administrative assistant

office assistant

office manager

executive assistant

office administrator

executive assistant to coo

SynergenX Health Holdings

<div><h1 class="jobSectionHeader">Executive Assistant to the COO</h1>
SynergenX | Low T Center | HerKare 
Location: Houston, TX (On-Site) 
Schedule: Full-Time | 40&ndash;50 hours per week 
Reports To: Chief Operating Officer<h2 class="jobSectionHeader">
About the Role</h2>
We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer and Operations leadership team. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.
The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.
This role requires exceptional organizational ability, attention to detail, and strong communication skills, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.<h2 class="jobSectionHeader">
Our Core Values</h2>
Successful team members embrace and execute our core values:<ul><li>Compassionate Care</li><li>Unity</li><li>Accountability</li><li>Commitment</li><li>Continuous Improvement</li><li>Integrity</li><li>Efficiency</li></ul>
We also operate under three key principles of success:
Master Communication<ul><li>
Deliver clear and concise messaging</li><li>
Embrace constructive feedback</li><li>
Listen first, then make decisions</li><li>
Lead with honesty and transparency</li></ul>
Follow Through<ul><li>
If assigned a task, complete it.</li></ul>
Solutions Mindset<ul><li>
When raising problems, propose solutions.</li></ul><h1 class="jobSectionHeader">
Key Responsibilities</h1><h3 class="jobSectionHeader">
Executive Support</h3><ul><li>
Serve as the primary liaison between the COO, Operations team, and key internal and external stakeholders</li><li>
Manage and prioritize the COO&rsquo;s calendar, meetings, and strategic commitments</li><li>
Prepare agendas, briefing documents, and materials for executive meetings</li><li>
Maintain discretion and confidentiality in all executive communications</li></ul><h3 class="jobSectionHeader">
Operations Coordination</h3><ul><li>
Track communications and maintain organized contact databases</li><li>
Ensure follow-up on action items and departmental deliverables</li><li>
Support Operations leadership with meeting preparation and strategic initiatives</li><li>
Facilitate communication across departments to streamline workflow</li></ul><h3 class="jobSectionHeader">
Meeting &amp; Project Support</h3><ul><li>
Coordinate executive meetings including agendas, materials, and minutes</li><li>
Compile reports and presentations for leadership meetings and board communications</li><li>
Conduct research and gather information for executive decision-making</li><li>
Track and manage departmental reporting schedules</li></ul><h3 class="jobSectionHeader">
Administrative Management</h3><ul><li>
Manage inbound calls, emails, and executive correspondence</li><li>
Coordinate complex travel arrangements and executive itineraries</li><li>
Draft and proofread professional documents including memos, reports, and presentations</li><li>
Maintain filing systems and corporate records</li></ul><h3 class="jobSectionHeader">
Financial &amp; Reporting Support</h3><ul><li>
Assist with basic bookkeeping and financial documentation</li><li>
Compile financial summaries and reports for leadership review</li><li>
Track daily, monthly, quarterly, and annual operational reports submitted to the COO</li></ul><h3 class="jobSectionHeader">
Office &amp; Operational Support</h3><ul><li>
Welcome and manage visitors to the executive office</li><li>
Manage mail, faxes, and internal correspondence</li><li>
Support team members and assist with cross-department initiatives as needed</li><li>
Remain accessible outside normal hours for urgent executive communications when necessary</li></ul><h1 class="jobSectionHeader">
Required Qualifications</h1><h3 class="jobSectionHeader">
Education &amp; Experience</h3><ul><li>Bachelor&rsquo;s degree preferred</li><li>OR some college plus 3+ years supporting senior leadership as an Executive Assistant</li></ul><h3 class="jobSectionHeader">
Skills &amp; Abilities</h3><ul><li>Exceptional attention to detail</li><li>Ability to manage multiple priorities and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>High level of professionalism and discretion</li><li>Strong organizational and project management skills</li><li>Customer-service oriented mindset</li><li>Ability to exercise sound judgment and independent decision-making</li></ul><h3 class="jobSectionHeader">
Technical Skills</h3><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Experience with spreadsheets, databases, and reporting tools</li><li>Experience with financial or operational software systems is a plus</li></ul><h1 class="jobSectionHeader">
Key Competencies</h1>
Successful candidates will demonstrate:
Adaptability 
Ability to manage competing priorities and navigate a dynamic work environment.
Integrity &amp; Ethics 
Commitment to professionalism, confidentiality, and organizational values.
Communication Excellence 
Clear written and verbal communication with strong listening skills.
Customer Service Orientation 
Professional, responsive, and solution-focused approach to internal and external stakeholders.
Dependability 
Strong accountability, punctuality, and commitment to completing tasks.
Team Collaboration 
Contributes to a positive team environment and supports cross-functional success.<h1 class="jobSectionHeader">
Why Join Our Team</h1>
SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on hormone optimization, weight management, and wellness services. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.
This role offers the opportunity to work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.<h1 class="jobSectionHeader">
Work Environment</h1>
This is a full-time onsite role in Houston, Texas. Due to operational needs, remote, hybrid, or relocation arrangements are not available.<h1 class="jobSectionHeader">
Ready to Apply?</h1>
If you are a highly organized, proactive Executive Assistant who thrives in a fast-paced leadership environment, we encourage you to apply.
Please submit your resume and a brief introduction outlining your experience supporting senior executives.
8steOfgTEj</div>

Executive Assistant to COO

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

UnifiedCommunications.com

Title: Executive Assistant / Personal AssistantReports to: President and Chief Operating OfficerEstimated Start Date: ASAPAdvanced English (100%): Fluent in reading, writing, and speaking.Resume in English: applications will only be considered with an updated CV in English.Proven Experience in the relevant field (to be specified according to the position).Location: 2075 W Governors Circle Houston, TX 77092.UnifiedCommunications is a global leader in helping organizations embrace modern work and collaboration &mdash; and we&rsquo;re looking for a highly capable Executive Assistant / Personal Assistant to support our President and Chief Operating Officer.This role goes beyond traditional administrative support. It&rsquo;s about being a trusted right hand to fast-moving executives, ensuring their time, priorities, and daily operations are handled seamlessly so they can focus on strategy, client success, and growth. You&rsquo;ll balance executive-level coordination with hands-on personal assistance, anticipating needs and keeping everything running smoothly.We&rsquo;re seeking someone who is obsessively organized, tech-savvy, process-minded, and fluent in the language of business. You thrive in dynamic environments, juggle multiple priorities with ease, and communicate clearly and professionally in English, both written and verbal.What You&rsquo;ll DoExecutive &amp; Business Support&middot; Provide high-level administrative support to C-suite leaders, amplifying their impact across client relationships, internal initiatives, and revenue-driving activities&middot; Act as a trusted extension of the executives by managing calendars, meetings, priorities, and follow-ups&middot; Prepare agendas, presentations, correspondence, and briefing materials&middot; Track and manage multiple concurrent projects, deadlines, and action items to completion&middot; Serve as a professional point of contact with internal teams, partners, and clientsPersonal Assistant &amp; Daily Operations Support&middot; Manage travel arrangements, itineraries, and expense reporting&middot; Handle personal scheduling needs, reminders, and logistics as requested&middot; Coordinate appointments, reservations, and time-sensitive personal tasks&middot; Anticipate needs and proactively resolve issues before they escalate&middot; Maintain discretion and confidentiality at all timesOrganization, Process &amp; Efficiency&middot; Proactively identify inefficiencies in workflows and suggest improved processes&middot; Organize files, documents, and information systems for easy access and clarity&middot; Ensure nothing falls through the cracks by maintaining task lists and priority trackers&middot; Support execution across key initiatives by keeping plans organized and moving forwardOnsite &amp; Local Support&middot; Serve as reliable local presence for day-to-day needs&middot; Provide hands-on, physical support for internal and customer events (setup, coordination, and on-the-ground logistics)&middot; Help maintain a professional, well-stocked environment (managing supplies, light organization, and ensuring key areas are ready for guests)&middot; Coordinate with local vendors and service providers as needed (scheduling, access, deliveries, and follow-ups)&middot; Handle local pick-ups and drop-offs, including meals, items and other time-sensitive needs&middot; Support local PA activities as requested (errands, pick-up/delivery runs) and assist with daily office opening/closingWhat You Bring&middot; Exceptional English fluency &mdash; polished, professional, and confident in both written and spoken communication&middot; Strong organizational skills with the ability to manage competing priorities with precision&middot; High attention to detail paired with the ability to see the big picture&middot; Comfort handling both strategic executive support and day-to-day personal assistance&middot; A proactive, service-oriented mindset &mdash; you anticipate needs rather than waiting to be asked&middot; Tech-forward approach &mdash; energized by productivity tools, platforms, and systems&middot; Ability to remain calm, adaptable, and solutions-focused under pressure&middot; Proficiency with calendars, spreadsheets, document tools, and online communication platformsBonus Points For&middot; Experience supporting senior executives in a fast-paced or high-growth environment&middot; Familiarity with sales operations, client-facing teams, or revenue-driven organizations&middot; Background in project coordination, operations, or business support roles&middot; Experience managing travel, expenses, and personal logistics for executivesIf you thrive in a high-performance environment, enjoy being the steady force behind busy leaders, and love balancing executive-level coordination with personal support &mdash; we&rsquo;d love to hear from you.Job Type: Full-timeBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

BESTALE Early Education Academy 

Company:BESTAL Early Education AcademyJob post summaryDate posted: March 10, 2026Pay: $45.00 - $60.00 per hourJob description:Pay: $45-$60 per hour Location: Houston, TX (Travel Required) Job Type: Part-Time / Full TimeJob OverviewAre you a bilingual and highly organized professional who excels in a fast-paced executive environment? We are in search of a Part-Time / Full - Time Executive Assistant to assist our CEO in the following areas: managing schedules, coordinating with internal teams and external vendors, and managing translation requirements for meetings and documents. This position provides a thrilling opportunity for international and domestic travel, while also allowing for close collaboration with leadership.Responsibilities<ul><li>Calendar Management: Manage and organize the CEO's personal and professional schedules.</li><li>Communication Liaison: Serve as a liaison between the CEO and department leaders, ensuring that communication is both clear and efficient.</li><li>Vendor and Contractor Coordination: Act as the CEO's representative in all communications with vendors, contractors, and service providers.</li><li>Translation and Interpretation: Offer verbal and written translations (in English and Chinese) for confidential communications, documents, and business meetings.</li><li>Travel Assistance: Organize and accompany the CEO on domestic and international travels as required.</li></ul>Experience / Qualifications： <ul><li>Proficient in both spoken and written English and Chinese.</li><li>Previous experience working as an executive assistant, personal assistant, or in a similar role.</li><li>Manage effectively and possess strong organizational skills.</li><li>Confident in the handling of confidential information with discretion, which is essential for maintaining trust and integrity in professional environments.</li><li>Willingness and capacity to travel both domestically and internationally.</li></ul>Pay: $45.00 - $60.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in Houston, TX 77005

Executive Assistant (Bilingual: Chinese & English)

Eagle

<div>
 
 
 About the Company
 
 
 
 
 
 
 Serving customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results. Learn more at www.eagleanalytical.com.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 We are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Assistant, President, and management team.
 </li>
 <li>
 Manage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.
 </li>
 <li>
 Prepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.
 </li>
 <li>
 Represent leadership and the company professionally when interacting with internal teams, vendors, and the public.
 </li>
 <li>
 Handle incoming calls, greet visitors, and direct inquiries appropriately.
 </li>
 <li>
 Prepare meeting minutes, Board resolutions, and related documentation as required.
 </li>
 <li>
 Coordinate domestic and international travel arrangements and reconcile expense reports.
 </li>
 <li>
 Secure and maintain highly confidential company and employee records.
 </li>
 <li>
 Serve as backup support for managers and administrative staff as needed.
 </li>
 <li>
 Coordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.
 </li>
 <li>
 Track sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.
 </li>
 <li>
 Support procurement, inventory tracking, and organization of laboratory supplies and equipment.
 </li>
 <li>
 Assist with laboratory compliance, quality, and safety audits.
 </li>
 <li>
 Ensure laboratory and office environments remain organized, efficient, and operationally compliant.
 </li>
 <li>
 Assist with employee onboarding, offboarding, and maintenance of HR records and systems.
 </li>
 <li>
 Coordinate employee training sessions, internal meetings, and company events.
 </li>
 <li>
 Support HR processes including benefits administration, time-off tracking, and internal communications.
 </li>
 <li>
 Explain and apply company policies and procedures consistently and professionally.
 </li>
 <li>
 Coordinate small to large meetings, catering events, and internal or external gatherings.
 </li>
 <li>
 Plan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.
 </li>
 <li>
 Monitor deadlines and ensure required materials, resources, and participants are prepared in advance.
 </li>
 <li>
 Ensure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.
 </li>
 <li>
 Research, compile, and analyze information from multiple sources to support management reporting.
 </li>
 <li>
 Support project coordination by tracking timelines, communicating updates, and maintaining interim reports.
 </li>
 <li>
 Communicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.
 </li>
 <li>
 Demonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.
 </li>
 <li>
 Participate in cross-functional team discussions and contribute to achieving company goals.
 </li>
 <li>
 Assist with special projects as assigned by the Executive Assistant or leadership team.
 </li>
 <li>
 Support continuous improvement initiatives across operations, HR, and administration.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Science, or a related field preferred.
 </li>
 <li>
 Minimum of 2&ndash;3 years of administrative experience, preferably in a laboratory, scientific, or regulated corporate environment.
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time-management skills with keen attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn internal systems quickly.
 </li>
 <li>
 Demonstrated ability to manage confidential information with discretion and professionalism.
 </li>
 <li>
 Strong problem-solving skills and ability to remain calm and effective under tight deadlines.
 </li>
 <li>
 Familiarity with laboratory operations, HR processes, compliance environments, or executive support is a plus.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Good Judgement: Expert
 </li>
 <li>
 Task Management: Expert
 </li>
 <li>
 Time Management: Advanced
 </li>
 <li>
 Flexibility: Advanced
 </li>
 <li>
 Detail Oriented: Advanced
 </li>
 <li>
 Dependability: Expert
 </li>
 <li>
 Communication: Advanced
 </li>
 </ul>
</div>

Administrative Assistant

C-SUITE ASSISTANTS

<div>
 
 
 Executive Personal Assistant to Entrepreneurial Physician with a High- Profile Clientele, Houston, Texas
 
 
 
 A dynamic, entrepreneurial physician who helps her clients try to boost their longevity as well as has a media presence is seeking an Executive Personal Assistant to serve as a true &ldquo;right hand&rdquo; and trusted operational partner. This is not a traditional administrative role, but a high-trust, high-responsibility partnership designed to amplify the principal&rsquo;s focus, clarity, and effectiveness. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment.
 
 
 The ideal candidate brings calm confidence, exceptional judgment, and absolute discretion to every interaction. They think two steps ahead, operate with precision and urgency, and seamlessly blend executive support with high-level personal assistance. This individual understands that their work directly increases the principal&rsquo;s decision speed and performance, and takes ownership of outcomes, not just tasks.
 
 
 
 
 
 
 About the Job
 
 
 
 
 Trusted Partner &amp; Strategic Support
 
 
 
 Serve as a thought partner and operational ally to the principal, offering perspective, preparation, and quiet counsel.
 
 
 Anticipate needs and remove friction before issues arise.
 
 
 Prepare the principal for meetings and engagements with agendas, briefing materials, research, and clear follow-through.
 
 
 Track priorities, commitments, and key initiatives to ensure momentum and accountability.
 
 
 
 Time, Energy &amp; Focus Management
 
 
 
 Own and manage a complex, fluid calendar with a strong understanding of priorities
 
 
 Triage inbound communication and prioritizing what matters most while resolving or delegating the rest.
 
 
 Protect the principal&rsquo;s time and create space for strategic thinking and high-impact work.
 
 
 
 Operational &amp; Project Coordination
 
 
 
 Support special projects and cross-functional initiatives as directed.
 
 
 Coordinate with leadership and external partners to keep priorities moving forward on schedule.
 
 
 Create systems and processes that improve efficiency and reduce operational friction.
 
 
 Assist with event planning, hiring coordination, and vendor relationships as needed.
 
 
 
 Travel, Logistics &amp; Personal Support
 
 
 
 Plan complex domestic and international travel with detailed itineraries and contingencies.
 
 
 Handle last-minute changes with speed and accuracy.
 
 
 Manage personal scheduling, reservations, and appointments.
 
 
 Coordinate household or personal vendors and manage confidential personal matters with professionalism and care.
 
 
 
 About You
 
 
 
 Bachelor&rsquo;s degree preferred.
 
 
 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced or high-growth environment.
 
 
 Exceptional organizational skills and attention to detail.
 
 
 Clear, concise written and verbal communicator.
 
 
 Calm under pressure and comfortable navigating rapid change.
 
 
 Relentlessly proactive with a strong sense of ownership and accountability.
 
 
 Highly discreet and trustworthy with sensitive information.
 
 
 Able to shift seamlessly between strategic thinking and hands-on execution.
 
 
 Proficient with Googler Suite; tech savvy.
 
 
 You thrive in ambiguity, anticipate rather than react, and take pride in creating clarity, order, and ease for others. You bring warmth, polish, and professionalism while remaining grounded and approachable.
 
 <ul>
 <li>
 
 Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits.
 
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Egon Zehnder

<div>About Us
Egon Zehnder is the world&rsquo;s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
The Opportunity
The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. 
The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.
What You&rsquo;ll Do
Administrative<ul>
<li>Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.</li>
<li>Manage complex calendars and prioritize meetings/calls as needed.</li>
<li>Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
</li><li>Process expense reimbursements for consultants and candidates.</li>
<li>Compose, prepare, and edit confidential correspondence.</li>
<li>Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.</li>
<li>Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.</li>
<li>Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.</li>
</ul>Search Coordination<ul>
<li>Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.</li>
<li>Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.</li>
<li>Take a proactive approach to assist with various client needs during a consultant&rsquo;s absence.</li>
<li>Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.</li>
<li>Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.</li>
<li>Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.</li>
<li>Assist accounting department with billing, client invoicing, and receivables.</li>
<li>Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives &amp; candidates) involved in highly confidential projects.</li></ul> 
Business Development<ul>
<li>In partnership with the Consultant, create and own the process to drive the Consultant&rsquo;s business development strategy.</li>
<li>Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.</li> 
</ul> 
 
Requirements 
What We&rsquo;re Looking For<ul><li>
Bachelor&rsquo;s degree preferred</li><li>
A minimum of 5 years&rsquo; experience serving in an administrative function, ideally within a professional services firm.</li></ul><ul><li>
Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.</li><li>
Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
</li><li>Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.</li><li>
Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.</li><li>
Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.</li></ul> 

Benefits 
What It&rsquo;s Like to Work Here
We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.
We have been a values led Firm from the outset. Values have an aspirational aspect to them &ndash; they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values &ndash; One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference &ndash; each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation. 
Benefits<ul><li>
Hybrid work model: * in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday. *</li><li>
401k &ndash; company match and additional discretionary employer contribution</li><li>
Comprehensive Health Plan &ndash; medical, dental, vision, life insurance, long-term disability</li><li>
Employee Assistant program (EAP)</li><li>
Paid parental leave</li><li>
Personal Time Off &ndash; paid vacation, sick time, volunteer days</li><li>
Paid holidays including week off between Christmas and New Year&rsquo;s
</li></ul>Our Offices
Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. 
Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C.<ul><li> 
At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. The policy is subject to change by Egon Zehnder at any time.</li></ul></div>

Executive Assistant

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