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executive assistant chief strategy officer

Humane World for Animals

The general salary range for this full-time position is $63,400 – 95,200. Salary offers will be commensurate with experience, qualifications, skills, training and education.
<br>Humane World for Animals, a global leader in animal advocacy and protection, is seeking an Executive Assistant for the Office of Chief Strategy Officer. In this position you will provide confidential high-level support and assistance to the Chief Strategy Officer and their leadership team in a manner that ensures the effective use of time and productive interactions with staff and the public. Manages all aspects of the executive’s complex meeting schedule. Handles a wide range of administrative and executive support-related tasks including contract template input, budget report review, presentation creation, travel arrangements, expense reports, time tracking, written correspondence and all sensitive internal/external confidential communication or other messaging on behalf of the executive, using proper judgment and discretion.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Manages a complex and fluid schedule of appointments and meetings for the Officers, exercising discretion regarding workflow, priorities and competing demands;</li>
<li>Manages the day-to-day operations of the Officer and their leadership team responding to internal and external constituencies in a timely and professional manner and serving as the gatekeeper for the executive;</li>
<li>Compiles and processes expense reports and monthly variance reports accurately and timely, makes travel arrangements, provides follow-up on items requiring further attention, researches issues and gathers data/information as directed, composes routine correspondence, inputs information into contract templates, and maintains department files for reference and timely retrieval. This position is often called upon to proof Officers’ documents and create presentations;</li>
<li>Anticipates and proactively addresses the needs of the Officer, handling complex situations and multiple responsibilities simultaneously. Interprets requests, helps implement action. Manages short and long-term projects with the ability to shift to immediate demands as necessary;</li>
<li>Provides research support and prepares background information for meetings and interactions with internal and external parties as well as special projects, such as budget planning processes;</li>
<li>Tracks and submits weekly timesheets for the Chief Strategy Officer. Approves timesheets and time off requests for their direct reports;</li>
<li>Performs other duties or responsibilities, as assigned.</li>
</ul>
<b>Qualifications and Requirements:</b><br>
<ul>
<li>High school diploma or equivalent work experience required. Bachelor’s degree preferred;</li>
<li>A minimum of five years of executive-level, administrative support experience required;</li>
<li>Must understand the sensitive nature of working in the executive offices and have excellent judgement, to maintain the highest levels of confidentiality and integrity;</li>
<li>Proficiency of Microsoft Suite (Word, PowerPoint, Excel, Outlook);</li>
<li>Ability to multitask and be flexible with regard to workload and assignments;</li>
<li>Strong written and verbal communication skills;</li>
<li>Attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes;</li>
<li>Strong interpersonal skills are necessary.</li>
<li>Strong interest in animal protection issues preferred.</li>
</ul>
This is a US position in the DC Metro Area – Remote Eligible
<br>Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. EOE

Executive Assistant, Chief Strategy Officer

U.S. Green Building Council

<div><div><p><b>HOW YOU&rsquo;LL MAKE AN IMPACT</b></p><div>
As Director, Executive Communications, you&rsquo;ll have the opportunity to make a meaningful impact by helping advance the goals of USGBC and GBCI. In this role, you&rsquo;ll take ownership of leading strategic communications for the USGBC executive office, supporting the CEO and departmental leaders with internal and external communications across multiple formats and channels. This position is instrumental in refining executive communications strategy, elevating the voice of organizational leaders, highlighting USGBC&rsquo;s industry and thought leadership, and strengthening USGBC&rsquo;s communication of its mission, brand, and value to global stakeholders and communities.</div><div></div><div><br>
You&rsquo;ll report to the Director of Corporate Communications and work closely with USGBC&rsquo;s Chief of Staff. The successful candidate will be an experienced and effective communicator capable of developing targeted messaging for business leaders, policymakers and diverse community members across sectors and regions. This role interfaces with senior organizational leaders and requires collaboration with cross-functional teams and partners, strategic and creative thinking, and the highest level of professionalism and integrity.</div><div></div><div><b><br>
Key Responsibilities</b></div><ul><li>
Serve as the principal writer and messaging strategist supporting the CEO and departmental leaders (such as the Chief Products Officer and Chief Growth Officer) with presentations and speeches, articles and announcements, panel discussions, interviews, videos, and correspondence.</li><li>
Collaborate with the social media manager to help boost the digital profile of the CEO and other C-suite leaders.</li><li>
Craft engaging, impactful, audience-specific narratives that reflect the voice of USGBC leaders and advance the organization&rsquo;s mission, position,work and influence.</li><li>
Develop and implement executive communications strategies aligned with broader USGBC marketing and communications goals and industry trends.</li><li>
Conduct research and consult internal and external experts and sources to gather relevant background and insights to inform executive communications.</li><li>
Ensure mission, vision, and brand identity consistency across all deliverables and channels.</li></ul><div><b>
Assessment Notice</b>
</div><ul><li>Candidates advancing in the interview processmaybe required to complete a writing/strategy assessment.</li></ul><p></p><p><b><br>
REQUIRED QUALIFICATIONS</b></p><div><b>
Experience</b><b>
</b></div></div><div><ul><li>6+ yearsof professional experience in executive communications in a corporate/organizational environment</li><li>
Building industry or corporate sustainability experience, preferably in a product-centric organization</li><li>
Technical competency and experience developing issues-driven campaigns</li><li>
Demonstrated experience as an executive speech writer developing narratives/messaging for the CEO or CSO in business-to-business environments</li><li>
Ability to synthesize complex information and produce clear and compelling narratives</li><li>
Experience developing and executing strategic communications plans</li><li>
Solid understanding of key drivers in the green building sector, including efforts to decarbonize buildings, advance resilience, enable greater energy security, and provide health and equity for all</li><li>
Intuition and understanding of how to communicate effectively with diverse global audiences and stakeholders</li><li>
Ability tooperatein a fast-paced, deadline-driven environment</li><li>
Proven ability to build cross-functional relationships</li><li>
Appetite for continuous learning</li><li>
Strong senseof personal responsibility and accountability for delivering high-quality work</li><li>
Ability to self-initiate</li><li>
Eager, adaptive to change, receptive to feedback, and able to deal with ambiguity</li><li>
Ability to produce content under pressure and meet deadlines</li><li>
Detail oriented</li><li>
Passion for, and commitment to, USGBC mission</li></ul><div></div><div><b><br>
Education</b></div><ul><li>
Bachelor&rsquo;s degree in communications, public relations, journalism, or relatedfield. Master&rsquo;s degree preferred.</li></ul></div><div></div><div><div><b><br>
Technology/System(s)</b></div><ul><li>
Proficient in the use of an office computer and MicrosoftOffice Suite</li></ul><div></div><div><b><br>
Skills</b></div><ul><li>
Excellent judgment, analytical thinking, and problem-solving skills</li><li>
Excellent relationship management and personal communication skills</li><li>
Strong project management skills and ability to manage multiple tasks simultaneously</li><li>
Exceptional written and visual storytelling skills, including success developing keynote speeches/presentations for business and/or nonprofit executives</li></ul><div></div><div><b><br>
Language</b></div><ul><li>
English</li></ul><p></p><p><b><br>
ABOUT OUR TOTAL REWARDS PACKAGE</b></p><div><b>
Salary</b></div><div>
Final compensation and benefits will be confirmed at the time of offer and may vary based on factors such as internal equity, relevant experience, qualifications, and employment status. <b>Please note that salary negotiations will not extend beyond the top of the internal salary range.</b></div></div><div></div><div><div><b><br>
Benefits</b></div><div>
We offer you:</div><ul><li>
Competitive compensation</li><li>
401(k) with employer matching</li><li>
Professional development reimbursement</li><li>
We offer a healthcare plan through Cigna that includes medical, dental, vision, and prescription drugs. USGBC covers 100% of the premiums and an HRA that willassistyou and your dependents in reaching the in-network medical deductible. You will onlybe responsible forthe $300 individual / $600 family up front deductible for medical services before the employer funded HRA will process payments for your in-network claims</li><li>
Generous paid time off (12 paid holidays, 9 paid personal sick days and based on career leveleither2 to 3 weeks PTO), including operations closed for a full week between Christmas and New Year&rsquo;s</li><li>
6 weekspaid renewal leave after 7 years of continuous service</li></ul></div><div></div><div><p><b><br>
LOGISTICS</b></p><div><b>
Location:</b> This position is hybrid in Washington, DC, with 2-3 days in office.</div><div><b>
Work Schedule:</b> Monday-Friday, 9:00 am to 5:30 pm Eastern Time
</div><div><b>Travel %: </b>10%</div><div></div><div><b><br>
EEO STATEMENT</b></div><p></p><div>
The U.S. Green Building Council is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, sexual orientation, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law.</div><div></div><p><b><br>
ABOUT US</b></p><div><b>
U.S. Green Building Council (USGBC)</b> is a mission-driven nonprofit dedicated to accelerating and scaling the transformation of the built environment. Through LEED&mdash;the world&rsquo;s most widely used green building rating system&mdash; and initiatives likes Greenbuild, the Center for Green Schools and advocacy, USGBC empowers professionals to drive market transformation that advances human and environmental health, climate resilience, and equity.</div></div><div></div><div><div><b><br>
Green Business Certification Inc. (GBCI</b><b>)</b> is the world&rsquo;s leading sustainability and health certification and credentialing body, independently recognizing excellence in performance. GBCI administers project certifications and professional credentials and certificates including LEED, EDGE, PEER, PERFORM, SITES, TRUE Zero Waste, and IREE.</div><div></div><div><br>
We are proud to be globally recognized for our leadership in green building, environmental performance, and sustainable development.</div><div></div><div><b><br>
Our Global Impact</b></div><ul><li>
Over <b>120,000 LEED-certified commercial projects </b>worldwide</li><li><b>
Millions of square feet </b>of certified healthy, efficient, low-carbon space</li><li>
Recognition in <b>180+ countries</b>for innovation in green building and business practices</li></ul><div></div><div><b><br>
Why Join Us?</b></div><div>
At USGBC and GBCI, you&rsquo;ll work alongside passionate, mission-aligned professionals who care deeply about people, the planet, and progress. We offer:</div><ul><li>
A purpose-driven, inclusive culture</li><li>
Opportunities to grow your career and take ownership of meaningful work</li><li>
A chance to make a measurable impact on global sustainability efforts</li><li>
We&rsquo;reseekingteam memberswho thrive in collaborative environments, are committed to excellence, and want to build lasting partnerships that drive changein the built environment.</li></ul><div></div><div><b><br>
Meet Our Leaders and Learn More about our Mission</b><b>:</b>
</div><ul><li>U.S. Green Building Council Leaders</li></ul></div><div><ul><li>
Green Business Certification Inc Leaders</li></ul><div></div><div><b><br>
Culture and Values Statement</b></div><div>
Working together, each of us advances our mission by respecting all voices, trusting and supporting one another, excelling through collaboration and accountability, and continuously improving ourselves and our organization.</div></div></div>

Director, Executive Communications (Hybrid in D.C)

Special Olympics

<div><h1 class="jobSectionHeader"><b>Senior Vice President, Education Programming (Full-Time)</b></h1>
<p>
Reports To: Chief Executive Officer</p>
<p>
Department: Global Youth &amp; Education (GYE)</p>
<p>
Location: Flexible / Remote</p>
<p>
Status: Full-Time</p>
<p>
FLSA Status: Exempt</p><br>
<p></p>
<p>
Organization Overview:</p>
<p>
Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports&reg; partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.</p><br>
<p></p>
<h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
<p>
The <b>Senior Vice President (SVP), Education Programming</b> leads the global implementation, growth, and quality of Special Olympics International&rsquo;s (SOI) education and youth initiatives&mdash;overseeing programs that empower youth to build inclusive mindsets, behaviors, and communities. This includes oversight of the management, operations, and scaling of Unified Champion Schools (UCS), Youth Leadership, and the Global Center for Inclusion including its Inclusion Academy&mdash;the organization&rsquo;s professional development platform for educators and coaches.</p>
<p>
The SVP is responsible for the global design, management, and coordination of education programming across all seven Special Olympics Regions, ensuring quality implementation through strong partnerships with Regional and National Programs. The role requires an ability to bridge global strategy with local action&mdash;translating the organization&rsquo;s inclusive education programming into measurable impact at the school and community level.</p>
<p>
As a member of the <b>Global Leadership Team</b>, the SVP provides high-level direction, supports strategic planning, and drives cross-departmental collaboration with Development, Communications, Government Relations, and Global Programs. The position also plays a critical fundraising role, working closely with the CEO and Development leadership to secure and manage multi-year partnerships with corporations, foundations, and multilateral organizations.</p>
<h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2>
<ul><li>Lead implementation and improvement of global education programming.</li>
<li>Oversee curriculum design, training, and technical assistance.</li>
<li>Manage GYE department including Kaitlyn Hamrick (UCS &amp; Youth Leadership), Salyne El Samarany (Global Center, Inclusion Academy), Ahmad El Gergawi (Partnerships, Outreach, Communications, Global Center), Kimber Goodwin (Finance).</li>
<li>Identify and secure funding opportunities and steward donor relationships.</li>
<li>Represent Special Olympics at international events and partnerships.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>Advanced degree (Masters or Ph.D.) in education, youth development, or international development.</li>
<li>Minimum 10 years of leadership in global program design and management.</li>
<li>Proven success in fundraising and donor relations.</li>
<li>Strong analytical, communication, and leadership skills.</li>
<li>Deep understanding of inclusive education and youth engagement.</li></ul><br>
<p></p>
<ul><li><b>For USA based staff: Special Olympics offers full-time employees a generous and comprehensive benefits package, which includes: medical, dental, vision, HSA, FSA, life insurance, disability, retirement, legal resources, and PTO.</b></li></ul><br>
<p></p>
<p><i>
Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</i></p>
<p><i>
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</i></p><br>
<p></p>
<p><i>
**Special Olympics is an E-Verify Employer**</i></p></div>

Senior Vice President, Education Programming

BreakForth Solutions

<div><p><b>BreakForth Solutions is seeking a SME Data Analyst to join our team of dynamic professionals. We offer 100% paid medical benefits for the employee and a host of other amazing benefits. Please apply today!</b></p><p><b>
Position Information</b></p><p>
As a SME Data Analyst to support the effort of the team supporting our federal customer&rsquo;s Office of the Chief Information Officer (OCIO). The candidate will provide hands-on implementation support in enterprise data management, metadata management, data governance, and federal information sharing standards. Experience working in Federal IT organizations is preferred.
</p><p><b>Essential Functions</b></p><p>
This role will be responsible for performing tasks such as but not limited to:</p><ul><li>
Serve as a senior subject matter expert in enterprise data management practices, including defining, documenting, and improving data lifecycle processes from ingestion through publication and archival.</li><li>
Lead activities to define, enforce, and validate metadata standards that enable consistent data classification, discoverability, and reuse across the agency.</li><li>
Apply federal metadata models and taxonomies that enable structured data exchange and support federal information exchange standards (e.g., NIEM/Open standards for interoperability).</li><li>
Produce metadata profiles, data dictionaries, and schema documentation to support enterprise metadata quality and catalog publication.</li><li>
Perform advanced data analysis to discover trends, anomalies, and insights that inform program decisions and performance metrics.</li><li>
Transform, integrate, cleanse, and analyze complex datasets using SQL, Python/R, or equivalent tools; produce summarizations that drive actionable outcomes.</li><li>
Prepare analytical products &mdash; dashboards, reports, and presentations &mdash; for both technical and non-technical audiences.</li><li>
Support publishing of high-value datasets that are machine-readable, well-documented, and compliant with open data principles to increase transparency and public accountability.</li><li>
Collaborate with agency leadership, system owners, and stakeholders to identify enterprise data requirements and align analytics objectives with mission priorities.</li><li>
Support the design and maintenance of enterprise data inventories, catalogs, and data asset registries to enhance data discoverability and governance.</li><li>
Provide expert guidance on implementing and maturing data governance frameworks, policies, roles, and organizational processes.</li><li>
Support data governance working groups, drafting governance policy documents, charters, and standard operating procedures.</li><li>
Partner with legal, compliance, audit, and program offices to ensure data activities align with federal regulations and internal governance requirements.</li><li>
Establish and monitor data quality metrics and leverage tools to validate data accuracy, completeness, and fitness for use.</li><li>
Identify process improvements, automation opportunities, and workflow enhancements to improve operational efficiency.</li></ul><p><b>
Education/Skills/Experience Requirements:</b></p><ul><li>
Master&rsquo;s degree in Data Science, Information Science, Statistics, Computer Science, Mathematics, Public Policy/Management with a strong analytics emphasis, or related field.</li><li>
Minimum Experience: Nine (9) years of progressive experience in data management, analytics, metadata governance, data quality, and data standards implementation in complex environments.</li><li>
Education/Experience Equivalent: Bachelor&rsquo;s degree + 11 years relevant experience, Associate&rsquo;s degree + 13 years relevant experience, OR High School Diploma + 15 years relevant experience.</li><li>
Demonstrated experience with enterprise data governance and metadata frameworks, including development and enforcement of standards across distributed systems.</li><li>
Hands-on proficiency with data extraction, transformation, analytics, and visualization tools (e.g., SQL, Python, R, Tableau, Power BI).</li><li>
Strong understanding of federal information exchange and metadata standards (e.g., NIEM/Open specifications, Federal Data Strategy outcomes).</li><li>
Capacity to draft and communicate clear technical documentation, policy guidance, visualizations, and executive summaries.</li><li>
Advanced analytical reasoning and problem-solving skills.</li><li>
Demonstrated leadership in cross-functional initiatives with federal stakeholders.</li><li>
Strong verbal/written communication and briefing skills.</li><li>
Ability to operate with autonomy while adhering to governance and compliance requirements.</li></ul><p><b>
Desired Knowledge/Skills</b></p><p>
Federal government or contractor experience preferred.</p><p><b><i>
BreakForth Solutions Incorporated is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law.</i></b></p><p></p><p><b><i><br>
Salary will be commensurate with experience.</i></b></p></div>

Subject Matter Expert Data Analyst

Boys & Girls Clubs of America

<div>Overview:
<div></div><div><b>
Project Overview:</b><br>
The External Relations intern will assist with cross-departmental projects including team meetings, communications, and culture initiatives. In close collaboration with the Director, External Relations, and Specialist, Administration &amp; Special Projects, the intern will provide high-level administrative support to the Chief Development &amp; External Relations Officer. Additional responsibilities include supporting Washington D.C. office needs and department events including the Summit for America&rsquo;s Youth.</div><div></div><div><b><br>
INTERNSHIP TIMELINE: </b>Must be available from June 2- August 5, 2026</div><div><b>
LOCATION: </b>Office-based in Washington, DC (hybrid model - 3 days remote / 2 days in office- Tuesday &amp; Wednesday)</div><div><b>
COMPENSATION: </b>17.00/hr (Up to 20-40 hrs/wk)</div><div></div><div><b><br>
What you will be learning:</b></div><ul><li>
Understanding the inner workings of a large non-profit</li><li>
How to execute and manage projects for senior executives</li><li>
How to build and manage meaningful relationships with key stakeholders to the benefit of the program and mission</li><li>
How to meet challenges, overcome obstacles, and work in a dynamic team environment</li><li>
How to develop stewardship and communication skills working with senior leadership</li><li>
How to manage and support large team and company events</li></ul><p></p><p><b><br>
What you will be doing:</b><b> </b>The intern will be supporting the External Relations Department with events, team communications, cultural activities, strategy development, data tracking, project planning, and other tasks as necessary.</p>
Responsibilities:
<div><b>
Project Objectives:</b></div><ul><li>
Objective 1: Improve verbal and written communication skills by interacting with executives, writing high-level strategic communications, and helping prepare team materials and presentations.</li><li>
Objective 2: Support a department event from start to finish to develop planning, management, and evaluative skills while also gaining experience in logistics, budgeting, and event promotion.</li><li>
Objective 3: Enhance ability to track multiple projects over extended periods including data analysis, strategy development, and project planning.</li></ul><p><b>
Project Tasks:</b></p><ul><li>
Prepare and execute materials for team meetings and culture projects including department meetings, Board of Governors meetings, and team-building activities.</li><li>
Collaborate with team members to organize large events through administrative support, project planning, and more.</li><li>
Develop and implement a comprehensive system for tracking multiple projects over extended periods including a framework for data tracking, strategies for ongoing projects, and detailed project plans to ensure effective monitoring and management throughout the project lifecycle.</li></ul><p><b>
Project Deliverables:</b></p><ul><li>
Deliverable 1: Written professional development/culture strategy for External Relations Department.</li><li>
Deliverable 2: Successful execution of Summit for America&rsquo;s Youth, team/department onsite events, etc.</li><li>
Deliverable 3: Detailed project plans and data analysis.</li></ul>
Qualifications:
<div><b>
What </b><b>we&rsquo;re</b><b> looking for:</b><b> </b>Self-motivation and the ability to work both independently and collaboratively. Eagerness to learn. Strong interest in project management in not-for-profit environments. Excellent verbal and written communication skills. Ability to manage time appropriately. Ability to interact professionally with Congressional staffers, BGCA senior leadership, local Club leaders, and government officials.</div><div></div><div><b><br>
Education</b><b>/Major</b><b>:</b><b> </b>Business, Communications, Political Science/Public Policy, or Other Applicable Coursework</div><div></div><div><b><br>
Skills:</b><b> </b>Applicants should demonstrate interest in Boys &amp; Girls Clubs of America. Experience using Microsoft Office suite, including Word and Excel. A track record of reliability, independent work, and creativity.</div></div>

RD & Government Relations Intern

FINRA

<div></div><div>The Senior Executive Assistant, Enterprise &amp; Financial Solutions (EFS), provides comprehensive and confidential administrative support to the Executive Vice President, Chief Financial &amp; Administrative Officer (CFAO) and the Chief of Staff &amp; Vice President, Strategic Operations (COS). This involves an advanced technical and administrative skill set in a C-Suite environment and the ability to work with autonomy and discretion in managing sensitive and confidential information on a daily basis.<div></div><div>
Essential Job Functions:</div><ul><li>
Experienced calendar management for CFAO, including scheduling appointments for in-person, conference, and virtual Zoom meetings &ndash; for both internal and external parties. Ensures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (e.g., building security clearances, video conferencing, meeting room set-up, presentation materials, food and beverage, etc.).</li><li>
Manages incoming and outgoing calls and prioritizes messages, emails, and other correspondence. Handles all calls and visitors to the Office of the CFAO and the C- Suite in general with utmost professionalism. Directs/delegates handling of correspondence to appropriate staff.</li><li>
Attends and reports out on relevant updates and agenda, and scribes for weekly EFS senior leadership direct report meetings.</li><li>
Acts as a proxy to the CFAO in expense report and time approval tasks for direct reports and other senior leaders on an as needed basis, as designated by the CFAO.</li><li>
Manages complex travel arrangements for the CFAO, COS and direct reports to the CFAO, as appropriate for Board meetings, conferences, off-site meetings, and other events, and addresses any time-sensitive changes or cancellations, ensuring compliance with all corporate travel and expense policies.</li><li>
Prepares and tracks expense reports for CFAO and COS and direct reports to the CFAO as appropriate.</li><li>
Prepares correspondence and other written materials at the direction of the CFAO, the COS, and direct reports to the CFAO as appropriate.</li><li>
Prioritizes inquiries and requests utilizing sound judgment, while troubleshooting conflicts with minimal guidance.</li><li>
Assists with the preparation and editing of PowerPoint presentations, as well as Word and Excel documents. Compiles and distributes reports and other documents which may require some analysis.</li><li>
Acts as a back-up to other Executive Assistants (EAs) in the FINRA C-Suite as appropriate. This includes collaborating with other EAs to ensure administrative coverage in the FINRA C-Suite at all times.</li><li>
Provides other related administrative support of a highly sensitive and confidential nature, including Board of Governors and Management Committee support.</li><li>
Demonstration of FINRA&rsquo;s values.</li><li>
Collaboration, both in-person and virtually, in furtherance of FINRA&rsquo;s mission of investor protection and market integrity.</li></ul><div></div><div>
Education/Experience Requirements:</div><ul><li><div>
High school diploma or equivalent. Additional education or training preferred.</div></li><li><div>
Minimum ten (10) years of directly relevant administrative experience. Substantial experience providing executive administrative support and experience in a C-Suite required.</div></li><li><div>
Significant experience utilizing Microsoft Office, including Word, PowerPoint, and Excel applications.</div></li><li><div>
Significant experience utilizing and working on travel and expense tools, including preparing, approving expense reports, and making complex travel reservations. Concur experience a plus.</div></li><li><div>
Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.</div></li><li><div>
Demonstrated ability to handle confidential and sensitive information with a high-level of discretion and professionalism.</div></li><li><div>
Exceptional attention to detail and proven ability to manage multiple competing priorities and meet deadlines, and exercise high-level of judgment.</div></li><li><div>
Exceptional verbal and communication skills.</div></li></ul><div></div><div>
Work Conditions:</div><ul><li><div>
Hybrid work environment, with defined in-person presence requirements.</div></li><li><div>
Occasional travel between FINRA offices may be required.</div></li><li><div>
May require overtime, as well as flexibility to work hours that correspond with the CFAO.</div></li></ul><div></div><div>
For work that is performed in CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate&rsquo;s skill set, level of experience, education, and market considerations.</div><div><br>
<br>
CO/FL/TX: Minimum Hourly Rate $33.95, Maximum Hourly Rate $60.58</div><div>
IL/PA: Minimum Hourly Rate $37.46, Maximum Hourly Rate $66.74<br>
MA/MD/VA/Washington, DC: Minimum Hourly Rate $39.09, Maximum Hourly Rate $69.72</div><div>
NY/NJ: Minimum Hourly Rate $39.09, Maximum Hourly Rate $72.75</div><div></div><div>
#LI-Hybrid</div><div></div><div>
To be considered for this position, please submit an application. Applications are accepted on an ongoing basis.</div><div></div><div><i>
The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.</i></div><div></div><div><i>
Please note: If the &ldquo;Apply Now&rdquo; button on a job board posting does not take you directly to the FINRA Careers site, enter </i><i>www.finra.org/careers</i><i> into your browser to reach our site directly.</i></div><div></div><div>
Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.</div><div></div><div>
Time Off and Paid Leave*</div><div></div><div>
FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.</div><div></div><ul><li>Based on full-time schedule</li></ul><div></div><div>
Important Information</div><div></div><div>
FINRA&rsquo;s Code of Conduct imposes restrictions on employees&rsquo; investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code&rsquo;s investment and securities account restrictions, and new employees must comply with those investment restrictions&mdash;including disposing of any security issued by a company on FINRA&rsquo;s Prohibited Company List or obtaining a written waiver from their Executive Vice President&mdash;by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.</div><div></div><div><br>
As standard practice, employees must also execute FINRA&rsquo;s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company&rsquo;s policy on nepotism.</div><div></div><div>
Search Firm Representatives</div><div></div><div>
Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.</div><div></div><div>
FINRA is an Equal Opportunity Employer</div><div></div><div>
All qualified applicants receive consideration for employment without regard to any legally protected category, including race, color, age, national origin, ethnicity, religion, disability, genetic information, military or veteran status, sex, or any other status or classification protected by state or local law.</div><div></div><div>
FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA&rsquo;s Employee Relations team at 240-386-4865 or by email at <div>EmployeeRelations@FINRA.org</div>. Please note that this process is exclusively for inquiries regarding accommodations in the application process.</div><div></div><div>
FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.</div><div></div><div>
FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.</div></div><div></div>

Senior Executive Assistant, Enterprise & Financial Solutions

U.S. Immigration and Customs Enforcement

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>The Section Chief, Operations at ICE Health Service Corps oversees personnel data analysis, timekeeping, and travel management. Responsibilities include workforce planning, compliance, and project management. The role requires strong analytical, communication, and organizational skills, and knowledge of federal personnel regulations.<br>
<br>
<b>This position is only open to current USPHS officers.</b><br>
<b>USPHS Call to Active Duty (CAD) candidates are not eligible for this position.</b></p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.
</div></div></div><h3 class="jobSectionHeader"><b>Clarification from the agency</b></h3>
<p>Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p><b>DUTIES AND RESPONSIBILITIES:</b>
</p><div>
<ul><li>Conduct data analysis and reporting to support workforce planning, recruitment, retention, and succession initiatives within the unit. Compile, analyze, and interpret data to inform decision-making and program improvements.</li></ul>
<ul><li>Assist in the development, implementation, and evaluation of personnel programs and policies. Support program managers in monitoring compliance with regulations and best practices.</li></ul>
<ul><li>Prepare regular and ad-hoc reports, presentations, and briefings for leadership and stakeholders, summarizing program performance, workforce trends, and analytical findings.</li></ul>
<ul><li>Coordinate and facilitate meetings, working groups, and collaborative efforts with internal and external stakeholders to gather requirements, share information, and support program objectives.</li></ul>
<ul><li>Support process improvement initiatives by identifying inefficiencies, recommending solutions, and assisting with the implementation of new systems and procedures within the Personnel Unit.</li></ul>
<ul><li>Maintain accurate records and documentation related to personnel programs, workforce analysis, and administrative activities, ensuring data integrity and confidentiality.</li></ul>
<ul><li>Assist with project management tasks including tracking milestones, timelines, deliverables, and outcomes for personnel-related projects and initiatives.</li></ul></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<ul><li>You must be a U.S. citizen to apply for this position.</li>
<li>You must successfully pass a background investigation.</li>
<li>You must successfully pass a drug screen.</li>
<li>Males born after 12/31/59 must certify registration with Selective Service.</li>
<li>Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.</li>
<li>Service Remaining Requirement Agreement: Upon appointment to this position, officers will be required to serve an 18 to 24-month commitment to IHSC.</li>
<li>ASSIGNMENT PAY AGREEMENT: You must not have a current Assignment Pay Agreement. However, if you have a current Assignment Pay Agreement, it must be fulfilled within 90 days of your application submission.</li>
<li>Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.</li>
<li>PHS officers must participate in IHSC TDY On-Call Schedule (ITOS.) ITOS is either an entire month or two 16-day periods a year where, depending on the needs of the agency, the officer is required to be available to serve.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p><b>PHYSICAL DEMANDS:</b>
</p><div>
<ul><li>Must be able to perform duties in a fast-paced environment without physical limitations.</li></ul>
<ul><li>Sitting and/or standing for extended periods of time [6-8 Hours].</li></ul>
<ul><li>Performing repeated bending motion.</li></ul>
<ul><li>Average manual dexterity for computer operation.</li></ul>
<ul><li>Phone use for extended periods of time</li></ul>
</div>
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p><b>REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:</b>
</p><div>
<ul><li>Knowledge of data analysis techniques and workforce planning principles relevant to personnel management in a healthcare or government setting.</li></ul>
<ul><li>Proficiency in data management tools and software (e.g., Excel, Access, SharePoint or other HRIS systems) for compiling, analyzing, and presenting workforce data.</li></ul>
<ul><li>Strong analytical and problem-solving skills with the ability to interpret complex data, identify trends, and develop actionable recommendations.</li></ul>
<ul><li>Excellent written and verbal communication skills for preparing reports, presentations, and correspondence, and for facilitating meetings and briefings.</li></ul>
<ul><li>Ability to work collaboratively with multidisciplinary teams and stakeholders, demonstrating strong interpersonal and organizational skills.</li></ul>
<ul><li>Attention to detail and accuracy in managing records, documentation, and data integrity.</li></ul>
<ul><li>Knowledge of relevant federal regulations, policies, and best practices related to personnel administration and workforce management.</li></ul>
<ul><li>Ability to manage multiple tasks and projects simultaneously, prioritize assignments, and meet deadlines in a fast-paced environment.</li></ul>
</div>
</div><p></p><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<div><div><p>This position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of the Deputy Assistant Director of Administration, Chief of Administration Unit (CoA). The incumbent serves as a Section Chief for Administration and oversees personnel data analysis, timekeeping, and travel management within the Chief of Administration section of IHSC. This position leads efforts to support workforce planning, program compliance, and process improvement by compiling and interpreting data, preparing reports for leadership, and coordinating collaborative initiatives. The analyst ensures accurate recordkeeping, facilitates meetings, and manages personnel-related projects to enhance operational efficiency and effectiveness.<br>
<br>
IHSC provides direct care daily to approximately 15,300 detainees housed at 20 designated facilities throughout the nation. The health care provided includes medical, dental, and mental health care, and public health services. IHSC provides medical case management and oversight for an additional 22,600 detainees housed at approximately 112 non-IHSC staffed detention facilities daily across the country. In addition, IHSC oversees the financial authorization and payment for off-site specialty and emergency care services for detainees in ICE custody. The ICE detainee population is approximately 34,000 detainees daily, with an average length of stay of approximately 30 days, surpassing 400,000 detainees annually. IHSC provides medical support during ICE enforcement operations in the air, on the ground and at sea.<br>
<br>
<b>SUPERVISORY CONTROLS:</b><br>
The incumbent works under the supervision of the Chief of Administration. The incumbent plans and organizes his/her own work, determines the sequence of assignments, selects, and develops methods, and seeks assistance from experts only rarely. Assignments are usually long-term, recurring, or broadly defined. Work is reviewed for feasibility, compatibility with other work, and effectiveness in meeting requirements or expected results.</p></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
</p><p></p><p>Review our benefits
</p><div><p>Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</p></div></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. You may be selected for an interview at the hiring authority's discretion. You will be notified of selection or non-selection.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p><b>To apply for this position, you must provide a complete Application Package. </b>Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position.<b>A complete application includes:</b><br>
<br>
U. S. Public Health Service Officers
</p><div>
<ul><li>Cover Letter/Letter of Interest.</li></ul>
<ul><li>Degrees. (Place under &quot;Diploma/GED&quot;)</li></ul>
<ul><li>Professional license. (If applicable)</li></ul>
<ul><li>Additional professional certificates. (If applicable)</li></ul>
<ul><li>Three professional references. (i.e., name, title and contact information)</li></ul>
<ul><li>Official USPHS Promotion CV - e.g., relevant experience, education, training. (Place under &quot;USPHS Promotion CV&quot;)
<ul><li>You may provide a civilian resume in addition to the USPHS Promotion CV to capture all relevant work experience.</li>
</ul></li></ul><ul><li>A copy of your Certificate of Investigation (located in your eOPF).</li></ul>
<div><ul><li>Three <b>most recent</b> Commissioned Officer Effectiveness Reports (COER). (Place under &quot;Performance Appraisal&quot;)</li></ul></div>
<ul><li>For current IHSC PHS officers, IHSC Recruiting requires applicants to provide a copy of your current Service Remaining Requirements Agreement.</li></ul>
<ul><li>Indicate if you have an Assignment Pay (AP) Agreement and the date of the end of your AP Agreement. If you do not, please submit a memo attesting to no AP in the Assignment Pay (AP) Agreement section in the documents section of application.</li></ul>
</div>
<p></p><div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>To apply for this position, you must submit the <b>required documentation </b>outlined under the REQUIRED DOCUMENTS section below.<br>
<br>
The complete initial Application must be submitted by 11:59 PM (EST) on 03/17/2026.<br>
<br>
<b>PLEASE NOTE:</b> If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.<br>
<br>
To begin the process, click the <b>Apply Online </b>button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the <b>Submit My Answers </b>button at the end of the process.<br>
<br>
<b>Note:</b> To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select <i>Application Status</i>, and click on the <i>more information </i>link under the application status for this position.<br>
<br>
<b>Applications and supporting documentation will not be accepted by mail or email.</b> If you need further assistance, contact the Human Resources Office representative listed on this announcement at least one day prior to the closing date for further instructions.</p></div><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>IHSC Recruiting
</div><div><div><div>Email</div>
<div>IHSCrecruiting@ice.dhs.gov
</div></div><div><div>Address</div>
<div><div><i>ERO-DRO-IHSC Public Health Service</i><br>
<i>500 12th Street SW</i><br>
<i>Washington, DC 20536</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on &quot;Application Status,&quot; and then click &quot;More Information.&quot; We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>03/03/2026 to 03/17/2026
</div></div><div><div>Salary</div>
<div>$1 to - $150,000 per year
<p>Please note that the salary is dependent on the officer's rank, years in service, and location of duty station.</p>
</div></div><div><div>Pay scale &amp; grade</div>
<div>CC 6</div>
</div><div><div>Location</div>
<div>1 vacancy in the following location:</div>
 <div><div><div><div>Washington, DC
</div></div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>Yes&mdash;Situational telework may be available, based on the needs of the agency.</div>
</div><div><div>Travel Required</div>
<div>Occasional travel - You may be expected to travel for this position.</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>Yes&mdash;You may qualify for reimbursement of relocation expenses in accordance with agency policy.
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>None
</div></div><div><div>Job family (Series)</div>
<ul><li>0340 Program Management
</li></ul></div><div><div>Supervisory status</div>
<div>Yes</div>
</div><div><div>Security clearance</div>
<div>Other</div>
</div><div><div>Drug test</div>
<div>Yes</div>
</div><div><div>Position sensitivity and risk</div>
<div>Critical-Sensitive (CS)/High Risk</div>
</div><div><div>Trust determination process</div>
<ul><li>Credentialing
</li><li>Suitability/Fitness
</li></ul></div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>IHSC-ADM-SCO-O6-S-2026</div>
</div><div><div>Control number</div>
<div>859465800</div></div></div></div>

Section Chief Operations (O-6 Billet) Supervisory

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