administrative assistant Jobs in New York

administrative assistant

executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

senior administrative assistant Jobs in New York

senior administrative assistant

executive administrative support

Jay Franco and Sons

<p>Job description:</p><p><b>Jay Franco &amp; Sons</b> is a home textiles company founded in 1942. Based in New York, the company designs, manufactures, and distributes licensed home textile products for major retailers worldwide, with a strong focus on quality, innovation, and long-standing brand partnerships.</p><p><b>Role Overview:</b></p><p>We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.</p><p>The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.</p><p>This role requires exceptional organization, sound judgment, discretion, and the ability to manage complexity without constant direction.</p><p><b>Core Responsibilities:</b></p><p>Executive &amp; Business Support</p><ul><li>Own and manage the COO&rsquo;s professional calendar, priorities, and scheduling, ensuring optimal time management and proactive planning</li><li>Coordinate domestic and international travel (flights, hotels, ground transportation, EZ-Pass, logistics)</li><li>Draft, manage, and respond to internal and external communications on behalf of the COO</li><li>Track and submit expenses in coordination with HR and Finance</li><li>Prepare, distribute, and validate monthly sales reports (Walmart US, Walmart Canada, Target)</li><li>Support office operations, vendor coordination, and HR-related initiatives</li><li>Assist with trade shows, offsite meetings, and international business events</li></ul><p>Personal Assistant Support</p><ul><li>Manage the COO&rsquo;s personal calendar and scheduling</li><li>Coordinate school, camp, and extracurricular registrations and provide support for family events and logistics</li><li>Schedule, coordinate, and manage medical appointments, related accounts, and insurance matters</li><li>Handle government documentation renewals and applications</li><li>Coordinate insurance matters</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>2-4 years of experience as an Executive Assistant, Senior Administrative Assistant, or Operations Coordinator</li><li>Proven experience supporting executives in fast-paced environments</li><li>Exceptional organizational skills, attention to detail, and follow-through</li><li>Strong ability to prioritize, anticipate needs, and manage multiple workstreams simultaneously</li><li>High level of professionalism, discretion, and confidentiality</li><li>Excellent written and verbal communication skills</li><li>Comfortable working cross-functionally and with international teams</li></ul><p><b>Ideal Candidate Profile:</b></p><ul><li>Proactive, solutions-oriented, and always thinking several steps ahead</li><li>Thrives in ambiguity and takes ownership without needing constant oversight</li><li>Confident managing both business-critical and personal responsibilities</li><li>Calm, reliable, and highly dependable under pressure</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p><p>Job Type: Full-time</p><p>Pay: $65,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive administrative support: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10016 (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant to the COO

Guardian Life

<div><div>Is the opportunity to join a culture where &ldquo;We Do the Right Thing,&rdquo; and &ldquo;We Courageously Shape Our Future Together&rdquo; important to you? If so, Guardian is seeking a resolute motivated individual to join our team as an Executive Assistant.</div><div></div><div>
This role provides comprehensive administrative support to three individuals: the Head of Client Management, the Head of Distribution Strategy &amp; Market Management and the Regional RVP - Central Sales. Responsibilities will include managing calendars, coordinating travel, organizing meetings, and providing daily operational support. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple administrative tasks efficiently in a fast‑paced environment.</div><div></div><div>
The Executive Assistant ensures the leader&rsquo;s time is used effectively by proactively managing schedules, coordinating logistics, and supporting routine administrative needs with professionalism and consistency.</div><div></div><div>
You are</div><ul><li><div>
A highly skilled and detail-oriented professional who thrives in a dynamic, high-pressure environment.</div></li><li><div>
Comfortable managing complex priorities across multiple executives with a calm, solutions-focused approach.</div></li><li><div>
A polished and professional communicator, adept at interacting with senior leaders and external partners.</div></li><li><div>
Discrete and trustworthy, with good judgement and integrity.</div></li><li><div>
Proactive and resourceful, anticipating needs and taking initiative to ensure seamless operations.</div></li></ul><div></div><div>
You will</div><ul><li><div>
Provide day‑to‑day administrative support, ensuring smooth execution of schedules, meetings, and travel.</div></li><li><div>
Proactively manage calendars, schedule meetings, coordinate internal and external appointments, and resolve scheduling conflicts.</div></li><li><div>
Coordinate all travel arrangements, including flights, ground transportation, hotel accommodations, and itinerary preparation.</div></li><li><div>
Process and submit expense reports accurately and in a timely manner, ensuring compliance with company policies.</div></li><li><div>
Arrange meeting logistics, including conference rooms, virtual meeting links, materials, and audio‑visual support as needed.</div></li><li><div>
Prepare routine correspondence, meeting agendas, presentations, and administrative documents.</div></li><li><div>
Monitor administrative requests, responding or routing items appropriately and with a sense of urgency.</div></li><li><div>
Maintain organized records, files, and documentation related to meetings, travel, and administrative activities.</div></li><li><div>
Handle sensitive and confidential information with discretion and professionalism.</div></li><li><div>
Provide administrative support for occasional meetings, offsites, and events, including coordination with internal/external partners and vendors.</div></li><li><div>
Assist with additional administrative tasks and ad‑hoc assignments as needed.</div></li></ul><div></div><div>
You have</div><ul><li><div>
Bachelor&rsquo;s degree or equivalent administrative experience.</div></li><li><div>
Proven experience providing administrative support to senior leaders or executives.</div></li><li><div>
Strong organizational and time‑management skills with attention to detail.</div></li><li><div>
Excellent written and verbal communication skills.</div></li><li><div>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</div></li><li><div>
Experience managing calendars, coordinating travel, and supporting meetings.</div></li><li><div>
Working knowledge of virtual meeting platforms and basic audio‑visual setup.</div></li><li><div>
Ability to manage multiple administrative tasks while meeting deadlines.</div></li><li><div>
Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.</div></li><li><div>
Flexibility to adjust hours occasionally to support executive schedules.</div></li></ul><div></div><div>
Location</div><div></div><div>
Hybrid role - 3 days in a Guardian office located in Hudson Yards, NYC; Boston, MA: Bethlehem, PA, or Atlanta, GA.</div><div></div><div>
Salary Range:</div><div></div>
$67,980.00 - $101,970.00<div></div><div>
The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.</div><div></div><div>
Our Promise</div><div></div><div>
At Guardian, you&rsquo;ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.</div><div></div><div>
Inspire Well-Being</div><div></div><div>
As part of Guardian&rsquo;s Purpose &ndash; to inspire well-being &ndash; we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at <div>www.guardianlife.com/careers/corporate/benefits</div>. <i>Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.</i></div><div></div><div>
Equal Employment Opportunity</div><div></div><div>
Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.</div><div></div><div>
Accommodations</div><div></div><div>
Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MyHR@glic.com. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.</div><div></div><div>
Visa Sponsorship</div><div></div><div>
Guardian is not currently or in the foreseeable future sponsoring employment visas. In order to be a successful applicant. you must be legally authorized to work in the United States, without the need for employer sponsorship.</div><div></div><div>
Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.</div></div>

Executive Assistant, Group Benefits

PineBridge Investments

<div><div>Executive Assistant &ndash; New York, NY</div><div>
PineBridge Investments, A MetLife Investment Management company.</div><div></div><div>
MetLife Investment Management (MIM) has successfully acquired PineBridge as of December 30, 2025.</div><div>
MetLife Investment Management and PineBridge Investments now have more to offer; broader reach, deeper insights and specialized capabilities &ndash; forming a top-tier global investment platform.</div><div></div><div>
Together, we have more than $700 billion in assets under management as of September 30, 2025 and aim to deliver consistent risk-adjusted returns. From multi-asset, equities, and fixed income to private credit and real estate, we offer specialized capabilities backed by a broader global reach and regionally grounded insights tailored to investor needs.</div><div></div><div>
What sets us apart isn&rsquo;t just the breadth of our platform and capabilities &mdash; it&rsquo;s how we partner. Across both firms, we share a strong investment culture that prioritizes partnership, transparency and accountability. We believe that our clients benefit from direct access to decision-makers and reinforced by a culture that views decisions through the client&rsquo;s perspective. Join us and experience the excitement of working with the brightest minds in the industry, shaping the future of asset management.</div><div></div><div>
The role will be based in New York, NY with the expectation of a hybrid work model.</div><div></div><div>
PineBridge is seeking an Executive Assistant to provide seamless administrative support to two members of the senior management team located in New York, NY. Our candidate will have experience proactively supporting senior leaders, is detail oriented and has strong organizational skills.</div><div></div><div>
Primary Responsibilities:</div><div></div><ul><li>
Deliver high level of administrative support to General Counsel and Global Head of Human Resources including calendar management, interview scheduling, expense processing, travel arrangements, phone coverage, filing, photocopying, scanning, printing, etc.</li><li>
Maintain executive-level documents including organizational charts and background materials.</li><li>
Summarize themes and action items from senior meetings.</li><li>
Coordinate senior meetings, prepare and distribute presentations and documents.</li><li>
Create and maintain meeting agendas for Legal and Human Resources departments.</li><li>
Edit marked-up documents, collect signatures, and compile/assemble legal documents for General Counsel.</li><li>
Maintain files for General Counsel.</li><li>
Print and approve law firm invoices within the CounselLink system for General Counsel.</li><li>
Handle timekeeping for covered departments.</li><li>
Provide back-up reception coverage in rotation with other members of the PineBridge administrative team.</li><li>
Ad hoc projects, as needed.</li></ul><div></div><div>
Qualifications:</div><ul><li>
Bachelor&rsquo;s Degree preferred.</li><li>
5-10 years of administrative experience, preferably within financial services or in-house legal department supporting senior individuals.</li><li>
Ability to be discreet and handle confidential, sensitive information.</li><li>
Excellent PC skills with deep knowledge of Microsoft products including advanced PowerPoint and Word skills.</li><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Highly organized with a strong sense of urgency, attention to detail and a can-do attitude.</li><li>
Must be a self-starter, problem-solver, and one who is able to work in a fast-paced environment.</li></ul><div></div><div>
About PineBridge</div><div>
PineBridge is proud of our award-winning culture, which reflects our commitment to empowering employees and fostering a collaborative work environment. For six consecutive years (2020-2025), PineBridge has been named a &lsquo;Best Place to Work in Money Management&rsquo; by <i>Pensions &amp; Investments</i>, a leading industry designation which recognizes the best employers in the asset management industry by evaluating employer benefits, policies, and responses to an employee survey. In 2023, PineBridge received Hong Kong Institute for HR Management Elite awards for &lsquo;Best Workplace&rsquo; and &lsquo;Learning &amp; Development&rsquo; and in 2024 we received Merit awards for &lsquo;Talent Acquisition&rsquo; and &lsquo;Employee Benefits.&rsquo; Alongside this, in 2023 and 2024 PineBridge was recognized as a finalist at the 100 Women in Finance&rsquo;s APAC Industry Diversity, Equity &amp; Inclusion Award.</div><div></div><div>
Our benefits: We offer a wide range of family friendly benefits including comprehensive healthcare, back-up childcare program to support working parents and flexible work arrangements so you can be there for the people you care about. We also provide a competitive retirement plan and tuition reimbursement. Furthermore, we have a robust list of professional development opportunities with the goal of engaging, retaining, and developing our talent.</div><div></div><div>
Our values: We value our clients, investment excellence, collaboration with our distributed team members, empowerment, and independence as we honor our heritage and our roots.</div><div></div><ul><li>Salary Range: $85,000-100,000 annually + bonus + benefits</li><li>The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.</li></ul><div></div><div><i>
PineBridge is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace, providing opportunities for all qualified persons and maintaining an environment free from all forms of harassment and discrimination for its employees. PineBridge is dedicated to recruiting, hiring, training and promoting into all job levels the most qualified applicants without regard to actual or perceived age, race, creed, color, religion, national origin, ancestry, height, weight, sex, gender (including gender identity), disability, pregnancy, marital status, domestic partner status, sexual orientation, AIDS/HIV status, military status, alienage or citizenship status, genetic information, domestic violence victim status or any other basis protected by applicable federal, state or local laws. At PineBridge, we strive to create an inclusive environment that attracts, retains, and develops the best global talent, leveraging the unique backgrounds, skills, and perspectives that all our people bring to work.</i></div><div></div><div>
#LI-hybrid</div></div>

Executive Assistant

Solomon Page

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
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   Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
  </li>
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   Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
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  Responsibilities:
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   Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
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   Manage complex calendars across multiple time zones and coordinate internal and external meetings.
  </li>
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   Serve as a point of contact for investor scheduling and communications.
  </li>
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   Prepare and coordinate materials for meetings, calls, and follow-ups.
  </li>
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   Coordinate conference room logistics, catering, and meeting setup.
  </li>
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   Maintain and update team conference calendars.
  </li>
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   Coordinate travel arrangements, itineraries, and event registrations for team members.
  </li>
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   Prepare and reconcile expense reports.
  </li>
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   Provide backup phone coverage and support other administrative staff as needed.
  </li>
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   Assist with special projects and team initiatives.
  </li>
  <li>
   Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
  </li>
  <li>
   Assist with investor inquiries and administrative requests.
  </li>
  <li>
   Support preparation of due diligence questionnaires and other investor materials.
  </li>
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   Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
  </li>
  <li>
   Help coordinate quarterly investor meetings, conferences, and global roadshows.
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  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
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  <li>
   Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
  </li>
  <li>
   Prior client service or investor-facing experience preferred.
  </li>
  <li>
   Bachelor&rsquo;s degree required.
  </li>
  <li>
   Exceptional attention to detail and strong organizational skills.
  </li>
  <li>
   Excellent written and verbal communication abilities.
  </li>
  <li>
   Ability to manage multiple priorities and work effectively under pressure.
  </li>
  <li>
   Professional demeanor when interacting with senior executives and external investors.
  </li>
  <li>
   Demonstrated discretion and ability to handle confidential information.
  </li>
  <li>
   Highly collaborative team player with a proactive mindset.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Experience with CRM systems (Backstop or similar) a plus.
   <br/>
   <br/>
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  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
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 <strong>
  The Solomon Page Distinction
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 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
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 <strong>
  About Solomon Page
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 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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 Opportunity Awaits.
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Executive Assistant, Investor Relations

American Express

<div><p>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you&rsquo;ll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
</p><p>Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.<br>
<br>
</p><p>With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you&rsquo;ll learn and grow as we help you create a career journey that&rsquo;s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
</p><p>At American Express, you&rsquo;ll be recognized for your contributions, leadership, and impact&mdash;every colleague has the opportunity to share in the company&rsquo;s success. Together, we&rsquo;ll win as a team, striving to uphold our company values and powerful backing promise to provide the world&rsquo;s best customer experience every day. And we&rsquo;ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
</p><p><b>How will you make an impact in this role?
</b></p><p><b>General Counsel&rsquo;s Organization:
 </b></p><p>As a member of the General Counsel&rsquo;s Organization (GCO), this Executive Assistant will provide administrative support to four Vice Presidents on the U.S. Consumer Services Legal Team. This role requires attention to detail, problem-solving and collaboration skills, strong communication, and strong proficiency in workplace technology. The ideal candidate must be motivated to help the team be successful, be experienced in handling a wide range of administrative tasks and be able to work independently and confidently under pressure. Being flexible, resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.
</p><p><b>Role &amp; Responsibilities:
</b></p><ul><li>Coordinate with offices across the Company to facilitate meetings
</li><li>Manage complex calendars with discretion and care
</li><li>Regularly interface with legal and business executives, associates and other contacts at all levels of the organization
</li><li>Create and update matters via the GCO Billing/Matter Tracking System
</li><li>Reserve meeting rooms and coordinate and handle catering and audio-visual needs for team meetings and other larger GCO meetings
 </li><li>Manage end-to-end expense reporting and invoicing processes including submissions, review and monthly processing
</li><li>Coordinate travel arrangements and logistics
</li><li>Support the onboarding of new hires
</li><li>Order office supplies and equipment
</li></ul><p>Support various ad-hoc projects as needed, including through substantive participation in meetings and use of MS Word, Excel and PowerPoint. Are you ready for the challenge?
</p><p><b>Minimum qualifications:
</b></p><ul><li>2+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies
</li><li>Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills
</li><li>Proficient in MS Word, PowerPoint, Excel and Outlook and comfortable adapting to new technology
</li><li>Self-motivated, proactive team player with strong initiative
</li><li>Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through
</li><li>Enthusiasm to work collaboratively and proactively with the broader GCO team and build relationships across American Express
</li><li>Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
</li><li>Excellent verbal and written communication skills (via phone, email, Webex and in-person)
</li></ul><p><b>Preferred qualifications:
</b></p><ul><li>Experience with American Express systems and processes such as Concur, Reserve, TechCare, Ariba, etc.
</li><li>Bachelor&rsquo;s degree is a plus
</li><li>Experience providing support to legal function is a plus
</li></ul><p>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
</p><p>The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
</p><p>We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
</p><ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul><p>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
</p><p>American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
</p><p>We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
</p><p>US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
</p><p>Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.</p></div>

Executive/Administrative Assistant

Jefferies LLC

<div><p><b>Job Title </b>: Administrative Assistant
</p><p><b>Location: </b>NY
</p><p><b>Investment Banking
</b></p><p><b>Reporting to: </b>Jennifer Tolipani
</p><p>We are seeking a highly organized and proactive administrative assistant to support our Executive Assistant to the Global Head of Investment Banking. This role will work closely with the lead Executive Assistant to help manage the day-to-day administrative responsibilities.
</p><p>This position requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
</p><p>Key Responsibilities
</p><ul><li>Provide administrative support to the Global Head of Investment banking in partnership with the lead Executive Assistant
</li><li>Assist with complex calendar management, including scheduling internal and external meetings across multiple time zones
</li><li>Coordinate internal meetings, client meetings, and team meetings
</li><li>Assist with travel arrangements including flights, hotels, and ground transportation
</li><li>Support the preparation and submission of travel and expense reports in accordance with firm policies
</li><li>Help manage meetings logistics including conference room bookings, materials, and coordination with internal teams
</li><li>Assist with various projects and administrative tasks for lead Executive Assistant
</li><li>Maintain a high level of confidentiality and professionalism
</li><li>Serve as a backup resource for administrative coverage when needed
</li><li>Provide general administrative support to ensure efficient day-to-day operations
</li></ul><p>Qualifications
</p><ul><li>3-5 years of administrative experience, preferably within financial services or a fast-paced corporate environment
</li><li>Strong organizational and time management skills with the ability to prioritize effectively
</li><li>Excellent written and verbal communication skills
</li><li>High level of discretion and professionalism when handling sensitive information
</li><li>Ability to work collaboratively with the lead Executive Assistant
</li></ul><p>Salary Range of $ <i>65,000-$80,000 </i>.
</p><p>#LI-DNI</p></div>

Administrative Assistant, Investment Banking Leadership

Atlantic Group

<div>
 <ul>
  <li>
   Location: New York, NY
  </li>
  <li>
   Type: Perm (Contingency)
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   Job #48204
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   Salary: $135,000
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  Job Overview &ndash; Senior Executive Assistant (C-Suite Support)
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  Compensation: $135,000 &ndash; $185,000/year + bonus
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  Location: New York, NY (Hybrid)
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 Atlantic Group is hiring a Senior Executive Assistant (C-Suite Support) in New York, NY for our client, providing high-level executive and personal support to a senior leader within a fast-paced corporate environment. In this hybrid role, you will manage complex calendars, coordinate extensive domestic and international travel, oversee confidential communications, and support both business and select personal administrative matters while leveraging Microsoft Office tools to ensure seamless executive operations.
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  Responsibilities as the Senior Executive Assistant (C-Suite Support):
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   Executive Calendar &amp; Administrative Management: Manage complex business calendars, schedule high-level meetings, prioritize competing demands, and support day-to-day executive administrative needs.
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   Travel &amp; Logistics Coordination: Coordinate detailed domestic and international travel including itineraries, accommodations, transportation, and real-time adjustments.
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   Strategic Project &amp; Presentation Support: Prepare executive-level materials, presentations, and reports using PowerPoint and Excel while supporting ad hoc strategic initiatives.
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   Confidential Communications &amp; Liaison Support: Serve as a trusted liaison between the executive, internal leadership, external partners, and key stakeholders while maintaining strict confidentiality.
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   Personal &amp; Home Administrative Coordination: Manage select personal scheduling, coordinate family-related travel logistics, and interact professionally with household contacts as needed.
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  Qualifications for the Senior Executive Assistant (C-Suite Support):
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   Experience: 5+ years of experience supporting C-Suite or senior executive leadership within a corporate, financial services, or professional services environment required.
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   Industry Knowledge: Experience operating in fast-paced, high-performance environments with exposure to executive-level decision-making and confidential matters.
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   Technical Skills: Advanced proficiency in Microsoft Office Suite including PowerPoint and Excel required, with strong calendar management systems experience.
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   Skills &amp; Attributes: Highly organized and proactive professional with exceptional discretion, strong communication skills, sound judgment, and the ability to remain calm and composed under pressure.
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  Application Notice:
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 Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
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Senior Executive Assistant (C-Suite Support)

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