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executive administrative assistant Jobs in New York

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executive administrative asst

Nof1

<div>
 
 
 Company Description
 
 
 
 Nof1 is an AI research lab at the forefront of innovation in financial markets. By training models from scratch using advanced AI techniques, Nof1 is shepherding in an era of agent-based investing. Our organization is committed to pushing the boundaries of AI research by viewing capital markets as a learning environment.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in New York, NY for an Executive Administrative Assistant. The role involves managing day-to-day administrative functions, coordinating schedules, maintaining effective communication, organizing documents, managing the physical office in NoHo, and supporting executives. The candidate will act as an essential link between the executives, the office, and external stakeholders, ensuring smooth and efficient operations both on and offline.
 
 
 
 
 
 
 Qualifications
 
 
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 Proficiency in Administrative Assistance and Clerical Skills, including managing schedules, organizing documents, and handling correspondence
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 Experience managing a physical office, coordinating visitors, replenishing supplies, etc
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 High level of expertise in Executive Administrative Assistance, including supporting executive-level staff and managing confidential activities
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 Strong Phone Etiquette and Communication skills to maintain professional and effective interactions
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 Strong organizational and time management skills to prioritize and complete tasks efficiently
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 Ability to adapt to dynamic, fast-paced environments and a proactive problem-solving mindset
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 Previous experience in a similar role or supporting executive-level management is highly desired
 </li>
 </ul>
</div>

Executive Administrative Assistant

Solomon Page

<div>
 We are looking for an Executive Admin Assistant for a top beauty company in New York, NY!
 
 
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 Pay Rate: 34.72/hour
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 Hybrid-10 month long contract
 
 
 
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 Responsibilities:
 
 
 
 
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 This position is responsible for providing highly diverse administrative support to the Senior Vice President, Global Marketing. Responsibilities include but are not limited to:
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 Heavy calendar scheduling, draft agendas &amp; meeting minutes, proofreading monthly T&amp;E reports
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 Arrange travel itineraries, visa applications (when required), car services, and expat family travel for yearly home visits
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 Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials; strong knowledge of Microsoft TEAMS
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 Create and manage POs
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 Office management: restocking supplies and managing the product closet
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 The ability to deal with people at all levels both internally and externally is critical
 
 
 
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 Required Qualifications:
 
 
 
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 Bachelor's degree
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 3-5 years executive assistant experience
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 Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
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 High degree of confidentiality and the ability to manage sensitive information
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 Excellent PC skills - MS Word, Excel, Outlook, PowerPoint
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 Strong verbal and written skills and the ability to effectively manage multiple tasks while maintaining priorities
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 Fluency in French or other foreign language is a plus
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral member of the Commercial &amp; Investment Banking Digital &amp; Platform Services team, where you will thrive in a fast-paced environment and each day will be unique! Join a results-oriented group that values attention to detail and a commitment to quality.
 
 
 As an Executive Assistant within Commercial &amp; Investment Banking Digital &amp; Platform Services, supporting a group of executives and their manager, you will demonstrate the ability to navigate the firm seamlessly, leveraging strong organizational, interpersonal, and communication skills. You will consistently exhibit professionalism and deliver flawless work. This role requires discretion and sound judgment across a variety of situations, adapting procedures, processes and techniques to align with departmental objectives.
 
 
 
 Job Responsibilities
 
 
 
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 Manage complex and dynamic calendars, including scheduling meetings and conference calls with senior internal and external stakeholders. Coordinate room reservations, audio-visual setup, catering arrangements, and prepare meeting documents.
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 Screen incoming calls, assess priority, and exercise caution when sharing information.
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 Arrange and coordinate detailed domestic and international travel, ensuring seamless logistics and itinerary management.
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 Process invoices and expenses in compliance with company policies, ensuring timely and accurate completion.
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 Draft high-quality emails and messages for individuals at all organizational levels, maintaining clarity and professionalism.
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 Proactively handle routine activities and provide advance notice of potential issues or delays.
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 Collaborate effectively with the administrative assistants team, offering mutual support and working together on joint initiatives.
 
 
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 Required Qualifications, Capabilities And Skills
 
 
 
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 Proven experience supporting senior executives and managing complex calendars, communications, and travel arrangements.
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 Demonstrated discretion, confidentiality, and sound judgment.
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 Advanced organizational skills, with the ability to manage multiple tasks, prioritize effectively, and remain composed under pressure.
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 Commitment to excellence, consistently performing duties at the highest standard.
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 Excellent communication skills, with confidence and professionalism in interactions at all levels.
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 Strong attention to detail and accuracy.
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 Ability to partner with the assistants team to ensure seamless coverage across teams.
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 Flexibility to adjust work hours based on business needs.
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 Strong proficiency in Microsoft Office, with the ability to quickly learn new applications and tools.
 
 
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 Preferred Qualifications, Capabilities And Skills
 
 
 
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 Experience supporting at the Managing Director level (or equivalent) or above
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 College degree is a plus
 
 
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 Note: This role requires five days in the office (Monday-Friday) and does not support hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Bellwether Staffing Solutions

<div>
 
 We are currently recruiting for an Executive Assistant in New York City (Hudson Yards). This role requires in-office 5 days. The EA must be a proven professional who brings sound judgment, discretion, and the ability to manage complexity in a large fast-paced, high-performance environment. The successful candidate will operate as a trusted partner, providing seamless executive support while anticipating needs and managing priorities with confidence. Executive support experience a plus. 105K &ndash; 120K Base + OT + Bonus + Equity + Benefits Package
 
 
 
 
 
 Responsibilities:
 
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 Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&rsquo; notes and directives
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 Compose, draft, proof, edit, and finalize correspondence including e-mail
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 Trusted to act independently with respect to matters of significance. This involves the comparison and evaluation of possible courses of conduct and acting or deciding after the various possibilities have been considered
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 Create reports/presentations with minimal direction based on business needs
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 Excellent judgment, trusted advisor, shows integrity in all situations
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 Constructive approach to issues or concerns
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 Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with policy
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 Manage and Monitor Executives&rsquo; calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
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 Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
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 Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, using this information only in the course of performing your job
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 Act as a team player and role model, including taking on additional tasks to support colleagues and the company and offering to help before being asked
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 Acts with integrity, treats everyone with fairness &amp; respect and highest ethical standards
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 Requirements:
 
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 Must have experience as an Executive Assistant in a corporate setting &amp; college degree
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 Financial Services industry / Sales support knowledge highly desirable
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 Excellent writing, editing, and verbal communication skills
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 Advanced computer skills MS Office: Word, Excel, PowerPoint and Outlook
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 Ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
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 Research savvy with extensive experience using online resources
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 Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
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 Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
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 Superior time management skills; critical thinker with strong attention to detail
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 Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
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 Extensive experience managing complex and fluid calendars
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 Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
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 Critical thinker; excellent judgment; proactive and able to anticipate Executive&rsquo;s needs
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 Team player capable of working with internal and external stakeholders in a way that reflects the core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
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 Local candidates only. Must live in a commutable range to NYC (Hudson yards). In-office 5 days. No sponsorship. Must be a US citizen or green card holder (permanent resident). Comp package: 105K &ndash; 120K Base +OT + Bonus + Equity + Benefits Package
 
</div>

Lockheed Martin

<div>
 
 Basic Qualifications
 
 
 
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 Minimum 5 years of progressive administrative support experience including supporting senior leadership
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 Proficient with Microsoft Office Suite &ndash; Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace
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 Experience with arranging travel and completing expense reports.
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 Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop, photocopy, pdf, etc).
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 Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.
 
 
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 </ul>
 
 Job Description
 
 
 
 
 What We&rsquo;re Doing
 
 
 
 At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity &ndash; and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background!
 
 
 
 The Work
 
 
 
 We Have An Awesome Opportunity Within The Sensors, Effectors &amp; Mission Systems (SEMS) Line Of Business. We Are Seeking a Dedicated Administrative Assistant To Support The Engineering &amp; Technology Area Of Our Business. This Position Will Support The SEMS VP Chief Engineer Of Engineering And Technology. As The Administrative Assistant Supporting Engineering And Technology VP, You Will
 
 
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 Provide general correspondence, phone duties, schedule appointments, make travel arrangements and complete expense reports, review staff expense reports for compliance and charging requirements, answer internal and external customer inquiries and perform other duties, as assigned.
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 Proactively manage the executive's calendar.
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 Anticipate needs and troubleshoot and manage complex travel itineraries.
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 Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
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 Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security.
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 Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
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 Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
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 Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
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 May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.
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 Coordinate logistical details for classified meetings, ensuring all security requirements are met.
 
 
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 Note: The role sits at the Moorestown or Syracuse facility. On-site support at the facility is required at least 2 days a week.
 
 
 
 Who You Are
 
 
 
 If you have exceptional administrative skills with extensive knowledge of Microsoft Office and computer technology along with strong interpersonal and organizational skills, we want to meet you. We&rsquo;re looking for a team player who is proactive and detail oriented. Able to handle sensitive information discretely as well as maintain composure in a fast-paced environment. A self-starter with strong initiative, proven ability to multi-task and drive closure in a fast-paced environment with rapidly changing priorities and short/firm deadlines that align to company deliverables.
 
 
 
 Why Join Us
 
 
 
 Join us if you are passionate about your administrative skills and enjoy supporting senior level management in a fast-paced environment.
 
 
 We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their schedule and has a predefined regular, recurring telework schedule for the remaining part of their work schedule.
 
 
 
 Desired Skills
 
 
 
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 Ability to work with minimal direction &amp; company/team first attitude at all times.
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 Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
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 Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
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 Ability to handle confidential and sensitive information and act in a professional manner
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 Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
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 Ability to anticipate requirements of business leaders
 
 
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 </ul>
 
 Other Important Information
 
 
 
 By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
 
 
 
 Ability to work remotely
 
 
 
 Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
</div>

US Tech Solutions

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
</div>

Executive Assistant

Production Resource Group

<div>Overview : PRG is the world&rsquo;s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events. PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV &amp; Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG&rsquo;s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set &amp; automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners. Responsibilities:
<div>
The Executive Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer, while also serving as a key partner in supporting Board of Directors activities and corporate office operations. This role requires exceptional judgment, discretion, attention to detail and organizational skills, with the ability to manage complex priorities in a fast-paced, executive environment. The ideal candidate is highly proactive, detail-oriented, and comfortable working onsite in close partnership with the CEO and senior leadership.</div><div></div><ul><li> 
Must be flexible and have the ability to work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, and primarily Westchester, NY).</li><li>
Must have prior experience working with CEO</li></ul><ul><li>
Provide comprehensive administrative support for the CEO.</li><li>
Manage complex and highly dynamic Executive calendar, including prioritization, conflict resolution, and scheduling across time zones.</li><li>
Coordinate all aspects of Executive travel, including domestic and international itineraries, flights, accommodations, ground transportation, and visa or entry requirements</li><li>
Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism.</li><li>
Ensure CEO has appropriate materials printed and ready ahead of meetings</li><li>
Prepare and track various executive administrative items (e.g. expense reports)</li><li>
Act as a liaison between Executive and internal/external stakeholders, ensuring effective communication and information flow.</li><li>
Serve as a trusted representative of the CEO in internal communications and with external stakeholders when appropriate</li><li>
Handle confidential information with discretion and maintain a high level of professionalism in all interactions.</li><li>
Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity.</li><li>
Coordinate executive-level meals, events, and off-site meetings, including reservations and catering.</li><li>
Provide administrative support related to executive and Board communications, as required.</li></ul><div> 
Work Schedule &amp; Availability</div><ul><li>
Standard work schedule: Monday through Friday, 8:00 a.m. &ndash; 5:00 p.m. (or 9 a.m. &ndash; 6:00 p.m.) depending on Executive&rsquo;s needs</li><li>
Additional hours, including evenings and weekends, may be required to accommodate time zone requirements, time sensitive matters and/or during peak business periods such as Executive and Board meetings.</li></ul> 
<div></div>
Qualifications:
<ul><li>Bachelor&rsquo;s degree or equivalent combination of education and relevant experience required.</li><li>
7+ years of experience providing administrative support to C-suite executives, candidates with experience working directly with CEO preferred, in a corporate, fast-paced environment.</li><li>
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).</li><li>
Ability to anticipate needs, problem-solve, and work independently.</li><li>
Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.</li><li>
Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.</li><li>
Excellent written and verbal communication skills.</li><li>
Positive attitude and energy.</li></ul><div></div><div> 
What We Offer:</div><ul><li>
Competitive salary and benefits package.</li><li>
A collaborative and inclusive work environment.</li><li>
Work with a passionate team dedicated to making a positive impact.</li></ul> 
<div></div>
EEO and Disclosure:

The pay range for this position is estimated to be $100,000 - $130,000. Actual salary to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions. 
PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required. 
This is a safety sensitive position and will require pre-employment drug screening. 
Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 
PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.</div>

Executive Assistant to the Chief Executive Officer

Explore 227+ Executive administrative asst in New York this April. Find roles across top companies and apply now to boost your career.

227 executive administrative asst jobs In New York

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Assistant

Executive Assistant to the Chief Executive Officer