executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

2nd shift administrative assistant Jobs in New York

2nd shift administrative assistant

executive administrative asst

gstv

<div><div><b>GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.</b></div>
<div></div><div><b>GSTV Values:</b></div>
<ul><li>Growth Focused</li></ul>
<ul><li>Social Accountability</li></ul>
<ul><li>Tenacious Behavior</li></ul>
<ul><li>Valued Actions</li></ul>
<div></div><div><b>Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1</b><b>st</b><b> of mo after 30 days), 401K Match (90 days).</b></div>
<div></div><div><i>GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.</i></div>
<div></div><div>EXECUTIVE ADMINISTRATIVE ASSISTANT</div>
<div></div><div><b>Summary:</b></div>
<div>GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment.</div>
<div></div><div>The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed.</div>
<div></div><div><b>Responsibilities:</b></div>
<div>Responsibilities include, but are not limited to:</div>
<div>Executive Support and Operating Cadence:</div>
<ul><li>Support the CEO and CFO with proactive, high-trust assistance and strong follow-through.</li></ul>
<ul><li>Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences.</li></ul>
<ul><li>Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach.</li></ul>
<ul><li>Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs).</li></ul>
<ul><li>Assist in tracking priorities and follow-ups across departments to keep work moving.</li></ul>
<ul><li>Serve as liaison and gatekeeper with the Board and external stakeholders.</li></ul>
<ul><li>Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone.</li></ul>
<ul><li>Maintain strong file organization and version control so the latest materials are easy to find.</li></ul>
<ul><li>Manage expense reports and supporting documentation.</li></ul>
<ul><li>Improve and automate repeatable workflows to reduce last-minute fire drills.</li></ul>
<div></div><div>Office Management and Culture:</div>
<ul><li>Keep the NYC office stocked and organized; manage office vendors and supplies.</li></ul>
<ul><li>Support daily office operations and facilities needs with the Workplace Experience Manager.</li></ul>
<ul><li>Coordinate onboarding and offboarding logistics with HR (and IT as needed).</li></ul>
<ul><li>Communicate with building management/security to keep the office running smoothly.</li></ul>
<ul><li>Coordinate meetings and office logistics (rooms, lunches, mail, packages).</li></ul>
<ul><li>Partner with HR to support office culture and a welcoming team environment.</li></ul>
<div></div><div>Other duties as assigned.</div>
<div></div><div><b>Qualifications:</b></div>
<div>Required:</div>
<ul><li>Proficient at scheduling, travel, and meeting cadence management</li>
<li>Excellent written and verbal communication; strong drafting/editing for executive-ready emails, agendas, and materials</li>
<li>High judgment and discretion with confidential information and senior stakeholders</li>
<li>Highly organized with strong attention to detail and consistent follow-through across multiple priorities</li>
<li>Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint/OneDrive)</li>
<li>Strong document hygiene: shared files, version control, and trackers</li>
<li>Comfortable using basic AI tools for drafting/summarizing with appropriate accuracy and confidentiality checks</li>
<li>Experience with expense reports and supporting documentation</li>
<li>Experience managing office logistics (vendors, supplies, meeting setup, facilities coordination)</li>
</ul>
<div></div><div>Preferred:</div>
<ul><li>Board support experience (materials, cadence, secure distribution)</li>
<li>Experience partnering with HR on onboarding/offboarding and office culture</li>
</ul>
<div></div><div><b>Education and/or Experience:</b></div>
<div>Experience:</div>
<ul><li>Minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment.</li></ul>
<div></div><div>Education:</div>
<ul><li>Bachelor&rsquo;s Degree in a related program or field is preferred.</li></ul>
<div></div><div>Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at GSTV's discretion, or otherwise applicable with local law.</div></div><div></div>

Executive Administrative Assistant

American Express

<div>
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  At American Express, our culture is built on a 175-year history of innovation, shared
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  values
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  and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
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  As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
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  <strong>
   How will you make an impact in this role?
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  The Executive Administrative Assistant will provide comprehensive administrative support to Vice Presidents, serving as a trusted partner and integral member of the leadership team. This role requires exceptional organizational, communication, and prioritization skills, along with strong personal integrity and discretion.&nbsp;
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  The ideal candidate is proactive, detail-oriented, intellectually curious, and thrives in a dynamic, fast-paced environment with multiple priorities. They anticipate needs, exercise sound judgment, and contribute positively to team culture.&nbsp;
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     Key Responsibilities
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        Manage complex executive calendars and proactively resolve scheduling conflicts
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        Coordinate meetings across time zones, including rooms, virtual platforms, and materials
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        &nbsp;
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        Ensure smooth day-to-day scheduling and meeting logistics
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        &nbsp;
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       <span class="TextRun SCXW215643464 BCX0 NormalTextRun">
        Serve as a primary point of contact for internal and external stakeholders
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        &nbsp;
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       <span class="TextRun SCXW215643464 BCX0 NormalTextRun">
        Liaise on behalf of executives with professionalism and discretion
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        &nbsp;
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      </span>
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        Maintain organization charts and key distribution lists
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        &nbsp;
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        Coordinate domestic and international travel arrangements and detailed itineraries
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        Prepare and process expense reports in compliance with company policy
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        Manage supplies, procurement, and departmental documentation
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        Support onboarding and general office operations, including IT coordination
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        Participate in team meetings and contribute to team initiatives
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        Support special projects and promote a collaborative team environment
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        &nbsp;
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     Minimum Qualifications:
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        Proven track record as an Executive or Administrative Assistant supporting senior leaders
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        &nbsp;
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        Exceptional calendar management skills, including complex scheduling with executive offices and external partners
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        Excellent organizational skills with strong attention to detail and accuracy
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        Ability to prioritize multiple responsibilities with minimal supervision
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        Strong written and verbal communication skills
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        &nbsp;
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        Sound judgment and ability to handle confidential and sensitive information with discretion
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        &nbsp;
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        Proactive, solution-oriented mindset with strong follow-through
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        Ability to remain calm under pressure and manage competing priorities with urgency
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        Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
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        &nbsp;
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     Preferred Qualifications:
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        Experience supporting Vice Presidents or senior leadership
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        &nbsp;
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       <span class="TextRun SCXW111884888 BCX0 NormalTextRun">
        Knowledge of American Express platforms and systems (e.g., Concur, Cisco/Webex, SAP Ariba,
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       <span class="TextRun SCXW111884888 BCX0 NormalTextRun SpellingErrorV2Themed">
        MyInfo
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       <span class="TextRun SCXW111884888 BCX0 NormalTextRun">
        , Payroll,
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        TechCare
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        )
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        &nbsp;
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        Experience with procurement and expense systems
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        &nbsp;
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        Familiarity with HR or Colleague Experience functions
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        &nbsp;
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     </p>
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    &nbsp;
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   <p>
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      Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
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      &nbsp;
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  Salary Range: $31.49 to $49.28 hourly + bonus + benefits
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  The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
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  We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
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    Competitive base salaries&nbsp;
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    Bonus incentives&nbsp;
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    6% Company Match on retirement savings plan&nbsp;
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    Free financial coaching and financial well-being support&nbsp;
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    Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
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    Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
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    20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
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    Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
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    Free and confidential counseling support through our Healthy Minds program&nbsp;
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    Career development and training opportunities
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  For a full list of Team Amex benefits, visit our
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   Colleague Benefits Site
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  .
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  American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
  <br/>
  <br/>
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  We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
  <br/>
  <br/>
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 <span>
  US Job Seekers - Click to view the &ldquo;
 </span>
 <span>
  <u>
   Know Your Rights
  </u>
 </span>
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  &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 </span>
 <span>
  <u>
   https://www.eeoc.gov/poster
   <br/>
   <br/>
  </u>
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 <span>
  Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
 </span>
</div>


Tata Consultancy Services (TCS)

<div></div><div><div><div><div><div>Executive Admin Assistant</div><br>
<div><br>
</div><div>Must Have Technical/Functional Skills
</div><div>Technical Skills
</div><ul><li> Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
</li></ul><ul><li> Experience with internal banking tools such as:
</li></ul><div>o Expense management and reconciliation systems (e.g., Concur, Ariba, or bank-specific tools).
</div><div>o Travel booking platforms used in BFSI environments.
</div><div>o Collaboration and workflow tools used in enterprise banking.
</div><ul><li> Ability to prepare management level reports, dashboards, and polished presentations.
</li></ul><ul><li> Familiarity with handling audit ready documentation, compliance workflows, and secure data handling.
</li></ul><ul><li> Comfort working with confidential financial, HR, and regulatory data.
</li></ul><div>Functional Skills
</div><ul><li> Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
</li></ul><ul><li> Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
</li></ul><ul><li> Exceptional calendar, scheduling, and cross team coordination skills.
</li></ul><ul><li> Excellent written and verbal communication tailored for executive level interactions.
</li></ul><ul><li> Ability to prioritize multiple tasks under tight deadlines.
</li></ul><ul><li> High degree of integrity, professionalism, and discretion with sensitive information.
</li></ul><ul><li> Strong stakeholder management skills, working with cross functional teams such as Risk, Compliance, HR, Finance, and Technology.</li></ul><br>
<div><br>
</div><div>Roles &amp; Responsibilities
</div><div>Executive Support
</div><ul><li> Manage complex calendars, prioritize meetings, and coordinate across global banking time zones.
</li></ul><ul><li> Handle inbox management and communications on behalf of senior leadership.
</li></ul><ul><li> Prepare presentations, business decks, meeting summaries, and regulatory facing documentation.
</li></ul><ul><li> Coordinate travel arrangements and itineraries in compliance with bank policies.
</li></ul><ul><li> Track action items, follow-ups, and deliverables across initiatives running within the LOB.
</li></ul><div>Operational &amp; Administrative Support
</div><ul><li> Support financial administration tasks such as:
</li></ul><div>o Submitting expenses, reviewing statements, and ensuring policy compliance.
</div><div>o Managing procurement workflows, vendor requests, and purchase approvals.
</div><ul><li> Maintain organized, audit ready documentation and confidential executive records.
</li></ul><ul><li> Coordinate logistics for meetings, town halls, project reviews, quarterly business reviews, etc.
</li></ul><div>Communication &amp; Stakeholder Coordination
</div><ul><li> Serve as the primary point of contact for internal stakeholders, clients, and external partners.
</li></ul><ul><li> Draft professional communication on behalf of leadership and support internal messaging.
</li></ul><ul><li> Collaborate with cross functional teams in Risk, Compliance, Technology, Finance, and Operations.
</li></ul><ul><li> Facilitate smooth information flow between leadership and project teams.
</li></ul><div>Project Coordination
</div><ul><li> Monitor project timelines, track milestones, and support leadership with operational updates.
</li></ul><ul><li> Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
</li></ul><ul><li> Support ad hoc banking operational initiatives, process improvements, and documentation requests.</li></ul><br>
<div><br>
</div><div>Salary Range- $100,000-$115,000 a year
</div></div></div></div><div><div><div><b>Location</b></div>
<div>new york city, NY</div>
</div><div><div><b>Job Function</b></div>
<div>TECHNOLOGY</div>
</div><div><div><b>Role</b></div>
<div>Executive</div>
</div><div><div><b>Job Id</b></div>
<div>398954</div>
</div><div><div><b>Desired Skills</b></div>
<div>Office 365</div>
</div><div><div><b>Salary Range</b></div>
<div>$100,000-$115,000 a year</div>
</div></div><p>Desired Candidate Profile
</p><div><div><b>Qualifications</b> : BACHELOR OF COMPUTER SCIENCE</div></div></div><div></div>

Executive Admin Assistant

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of Equities Capital Markets (&quot;ECM&quot;) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
As an Executive Assistant in ECM you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p><b>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Become an integral part of our Advisory &amp; practice where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 <br/>
 <br/>
 As an Executive Assistant in our Infrastructure Finance &amp; Advisory team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain complex and detailed calendars (e.g., ensuring all travel details are included)
  </li>
  <li>
   Arrange and coordinate complicated domestic and international travel (experience with managing Visas is needed)
  </li>
  <li>
   Screen incoming calls and determine the level of priority, while using caution in dispensing information
  </li>
  <li>
   Manage the coordination and logistics of both internal and external meetings
  </li>
  <li>
   Organize all aspects of internal and external events, including catering and transportation
  </li>
  <li>
   Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
  </li>
  <li>
   Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  </li>
  <li>
   Produce high quality emails and messages to individuals at all levels of the organization
  </li>
  <li>
   Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
  </li>
  <li>
   Handle regular activities without prompting, and advise in advance with issues or delays
  </li>
  <li>
   Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications, Capabilities, And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At least five years of administrative experience
  </li>
  <li>
   Advanced ability to organize
  </li>
  <li>
   Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  </li>
  <li>
   Strong interpersonal, written, and oral communication skills
  </li>
  <li>
   Strong proficiency in Microsoft Office
  </li>
  <li>
   Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications, Capabilities, And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting at the Managing Director level (or equivalent) or above
  </li>
  <li>
   College degree is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
  <br/>
  <br/>
 </strong>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 <br/>
 <br/>
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 <br/>
 <br/>
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 <br/>
 <br/>
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 <br/>
 <br/>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>


Gravity Staffing, Inc.

<div>
 <p>
  The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order.
  </li>
  <li>
   Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders.
  </li>
  <li>
   Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries.
  </li>
  <li>
   Process expenses.
  </li>
  <li>
   Arrange/prepare materials for meetings.
  </li>
  <li>
   Assist with special projects or initiatives as needed.
  </li>
  <li>
   Partner with the other EA to ensure seamless team coverage.
  </li>
  <li>
   Contribute to a &ldquo;no task too big or small&rdquo; culture, ensuring things get done efficiently and accurately.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelors Degree required with a 3.2 GPA or higher
  </li>
  <li>
   Prior experience as an admin in financial services preferred
  </li>
  <li>
   Must have experience supporting a team, not just 1:1 support
  </li>
  <li>
   Strong attention to detail, organizational skills and follow-through.
  </li>
  <li>
   Handle sensitive information and maintain a high level of confidentiality.
  </li>
  <li>
   Able to quickly adjust to changing priorities, urgencies, and unexpected situations.
  </li>
  <li>
   Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools.
  </li>
  <li>
   Able to find solutions to challenges or obstacles that may arise in the course of the day.
  </li>
  <li>
   Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.
  </li>
 </ul>
</div>


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