vendors to manage campaign assets, deliverables, approvals, and quality assurance.</li><li>
Build, schedule, and deploy email campaigns in collaboration with the marketing &amp; communications team, including audience segmentation, list management, A/B testing, and performance tracking.</li><li>
Update and maintain website content in WordPress, including page edits, asset uploads, and publishing support. Collaborate with internal teams to ensure content is current, on-brand, and optimized for search.</li><li>
Manage and organize marketing assets, including logos, templates, photography, and work collaboratively with videographer on other assets such as video and b-roll, to ensure files are current, accessible, and brand compliant.</li><li>
Execute quality assurance checks across marketing materials and digital content and implement minor creative or content updates as needed to support campaign execution.</li><li>
Support paid media and SEO/SEM efforts, including coordinating asset trafficking, monitoring campaign performance, and flagging optimization opportunities.</li><li>
Track campaign performance across email, websites, paid media, social media, and other marketing channels; compile recurring reports and dashboards; and share insights to support optimization.</li><li>
Assist with market research, audience insights, trend monitoring, and the identification of partnership or promotional opportunities.</li><li>
Maintain inbound correspondence for general marketing email accounts and route requests as needed.</li><li>
Process invoices, including routing signatures for agency and vendor billings, maintaining vendor documentation, and tracking invoices through payment.</li><li>
Provide day-to-day administrative and operational support for the marketing team, including maintaining shared files, documentation, and internal processes.</li><li>
Maintain a current understanding of the organization, its offerings, and target audiences to support effective marketing execution.</li><li>
Assist with additional marketing and departmental responsibilities as assigned.</li><li>
Supports TFA&rsquo;s Shared Purpose by participating in a Conservation Day of Action shift on an annual basis.</li><li>
Performs other duties as assigned.</li></ul>
Education Requirements and Technical Skills<ul><li>
Bachelor's degree in marketing, communications, advertising, public relations, journalism, or a related field.</li><li>
Two to four years of professional experience in marketing, communications, or a related field preferred.</li><li>
Working knowledge of integrated marketing principles across digital and traditional channels, including email, website, social media, SEO/SEM, promotions, and paid media.</li><li>
Experience supporting the execution of marketing campaigns and coordinating content, timelines, approvals, and deliverables across multiple stakeholders.</li><li>
Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment; must be self-directed and able to work independently when needed.</li><li>
Familiarity with email marketing platforms, content management systems, project management tools, and social media platforms; experience with WordPress, Marketing Cloud, and Asana preferred.</li><li>
Experience using marketing analytics and reporting tools such as Google Analytics 4 and Meta analytics to track performance and support optimization; familiarity with A/B testing and multivariate experimentation preferred.</li><li>
Strong written and verbal communication skills, with exceptional attention to detail and a commitment to brand consistency.</li><li>
Ability to work collaboratively across departments and interact professionally with internal stakeholders, external partners, agencies, and vendors.</li><li>
Proficiency in Microsoft Office, common digital marketing platforms, and design tools; familiarity with Adobe Creative Cloud preferred.</li><li>
Availability to work occasional evenings, weekends, and holidays as needed.</li></ul>
Competencies<ul><li>
Customer Service Orientation &mdash; Listening and understanding the customer (both internal and external) and anticipating and evaluating the customer&rsquo;s needs; making the customer&rsquo;s satisfaction a high priority in all areas of responsibility.</li><li>
Teamwork &mdash; Supporting, facilitating, and participating in activities that promote team effectiveness; demonstrating sensitivity for the feelings and needs of team members and supporting team goals.</li><li>
Concern for Detail &mdash; Ensuring accuracy, accessibility and consistency in all parts of the job.</li><li>
Communication (oral and written) &mdash; Effectively expressing ideas verbally and non-verbally and actively listening to individuals and groups; preparing and focusing presentations to the characteristics and needs of the audience; expressing ideas clearly and concisely in written form, through memoranda, letters, reports, and other documents.</li><li>
Creativity &mdash; Proactively combining ideas, resources and skills in new and adaptive ways to better meet outcomes and objectives; finding new ways of positioning the aquarium worldwide as a model of excellence.</li><li>
Adaptability and Flexibility - Comfort in managing multiple tasks, adjusting strategies based on analytics or event needs and staying current with digital trends.</li><li>
Planning and Organizing &mdash; Establishing a course of action with specific long-range goals for the aquarium; setting priorities among competing requirements and allocating resources in the most efficient and effective way; developing contingency plans that anticipate changes in the work environment.</li><li>
Coordinating &mdash; Organizes and moves a group of individuals and/or activities toward a common goal.</li></ul>
Typical Physical Requirements<ul><li>
Sitting (up to 6 hours per day)</li><li>
Standing / walking (up to 4 hours per day)</li><li>
Using hands for repetitive movements &mdash; Right Left / Simple Grasping Fine Manipulating</li><li>
Carrying and/or lifting up to 30 lbs. &mdash; Occasionally</li><li>
Viewing a computer screen for extended periods</li><li>
Typing on a computer keyboard</li><li>
More than normal talking</li><li>
Ability to travel (car/air) as needed</li><li>
Coping with demands (stresses that are associated with the job and/or the work environment) so that acceptable levels of performance and overall contribution are maintained</li><li>
Flexibility in working weekends, evenings, and holidays</li><li>
Ability to interact and be around wild animals</li></ul></div>

Marketing Coordinator

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