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executive assistant secretary

2P Perfect Presentation

<div>
 
 Since 2004, 2P has been at the forefront of Saudi Arabia&rsquo;s ICT landscape, delivering integrated technology solutions that help organizations accelerate digital transformation and enhance operational efficiency. With a strong foundation in innovation and service excellence, 2P continues to provide end-to-end solutions through its specialized business units and trusted market expertise. We are always looking to connect with talented professionals who are passionate about making an impact and growing within a dynamic, forward-looking environment.
 
 
 
 
 
 We are seeking a motivated and detail-oriented
 
 Assistant Executive Secretary
 
 to support administrative and coordination tasks and ensure smooth daily operations. The ideal candidate will assist in managing schedules, preparing documents, and supporting executive-level activities.
 
 
 This role is ideal for someone looking to grow within administrative and executive support functions while contributing to efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Assist in managing schedules, meetings, and appointments.
 
 
 Prepare documents, reports, and correspondence.
 
 
 Coordinate meetings and maintain proper records.
 
 
 Handle administrative and clerical tasks efficiently.
 
 
 Maintain filing systems and documentation.
 
 
 Follow up on tasks and internal communications.
 
 
 Support travel arrangements and logistics.
 
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 Bachelor&rsquo;s degree or Diploma in a related field.
 
 
 1&ndash;3 years of experience in administrative roles.
 
 
 Good communication and organizational skills.
 
 
 Ability to multitask and work under pressure.
 
 
 
 
 
 
 Key Skills:
 
 
 
 Administrative Support
 
 
 Document Management
 
 
 Coordination &amp; Scheduling
 
 
 Communication Skills
 
 
 Attention to Detail
 
 
 Time Management
 
</div>

Executive Assistant Secretary

Esports Foundation

<div>
 Team: Chief of Staff
 
 
 Activity: Full-time
 
 
 Role grade: Director [8]
 
 
 Direct reports: 3
 
 
 Indirect reports: 0
 
 
 Reporting to: Chief of Staff
 
 
 Role location: Riyadh, Saudi Arabia
 
 
 
 Job Purpose:
 
 As the Director Board of Trustees Secretariat, you will be responsible for the overall effectiveness, integrity, and smooth operation of the Board of Trustees (BoT) and its committees. The role oversees all governance secretariat activities, ensures adherence to legal and governance frameworks, and enables the Secretary General, Board members, and committees to operate efficiently, compliantly, and with high-quality decision-making support.
 
 
 This role combines governance leadership, operational excellence, and people management, ensuring that board and committee processes are structured, timely, confidential, and fit for a complex, fast-moving organization.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.
 </li>
 <li>
 Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.
 </li>
 <li>
 Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.
 </li>
 <li>
 Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.
 </li>
 <li>
 Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.
 </li>
 <li>
 Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.
 </li>
 <li>
 Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.
 </li>
 <li>
 Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.
 </li>
 <li>
 Owns the end-to-end development of Board materials &mdash; including co-creation and drafting of content with stakeholders &mdash; and has authority to return submissions that do not meet decision-readiness standards.
 </li>
 <li>
 Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.
 </li>
 <li>
 Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.
 </li>
 <li>
 Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.
 </li>
 <li>
 Ensure clear, professional, and timely communication between the Board, committees, and executive management.
 </li>
 <li>
 Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).
 </li>
 <li>
 Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.
 </li>
 <li>
 Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.
 </li>
 <li>
 Lead, coach, and develop a team of three Secretariat / Governance Officers.
 </li>
 <li>
 Set clear objectives, performance standards, and development plans for the team.
 </li>
 <li>
 Ensure consistent quality, accountability, and resilience across all secretariat activities.
 </li>
 <li>
 Act as an escalation point for complex, sensitive, or high-risk governance matters.
 
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law a related field.
 </li>
 <li>
 10+ years of experience in board secretariat, corporate governance, legal operations, or executive office roles within Saudi Arabia.
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills, and Abilities
 
 
 
 <ul>
 <li>
 Proven experience supporting Boards of Directors or Boards of Trustees and multiple committees.
 </li>
 <li>
 Demonstrated leadership experience managing and developing teams.
 </li>
 <li>
 Strong exposure to governance frameworks, delegation of authority models, and board best practices
 </li>
 <li>
 Exceptional attention to detail and judgment in handling confidential information.
 </li>
 <li>
 Strong stakeholder management skills, including interaction with senior executives and board members.
 </li>
 <li>
 Background in legal functions.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of organization, prioritization, and follow-through.
 </li>
 <li>
 Ability to operate calmly and effectively in high-pressure, time-sensitive environments.
 </li>
 <li>
 Fluent in English and Arabic.
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Relocation support
 </li>
 <li>
 Transportation allowance
 </li>
 <li>
 Competitive compensation
 </li>
 <li>
 Housing allowance
 </li>
 <li>
 VIP medical insurance
 </li>
 <li>
 Opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact
 
 
 
 </li>
 </ul>
 
 Diversity disclaimer
 
 
 
 Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.
</div>

Director Board of Trustees Secretariat

<div>
 
 Since 2004, 2P has been at the forefront of Saudi Arabia&rsquo;s ICT landscape, delivering integrated technology solutions that help organizations accelerate digital transformation and enhance operational efficiency. With a strong foundation in innovation and service excellence, 2P continues to provide end-to-end solutions through its specialized business units and trusted market expertise. We are always looking to connect with talented professionals who are passionate about making an impact and growing within a dynamic, forward-looking environment.
 
 
 
 
 
 We are seeking a professional and detail-oriented
 
 Executive Secretary
 
 to provide high-level administrative support to senior management. The ideal candidate will play a critical role in managing executive schedules, coordinating communications, and ensuring seamless administrative operations.
 
 
 This role is ideal for someone who is highly organized, discreet, and capable of handling sensitive information with professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Manage executive calendars, meetings, and appointments.
 
 
 Prepare reports, presentations, and official correspondence.
 
 
 Handle confidential information with a high level of discretion.
 
 
 Coordinate internal and external communications.
 
 
 Organize meetings, prepare agendas, and take minutes.
 
 
 Arrange travel plans and manage logistics.
 
 
 Act as a liaison between executives and stakeholders.
 
 
 Follow up on action items and ensure timely execution.
 
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 Bachelor&rsquo;s degree or Diploma in Business Administration or a related field.
 
 
 3+ years of experience in executive support roles.
 
 
 Excellent communication and interpersonal skills.
 
 
 High level of professionalism and confidentiality.
 
 
 Strong organizational and multitasking abilities.
 
 
 
 
 
 
 Key Skills:
 
 
 
 Executive Support
 
 
 Calendar Management
 
 
 Communication &amp; Coordination
 
 
 Confidentiality Handling
 
 
 Reporting &amp; Documentation
 
 
 Time Management
 
 
 Attention to Detail
 
</div>

Executive Secretary

<div>Job ID R-543346 Date posted 17 April 2026
<div><h1 class="jobSectionHeader">Job Description Summary</h1>
We are looking to hire an exceptional Executive Assistant who will support our senior level execs in Riyadh.<h1 class="jobSectionHeader">
Job Description</h1><h1 class="jobSectionHeader">
We are the makers of possible</h1>
BD is one of the largest global medical technology companies in the world. Advancing the world of health&trade; is our Purpose, and it&rsquo;s no small feat. It takes the imagination and passion of all of us&mdash;from design and engineering to the manufacturing and marketing of our billions of MedTech products per year&mdash;to look at the impossible and find transformative solutions that turn dreams into possibilities.<h1 class="jobSectionHeader">
Why join us?</h1>
A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you&rsquo;ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.
Become a maker of possible with us!<h2 class="jobSectionHeader">
About the role
</h2>The Executive Assistant will be supporting the Vice Presidents with their day-to-day administrative needs and organizational duties.<h2 class="jobSectionHeader">
Main responsibilities will include:</h2><ul><li>
Support with overall supervision of office environment and the VP&rsquo;s with communication and establishing standards and procedures.</li><li>
Responsible for the effective coordination and follow-through of the activities and commitments of the VP&rsquo;s by producing and managing an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD business.</li><li>
Manages the flow of information and compliance tracking, including a sensitive material and highly confidential in nature, with a high degree of discretion, via phone, email, to the leadership team, internal associates, and external organizations.</li><li>
Coordinates the meetings and agendas for VP&rsquo;s Meetings, as well as the BDX Annual events. Records the minutes of the meetings and the executive sessions. Assists with the development and implementation of the business reports.</li><li>
Ensuring smooth and successful meetings that are associated with the responsibilities of the VP&rsquo;s. This includes the overall arrangements and details of scheduling meeting rooms, preparing agendas, catering menus, room set-up, and equipment needs.</li><li>
Functions as the executive assistant to the VP&rsquo;s creating correspondence, reports, tracking sheets, and other materials; coordinating travel arrangements, assisting with projects, ability to manage all aspects of communication, etc. This will require involvement in preparation of presentations, involvement in meetings, assistance in project plan development, budget and spend control.</li><li>
Assists with document preparation and electronic and hard copy archiving. Provides historical reference by developing and using filing and retrieval systems and recording meeting discussions. Maintains records as advised.</li><li>
Arranges travel and process country related invoices. Maintains executive&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>
Facilitates regularly scheduled meetings with team members throughout the organization in order to foster administrative support efficiency and effectiveness.</li><li>
Conserves executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents/reports; collecting and analyzing information; and initiating telecommunications. Secures information by completing database backups.</li><li>
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.</li><li>
Completes projects by assigning work to clerical staff and following up on results.</li></ul><h2 class="jobSectionHeader">
About you</h2><ul><li>
Bachelor&rsquo;s degree in business administration or management.</li><li>
5 years of experience as an executive assistant and knowledge of executive level.</li><li>
Excellent interpersonal and communication skills.</li><li>
Ability to work independently with little supervision &amp; with a diverse group of individuals.</li><li>
Ability to plan, coordinate and prioritize work.</li><li>
High personal integrity and ethical standards.</li><li>
Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint &amp; Microsoft Teams/ Word/Excel/PowerPoint. Project coordination is a plus.</li><li>
Able to demonstrate reporting, time management and strong presentation skills.</li><li>
Proficiency in English &amp; Arabic</li><li>
Mastering official communication and letters in both Arabic and English.</li><li>
Willingness to travel.</li></ul><h2 class="jobSectionHeader">
Click on if this sounds like you!</h2>
At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.
Becton, Dickinson and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.<h2 class="jobSectionHeader">
To learn more about BD visit: https://bd.com/careers</h2>
Required Skills
Optional Skills
.<h1 class="jobSectionHeader">
Primary Work Location</h1>
SAU Riyadh - Centria Office Building<h1 class="jobSectionHeader">
Additional Locations</h1><h1 class="jobSectionHeader">
Work Shift</h1></div></div>

Executive Assistant

StepStone Group

<div>
 We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world&rsquo;s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
 
 
 
 Position Overview
 
 
 
 The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.
 
 
 
 Essential Job Functions
 
 
 
 <ul>
 <li>
 Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
 </li>
 <li>
 Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
 </li>
 <li>
 Screen all calls for executive and handle all inquiries within capacity.
 </li>
 <li>
 Track Executives' meetings, as well as necessary follow ups
 </li>
 <li>
 Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
 </li>
 <li>
 Plan and coordinate monthly and weekly team meetings as requested.
 </li>
 <li>
 Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
 </li>
 <li>
 Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
 </li>
 <li>
 Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
 </li>
 <li>
 Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
 </li>
 <li>
 Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
 </li>
 <li>
 Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
 </li>
 <li>
 Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
 </li>
 <li>
 Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
 </li>
 <li>
 Contribute your talents and efforts to a productive, pleasant, and safe working environment.
 </li>
 <li>
 Assist and provide phone coverage for additional executives when necessary.
 </li>
 <li>
 Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).
 
 
 </li>
 </ul>
 
 Education And/Or Work Experience Requirements
 
 
 
 <ul>
 <li>
 A minimum of five years' experience providing administrative support in a financial institution. College degree preferred
 
 
 </li>
 </ul>
 
 Required Knowledge, Skills, And Abilities
 
 
 
 <ul>
 <li>
 Ability to manage highly sensitive, confidential information with complete discretion.
 </li>
 <li>
 Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
 </li>
 <li>
 Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
 </li>
 <li>
 Strong focus on attention to detail, accuracy, and thoroughness.
 </li>
 <li>
 Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
 </li>
 <li>
 Effective team player who can collaborate or make independent decisions as needed.
 </li>
 <li>
 Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
 </li>
 <li>
 Ability to perform general office duties including the creation of presentation materials including decks and iPads.
 
 
 </li>
 </ul>
 
 Other Attributes
 
 
 
 <ul>
 <li>
 Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.
 </li>
 <li>
 Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.
 </li>
 <li>
 Demonstrates behaviors and work ethic that reflect the Firm&rsquo;s core values and principles.
 
 
 </li>
 </ul>
 
 At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
 
 
 
 
 As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.
 
 
 
 
 Candidates must be at least 18 years old to apply.
 
 
 
 Developing People at StepStone
 
 
</div>

StepStone Group LP

<div><div>We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.</div>
POSITION OVERVIEW

The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.

ESSENTIAL JOB FUNCTIONS:
<ul>
<li>Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.</li>
<li>Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.</li>
<li>Screen all calls for executive and handle all inquiries within capacity.</li>
<li>Track Executives' meetings, as well as necessary follow ups</li>
<li>Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.</li>
<li>Plan and coordinate monthly and weekly team meetings as requested.</li>
<li>Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.</li>
<li>Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.</li>
<li>Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.</li>
<li>Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.</li>
<li>Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.</li>
<li>Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.</li>
<li>Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.</li>
<li>Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.</li>
<li>Contribute your talents and efforts to a productive, pleasant, and safe working environment.</li>
<li>Assist and provide phone coverage for additional executives when necessary.</li>
<li>Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).</li>
</ul>
EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:
<ul>
<li>A minimum of five years' experience providing administrative support in a financial institution. College degree preferred</li>
</ul>
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
<ul>
<li>Ability to manage highly sensitive, confidential information with complete discretion.</li>
<li>Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.</li>
<li>Ability to manage a high volume of work and prioritize tasks/projects based on urgency.</li>
<li>Strong focus on attention to detail, accuracy, and thoroughness.</li>
<li>Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.</li>
<li>Effective team player who can collaborate or make independent decisions as needed.</li>
<li>Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.</li>
<li>Ability to perform general office duties including the creation of presentation materials including decks and iPads.</li>
</ul>
OTHER ATTRIBUTES:
<ul>
<li>Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.</li>
<li>Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.</li>
<li>Demonstrates behaviors and work ethic that reflect the Firm's core values and principles.</li>
</ul>
#LI-Hybrid<div><div> 

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Candidates must be at least 18 years old to apply.
</div>
<div>Developing People at StepStone</div></div></div>

Qiddiya Investment Company

<div>GENERAL SUMMARY:
The Administrative Assistant and Driver is a key support role, providing essential administrative and logistical assistance to ensure the smooth operation of the club&rsquo;s executive office and overall functioning. This role requires a dynamic individual who can efficiently manage administrative tasks while providing safe and reliable transportation services for the club&rsquo;s executives, VIP guests, and other stakeholders. The successful candidate will exhibit professionalism, discretion, and exceptional organisational skills in all aspects of their work. 
JOB OVERVIEW &ndash; PURPOSE AND SCOPE
The purpose of the Administrative Assistant and Driver position is to provide comprehensive administrative support to the executive team and ensure seamless transportation services for the club&rsquo;s high-profile members and guests. This dual-role position requires a balance of office management responsibilities and the ability to deliver a premium chauffeur experience. The role involves managing a variety of administrative tasks, such as scheduling, correspondence, and document management, while also being responsible for the safe and timely transportation of executives and guests to various destinations. The individual in this role must possess excellent time-management skills, be detail-oriented, and have a strong customer service mindset.
RESPONSIBILITIES AND DUTIES
Administrative Support:<ul><li>Provide administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Prepare, organise, and maintain important documents, reports, and records, ensuring they are easily accessible when needed.</li><li>Assist with the planning and coordination of club events, meetings, and special projects, ensuring all logistical aspects are handled efficiently.</li><li>Handle incoming calls, emails, and other forms of communication, directing them to the appropriate parties and responding on behalf of executives when required.</li><li>Manage office supplies and inventory, ensuring the executive office is well-stocked and organised.</li></ul>
Driver Responsibilities:<ul><li>Provide safe, reliable, and professional driving services for the club&rsquo;s executives, VIP guests, and other stakeholders, ensuring timely arrival at all destinations.</li><li>Maintain a high level of professionalism and discretion when interacting with passengers, ensuring a positive experience at all times.</li><li>Perform regular vehicle inspections and maintenance checks to ensure the vehicle is in top condition and ready for use at all times.</li><li>Keep the vehicle clean, both inside and out, to reflect the club&rsquo;s high standards of service.</li><li>Assist passengers with loading and unloading luggage, equipment, or other items as needed.</li></ul>
Logistics and Coordination:
<ul><li>Coordinate travel arrangements for executives and guests, including booking accommodations, flights, and other transportation as required.</li><li>Maintain a detailed log of trips, including mileage, fuel consumption, and any maintenance performed, and report any issues to the relevant department.</li><li>Ensure all legal and safety requirements for driving, such as licenses, insurance, and vehicle registrations, are up-to-date and compliant with regulations.</li></ul>
Customer Service:
<ul><li>Act as a point of contact for members and guests requiring transportation services, ensuring their needs are met with the highest level of care and attention.</li><li>Address any concerns or special requests from passengers promptly and courteously, maintaining the club&rsquo;s reputation for excellence in service.</li><li>Uphold confidentiality and discretion when handling sensitive information or when in the presence of high-profile individuals.</li></ul> 
Requirements 
ROLE QUALIFICATIONS
Educational Background<ul><li>High school diploma or equivalent; additional administrative or secretarial training is a plus.
</li><li>Valid driver&rsquo;s license with a clean driving record.</li></ul>
Experience:<ul><li>Minimum of 3-5 years of experience in a similar administrative and driving role, preferably within a high-end hospitality, luxury resort, or corporate environment.
</li><li>Proven experience in providing high-level administrative support, including handling confidential information.</li></ul>
Technical Skills:<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant office management software.
</li><li>Strong knowledge of local roads and routes, as well as GPS navigation systems.</li></ul>
Soft Skills:<ul><li>Excellent organisational and multitasking abilities, with strong attention to detail.</li><li>Strong communication skills, both written and verbal, with the ability to interact professionally with executives, guests, and team members.</li><li>High level of discretion, integrity, and professionalism.</li></ul></div>

Golf- Admin Assistant & Driver

Explore 428+ Executive assistant secretary in Riyadh this May. Find roles across top companies and apply now to boost your career.

428 executive assistant secretary jobs In Riyadh

Executive Assistant Secretary

Director Board of Trustees Secretariat

Executive Secretary

Executive Assistant

Executive Assistant

Executive Assistant

Golf- Admin Assistant & Driver