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executive administrative assistant

executive assistant to president

Rockstar

<div>
 
 Rockstar is recruiting for a leading independent registered investment advisory firm based in Alpharetta, GA. The client provides comprehensive financial and retirement planning, wealth management, tax strategies, protection, legacy planning, and fiduciary services to high-net-worth business owners, executives, professionals, and independent women with $1 million or more in savings. The firm oversees more than $300 million in assets, including assets under management and insurance and annuity products. Rockstar is supporting this client in their search for an Executive Assistant to join their dynamic and purpose-driven team.
 
 
 
 The core purpose of the Executive Assistant role is to provide support and drive business results alongside the CEO through: core project execution; gatekeeping of the CEO's time; organization of CEO and business project priorities; calendar optimization; client scheduling; relationship management; strategic relationship touches; and excellence in client service.
 
 
 
 The Executive Assistant will be located in Alpharetta, GA. This role is responsible for providing high-level support that involves making sure priorities are executed, the executive is able to remain focused on strategic initiatives, calendars are coordinated, travel is coordinated, email is filtered and managed, and helping ensure the team operates efficiently.
 
 
 
 The CEO is high energy, fast-paced, and tends to have many projects going at the same time. He drives business results, launches new initiatives for growth, and juggles many projects in the business and volunteer charitable work outside the business. He is passionate about the work he does and is focused on achieving big business goals, growth, and team development.
 
 
 
 
 Key Responsibilities
 
 
 
 - Protect and focus the executive's time, acting as a gatekeeper recognizing what is urgent vs important vs what can be delegated
 
 
 - Prioritize, organize, manage, and track multiple detailed projects, tasks, and assignments that move the business forward
 
 
 - Provide administrative support to the CEO, including (but not limited to) managing calendars, scheduling client visits, organizing priorities
 
 
 - Arrange and coordinate travel plans, such as booking flights, accommodations, and transportation
 
 
 - Assist with special projects and initiatives needed to move the business forward
 
 
 - Handle sensitive information with the utmost discretion and confidentiality at all times
 
 
 - Build and maintain positive relationships with clients, prospects, and team
 
 
 
 
 Skills &amp; Experience Needed
 
 
 
 - 2+ years as an Executive Assistant or Administrative Assistant required
 
 
 - Desire and ability to handle many projects and priorities at the same time
 
 
 - Ability to focus on priorities set by the CEO and bring projects to completion
 
 
 - Desire to be part of a team that is living with purpose, and loves to support others
 
 
 - A servant's heart, caring about serving people and supporting an outstanding client experience
 
 
 - High character, with integrity and trustworthiness
 
 
 - Clear and effective communication (written, verbal (phone), and in person)
 
 
 - Desire to know details and leave no stone unturned when gathering information
 
 
 - Systematic in approach; able to weigh the pros and cons and prioritize as a strategy
 
 
 - Task-oriented with the ability to get things done quickly, efficiently, accurately, and effectively
 
 
 - Process-driven and able to follow a system to complete projects on schedule
 
 
 - Organized and detail-oriented; able to find and access information when needed
 
 
 - Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint
 
 
 - Ability to use technology and outside resources to finish projects quickly
 
 
 - Experience using Customer Relationship Management software, preferred
 
 
 - Bachelor's Degree, preferred
 
 
 
 
 Salary
 
 
 
 $80,000-$120,000 depending on experience
 
 
 
 
 Benefits
 
 
 
 - 10 Paid Time Off (PTO) days and about 10 Paid Holidays per calendar year
 
 
 - Health Plan is available
 
 
 - Automatic 3% contribution to 401k after 6 months of employment
 
 
 
 
 Hours
 
 
 
 - Monday-Friday, 9am-5pm (in office)
 
 
 
 
 About You
 
 
 
 Are you self-managed, self-motivated, self-resourced, and service focused?
 
 
 
 The client is seeking candidates who are energized by making a difference by supporting executives and the team; adding value through contributions to the team; and providing excellent support and organizational skills.
 
 
 
 (CID 2384)
 
</div>

Executive Assistant

Tradepending

<div>Description:

Company Overview
TradePending makes software for car dealerships. We&rsquo;ve been doing it since 2014, and count over 6,000 dealerships as customers. TradePending brings dealers and customers together across North America with cutting-edge products.
Working at TradePending
We offer competitive compensation and comprehensive benefits. Our dedicated team is not only passionate about their work but also knows how to have fun. While you'll face exciting challenges and work hard, our positions come with great benefits and fulfillment for those who excel. If you bring your best self to the table, we promise to do the same.
Position Summary
The Executive Assistant is responsible for providing high-level administrative, logistical and organizational support to senior executives.
Key responsibilities<ul><li>
Scheduling and coordination: Manage complex schedules and calendars, schedule meetings, prepare agendas, coordinate travel arrangements and detailed itineraries (flights, hotels, transportation) and handle inbox correspondence.</li><li>
Communication and liaison: Act as a point of contact between executives, staff and clients and other partners; screen and direct calls and manage incoming and outgoing correspondence.</li><li>
Document and information management: Prepare, format and organize documents, presentations and reports, manage filing systems and take minutes during meetings.</li><li>
Administrative support: Handle day-to-day administrative tasks, such as managing expense reports, managing filing system and maintaining contact databases.</li><li>
Project and Company event management: Assist with special projects and the organization and planning of key internal and external events, including budget management.</li><li>
Office Management: Is the key coordinator and manager of all things related to the Atlanta Office HQ, including budget management and timelines for key office initiatives.</li></ul>
Requirements:

Required skills and qualifications<ul><li>
Experience: 5+ years of previous experience as an executive assistant, personal assistant, or in a similar administrative role.</li><li>
Budget Management</li><li>
Technical skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>
Soft skills: Excellent verbal and written communication, adaptability, outstanding organizational skills, time management and strong, proactive problem-solving abilities.</li><li>
Professionalism: High level of discretion and confidentiality when handling sensitive information.</li></ul></div>

Atrium

<div>
 
 The Executive Assistant to the CEAO will provide a broad variety of executive support serving as the primary POC for internal and external constituencies on all matters pertaining to the Office of the CEAO.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 :
 
 <ul>
 <li>
 &ldquo;Gatekeeper&rdquo; for internal and external constituencies
 </li>
 <li>
 Working with both external and internal contacts, schedules and manages a calendar of calls, videoconferences and in-person meetings. Maintains CEAO&rsquo;s contacts in Outlook.
 </li>
 <li>
 Maintains tasks/ deliverables in Asana of outstanding CEAO meetings, activities and deliverables.
 </li>
 <li>
 Arranges frequent travel, including plane, train and hotel reservations and conference registration.
 </li>
 <li>
 Coordinates the completion of expense reports with receipts, in accordance with internal policies.
 </li>
 <li>
 Composes written and email correspondence on behalf of CEAO.
 </li>
 <li>
 Completes special projects at the request of the CEAO, which may involve research, analysis, document formatting and recommendations for a course of action. Create PowerPoint presentations as needed.
 </li>
 <li>
 Ability to use Lucid chart for workflows and visualization.
 </li>
 <li>
 Lead e-signature via Nitro or other platforms to multiple authorized signatories.
 </li>
 <li>
 Prepares annual department budgets for the Office of the CEAO.
 </li>
 <li>
 Initiates and executes contracts in Salesforce; coordinates payments to consultants and vendors as approved by CEAO.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 :
 
 <ul>
 <li>
 Ability to work independently in a fast-paced environment, with minimal supervision.
 </li>
 <li>
 Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel and Zoom
 </li>
 <li>
 Excellent communication skills, verbal and written; will be able to work under pressure and meet deadlines in a fast-paced environment; and will be able to handle complex logistical arrangements.
 </li>
 <li>
 Understanding of corporate governance in nonprofit organizations.
 </li>
 <li>
 Bachelor&rsquo;s degree is required.
 </li>
 <li>
 Experience supporting a C-level executive.
 </li>
 </ul>
</div>

Executive Assistant to External Affairs (Non-Profit)

Motion Recruitment

<div>
 
 Every year, nearly 200 million travelers trust our client to get them where they're going. Take your career to new heights by working for this longstanding leader in air travel that services more worldwide destinations than any other airline.
 
 
 
 
 
 We are looking for a
 
 Sr. Administrative Assistant
 
 to join our team for a contract, onsite in
 
 Atlanta, GA.
 
 
 
 
 
 
 Initial 12-month contract on W2, eligible for extension and full benefits.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Department leadership support including schedules management, correspondence/email management and telephone call management.
 </li>
 <li>
 Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
 </li>
 <li>
 Provide back-up support for other Administrative Assistants in their absence.
 </li>
 <li>
 Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
 </li>
 <li>
 Assists with activities related to pre-boarding and on-boarding new staff members.
 </li>
 <li>
 Manage conference rooms schedules.
 </li>
 <li>
 Order office supplies and assist with facilities and equipment related issues.
 </li>
 <li>
 Assist with shipment of products, sorting and distributing mail.
 </li>
 <li>
 Coordinates travel arrangements and processing expense reports.
 </li>
 <li>
 Organizes meetings and special events including any meals required for attendees.
 </li>
 <li>
 Makes copies and distributes materials as needed.
 </li>
 <li>
 Provide other Admin Assistants in the department daily support as needed.
 </li>
 <li>
 Proactive work identification.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High school diploma required, four year college degree preferred.
 </li>
 <li>
 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
 </li>
 <li>
 Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
 </li>
 <li>
 High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
 </li>
 <li>
 Strong oral and written communication skills including good listening.
 </li>
 <li>
 Travel management and event planning experience a plus.
 </li>
 <li>
 Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
 </li>
 <li>
 Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure &amp; support.
 </li>
 </ul>
</div>

Spiralyze

<div>
 
 
 Department:
 
 Admin
 
 
 
 Location:
 
 US (Atlanta)
 
 
 
 Compensation:
 
 $50,000 - $60,000 / year
 
 
 
 
 Description
 
 
 
 The position is an on-ramp to an operating role at the company, providing an excellent opportunity to learn the business and grow within various departments such as copywriting, project management, design, research, HR, conversion intelligence, and more. Previous assistants have used it as a stepping stone to learn the business and advance to leadership roles. Your primary responsibility will be to support the Founder in getting everything done that helps our clients and our people win.
 
 
 You take extreme amounts of initiative and enthusiasm to get stuff done. You may not know how, but you figure it out by asking the right people, googling, and experimenting. Hard-working, organized, and with extreme attention to detail. Most importantly, you need to win!
 
 
 Your daily tasks will widely vary from helping us conduct research (e.g., becoming an expert on medical scrubs), scheduling meetings (e.g., figuring out ways to get the attention of the VP of Marketing at Lululemon), creative client gifts (e.g., organizing a wine blind tasting), preparing a presentation (e.g., breaking a complex problem into digestible chunks and making it visual), and running random personal errands (e.g., getting car emissions, dry-cleaning, etc.). A successful candidate would use this opportunity to learn our business and way of doing things and get promoted into a product role.
 
 
 This is an ideal opportunity for a recent college grad (or someone smart enough to skip college!) to immerse themselves in our business, learn our methods, and grow into a product or leadership role.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 
 Get it done.
 
 Take ambiguous tasks, break them down, devise solutions, and execute them.
 </li>
 <li>
 
 Briefing preparation.
 
 Support the Founder in preparing for client, internal, and sales presentations and deliverables.
 </li>
 <li>
 
 Planning and organization.
 
 Ensure the Founder&rsquo;s meetings are efficient, with clear agendas, follow-ups, and tracked progress.
 </li>
 <li>
 
 Scheduling management.
 
 Oversee the founder&rsquo;s schedule, acting as a liaison between clients and the team to maximize time for impactful activities.
 </li>
 <li>
 
 Personal and company errands.
 
 Handle a variety of personal and company tasks for the Founder.
 
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 <ul>
 <li>
 
 Problem-solving.
 
 Expert at using the phone and Google to get stuff done.
 </li>
 <li>
 
 Fast learner.
 
 Can quickly become an expert in new topics and then teach everyone else.
 </li>
 <li>
 
 High IQ, EQ, and drive.
 
 Intellect, emotional intelligence, and motivation to excel.
 </li>
 <li>
 
 Feedback-driven.
 
 Eager to improve by seeking and applying constructive feedback.
 </li>
 <li>
 
 Curiosity.
 
 Notices interesting things and figures out why.
 </li>
 <li>
 
 Reliable transportation.
 
 Valid driver&rsquo;s license, safe driving record, and dependable vehicle.
 </li>
 <li>
 
 Experience.
 
 Nice, but not necessary. We believe smart + enthusiastic &gt; experience.
 </li>
 <li>
 
 Winning mindset.
 
 Can&rsquo;t stop winning.
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 
 Growth path.
 
 We invest heavily in training and promote almost exclusively from within. Most leaders at Spiralyze started in entry-level roles.
 </li>
 <li>
 
 In-demand skills.
 
 You&rsquo;ll work alongside one of the most experienced experimentation teams in the world and learn how data, psychology, and creative intersect.
 </li>
 <li>
 
 Tech reimbursement.
 
 Need a better computer, monitor, or setup? Want training on Figma or GA4? We&rsquo;ll help.
 </li>
 <li>
 
 Time to recharge.
 
 20 days of paid vacation plus holidays.
 </li>
 <li>
 
 Healthcare.
 
 Company-sponsored health insurance.
 </li>
 </ul>
</div>

Executive Assistant to the Founder (Entry Level)

The Goodwin Group

<div>
 
 
 Chief Human Resources Officer (CHRO)
 
 
 
 
 Location: Atlanta, GA
 
 
 
 
 
 
 
 Overview:
 
 
 
 We are conducting a confidential executive search for a Chief Human Resources Officer (CHRO) on behalf of a highly respected, mission-driven nonprofit organization in Atlanta. The CHRO will serve as a key member of the executive leadership team, reporting directly to the President &amp; CEO. This executive also serves as a trusted advisor to the CEO and Board of Directors, leading the enterprise-wide people and culture strategy for a large, complex, multi-site organization. The workforce includes salaried, part-time hourly employees, and a significant volunteer population.
 
 
 
 
 
 The CHRO will oversee all aspects of human capital management across a distributed, highly regulated workforce. This leader will align workforce strategy with organizational priorities&mdash;ensuring regulatory compliance, operational excellence at scale, and a strong, intentional culture that drives employee engagement and community impact.
 
 
 
 
 
 This role requires a seasoned executive with experience in union environments, federal and state grant compliance, executive governance, crisis leadership, and enterprise-wide HR transformation.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Enterprise Human Capital Strategy
 
 
 <ul>
 <li>
 Develop and execute a multi-year people and culture strategy aligned with mission and long-term sustainability.
 </li>
 <li>
 Lead workforce planning across a complex mix of salaried, part-time hourly, seasonal employees, and volunteers.
 </li>
 <li>
 Align talent strategy with diverse funding structures and operational demands.
 </li>
 <li>
 Partner with Finance and Operations to ensure workforce cost modeling supports fiscal stewardship.
 </li>
 <li>
 Establish metrics to measure engagement, retention, and organizational effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Executive &amp; Board Partnership
 
 
 <ul>
 <li>
 Serve as a strategic advisor to the CEO on culture, executive talent, succession planning, and organizational design.
 </li>
 <li>
 Support executive onboarding and leadership development initiatives.
 </li>
 <li>
 Partner with Board committees on compensation governance and workforce risk oversight.
 </li>
 <li>
 Oversee executive compensation philosophy and compliance.
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Labor Leadership
 
 
 <ul>
 <li>
 Ensure compliance with applicable federal, state, and local employment regulations and funding requirements.
 </li>
 <li>
 Lead HR operations within a highly regulated, audit-driven environment.
 </li>
 <li>
 Oversee collective bargaining agreement administration and labor strategy.
 </li>
 <li>
 Direct complex employee relations matters and workforce transitions with integrity and compliance.
 </li>
 </ul>
 
 
 
 
 
 Culture, Operations &amp; Transformation
 
 
 <ul>
 <li>
 Design and implement enterprise engagement strategies and leadership development programs.
 </li>
 <li>
 Foster an inclusive, high-performance culture aligned with organizational values.
 </li>
 <li>
 Modernize performance management, succession planning, and talent development frameworks.
 </li>
 <li>
 Lead HR technology optimization and service delivery modernization.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; advanced degree (MBA, MHRM, or related field) considered a plus.
 </li>
 <li>
 SPHR, SHRM-SCP, or equivalent executive HR certification preferred.
 </li>
 <li>
 15+ years of progressive HR leadership experience, including 7+ years in a senior executive HR role (CHRO, Chief People Officer, or VP of HR).
 </li>
 <li>
 Experience leading HR in large, multi-site organizations with complex workforce structures.
 </li>
 <li>
 Demonstrated success operating within highly regulated, compliance-driven environments.
 </li>
 <li>
 Proven labor relations experience, including union environments.
 </li>
 <li>
 Experience managing executive transitions, organizational redesign, and enterprise workforce transformation initiatives.
 </li>
 <li>
 Strong executive presence with the ability to advise the CEO and Board effectively.
 </li>
 <li>
 Deep expertise in workforce planning, compensation governance, and organizational design.
 </li>
 <li>
 Enterprise systems thinker with strong financial acumen.
 </li>
 <li>
 Demonstrated crisis leadership and workforce continuity planning experience.
 </li>
 <li>
 Data-driven decision maker with HR technology fluency and modernization experience.
 </li>
 </ul>
 
 
 
 
 
 Other:
 
 
 
 This position description outlines the general scope and responsibilities of the role. All qualified applicants will be considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.
 
 
 
 
 
 
 While we sincerely appreciate all interest, only those selected for interview will be contacted.
 
 
 
 
</div>

Chief Human Resources Officer

Red Bull

<div>
 
 This role is also open to the following locations: Dallas, Atlanta, Chicago, New York, Santa Monica
 
 
 
 In this position you will provide direct administrative support to the Senior Vice President of Sales for the Multi-Channel retail segment as well as the Senior Vice President of Sales for Category &amp; Insights. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping.
 
 
 
 All the responsibilities we'll trust you with:
 
 
 
 
 EXECUTIVE SUPPORT
 
 
 
 Calendar &amp; travel management for SVPs (domestic and international) Plan and orchestrate meetings and calls across business units Process forms and expense reports Ensure that tasks and projects are completed correctly and on time Proactively communicate follow-up information on all matters Run/manage staff meetings including agenda coordination and timely action-oriented recaps
 
 
 
 EVENT &amp; MEETING SCHEDULING, PLANNING, &amp; COORDINATION
 
 
 
 Lead the planning and production of all department level activities, including off-sites, workshops and team building events. Manage and communicate Executives' calendars and assist with time management and prioritization. Maintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes. Provide admin support to Sales departments and their respective department heads as needed.
 
 
 
 PRESENTATIONS &amp; COMMUNICATION
 
 
 
 Create high quality PowerPoint presentations Liaise with various departments, timely communicating information, analysis or reports.
 
 
 
 ADMINISTRATIVE TASKS
 
 
 
 Organizing and maintaining team calendar Scheduling appointments, meetings and workshops, responsible for meeting minutes Make travel arrangements and verification of travel costs Assist in preparations for meeting and calls Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager On-boarding of new employees Carrying out specific small projects &amp; research, assist in projects Other administrative duties as assigned (e.g., ordering office supplies, send FedEx).
 
 
 
 COMMUNICATION/TEAMWORK
 
 
 
 Strong interpersonal and influencing skills Strong attention to detail Professional/polished communication style Actively listens, expresses ideas/thoughts effectively Ability to work with multiple managers and personality types - in different time zones Works within and outside formal lines of authority Patient &amp; humble &ndash; partners effectively with various stakeholders
 
 
 
 Your areas of knowledge and expertise that matter most for this role:
 
 
 
 <ul>
 <li>
 EXPERIENCE, KNOWLEDGE, &amp; EDUCATION (IF APPLICABLE) REQUIRED
 </li>
 <li>
 2+ years&rsquo; Experience in positions related to sales and marketing
 </li>
 <li>
 Experience in coordinating large events &amp; meetings preferred
 </li>
 <li>
 Understanding of P&amp;L and business drivers preferred
 </li>
 <li>
 Understanding of business insight/category management principles preferred
 </li>
 <li>
 Strong MS Office Skills: Outlook, PowerPoint, Excel and Word must be very proficient
 </li>
 <li>
 Strong written/verbal communication &ndash; professional writing skills (letters, internal emails, etc.)
 </li>
 <li>
 Capable of working well with diverse personalities
 </li>
 <li>
 Excellent organization and project management skills
 </li>
 <li>
 Experience supporting multiple leaders preferred
 
 
 </li>
 </ul>
 This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.
 
 
 The base salary range for this position is $38,000 - 57,600 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
 
 
 Our current Benefits include:
 
 
 Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO &amp; Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)
 
 
 Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.
</div>

Administrative Assistant

Explore 458+ Executive assistant to president in Atlanta this March. Find roles across top companies and apply now to boost your career.

458 executive assistant to president jobs In Atlanta

Executive Assistant

Executive Assistant

Executive Assistant to External Affairs (Non-Profit)

Executive Assistant

Executive Assistant to the Founder (Entry Level)

Chief Human Resources Officer

Administrative Assistant