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executive assistant special projects manager

Parallel

<div><p>Location: Flexible / Hybrid &ndash; Florida preferred<br>
Job Status: Full Time Exempt<br>
Pay Range: Based on experience and market rates<br>
Direct Supervisor: President, Parallel</p>
<p><b>
Everyone is welcome here.</b> Each of us is unique, and that&rsquo;s what makes us amazing. We believe in inclusiveness and celebrating each person&rsquo;s individuality, because there&rsquo;s power in bringing people with different points of view and life experiences together. That&rsquo;s why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.</p>
<p>
So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there&rsquo;s no limit to what we can achieve.</p>
<p>
This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant &amp; Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.</p>
<p>
The ideal candidate acts as a central connector across the ELT&mdash;enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support.</p>
<p><b>
WHAT YOU WILL BE DOING</b></p>
<p><b>
Executive Support to the ELT</b></p>
<ul><li>
Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time</li><li>
Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)</li><li>
Manage inbound requests and communications, ensuring alignment with enterprise priorities</li><li>
Draft, edit, and refine executive communications on behalf of ELT members</li><li>
Coordinate complex travel, logistics, and executive-level engagements</li></ul>
<p><b>
Operating Cadence &amp; Alignment</b></p>
<ul><li>
Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)</li><li>
Ensure alignment across functions on priorities, deliverables, and timelines</li><li>
Track key initiatives and follow-ups, holding teams accountable to commitments</li><li>
Support development of executive-level materials (dashboards, one-pagers, board updates)</li></ul>
<p><b>
Special Projects &amp; Strategic Initiatives</b></p>
<ul><li>
Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)</li><li>
Build and manage project plans, timelines, and stakeholder communication</li><li>
Identify risks, surface insights, and drive solutions in partnership with functional leaders</li><li>
Act as a force multiplier to accelerate execution of priority initiatives</li></ul>
<p><b>
Communication &amp; Stakeholder Management</b></p>
<ul><li>
Serve as a central coordination point across ELT members and their teams</li><li>
Ensure clear, concise, and timely communication of decisions, priorities, and updates</li><li>
Support alignment between enterprise functions and state-level teams</li><li>
Maintain a high level of professionalism and confidentiality across all interactions</li></ul>
<p><b>
EXPERIENCE AND SKILLS YOU&rsquo;LL BRING</b></p>
<ul><li>
5&ndash;10+ years of experience in executive support, consulting, business operations, or project management</li><li>
Experience supporting multiple senior executives or leadership teams in a fast-paced environment</li><li>
Strong business acumen with the ability to understand financial and operational drivers</li><li>
Exceptional organizational and time management skills with strong attention to detail</li><li>
Proven ability to manage competing priorities and execute with speed and precision</li><li>
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools</li><li>
Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus</li></ul>
<p><b>
LEADERSHIP ATTRIBUTES</b></p>
<ul><li>
Proactive &amp; Solutions-Oriented: Anticipates needs and drives outcomes</li><li>
Highly Discreet: Trusted with sensitive and confidential information</li><li>
Structured &amp; Organized: Brings clarity to complex, fast-moving environments</li><li>
Strong Communicator: Effective across all levels of the organization</li><li>
Execution-Focused: Drives accountability and results across teams</li></ul>
<p><b>
PHYSICAL REQUIREMENTS</b></p>
<ul><li>
Ability to work in an office environment, primarily at a desk or in meetings</li><li>
Ability to move around the office as needed</li><li>
Ability to operate standard office equipment and technology</li><li>
Ability to lift up to 25 pounds</li><li>
Ability to travel domestically as required</li></ul>
<p><b>
YOU WILL BE SUCCESSFUL IF YOU&hellip;</b></p>
<ul><li>
Are self-motivated; micro-managing isn&rsquo;t fun for anyone</li><li>
Roll your sleeves up and do the work; strategy is important, but so is getting stuff done</li><li>
Can work fast and be flexible; our industry is always changing</li><li>
Play nice with others; we collaborate with each other a lot</li><li>
Think creatively; sometimes, the &ldquo;traditional&rdquo; solution isn&rsquo;t the best one</li></ul>
<p><b>
WHAT YOU GET</b></p>
<ul><li>
Employee discount</li><li>
Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs</li><li>
Balance and flexibility; paid time off, paid parental leave, flexible work arrangements</li><li>
Tuition Reimbursement Programs</li><li>
Pet Insurance</li></ul>
<p><b>
PARALLEL IS UNITED BY OUR VISION, MISSION, &amp; VALUES</b></p>
<p>
Our Vision &ndash; why we exist &ndash; is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.</p>
<p>
Our Mission &ndash; how we will do this &ndash; is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.</p>
<p>
Our Values &ndash; Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility</p>
<p><i>
We are an Equal Opportunity Employer. We embrace and encourage our employees&rsquo; differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.</i></p>
<p><b>
DISCLAIMER</b></p>
<p>
Parallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time. Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.</p></div>

Executive Assistant/Special Projects Manager

VasoTechnology powered by NetWolves

<p><b>Company Overview</b><br/>NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.</p><p>Direct applicants only need apply. No recruiters.</p><p><b>Job Summary</b><br/>The <b>Temporary Administrative Assistant</b> acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.</p><p>Keys to Success: <b>Flexibility</b>, <b>adaptability</b> in multiple environments, <b>highly-organized </b>and able to prioritize multiple tasks; <b>Technical Fluency</b> &ndash; above average knowledge of current technological trends related to organization, project management and time management.</p><p><b>Responsibilities</b></p><ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><b>Daily Responsibilities</b></p><p>&middot; <b>Executive Support:</b> Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.</p><p>&middot; <b>Operational Continuity:</b> Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.</p><p>&middot; <b>Leadership Logistics: </b>Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.</p><p>Key Skills</p><p><b>Category</b></p><p><b>Must-Have Skills</b></p><ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul><p><b>Software Applications</b></p><ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul><p><b>Soft Skills</b></p><ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul><p>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Location:</p><ul><li>Tampa, FL 33634 (Required)</li></ul><p>Work Location: In person</p>

Administrative Coordinator (TEMPORARY)

Southern Glazer’s Wine & Spirits

<p></p><div><div><div><div><div><b>Job ID: </b>40682
</div></div></div></div><div><div><div><div><b>Location:
</b>Tampa, FL, US, 33619
</div></div></div></div><div><div><div><div><div><div><div><div><b>What You Need To Know</b></div>
</div><div><div>
Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people &ndash; and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer&rsquo;s isn't just one of Forbes&rsquo; Top Private Companies; it's a family-owned business with deep roots dating back to 1933.</div><br>
<div></div>
<div>
Southern Glazer&rsquo;s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging.</div><br>
<div></div>
<div>
As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.</div><br>
<div></div>
<div>
By joining Southern Glazer&rsquo;s, you would be part of a team that values excellence, innovation, and community. This is more than just a job &ndash; it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.</div></div></div><div><div><div><b>
Overview</b></div>
</div><div><div>
The Executive Administrative Assistant provides support to the Customer Account Services, Tampa Center of Excellence onsite and 5 days a week. This position will perform general administrative work such as managing schedules, running reports, copy/filing documents, catering orders and setup for onsite meetings and answering the phone. This role also supports the administration, logistics, travel, Serves as the primary liaison for reception, travel arrangements, general logistics, vendor/maintenance calls for the office and financial reconciliation processes.</div></div></div><div><div><div><b>
Primary Responsibilities</b></div>
</div><div><ul><li>Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up</li>
<li>Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms</li>
<li>Create and maintain filing system for VPs/Directors</li>
<li>Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries</li>
<li>Prepare T&amp;E expense reconciliation through Concur
</li><li>Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees</li>
<li>Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed</li>
<li>Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.</li>
<li>Support Department Managers on an as-needed basis</li>
<li>Perform other general administrative duties as assigned</li>
</ul></div></div><div><div><div><b>Minimum Qualifications</b></div>
</div><div><ul><li>Two years of college education or equivalent required</li>
<li>Excellent communication skills (verbal and written) required</li>
<li>Strong writing skills for meeting minutes and general communication</li>
<li>Strong interpersonal and organizational skills</li>
<li>At least three years of corporate professional experience in an administrative assistant role, or equivalent</li>
<li>Must have experience in supporting multiple individuals</li>
<li>Team player, energetic, self-starter, motivated</li>
<li>Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus</li>
<li>Responsible for working with and maintaining confidential data</li>
</ul></div></div><div><div><div><b>Physical Demands</b></div>
</div><div><ul><li>Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or mobile device</li>
<li>Physical demands include a considerable amount of time walking, bending, reaching, standing, squatting, and stooping
</li><li>May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs</li>
</ul></div></div><div><div><div><b>EEO Statement</b></div>
</div><div><div>
Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.</div><br>
<div></div>
<div><i>
If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at NationalTA@sgws.com</i></div><br>
<div></div>
<div><i>
#LI-WN1</i></div></div></div></div></div></div></div></div></div><p></p>

Executive Administrative Assistant

The Performance Lab Tampa

<p><b>Finance and Operations Assistant</b></p><p><b>About The Performance Lab LLC</b></p><p>The Performance Lab (TPL) is a multi-disciplinary medical practice dedicated to the rehabilitation of patients recovering from musculoskeletal (MSK) and brain injuries. With a team of experienced Medical Doctors specializing in Physical Medicine and Rehabilitation, Sports Medicine, Interventional Pain, Neurology, and Traumatic Brain Injury, TPL offers comprehensive, hospital-level care in a convenient outpatient setting. We will offer life care planning service to patients within our ecosystem or by referral. By integrating a wide range of services under one roof, The Performance Lab ensures personalized, continuous support throughout each patient's recovery journey.</p><p><b>The Role</b></p><p>As our Finance and Operations Assistant, you'll handle day-to-day accounting operations while gaining broad startup finance experience. This is a growth role with Director of Finance mentorship and advancement opportunities as we scale.</p><p><b>Key Responsibilities</b></p><p><b>Core Accounting </b></p><ul><li>Bookkeeping and Payroll processing</li><li>Process AP/AR, including monitoring collections</li><li>Perform bank and credit card reconciliations</li><li>Process expense reports and maintain documentation</li><li>Support month-end close, journal entries, and accruals</li><li>Maintain fixed assets, lease and depreciation schedules</li><li>Oversee office and clinical ordering, maintaining optimal stock levels without over-purchasing.</li></ul><p><b>Reporting &amp; Compliance </b></p><ul><li>Help prepare monthly financial statements</li><li>Support tax filings</li><li>Maintain compliance calendars and deadlines</li></ul><p><b>Special Projects </b></p><ul><li>Help implement new accounting software</li><li>Document processes and procedures</li><li>Support other operational areas as needed</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in accounting, finance, or related field</li><li>1-3 years accounting experience</li><li>Proficiency in QuickBooks and Microsoft Suite (Excel, Word, PowerPoint)</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle confidential information</li></ul><p><b>Additional Qualifications (Optional):</b></p><ul><li>Healthcare industry experience</li><li>Comfortable using the latest technologies, including AI</li></ul><p><b>What We Offer</b></p><ul><li>Salary: $60,000-$65,000 dependent on experience</li><li>Health, dental, and vision insurance</li><li>14 days PTO</li><li>In-office role with flexibility</li></ul><p><b>Why This Role?</b></p><ul><li>Direct mentorship from experienced Director of Finance</li><li>Exposure to all aspects of startup finance</li><li>Build processes from the ground up</li></ul><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li></ul><p>Work Location: In person</p>

Finance and Operations Assistant

The Baldwin Group

<div>The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad. The Baldwin Group has award-winning industry expertise, colleagues, competencies, insurers, and most importantly, a highly differentiated culture that our clients consider an invaluable expansion of their business. The Baldwin Group (NASDAQ: BWIN), takes a holistic and tailored approach to insurance and risk management.
<p></p><p><b>What Are We Looking For
</b></p><p>We are looking for a natural leader who thrives in complexity and ambiguity. The right candidate is someone who takes ownership, builds trust across organizations, and has the discipline to drive programs across the finish line without losing sight of quality, budget, or stakeholder needs. This role has high visibility and interfaces with various levels of program leadership; therefore, you must be equally comfortable presenting to a C-suite audience as you are rolling up your sleeves alongside your project teams. Ability to adapt quickly to shifting priorities with a continuous improvement mindset is a must in everything you do.
</p><p></p><p>The ideal candidate brings strong technical fluency, strategic management skills and a demonstrable track record of delivering large-scale programs on time and within budget in an agile environment.
</p><p></p><p><b>About the Role
</b></p><p>The Program Manager will lead a multi-million-dollar, multi-workstream program within our vast and growing portfolio which requires end-to-end execution of complex, cross-functional initiatives across our insurance operations, technology, and partner ecosystem. This high-impact role will drive strategic initiatives from concept to delivery and serve as the connective tissue between executive leadership and execution teams. As Program Manager, you will be engaging with Product Owners to assess and prioritize direct customer feedback while driving execution via mature Agile practices. Experience in standard SDLC in an Agile environment is essential.
</p><p></p><p>The Program Manager should have a sharp business mind and a proven ability to strategize and implement high-level program initiatives. The ideal candidate will be an excellent leader and will have experience in directly or indirectly managing and coaching staff of different disciplines to produce results in a timely manner. The goal is to ensure that all programs deliver the desirable outcome to our organization. The successful candidate must be able to make frequent trade-offs between business targets and projects and/or operational performance.
</p><p></p><p><b>Key Responsibilities
</b></p><p><b>Program Leadership &amp; Delivery
</b></p><ul><li>Lead agile cross functional team of Systems Developers, Software Engineers, Test Engineers, Operations, etc. from initial concept to deployment and production.
</li><li>Lead end-to-end delivery of enterprise-wide programs spanning technology, operations, and partner integrations in an Agile environment.
</li><li>Work closely with Product Owners to develop a multi-year plan to operationalize a technology support strategy, with key milestones, deliverables, and realization targets.
</li><li>Drive execution of solutions inclusive of concept definition, requirements validation, architecture specification, and governance compliance to our SDLC framework.
</li><li>Define program scope, goals, milestones, budgets, and resource plans; maintain rigorous governance throughout execution.
</li><li>Closely monitor project actuals to avoid cost overruns.
</li><li>Proactively identify and manage program risks, issues, and dependencies; develop and execute mitigation strategies.
</li><li>Manage multiple concurrent projects and workstreams with competing priorities in a fast-paced environment.
</li><li>Develop detailed implementation plans that include activities from multiple teams (business and technology).
</li><li>Meet complex program goals for product performance, quality goals, regulatory compliance requirements, cost, schedule, and development budget.
</li><li>Responsible for working with Product Management, Marketing, Designers, Developers, and Executive Management to define the product, solidify the business case, and identify funding requirements.
</li><li>Participate in negotiations involving Business Development and Legal.
</li><li>Directly responsible for creation and execution of departmental budgets and forecasts for applicable technology support functions.
</li></ul><p></p><p><b>Stakeholder Engagement &amp; Communication
</b></p><ul><li>Serve as the primary liaison between technology teams, product owners, and executive leadership.
</li><li>Partner with business process owners to define roadmaps for continuous delivery of product enhancements.
</li><li>Facilitate governance meetings, project review sessions, and steering committee updates with directors and senior management.
</li><li>Produce clear, executive-ready status reports, program dashboards, and post-implementation reviews.
</li><li>Foster cross-functional communication and collaboration to ensure seamless operations and delivery outcomes.
</li></ul><p></p><p><b>Technology &amp; Process Improvement
</b></p><ul><li>8+ years of progressive experience in program management, portfolio management, or senior project management roles within financial services, insurance, or a similarly regulated industry.
</li><li>Champion process improvement initiatives; identify automation and efficiency opportunities to reduce manual effort and operational risk.
</li><li>Proven ability to manage complex, multi-workstream programs with budgets, cross-functional teams, and third-party vendors simultaneously.
</li><li>Experience working with offshore teams.
</li><li>Strong background in risk management, change management, and strategic planning.
</li><li>Experience managing technology programs, including infrastructure, application development, system integrations, production certification processes and production support in a 24 x 7 environment.
</li><li>Exceptional stakeholder management skills with a track record of effectively engaging executives, directors, and frontline teams.
</li><li>Proficiency in Agile and traditional (Waterfall) project management methodologies.
</li><li>Outstanding written and verbal communication skills; ability to translate technical details into executive-ready narratives.
</li><li>MBA (preferred) or bachelor&rsquo;s degree in business administration, Information Technology, or a related field.
</li><li>Thorough understanding of PCI-DSS requirements and assessment practices. Candidates must be familiar with PCI controls and be able to apply PCI standards into the product development life cycle.
</li></ul><p></p><p><b>Vendor &amp; Resource Management
</b></p><ul><li>Manage external vendor relationships, contracts, and deliverables to ensure accountability and performance.
</li><li>Allocate and optimize resources across programs based on priorities, schedules, and budgets.
</li><li>Mentor and develop team members ensuring adherence to governance, corporate, and departmental standards.
</li><li>Develop and negotiate SOWs in support of development and compliance efforts.
</li></ul><p></p><p><b>PMO Development &amp; Standards
</b></p><ul><li>Influence the continuously evolving Program Management Office (PMO) in support of critical business initiatives with consistent standards and governance.
</li><li>Support and enforce project management methodologies, best practices and reporting cadences across the team.
</li><li>Provide insight into the PMO Office on best agile practices and tools.
</li></ul><p></p><p><b>Required Qualifications
</b></p><ul><li>Master&rsquo;s degree in business administration or information technology.
</li><li>Certified Scrum Master (CSM) or Certified Scrum Product Owner (CSPO).
</li><li>Experience managing large-scale compliance or regulatory programs (e.g., PCI, IAM, data governance).
</li><li>Scum agile methodologies implementation experience.
</li><li>Experience with software development best practices including Scaled Agile, TDD and Continuous Integration; a track record of applying these methodologies.
</li></ul><p></p><p><b>Knowledge, Skills, &amp; Abilities
</b></p><ul><li>Thorough understanding of project/program management techniques and methods.
</li><li>Excellent listening, interpersonal, written, and oral communication skills.
</li><li>Exceptional leadership, time management, facilitation, and organizational skills.
</li><li>Excellent coaching and problem-solving ability.
</li><li>Demonstrates the organization&rsquo;s core values, exuding behavior that is aligned with the firm&rsquo;s culture.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Working knowledge of program/project management software such as MS Project is a strong advantage.
</li><li>Ability to learn any other appropriate program or software system used by the firm as necessary.
</li><li>Hands on experience with JIRA.
</li></ul><p></p><p>IMPORTANT NOTICE:
<br>
This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.
</p><p></p><p>#LI-RL1</p><p></p><p><br>
</p><p></p><p>The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.</p></div>

Program Manager

Holland & Knight

<div><p>We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.</p><p></p><p><i><br>
This position can be based at one of the Firm's offices: Tampa, Miami, Fort Lauderdale, Jacksonville, Portland, or Dallas.</i></p><p></p><p><b>
General Description:</b><br>
The Senior Practice Development Coordinator will provide business development and marketing support to the firm&rsquo;s Marketing Department and assigned Section/Practice Group(s). Essential functions include assistance with maintaining the team&rsquo;s experience database, coordinating and executing responses to external credentialing surveys and awards programs, coordinating marketing projects, preparing practice development and collateral materials for client and targets, assisting with internal and external team communications, and assisting with events.</p><p><b><br>
Key Responsibilities and Essential Job Functions:</b></p><ul><li>
Become a legal marketing expert of the practice, clientele, sources of business, market trends, competitive landscape and related resources (trade and industry organizations, publications, related professionals).</li><li>
Liaise marketing and business development projects, as assigned; take ownership from inception through implementation.</li><li>
Strategize with Business Development Team to identify appropriate marketing activities and initiatives (industry events, sponsorships, client events) to support new business opportunities.</li><li>
Assist with planning, coordination, and management of such events, webinars, sponsorships, client dinners, including the tracking and follow-up of specific efforts.</li><li>
Work with assigned Business Development Team to develop/prepare customized pitch materials for prospect/client presentations; and assist in responding to RFPs.</li><li>
Support updating and keeping current the firm&rsquo;s practice development information including marketing collateral, brochures, PPTs, showsheets, deal lists, client lists, biographies and practice group descriptions.</li><li>
Coordinate with assigned Business Development Team, marketing teams and PR on external, press releases, communications for deal closings, HKToday, social media posts.</li><li>
Assist in tracking and maintaining data - such as deal collection, client lists, etc.</li><li>
Assist with directory, award and ranking submissions by working with assigned Business Development Team to draft and collect information, including but not limited to:<br>
o Survey Submissions (Chambers, Legal500)<br>
o Deal Award Applications (law360, Business Journals, etc.)</li><li>
Perform foundational industry, prospect, firm experience, and competitive research to support business development initiatives</li><li>
Maintain and update mailing lists.</li><li>
Assist assigned Development Team with special projects as needed.</li><li>
Respond to lateral recruiting requests and assist Business Development Team in lateral integration.</li><li>
Assist Business Development Team in preparation for monthly team meetings.</li><li>
Work with the Business Development Team on maintaining and tracking budgets.</li><li>
Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.</li><li>
Special projects and duties as assigned.</li></ul><p></p><p><b>
Required Skills:</b></p><ul><li>
Exceptional communication, organizational and project management skills and being a self-starter with proven ability to meet deadlines and handle a wide range of executive level support duties.</li><li>
Strong editing and proofreading skills are essential.</li><li>
Advanced capability in Microsoft Office Suite, including Excel, Word, and PowerPoint or Microsoft 365.</li><li>
Demonstrate enthusiasm and a drive for developing new marketing initiatives with our Practice Development team and Wealth &amp; Tax Section attorneys and will have excellent communication and follow-up skills.</li><li>
Ability to perform effectively in a fast-paced, service-oriented environment is essential, as is the ability to multi-task and prioritize.</li><li>
Strong oral and written communication skills are critical (spelling, grammar usage, writing skills, etc.)</li></ul><p><b><br>
Required Qualifications &amp; Education:</b></p><ul><li>
Bachelor&rsquo;s degree</li><li>
3-5 years of relevant experience in professional services, law firm experience preferred</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
Ability to sit or stand for extended periods of time.</li><li>
Moderate or advanced keyboard usage.</li></ul><p></p><p><b>
Benefits: </b>Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.</p><p></p><p>
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&amp;D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.</p><p></p><p><i>
Holland &amp; Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.</i></p><p></p><p><i>
Applicants who are interested in applying for a position and require an accommodation during the process should contact </i><i>ApplicantAccommodations@hklaw.com</i><i>.</i></p><p></p><p><i>
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland &amp; Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit </i><i>Legal Information</i><i> Portal for Holland &amp; Knight LLP&rsquo;s privacy policies.</i></p></div>

Senior Practice Development Coordinator - Wealth and Tax

University of Tampa

<div></div><div><div>Position Details</div><div>
Job Description</div><div>
The Macdonald-Kelce Library at The University of Tampa has a position available for a Part-Time Library Technical Assistant. This front-line position assists patrons in the use of the library and its resources during weekend hours. Primary responsibilities include the check-out and check-in of circulating items, supervision of student assistants, the answering of phones and greeting visitors, performing inventory, and carrying out opening and closing duties.</div><div></div><div>
The library technical assistant also assumes responsibility of the building when a supervisor is not on duty. This position reports to the Circulation Manager.</div><div></div><div>
Essential Functions<br>
1. Provide outstanding customer service with all library patrons.</div><div>
2. Communicate effectively with students, staff and the public.</div><div>
3. Supervise and train student assistants.<br>
4. Perform library functions such as charging/discharging library items, resolving patron matters, conduct stack maintenance, participate in inventory.</div><div>
5. Instruct and assist patrons with library equipment (e.g. scanners, computers, printers, microfilm readers, etc.).<br>
6. Assist in the sorting and shelving of returned materials.<br>
7. Monitor library entrance and public areas to ensure that patrons follow library policies.<br>
8. Perform opening and closing duties.<br>
9. Participate in inventory projects and shelf maintenance to enhance the quality of service for all library users.<br>
10. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.</div><div></div><div>
Qualifications<br>
1. A high school diploma.<br>
2. Ability to work evenings and weekends as designated by the department.<br>
3. One (1) year experience in a library setting preferred.<br>
4. Familiarity with basic computer operations.<br>
5. Previous supervisory experience a plus.<br>
6. Good communication and organizational skills.<br>
7. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.</div><div>
8. Other library clerical and operational support duties as needed.</div><div></div><div>
Work Schedule</div><div>
Academic year: Tuesday through Friday, 3:00 p.m. to 7:00 p.m.</div></div><div></div>

Part-Time Library Technical Assistant

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