executive assistant to the c-suite (remote)

administrative assistant

executive assistant

executive assistant - global gcto Jobs in Atlanta

executive assistant - global gcto

executive assistant to the c-suite (remote) Jobs in Atlanta

front desk administrative assistant Jobs in Atlanta

front desk administrative assistant

executive administrative asst

The Home Depot

<div>
 Req173201
 
 
 
 Position Purpose
 
 
 
 Performs advanced, diversified and confidential executive-level administrative duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.
 </li>
 <li>
 Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.
 </li>
 <li>
 Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.
 </li>
 <li>
 May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.
 </li>
 <li>
 Closely controls calendar, with authority to determine who may be scheduled.
 </li>
 <li>
 Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.
 </li>
 <li>
 Retains authority to approve invoices and purchase requisitions under own signature.
 </li>
 <li>
 Makes complex domestic or international travel arrangements.
 </li>
 <li>
 Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.
 
 
 </li>
 </ul>
 
 Direct Manager/Direct Reports
 
 
 
 <ul>
 <li>
 Provides primary support to assigned designated executive.
 </li>
 <li>
 Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.
 </li>
 <li>
 Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.
 </li>
 <li>
 Typically procedures for analyzing situations and making conclusions are very diverse.
 </li>
 <li>
 Typically considers among a few options and past practice when solving problems.
 </li>
 <li>
 Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.
 
 
 </li>
 </ul>
 
 Travel Requirements
 
 
 
 <ul>
 <li>
 Typically requires overnight travel less than 10% of the time.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
 </li>
 <li>
 Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Must be eighteen years of age or older.
 </li>
 <li>
 Must be legally permitted to work in the United States.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Microsoft Office Suite, including Outlook, PPT, Excel, and Word, as well as several proprietary software applications. Operates a variety of office equipment.
 
 
 </li>
 </ul>
 
 Minimum Education
 
 
 
 <ul>
 <li>
 The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
 
 
 </li>
 </ul>
 
 Preferred Education
 
 
 
 <ul>
 <li>
 No additional education
 
 
 </li>
 </ul>
 
 Minimum Years Of Work Experience
 
 
 
 <ul>
 <li>
 3
 
 
 </li>
 </ul>
 
 Preferred Years Of Work Experience
 
 
 
 <ul>
 <li>
 No additional years of experience
 
 
 </li>
 </ul>
 
 Minimum Leadership Experience
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Preferred Leadership Experience
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Certifications
 
 
 
 <ul>
 <li>
 None
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 <ul>
 <li>
 PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
 </li>
 <li>
 Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.
 </li>
 </ul>
</div>

EXECUTIVE ADMINISTRATIVE ASST

<div>Position Purpose:
Performs advanced, diversified and confidential executive-level administrative duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices. 
Key Responsibilities:<ul><li>
Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.</li><li>
Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.</li><li>
Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.</li><li>
May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.</li><li>
Closely controls calendar, with authority to determine who may be scheduled.</li><li>
Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.</li><li>
Retains authority to approve invoices and purchase requisitions under own signature.</li><li>
Makes complex domestic or international travel arrangements.</li><li>
Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.</li></ul> 
Direct Manager/Direct Reports:<ul><li>
Provides primary support to assigned designated executive.</li><li>
Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.</li><li>
Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.</li><li>
Typically procedures for analyzing situations and making conclusions are very diverse.</li><li>
Typically considers among a few options and past practice when solving problems.</li><li>
Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.</li></ul> 
Travel Requirements:<ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul> 
Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 
Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.</li></ul> 
Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li></ul> 
Preferred Qualifications:
Microsoft Office Suite, including Outlook, PPT, Excel, and Word, as well as several proprietary software applications. Operates a variety of office equipment. 
<ul><li>
</li></ul> 
Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 
Preferred Education:<ul><li>
No additional education</li></ul> 
Minimum Years of Work Experience:<ul><li>
3</li></ul> 
Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 
Minimum Leadership Experience:<ul><li>
None</li></ul> 
Preferred Leadership Experience:<ul><li>
None</li></ul> 
Certifications:<ul><li>
None</li></ul> 
Competencies:<ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.</li></ul></div>

Realty Trust Group

COMPANY OVERVIEWRealty Trust Group (RTG) is a national leader in providing comprehensive real estate solutions for the healthcare industry. With a team of over 150 dedicated professionals, we serve clients in more than 40 states across the country. Our objective, accountable, and trusted expertise enables us to deliver innovative solutions in healthcare real estate through a comprehensive range of services, including advisory, development, transactions, operations, and regulatory compliance.We are honored to have received the &quot;Best Places to Work&quot; recognition from Modern Healthcare for five consecutive years, a testament to our unwavering commitment to fostering an exceptional work environment that values the well-being and professional growth of our employees. Furthermore, RTG was recently named a &quot;Best in Business&quot; company and ranked among the Top Healthcare Development Companies by Modern Healthcare, solidifying our position as a leader in the industry.In addition to our accolades, we currently manage a portfolio of over 26 million square feet of healthcare assets and have successfully completed healthcare transactions totaling more than $3 billion, reinforcing our expertise and reputation in the industry.With offices in Nashville, Knoxville, and Johnson City, TN; Atlanta, GA; Tampa, FL; Houston, TX; and Greensboro, NC, we are well-positioned to deliver exceptional services tailored to the diverse needs of our clients nationwide.For more information about RTG and our innovative healthcare real estate services, visit www.realtytrustgroup.com. Stay connected with us on Facebook, YouTube, and LinkedIn for the latest industry insights and company updates.JOB DESCRIPTION and RESPONSIBILITIESThe Executive Assistant is responsible for supporting the executive team on various initiatives, both administrative and client related, and preparing documents and presentations for final production. Executive Assistant reports directly to the Executive Vice President and Senior Vice President.Specific responsibilities include:<ul><li>Extensive use of Microsoft Office with special focus on Outlook calendar usage, processing documents, and the creation, linking, and/or updating of spreadsheets.</li><li>Assist in creation, preparation and production of proposals, marketing collateral, and executive work product utilizing PowerPoint, Microsoft Publisher, and InDesign software.</li><li>Draft letters, reports, and other documents.</li><li>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>Conserve executives' time by reading, researching, and routing correspondence.</li><li>Collect and analyze information and initiating telecommunications.</li><li>Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>Anticipate and prepare necessary materials for appointments, meetings, and telephone calls.</li><li>Answer multiple phone lines and direct callers by greeting them using excellent phone etiquette.</li><li>Communicate to the office/firm on behalf of the executive team, as directed -- both in person and electronically.</li><li>Manage travel arrangements and related expenses for the executive team.</li><li>Enter time and expenses into billing system.</li><li>Open, sort, and distribute incoming correspondence, including faxes and email for the office.</li><li>File and retrieve corporate documents, records, and reports. Maintain/order office supplies, order/set-up meals, clean-up of office and conference room.</li><li>Provide administrative assistance as needed.</li></ul>COMPETENCIES<ul><li>Positive attitude.</li><li>Able to keep information confidential.</li><li>Ability to work both independently and within a professional team environment.</li><li>Adaptable.</li><li>Strong communicator.</li><li>Detail oriented.</li><li>Organized.</li><li>Team player and a leader.</li><li>Problem solver.</li><li>Multi-tasker.</li><li>Self-starter.</li><li>Able to accept constructive criticism.</li><li>Timely decision-maker.</li></ul>EDUCATION AND EXPERIENCE<ul><li>High school degree required, Associate's or Bachelor's Degree preferred.</li><li>3-5 years' experience required. Real Estate company experience preferred.</li><li>Competence with relevant software including Outlook, MS Word, PowerPoint, Excel, Adobe Creative Suite/InDesign or similar graphic design platform required.</li></ul>ALLOCATION OF TIME<ul><li>Business Client Development &ndash; 0%</li><li>Client / Project Work &ndash; 30%</li><li>Administrative &ndash; 70%</li></ul>No travel is required.BENEFITSRTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Work Location: In person

RTG Executive Assistant (Atlanta, GA)

Career Group

<div>
 
 
 Job Title:
 
 Front Desk Administrative Assistant
 
 
 
 Location:
 
 Atlanta
 
 
 
 Salary Range:
 
 $55,000 &ndash; $60,000
 
 
 
 
 
 We are partnering with a highly exclusive private equity firm seeking a polished and service-driven Administrative Assistant to serve as the face of the office. This individual will deliver a seamless, high-touch experience for executives, board members, investors, and guests while ensuring day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, and thrives in a refined, fast-paced environment where professionalism and discretion are paramount.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Front Desk &amp; Visitor Experience
 
 
 <ul>
 <li>
 Serve as the first point of contact, providing a welcoming and highly professional experience for all visitors
 </li>
 <li>
 Ensure consistent front desk coverage during business hours, executive meetings, and board meetings
 </li>
 <li>
 Manage visitor seating, desk assignments, and office space bookings
 </li>
 <li>
 Maintain awareness of conference room schedules and coordinate with Executive Assistants as needed
 </li>
 </ul>
 
 
 Conference Room &amp; Meeting Support
 
 
 <ul>
 <li>
 Prepare and reset conference rooms to maintain a polished and client-ready environment
 </li>
 <li>
 Launch and troubleshoot Zoom meetings in conference rooms
 </li>
 <li>
 Coordinate and oversee catering for board meetings, leadership meetings, and high-priority gatherings
 </li>
 <li>
 Ensure meeting spaces are fully stocked, clean, and presentation-ready at all times
 </li>
 </ul>
 
 
 Office Operations &amp; Facilities
 
 
 <ul>
 <li>
 Maintain cleanliness and organization of conference rooms, pantries, breakout areas, and supply rooms
 </li>
 <li>
 Restock snacks, beverages, and office supplies
 </li>
 <li>
 Monitor and discard expired food; manage refrigerators and shared spaces
 </li>
 <li>
 Prepare offices and workstations for new hires and visiting professionals
 </li>
 <li>
 Collect and distribute mail; create shipping labels and coordinate outgoing packages
 </li>
 </ul>
 
 
 Vendor &amp; Administrative Support
 
 
 <ul>
 <li>
 Order and manage office and pantry inventory through approved vendors
 </li>
 <li>
 Coordinate daily office lunches and accommodate dietary restrictions
 </li>
 <li>
 Submit expense reports and provide administrative support to leadership as needed
 </li>
 <li>
 Provide Executive Assistant coverage for senior leaders during PTO periods
 </li>
 </ul>
 
 
 Culture &amp; Engagement
 
 
 <ul>
 <li>
 Participate in planning and execution of firm-wide events and internal initiatives
 </li>
 <li>
 Serve as a culture ambassador, fostering a positive, polished, and team-oriented office environment
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 2+ years of administrative or front desk experience in private equity, finance, or a similarly professional environment
 </li>
 <li>
 Exceptional organizational skills and strong attention to detail
 </li>
 <li>
 Professional demeanor with outstanding interpersonal skills
 </li>
 <li>
 Proactive self-starter with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 High level of discretion, integrity, and sound judgment
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (particularly Outlook); experience with Zoom and Concur preferred
 </li>
 </ul>
 
 
 
 
 This is an excellent opportunity to join a prestigious and highly respected private equity firm offering strong exposure and long-term growth potential within a collaborative, high-performing environment.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
 
 
</div>

Front Desk Administrative Assistant

Corpay

What We Need
 Corpay is currently looking to hire an Executive Assistant - Global GCTO - within our Corporate Overhead division based outside the Atlanta area. This position falls under our information security line of business. In this role, The Executive Assistant to the Global Chief Technology Officer provides high-level administrative, operational, and strategic support to enable the effectiveness of the global technology organization. This role goes beyond traditional executive assistance, serving as a trusted partner to the GCTO with direct responsibility for project portfolio coordination, technology procurement leadership, and cross-functional communication. The ideal candidate demonstrates a strong sense of urgency, exercises exceptional judgment and confidentiality, and possesses advanced Microsoft Office skills, particularly in Excel and PowerPoint, to support executive decision-making and enterprise-wide initiatives.
 
How We Work
 As a Executive Assistant - Global GCTO, you will be expected to work in an onsite environment reporting to our Peachtree Corners, GA office location 5 days a week. Corpay will set you up for success by providing:
 
<ul>
<li>Assigned workspace at our Peachtree Corners office location</li>
<li>Company-issued equipment</li>
<li>Formal, hands-on training</li>
</ul>
Role Responsibilities
 
The responsibilities of the role will include: 
<ul>
<li>Providing proactive, high-level administrative support to the Global CTO, including calendar management, meeting coordination, and preparation of executive materials</li>
<li>Anticipating needs, prioritizing competing demands, and acting with urgency in a fast-paced, global environment</li>
<li>Handling highly sensitive and confidential information with discretion and professionalism</li>
<li>Serving as a trusted liaison between the GCTO and internal/external stakeholders</li>
<li>Establishing disciplined, proactive calendar management, optimizing the Global CTO’s time through strategic prioritization, preparation, and conflict resolution across multiple time zones</li>
<li>Supporting the Global Technology Project Portfolio by tracking initiatives, milestones, dependencies, risks, and deliverables</li>
<li>Maintaining and managing portfolio dashboards, reports, and executive summaries using Excel and PowerPoint</li>
<li>Coordinating portfolio reviews, governance meetings, and leadership updates</li>
<li>Partnering with project managers and technology leaders to ensure timely, accurate reporting and follow-through</li>
<li>Acting as the primary point of coordination for technology procurement activities on behalf of the GCTO organization</li>
<li>Managing purchase requests, vendor onboarding, renewals, and contract documentation in collaboration with Finance, Legal, and Procurement teams</li>
<li>Tracking budgets, forecasts, and spend using Excel-based models and reporting tools</li>
<li>Ensuring procurement processes are followed efficiently while meeting business urgency</li>
<li>Preparing clear, concise, and professional executive communications, presentations, and reports</li>
<li>Facilitating effective communication across global, cross-functional teams</li>
<li>Represent the Office of the GCTO with professionalism, responsiveness, and credibility</li>
</ul>
Qualifications
 <ul>
<li>4-8 years of experience supporting senior executives, preferably in a technology or global corporate environment</li>
<li>Demonstrated experience supporting project portfolios and/or procurement processes</li>
<li>Exceptional organizational skills with a proven ability to manage multiple priorities under tight deadlines</li>
<li>High level of integrity with demonstrated ability to maintain strict confidentiality</li>
<li>Advanced proficiency in Microsoft Office, with particular strength in:</li>
<li>Excel (tracking, reporting, formulas, data analysis)</li>
<li>PowerPoint (executive-level presentations, storytelling, visual clarity)</li>
<li>Strong written and verbal communication skills</li>
<li>Detail-oriented with excellent follow-through and accountability</li>
<li>Strong sense of urgency and ownership</li>
<li>Highly professional, discreet, and trustworthy</li>
<li>Confident communicator who can interact effectively with senior leaders</li>
<li>Proactive, resourceful, and solution-oriented</li>
</ul>
Benefits & Perks
 <ul>
<li>Medical, Dental & Vision benefits available the 1st month after hire</li>
<li>Automatic enrollment into our 401k plan (subject to eligibility requirements)</li>
<li>Virtual fitness classes offered company-wide</li>
<li>Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time</li>
<li>Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)</li>
<li>Philanthropic support with both local and national organizations</li>
<li>Fun culture with company-wide contests and prizes</li>
</ul>
Equal Opportunity/Affirmative Action Employer
 Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department. For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEOC and Pay Transparency.
 
#LI-DR1
 #CORPAY

Executive Assistant - Global GCTO

IHG Hotels & Resorts

<div>Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senior level executive(s) responsible for a major functional area or division in order to support department/division business operations. Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Ensure an efficient and productive environment for executive. Anticipate the needs of the assigned executive and proactively address and solve potential issues. Reports to band 4 or higher positions (i.e. SVP, C level or President)
<div>Your day to day
</div><ul><li>Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up actions, interpret and communicate executive&rsquo;s instructions to other personnel, and perform high level administrative support duties for the executive as needed.</li><li>
Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail. Adjust schedules, meetings and activities based on the executive&rsquo;s daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately.</li><li>
May provide answers to immediate issues in the executive&rsquo;s absence or contact the executive remotely to alert him/her of critical work situations. Provide guidance to individuals in executive&rsquo;s reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action. May assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed.</li><li>
Research and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making.</li><li>
Perform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion, tracking, daily decisions, and follow-up. Prepare periodic or special reports and/or presentation materials as directed, gathering and summarizing narrative and/or various data and documentation from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation materials using various software (i.e., slides, overheads, etc.). Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested.</li><li>
Compose and type a variety of correspondence, executive briefs, etc. requiring judgment and knowledge of functional area; route or respond to correspondence and inquiries not requiring executive&rsquo;s attention; respond to non-routine communications on executive&rsquo;s behalf; and draft correspondence for executive&rsquo;s signature.</li><li>
Maintain executive&rsquo;s appointment calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation.</li><li>
Organize and maintain relatively complex administrative and departmental records; ensure the development and maintenance of filing systems; and follow up on pending matters. Complete expense reports for review and signature, which require knowledge of current international currency rates. Coordinate proper coding of invoices, may maintain tracking systems to keep executive informed of charges/discrepancies.</li><li>
Perform other support duties as assigned to facilitate the smooth operation of the assigned functional area.</li></ul><div>
</div><div>What we need from you
</div><ul><li>High School Diploma or equivalent combination of education and work-related experience</li><li>
Typically 6-10 years Executive Assistant experience and 5+ years supporting Senior Management or equivalent work-related experience</li><li>
Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.).</li><li>
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills.</li><li>
Demonstrated thorough knowledge and understanding of the Company&rsquo;s operational procedures in assigned functional area.</li><li>
Demonstrated excellent organizational and time-management skills with ability to prioritize own work.</li><li>
Demonstrated ability to maintain confidentiality of information.</li><li>
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget.</li><li>
Demonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking figures for accuracy.</li></ul><div>
Location &ndash; Atlanta, GA; Our work structure is an expectation of five (5) days a week in office with some flexibility on Fridays. This expectation may be adjusted to evolve with the changing needs of the business.
</div><div></div><div>The hourly range for this role is $35.00 to $43.00. This role is also eligible for bonus pay (as applicable). We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401K, and other benefits to employees.
</div><div><div><div>At IHG Hotels &amp; Resorts, we work together to deliver True Hospitality for Good on a global scale. With corporate offices and over 6,000 hotel destinations worldwide, a career at IHG is the perfect way to broaden your horizons. You&rsquo;ll experience our unique culture and brilliant colleagues who will support and inspire you. With a host of corporate opportunities to choose from, wherever you are on your career journey, and whatever you want to achieve there&rsquo;s Room for You at IHG. 
</div><div></div> 
<div>Over recent years, we&rsquo;ve transformed our company. We have bold ambitions to drive performance and maintain our relentless focus on growth in order to be the hotel company of choice that guests &amp; owners love. 
</div><div></div> 
<div>We are a hospitality business at our core and value connections and being together helps us foster a unique sense of belonging that also supports productivity. That&rsquo;s why here at IHG, we give our colleagues flexibility and balance &ndash; working in a hybrid way, blending office and remote working collectively. We recognise that every role is different, that&rsquo;s why leaders work with teams to determine how and when they collaborate. 
</div><div></div> 
<div>We provide a wide range of benefits designed to help you live your best work life. These include impressive room discounts across our many properties, recharge days and volunteering days throughout the year. Through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace. We offer a unique and inclusive culture, where there is always Room for You to belong, grow and make a difference. 
</div><div></div> 
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other category protected by applicable laws. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
</div>
</div></div><div></div>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
Important information:
<ul>
<li>The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee&rsquo;s pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.</li>
<li>No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.</li>
<li>If you require reasonable accommodation during the application process, please click here.</li>
<li>IHG does not accept applications, inquiries, or unsolicited CVs/resumes from staffing or recruiting agencies. Please click here for our agency policy.</li>
<li>If you are a resident of or applying to a job opening in the State of Washington, please click here to read about applicable benefits.</li></ul></div>

Senior Executive Assistant

Cox Media Group

<div>Location: GA-Atlanta
Job Title: Executive Assistant - WSB TV<div><div><div><h2 class="jobSectionHeader"> 
Position Overview</h2></div><div>
The Executive Assistant offers extensive administrative support to the President of CMG Content &amp; WSB-TV and their team. 
The Executive Assistant demonstrates a high level of integrity, professionalism, and diplomacy, handling sensitive and confidential business matters. This role requires responsiveness, organization, attention to detail, and the independent judgment needed to plan, prioritize, and organize in a fast-paced, quickly changing environment. The ideal candidate views themselves as an extension of the executives and departments they support and as an extension of the leadership team&rsquo;s brand. 
They are focused on removing barriers to success and creating administrative ease to enable the assigned leaders and their teams to be their most successful and productive selves. 
This role is primarily an onsite position supporting the in-office needs of the executive and their departments.</div></div><div><div><h2 class="jobSectionHeader">
Essential Duties and Responsibilities</h2></div><div><ul><li>
Responsible for managing the overall calendar, involving significant interaction with both internal and external executives and assistants. Proactively reviews calendars to identify potential conflicts or issues, ensuring optimal use of each executive&rsquo;s time and focus.</li><li>
Handles all travel, transportation, and lodging arrangements, and creates thorough and detailed itineraries as required.</li><li>
Prepares detailed and timely expense reports to accurately record expenses in accordance with CMG&rsquo;s Travel and Expense policy.</li><li>
Gathers and analyzes data, then prepares documents, PowerPoint presentations, reports, and spreadsheets.</li><li>
Handles inbound calls and voicemails, responding to or directing inquiries to the appropriate party or system. Reviews and prioritizes communications and prepares brief responses as needed.</li><li>
Coordinates the scheduling of meetings (both live and virtual). Plans and facilitates group meetings at the office and offsite locations, including arranging conference room and site details, catering, room setup, and agendas.</li></ul><ul><li>
Develops and maintains an efficient and effective organizational filing system and other methods for retaining documents&mdash;both physical and virtual</li><li>
Performs general support tasks such as ordering office supplies, coordinating office moves, assembling weekly or regular reports and presentations, and managing file document projects</li><li>
Integrates into the Executive Assistant community. Assists with team-building events for the team, including generating ideas and coordinating logistics for the facility and food as needed</li><li>
Provides support for executive meetings and/or large gatherings, including copying, delivering gifts, or preparing other materials as needed</li><li>
Maintains the team calendar (including special events, birthdays, etc.) and proactively plans to recognize key dates and milestones</li><li>
Attends staff meetings as needed</li><li>
Prepares leaders for their tasks, including providing background information for meetings, special activities, and presentations</li><li>
Keeps employee reference lists and organizational charts for the department</li><li>
Coordinates and manages onboarding for new leaders, including securing office space, equipment, and supplies, and scheduling orientation meetings. Provides support to other team members as needed</li><li>
Assist with special projects as needed</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2></div><div><ul><li>
At least 5 years of experience supporting a C-level executive. Experience working with a Television team is a plus</li><li>
Associate's degree, bachelor's degree, or equivalent</li><li>
Highly skilled in Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams</li><li>
Ability to produce accurate and timely information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics</li><li>
Proficient with digital devices and quick to learn new technologies</li><li>
Must be capable of maintaining the highest level of confidentiality</li><li>
Resourceful self-starter capable of working independently with minimal supervision</li><li>
Proven ability to manage multiple tasks at once</li><li>
Requires exceptional organizational skills and attention to detail</li><li>
Proficiency in spelling, punctuation, grammar, and proofreading</li><li>
Professional demeanor and telephone etiquette are essential</li><li>
Strong communication skills required to engage with senior executives and external professionals</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Competencies for Success</h2></div><div><ul><li>
Energetic, positive team player who is adaptable, personable, and has a service-oriented attitude</li><li>
Positive, collaborative, and constructive communication and work style</li><li>
A proactive, passionate, and creative problem solver</li><li>
Ability to comprehend, interpret, communicate, and respond to ambiguous requests</li><li>
Ability to work in a fast-paced, multitask environment where attention to detail is required</li></ul></div></div></div>
About Cox Media Group 
CMG Media Corporation (d/b/a Cox Media Group) is an industry-leading media company with unparalleled brands, award-winning content, and exceptional team members. CMG provides valuable local and national journalism and entertainment content to the people and communities it serves. The company's businesses encompass 14 high-quality, market-leading television brands in 9 markets; 45 top-performing radio stations delivering multiple genres of content in 9 markets; and numerous streaming and digital platforms. CMG's TV portfolio includes multiple primary affiliates of ABC, CBS, FOX, NBC, Telemundo and MyNetworkTV, as well as several valuable news and independent stations. For more information about CMG, visit www.coxmediagroup.com
Req #: 2025 #LI-Onsite</div>

Executive Assistant - WSB TV

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