administrative assistant

executive assistant

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executive personal assistant

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative asst

American Express

<div><p>The Executive Administrative Assistant will provide comprehensive administrative support to Vice Presidents, serving as a trusted partner and integral member of the leadership team. This role requires exceptional organizational, communication, and prioritization skills, along with strong personal integrity and discretion.
</p><p>The ideal candidate is proactive, detail-oriented, intellectually curious, and thrives in a dynamic, fast-paced environment with multiple priorities. They anticipate needs, exercise sound judgment, and contribute positively to team culture.</p></div>
<br><div><p><b>Minimum Qualifications:
</b></p><ul><li><div><div>Proven track record as an Executive or Administrative Assistant supporting senior leaders
</div></div></li><li><div><ul><li><div>Exceptional calendar management skills, including complex scheduling with executive offices and external partners
</div></li></ul></div></li><li><div><ul><li><div>Excellent organizational skills with strong attention to detail and accuracy
</div></li></ul></div></li><li><div><ul><li><div>Ability to prioritize multiple responsibilities with minimal supervision
</div></li></ul></div></li><li><div><ul><li><div>Strong written and verbal communication skills
</div></li></ul></div></li><li><div><ul><li><div>Sound judgment and ability to handle confidential and sensitive information with discretion
</div></li></ul></div></li><li><div><ul><li><div>Proactive, solution-oriented mindset with strong follow-through
</div></li></ul></div></li><li><div><ul><li><div>Ability to remain calm under pressure and manage competing priorities with urgency
</div></li></ul></div></li><li><div><ul><li><div>Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)<br>
</div></li></ul></div></li></ul><div></div><p><b>Preferred Qualifications:
</b></p><ul><li><div><ul><li><div>Experience supporting Vice Presidents or senior leadership
</div></li></ul></div></li><li><div><ul><li><div>Knowledge of American Express platforms and systems (e.g., Concur, Cisco/Webex, SAP Ariba, MyInfo , Payroll, TechCare )
</div></li></ul></div></li><li><div><ul><li><div>Experience with procurement and expense systems
</div></li></ul></div></li><li><div><ul><li><div>Familiarity with HR or Colleague Experience functions<br>
</div></li></ul><div></div><div>Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.</div></div></li></ul></div><p></p>
<br><div><p>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
</p><p>As part of Team Amex, you&rsquo;ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.</p></div>
<br><div><p>We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
</p><p></p><ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul><p>For a full list of Team Amex benefits, visit out Colleague Benefits Site .
</p><div>American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.<br>
</div><div></div><br>
<div>We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.<br>
</div><div></div><br>
<div>US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.</div></div><div></div>

Executive Administrative Assistant

Aquent

<div>
 <ul>
  <li>
   This position is onsite 5 days/week in New York.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 You are an entrepreneurial spirit, a jack of all trades, who is willing and able to help create a culture for a creative agency that is well-run, organized, and fun while in parallel can help to support our partners in a way that allows them to manage their busy days and lives. You are scrappy and eager to support our staff and help to efficiently and effectively run our business.
 <br/>
 <br/>
 <strong>
  What Your Day-to-day Will Look Like
  <br/>
  <br/>
 </strong>
 As the Office Administrator, you&rsquo;ll be a champion of our team&rsquo;s office and culture&mdash; organizing and supervising all office activities to ensure the space stays in tip-top shape and everything runs smoothly and helping to support the Partners who help to run our business. Your day-to-day will include:
 <br/>
 <br/>
 <strong>
  Office Responsibilities
  <br/>
  <br/>
 </strong>
 Creating a welcoming, warm, functional environment for employees and visitors alike.
 <br/>
 <br/>
 Liaising with external vendors for facilities and equipment (e.g. phones, cleaning service, maintenance contractors, appliance repair, equipment maintenance and leases, etc.).
 <br/>
 <br/>
 Building and maintaining relationships with building management and staff and managing the online building management portal for service requests and billing.
 <br/>
 <br/>
 Working with the accounting department on budgets and office policies.
 <br/>
 <br/>
 Planning and orchestrating fun company events, office happy-hours, and celebrations.
 <br/>
 <br/>
 Overseeing office supply orders and organizing supplies and resources
 <br/>
 <br/>
 Assisting staff in booking team and client travel as needed.
 <br/>
 <br/>
 Setting up the office for client visits and meetings, including ordering catering.
 <br/>
 <br/>
 Onboarding new employees prior to their start date by setting up laptops and supplies, plus greeting them on their first day.
 <br/>
 <br/>
 <strong>
  EXECUTIVE SUPPORT
  <br/>
  <br/>
 </strong>
 Provide administrative support for our Partners including managing Partner calendars&mdash; booking meetings, ensuring effective schedule flow, handling calendar conflicts, and organizing meeting logistics.
 <br/>
 <br/>
 Acting as a liaison between Partners and other company team members including HR and IT.
 <br/>
 <br/>
 Preparing weekly timesheets, monthly expense reports, meeting agendas, and travel itineraries.
 <br/>
 <br/>
 Handling confidential and proprietary information with discretion.
 <br/>
 <br/>
 Scheduling personal appointments and ordering daily lunch for the Partners, as needed.
 <br/>
 <br/>
 <strong>
  The target hiring compensation range for this role is $90k &ndash; $110k base salary. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
  <br/>
  <br/>
 </strong>
 <strong>
  #app
  <br/>
  <br/>
 </strong>
</div>


Executive Assistant/Office Administrator [209162]

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.<br>
<br>
As an Executive Administrative Assistant within Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives&rsquo; time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects.</p><p>
</p><p><b>Job Responsibilities:</b></p><ul><li>
Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards</li></ul><p>
</p><p><b>Required qualifications, capabilities and skills:</b></p><ul><li>
3+ years of administrative support experience with background in a client facing sales and financial services environment</li><li>
Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies</li><li>
Project and event management experience
</li><li>Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.</li><li>
Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
</li><li>Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed</li></ul><p>
</p><p><b>***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b></p>
<b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 <br/>
 <br/>
 As an Executive Administrative Assistant within Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives&rsquo; time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
  </li>
  <li>
   Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
  </li>
  <li>
   Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
  </li>
  <li>
   Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
  </li>
  <li>
   Maintain confidential data, enforce internal controls, and comply with policies and procedures
  </li>
  <li>
   Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications, Capabilities And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of administrative support experience with background in a client facing sales and financial services environment
  </li>
  <li>
   Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
  </li>
  <li>
   Effective travel planning skills and knowledge
  </li>
  <li>
   Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
  </li>
  <li>
   Effective interpersonal skills and excellent communication - confident, organized, and clear
  </li>
  <li>
   Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies
  </li>
  <li>
   Project and event management experience
  </li>
  <li>
   Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
  </li>
  <li>
   Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
  </li>
  <li>
   Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills
  </li>
  <li>
   Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
  </li>
  <li>
   Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 <br/>
 <br/>
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 <br/>
 <br/>
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 <br/>
 <br/>
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 <br/>
 <br/>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>


Bellwether Staffing Solutions

<div>
 <p>
  We are currently recruiting for an Executive Assistant in New York City (Hudson Yards). This role requires in-office 5 days. The EA must be a proven professional who brings sound judgment, discretion, and the ability to manage complexity in a large fast-paced, high-performance environment. The successful candidate will operate as a trusted partner, providing seamless executive support while anticipating needs and managing priorities with confidence. Executive support experience a plus. 105K &ndash; 120K Base + OT + Bonus + Equity + Benefits Package
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&rsquo; notes and directives
  </li>
  <li>
   Compose, draft, proof, edit, and finalize correspondence including e-mail
  </li>
  <li>
   Trusted to act independently with respect to matters of significance. This involves the comparison and evaluation of possible courses of conduct and acting or deciding after the various possibilities have been considered
  </li>
  <li>
   Create reports/presentations with minimal direction based on business needs
  </li>
  <li>
   Excellent judgment, trusted advisor, shows integrity in all situations
  </li>
  <li>
   Constructive approach to issues or concerns
  </li>
  <li>
   Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with policy
  </li>
  <li>
   Manage and Monitor Executives&rsquo; calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
  </li>
  <li>
   Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
  </li>
  <li>
   Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, using this information only in the course of performing your job
  </li>
  <li>
   Act as a team player and role model, including taking on additional tasks to support colleagues and the company and offering to help before being asked
  </li>
  <li>
   Acts with integrity, treats everyone with fairness &amp; respect and highest ethical standards
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements:
 </p>
 <ul>
  <li>
   Must have experience as an Executive Assistant in a corporate setting &amp; college degree
  </li>
  <li>
   Financial Services industry / Sales support knowledge highly desirable
  </li>
  <li>
   Excellent writing, editing, and verbal communication skills
  </li>
  <li>
   Advanced computer skills MS Office: Word, Excel, PowerPoint and Outlook
  </li>
  <li>
   Ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
  </li>
  <li>
   Research savvy with extensive experience using online resources
  </li>
  <li>
   Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
  </li>
  <li>
   Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
  </li>
  <li>
   Superior time management skills; critical thinker with strong attention to detail
  </li>
  <li>
   Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
  </li>
  <li>
   Extensive experience managing complex and fluid calendars
  </li>
  <li>
   Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
  </li>
  <li>
   Critical thinker; excellent judgment; proactive and able to anticipate Executive&rsquo;s needs
  </li>
  <li>
   Team player capable of working with internal and external stakeholders in a way that reflects the core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Local candidates only. Must live in a commutable range to NYC (Hudson yards). In-office 5 days. No sponsorship. Must be a US citizen or green card holder (permanent resident). Comp package: 105K &ndash; 120K Base +OT + Bonus + Equity + Benefits Package
 </p>
</div>


Kay Search Group

<div>
 <p>
  <strong>
   Position:
  </strong>
  Administrative Assistant (Global Law Firm)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY (Hybrid)
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Globally Recognized Consulting and Financial Firm
 </p>
 <p>
  <strong>
   Comp Package:
  </strong>
  Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary for Administrative Assistant (Global Law Firm):
  </strong>
 </p>
 <p>
  We&rsquo;re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities for Administrative Assistant (Global Law Firm):
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
  </li>
  <li>
   Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
  </li>
  <li>
   Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
  </li>
  <li>
   Coordinate internal and client meetings, firm events, and business-development materials.
  </li>
  <li>
   Draft, proofread, and format correspondence and documents with precision.
  </li>
  <li>
   Mentor junior administrative staff and help lead training and development sessions.
  </li>
  <li>
   Maintain effective administrative systems and uphold confidentiality across all workstreams.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements for Senior Executive Assistant:
  </strong>
 </p>
 <ul>
  <li>
   5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
  </li>
  <li>
   High school diploma or equivalent required.
  </li>
  <li>
   Excellent communication skills, professionalism, and sound judgment.
  </li>
  <li>
   Ability to manage competing priorities in a fast-paced, deadline-driven setting.
  </li>
  <li>
   Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
  </li>
  <li>
   Exceptional organizational skills and a detail-oriented, proactive approach.
  </li>
  <li>
   Demonstrated initiative, service orientation, and strong business acumen.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant (Global Law Firm)

JW Michaels & Co.

<div>
 <p>
  <strong>
   Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY |
  <strong>
   Full-Time
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  Seeking a highly organized Administrative Assistant to support senior leadership within a fast-paced, client-facing environment. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage executive calendars, scheduling meetings, calls, and appointments
  </li>
  <li>
   Coordinate domestic and international travel (flights, hotels, itineraries)
  </li>
  <li>
   Handle correspondence, emails, and follow-ups on behalf of leadership
  </li>
  <li>
   Prepare meeting materials, agendas, and documentation
  </li>
  <li>
   Track expenses and process reimbursements
  </li>
  <li>
   Support office operations, vendor coordination, and general administration
  </li>
  <li>
   Assist with event planning and internal/external meetings
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   2+ years of Executive Assistant or Administrative Assistant experience
  </li>
  <li>
   Experience in
   <strong>
    financial services, wealth management, or professional services preferred
   </strong>
  </li>
  <li>
   Strong skills in
   <strong>
    calendar management, travel coordination, and expense reporting
   </strong>
  </li>
  <li>
   Proficiency in
   <strong>
    Microsoft Office (Outlook, Excel, Word, PowerPoint)
   </strong>
  </li>
  <li>
   Excellent
   <strong>
    communication, organization, and time management skills
   </strong>
  </li>
  <li>
   Ability to handle
   <strong>
    confidential information with discretion
   </strong>
  </li>
  <li>
   Proactive, detail-oriented, and able to multitask in a fast-paced environment
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

Explore 381+ Executive administrative asst in New York this April. Find roles across top companies and apply now to boost your career.

381 executive administrative asst jobs In New York

Executive Administrative Assistant

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Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Administrative Assistant (Global Law Firm)

Administrative Assistant