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assistant: office services

executive assistant and operations administration

UCLA Health

<div><div>Description
In this role, you will provide executive-level administrative and analytical support to the Executive Director of Women and Children&rsquo;s Services, Executive Director of Orthopedics and Neurosciences, and the Operations team. You will also provide comprehensive administrative support and executive office facilitation for the UCLA Santa Monica campus.
As our Executive Assistant, you will oversee managing complex calendars, fiscal oversight duties for respective cost centers, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the Executive Directors&rsquo; respective spans of control. You will also be responsible for monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects as well as preparing data analyses and reporting (including presentation creation).

Salary Range: $78,500 to $163,600 Annually</div><div>
Qualifications<ul>
<li>
At least two years of direct experience supporting Director or Executive level leaders within a large-scale organization
</li><li>Bachelors or equivalent years of education and experience required</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Vizio, and Outlook), skills are subject to test</li>
<li>Ability to us Internet as a tool for research and communication.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.</li>
<li>Ability to coordinate complex calendars.</li>
<li>Ability to learn University systems for budgets, payroll, purchasing.</li>
<li>Strong analytical, problem-solving and systems-level thinking skills while drawing upon past experiences; crafts innovative solutions in collaboration with other key stakeholders</li>
<li>Strong organizational skills and customer service orientation</li></ul></div></div>

Executive Assistant and Operations Administration

Gen4 Dental

We&rsquo;re seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You&rsquo;ll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications.Your work will directly support high‑visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.Daily Operations<ul><li>Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements</li><li>Prepare meeting materials, presentations, agendas, and follow‑up documentation</li><li>Serve as the primary liaison between executive and internal/external stakeholders</li><li>Handle daily administrative duties: correspondence, filing, data entry, and document management</li><li>Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)</li><li>Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive</li><li>Track deadlines, action items, and ensure timely task completion</li><li>Support expense tracking, reimbursements, and basic budget monitoring</li></ul>Cross-Functional &amp; Special Projects<ul><li>Participate in relevant Zoom calls, including all publicist‑related meetings</li><li>Collaborate with our social media team to maximize event visibility and effectiveness</li><li>Organize company meetings, events, and off‑site activities</li><li>Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting</li><li>Identify and implement opportunities to enhance efficiency and improve processes</li></ul>Other duties assigned as needed to support the executive and team.Required Qualifications<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar support role</li><li>Exceptional organizational and time‑management skills with the ability to juggle multiple priorities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools</li><li>Experience coordinating complex travel logistics</li><li>Strong attention to detail and problem‑solving abilities</li><li>Ability to work independently and anticipate executive needs</li><li>Highly professional and dependable</li><li>Proactive with a strong solution‑oriented mindset</li><li>Flexible, adaptable, and comfortable in a fast‑paced environment</li></ul>Job Type: Full-timePay: $75,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant - Century City Aesthetic Dentistry

Flourish Research

<div>Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. 
 
We are actively hiring a Medical Executive Assistant at our site in Century City (LA), CA! 
 
We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met. 
 
Shift: Monday-Friday, 8:30 AM - 5 PM (Other hours occasionally as needed) 
Location: 2080 Century Pk E Suite 803, Los Angeles, CA 90067 
Compensation: $38.00 - $50.00 
Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays.
RESPONSIBILITIES<ul><li>
Coordinate and manage the doctor&rsquo;s personal and professional calendar, including scheduling appointments, family commitments, and social engagements.</li><li>
Arrange travel itineraries, including transportation and accommodation, for both work and personal trips.</li><li>
Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.</li><li>
Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities.</li><li>
Assist in planning personal events, such as family gatherings, celebrations, and social functions.</li><li>
Help organize community outreach or philanthropic activities aligned with the doctor&rsquo;s interests.</li><li>
Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.</li><li>
Liaise with vendors and service providers to ensure smooth operations at home.</li><li>
Maintain the highest level of confidentiality regarding personal and professional matters.</li><li>
Exercise discretion in all interactions and decision-making processes.</li></ul><div>
QUALIFICATIONS</div><ul><li>
Bachelor&rsquo;s degree or equivalent experience in a related field (administration, management, personal assistance).</li><li>
Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment.</li><li>
Strong organizational skills with the ability to manage multiple priorities seamlessly.</li><li>
Excellent written and verbal communication skills.</li><li>
High level of discretion, confidentiality, and professionalism.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.</li></ul>
Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! 
 
Flourish Research is where clinical trials thrive. 
 
Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. 
 
At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. 
 
Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. 
 
Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! 
 
Flourish Research is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, sex, (including pregnancy and gender identity), citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, genetic information, marital status, veteran status, political affiliation, or any other factor protected by law. Flourish Research complies with the law regarding reasonable accommodation for handicapped and disabled employees. 

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Medical Executive Assistant

St. John's Community Health

<div>The Executive Assistant is responsible for administrative duties &amp; project support for the Chief Operating Officer. Manages COO schedule, schedules appointments, and coordinates meeting material for all meetings as needed. Handles correspondence maintains files. Handles details of a confidential and critical nature. Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment. May have some project administration responsibilities.
BENEFITS<ul><li>
Free Medical, Dental &amp; Vision</li><li>
13 Paid Holidays + PTO</li><li>
403 (B) retirement match</li><li>
Life Insurance, EAP</li><li>
Tuition Reimbursement</li><li>
Flexible Spending Account</li><li>
Continued workforce development &amp; training</li><li>
Succession plans &amp; growth within</li></ul>
Qualifications/Licensure:<ul><li>
AA or BA/BS degree is preferred with a minimum of (5) eight years executive level support experience, preferably in the health care field.</li></ul>
Experience:<ul><li>
Ability to adapt in a fast past environment and be able to work responsively under pressure.</li><li>
Have a great attitude and be team player.</li><li>
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.</li><li>
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.</li><li>
Initiative, resourcefulness and attention to detail.</li><li>
Excellent problem-solving skills, analytical thinking, and visionary skills</li><li>
Recent experience working with C level executives.</li><li>
Professional verbal and written communication skills and the ability to type 50 wpm.</li><li>
Bi-lingual Spanish preferred.</li><li>
Knowledge of Microsoft Office and telephone protocol.</li></ul>
Responsibilities:<ul><li>
Manages COO complex calendars:</li><li>
Schedules internal meetings with executives also with complex schedules and staff as requested.</li><li>
Schedules external meetings with executives at partnering agencies, County and Federal agencies.</li><li>
Has the capacity to change meeting schedule in a moment&rsquo;s notice and rearrange schedule as requested.</li><li>
Registers executives to attend conferences.</li><li>
Arranges travel accommodation including transportation, airfare and lodging.</li><li>
Coordinates weekly Strategic Planning meetings including:<ul><li>
Preparing material for meeting including: agenda, minutes, executive reports.</li><li>
Scheduling.</li></ul></li><li>
Provides day to day administrative and project support to the COO and manages special projects as assigned.</li><li>
Assures that specific tasks assigned to executives and staff from COO is followed through and submitted as directed and keeps the COO updated on progress.</li><li>
Interacts with senior executives from several agencies including: federal, state, county, legal counsel, foundations, and patients with a high degree of professionalism.</li><li>
Takes minutes at management meetings as requested.</li><li>
Processes credit card expense reports for COO.</li><li>
Produces purchase order requests for expenses.</li><li>
Efficiently manages contracts/agreements that require the COO signature, files, scans document and distributes contracts to appropriate departments.</li><li>
Composes and types routine correspondence.</li><li>
Organizes and maintains file system and files correspondence and other records.</li><li>
Greets scheduled visitors and directs them to appropriate area or person.</li><li>
Assists with federal, county and foundation audits as requested.</li><li>
Assists with coordinating any St. John&rsquo;s events hosted by St. John&rsquo;s including conferences, annual gala and grand openings.</li><li>
Coordinates mail out of invitations/announcements to a large database of contacts as requested.</li><li>
Develops agency policies and signing sheets.</li><li>
Follows-up on applications pending process: DHS, CLIA, Pharmacy, LA Care, etc.</li><li>
Orders and maintains supplies and arranges for equipment maintenance as necessary.</li><li>
Facilitates the renewal of license(s) as necessary.</li><li>
Reviews and approves timecards and time off requests of Clinic Mangers.</li><li>
Assists Director of Clinic Operations with interviewing candidates, new hire onboarding, and trainings of incoming employees on products and services.</li></ul>
 St. John&rsquo;s Community Health is an Equal Employment Opportunity employer.</div>

Executive Assistant

<div><div>Description
Under the general supervision of the preceptor and executive sponsor, the Graduate Administrative Intern supports performance improvement initiatives, project management activities, complex analyses, and the development of organizational policies, procedures, and cost‑benefit evaluations across the Health System. The intern is responsible for completing assigned tasks accurately and on time, conducting research, and providing administrative support as needed. Participation in departmental meetings is expected to enhance learning and overall internship experience.
This internship provides hands‑on exposure within Nursing Administration. The intern will contribute to projects that directly support organizational growth, including strategic marketing initiatives, enterprise-level business planning, and cross‑functional goal development. This role is ideal for individuals interested in the intersection of healthcare operations, strategy, and marketing, with a desire to make a meaningful, system‑wide impact.
Key Responsibilities
Graduate Administrative Interns will engage in a variety of professional, developmental, and experiential activities, including but not limited to:<ul>
<li>Department‑scoped projects serving in a variety of operational or analytical roles</li>
<li>Cohort‑based and team‑based project work</li>
<li>Experiential learning, shadowing, and facility tours</li>
<li>Journal clubs and intern‑led educational sessions</li>
<li>Active participation in building a collaborative, inclusive intern cohort culture</li>
</ul>
Program Overview
The UCLA Health Graduate Administrative Internship is a hands‑on, action‑oriented program designed to provide exposure to core areas of healthcare delivery. Interns will:<ul>
<li>Work directly with senior leaders and project sponsors</li>
<li>Participate in a variety of enterprise‑wide initiatives</li>
<li>Observe and learn from operations across the health system</li>
<li>Contribute to high‑impact projects aligned with organizational priorities</li>
</ul>
At the conclusion of the internship, interns will present their project work to UCLA Health senior leadership, demonstrating the knowledge, skills, and insights gained throughout the program.
This year&rsquo;s program offers internship opportunities across several key departments. Each intern will be paired with a department preceptor who will guide project work and professional development. The full intern cohort will also participate in shadowing experiences, executive‑facilitated discussions, and community‑building activities.
Application Instructions
Application Deadline: March 23, 2026, 11:59 PM PST 
Please review the instructions below prior to selecting Apply Now.
Applicants must upload the following documents as part of the online application:
1. One‑Page Cover Letter
Please address the following:<ul>
<li>Why you are interested in pursuing an internship with UCLA Health</li>
<li>Your top three goals for the summer internship, including specific areas of interest</li>
</ul>
2. Current Resume
Your resume should include:<ul>
<li>Undergraduate GPA</li>
<li>Graduate school GPA (if available; if not, it may be submitted later)</li></ul> 
</div><div>Qualifications 

If you are enrolled in a Master&rsquo;s degree program in health care administration, business administration, nursing, public health, health informatics, or a related field with a projected graduation in or after September 2026, you are eligible to apply to become a UCLA Health Administrative Intern.</div></div>

Graduate Administrative Intern - Nursing Administration

<div><div>Description
Under the general supervision of the preceptor and executive sponsor, the Graduate Administrative Intern supports performance improvement initiatives, project management activities, complex analyses, and the development of organizational policies, procedures, and cost‑benefit evaluations across the Health System. The intern is responsible for completing assigned tasks accurately and on time, conducting research, and providing administrative support as needed. Participation in departmental meetings is expected to enhance learning and overall internship experience.
This internship provides hands‑on exposure within Operations. The intern will contribute to projects that directly support organizational growth, including strategic marketing initiatives, enterprise-level business planning, and cross‑functional goal development. This role is ideal for individuals interested in the intersection of healthcare operations, strategy, and marketing, with a desire to make a meaningful, system‑wide impact.
Key Responsibilities
Graduate Administrative Interns will engage in a variety of professional, developmental, and experiential activities, including but not limited to:<ul>
<li>Department‑scoped projects serving in a variety of operational or analytical roles</li>
<li>Cohort‑based and team‑based project work</li>
<li>Experiential learning, shadowing, and facility tours</li>
<li>Journal clubs and intern‑led educational sessions</li>
<li>Active participation in building a collaborative, inclusive intern cohort culture</li>
</ul>
Program Overview
The UCLA Health Graduate Administrative Internship is a hands‑on, action‑oriented program designed to provide exposure to core areas of healthcare delivery. Interns will:<ul>
<li>Work directly with senior leaders and project sponsors</li>
<li>Participate in a variety of enterprise‑wide initiatives</li>
<li>Observe and learn from operations across the health system</li>
<li>Contribute to high‑impact projects aligned with organizational priorities</li>
</ul>
At the conclusion of the internship, interns will present their project work to UCLA Health senior leadership, demonstrating the knowledge, skills, and insights gained throughout the program.
This year&rsquo;s program offers internship opportunities across several key departments. Each intern will be paired with a department preceptor who will guide project work and professional development. The full intern cohort will also participate in shadowing experiences, executive‑facilitated discussions, and community‑building activities.
Application Instructions
Application Deadline: March 23, 2026, 11:59 PM PST 
Please review the instructions below prior to selecting Apply Now.
Applicants must upload the following documents as part of the online application:
1. One‑Page Cover Letter
Please address the following:<ul>
<li>Why you are interested in pursuing an internship with UCLA Health</li>
<li>Your top three goals for the summer internship, including specific areas of interest</li>
</ul>
2. Current Resume
Your resume should include:<ul>
<li>Undergraduate GPA</li>
<li>Graduate school GPA (if available; if not, it may be submitted later)</li></ul> 
</div><div>
Qualifications 

If you are enrolled in a Master&rsquo;s degree program in health care administration, business administration, nursing, public health, health informatics, or a related field with a projected graduation in or after September 2026, you are eligible to apply to become a UCLA Health Administrative Intern.</div></div>

Graduate Administrative Intern - Operations

<div><div>Description
Under the general supervision of the preceptor and executive sponsor, the Graduate Administrative Intern supports performance improvement initiatives, project management activities, complex analyses, and the development of organizational policies, procedures, and cost‑benefit evaluations across the Health System. The intern is responsible for completing assigned tasks accurately and on time, conducting research, and providing administrative support as needed. Participation in departmental meetings is expected to enhance learning and overall internship experience.
This internship provides hands‑on exposure within Marketing and Patient Navigation, Business Services (PNBS). The intern will contribute to projects that directly support organizational growth, including strategic marketing initiatives, enterprise-level business planning, and cross‑functional goal development. This role is ideal for individuals interested in the intersection of healthcare operations, strategy, and marketing, with a desire to make a meaningful, system‑wide impact.
Key Responsibilities
Graduate Administrative Interns will engage in a variety of professional, developmental, and experiential activities, including but not limited to:<ul>
<li>Department‑scoped projects serving in a variety of operational or analytical roles</li>
<li>Cohort‑based and team‑based project work</li>
<li>Experiential learning, shadowing, and facility tours</li>
<li>Journal clubs and intern‑led educational sessions</li>
<li>Active participation in building a collaborative, inclusive intern cohort culture</li>
</ul>
Program Overview
The UCLA Health Graduate Administrative Internship is a hands‑on, action‑oriented program designed to provide exposure to core areas of healthcare delivery. Interns will:<ul>
<li>Work directly with senior leaders and project sponsors</li>
<li>Participate in a variety of enterprise‑wide initiatives</li>
<li>Observe and learn from operations across the health system</li>
<li>Contribute to high‑impact projects aligned with organizational priorities</li>
</ul>
At the conclusion of the internship, interns will present their project work to UCLA Health senior leadership, demonstrating the knowledge, skills, and insights gained throughout the program.
This year&rsquo;s program offers internship opportunities across several key departments. Each intern will be paired with a department preceptor who will guide project work and professional development. The full intern cohort will also participate in shadowing experiences, executive‑facilitated discussions, and community‑building activities.
Application Instructions
Application Deadline: March 23, 2026, 11:59 PM PST 
Please review the instructions below prior to selecting Apply Now.
Applicants must upload the following documents as part of the online application:
1. One‑Page Cover Letter
Please address the following:<ul>
<li>Why you are interested in pursuing an internship with UCLA Health</li>
<li>Your top three goals for the summer internship, including specific areas of interest</li>
</ul>
2. Current Resume
Your resume should include:<ul>
<li>Undergraduate GPA</li>
<li>Graduate school GPA (if available; if not, it may be submitted later)</li></ul> 
</div><div>Qualifications 

If you are enrolled in a Master&rsquo;s degree program in health care administration, business administration, nursing, public health, health informatics, or a related field with a projected graduation in or after September 2026, you are eligible to apply to become a UCLA Health Administrative Intern.</div></div>

Graduate Administrative Intern - Marketing and Patient Navigation & Business Services (PNBS)

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