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senior executive assistant

executive assistant to president

Egon Zehnder

<div>About Us
Egon Zehnder is the world&rsquo;s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
The Opportunity
The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. 
The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.
What You&rsquo;ll Do
Administrative<ul>
<li>Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.</li>
<li>Manage complex calendars and prioritize meetings/calls as needed.</li>
<li>Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
</li><li>Process expense reimbursements for consultants and candidates.</li>
<li>Compose, prepare, and edit confidential correspondence.</li>
<li>Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.</li>
<li>Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.</li>
<li>Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.</li>
</ul>Search Coordination<ul>
<li>Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.</li>
<li>Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.</li>
<li>Take a proactive approach to assist with various client needs during a consultant&rsquo;s absence.</li>
<li>Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.</li>
<li>Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.</li>
<li>Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.</li>
<li>Assist accounting department with billing, client invoicing, and receivables.</li>
<li>Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives &amp; candidates) involved in highly confidential projects.</li></ul> 
Business Development<ul>
<li>In partnership with the Consultant, create and own the process to drive the Consultant&rsquo;s business development strategy.</li>
<li>Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.</li> 
</ul> 
 
Requirements 
What We&rsquo;re Looking For<ul><li>
Bachelor&rsquo;s degree preferred</li><li>
A minimum of 5 years&rsquo; experience serving in an administrative function, ideally within a professional services firm.</li></ul><ul><li>
Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.</li><li>
Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
</li><li>Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.</li><li>
Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.</li><li>
Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.</li></ul> 

Benefits 
What It&rsquo;s Like to Work Here
We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.
We have been a values led Firm from the outset. Values have an aspirational aspect to them &ndash; they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values &ndash; One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference &ndash; each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation. 
Benefits<ul><li>
Hybrid work model: * in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday. *</li><li>
401k &ndash; company match and additional discretionary employer contribution</li><li>
Comprehensive Health Plan &ndash; medical, dental, vision, life insurance, long-term disability</li><li>
Employee Assistant program (EAP)</li><li>
Paid parental leave</li><li>
Personal Time Off &ndash; paid vacation, sick time, volunteer days</li><li>
Paid holidays including week off between Christmas and New Year&rsquo;s
</li></ul>Our Offices
Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. 
Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C.<ul><li> 
At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. The policy is subject to change by Egon Zehnder at any time.</li></ul></div>

Executive Assistant

Perry Homes

<div>
 
 About The Role
 
 
 
 The Executive Assistant Serves as the right hand to our SVP of Marketing and Senior Executives providing administrative support and acting as a gatekeeper.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Calendar Management: Scheduling and managing executive calendars to optimize time and prevent conflicts. This includes setting up meetings, sending reminders, and prioritizing appointments
 </li>
 <li>
 Communication: Handling incoming and outgoing communications, such as emails, phone calls, and letters, and ensuring prompt responses. Drafting and editing correspondence as needed
 </li>
 <li>
 Meeting Coordination: Organizing and coordinating meetings, including booking venues, preparing materials, and ensuring all logistical details are addressed. Taking minutes and distributing them post-meeting
 </li>
 <li>
 Travel Arrangements: Planning and booking travel, including flights, accommodations, and transportation, while managing travel budgets and ensuring compliance with company policies
 </li>
 <li>
 Document Preparation: Creating and editing documents, reports, presentations, and spreadsheets. Ensuring accuracy and professionalism in all materials
 </li>
 <li>
 Expense Management: Tracking and processing expenses and reimbursements
 </li>
 <li>
 Confidentiality: Maintaining discretion and confidentiality with sensitive information and internal communications
 
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required, Bachelors degree a plus
 </li>
 <li>
 Requires a minimum of 3-5 years of relevant Executive Assistant or administrative support experience.
 </li>
 <li>
 Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.
 
 
 
 </li>
 </ul>
 
 Why You Will Love Working Here
 
 
 
 Competitive compensation and benefits package:
 
 
 <ul>
 <li>
 Medical, dental, vision coverage
 </li>
 <li>
 Financial Planning
 </li>
 <li>
 Time Off &amp; Life Balance
 </li>
 <li>
 Family &amp; Lifestyle
 </li>
 <li>
 Opportunities for growth and development
 </li>
 <li>
 Culture that is collaborative, inclusive, fast-paced, people-first
 </li>
 <li>
 Stable company with strong reputation in the market
 
 
 
 </li>
 </ul>
 
 Why Join Perry Homes?
 
 
 
 At Perry Homes, we're committed to integrity, excellence, and service&mdash;values that guide every customer interaction. Join a team where your work directly contributes to an exceptional homebuying experience and a trusted brand. We're committed to creating an inclusive workplace where people can do their best work.
 
 
 
 Benefits
 
 
 
 
 
 Health &amp; Wellness
 
 
 
 <ul>
 <li>
 Medical, Dental &amp; Vision Coverage
 </li>
 <li>
 Employee Assistance Program (EAP)
 </li>
 <li>
 Fitness Reimbursement
 
 
 
 </li>
 </ul>
 
 Financial Planning
 
 
 
 <ul>
 <li>
 401(k) with Company Match
 </li>
 <li>
 Company-Paid Life &amp; Disability Insurance
 </li>
 <li>
 Supplemental Coverage Options
 
 
 
 </li>
 </ul>
 
 Time Off &amp; Life Balance
 
 
 
 <ul>
 <li>
 PTO &amp; Paid Holidays
 </li>
 <li>
 Leave of Absence Programs
 
 
 
 </li>
 </ul>
 
 Family &amp; Lifestyle
 
 
 
 <ul>
 <li>
 Perry Homes Family College Fund
 </li>
 <li>
 New Home &amp; Employee Discounts
 </li>
 <li>
 Pet Perks, Travel Assistance, &amp; More
 </li>
 <li>
 Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***
 
 
 </li>
 </ul>
 
 Perry Homes is an Equal Opportunity Employer
 
 
 
 
 Disclaimer:
 
 
 Recruitment Fraud
 
 - Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact hrinfo@perryhomes.com.
</div>

SynergenX Health Holdings

<div><h1 class="jobSectionHeader">Executive Assistant to the COO</h1>
SynergenX | Low T Center | HerKare 
Location: Houston, TX (On-Site) 
Schedule: Full-Time | 40&ndash;50 hours per week 
Reports To: Chief Operating Officer<h2 class="jobSectionHeader">
About the Role</h2>
We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer and Operations leadership team. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.
The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.
This role requires exceptional organizational ability, attention to detail, and strong communication skills, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.<h2 class="jobSectionHeader">
Our Core Values</h2>
Successful team members embrace and execute our core values:<ul><li>Compassionate Care</li><li>Unity</li><li>Accountability</li><li>Commitment</li><li>Continuous Improvement</li><li>Integrity</li><li>Efficiency</li></ul>
We also operate under three key principles of success:
Master Communication<ul><li>
Deliver clear and concise messaging</li><li>
Embrace constructive feedback</li><li>
Listen first, then make decisions</li><li>
Lead with honesty and transparency</li></ul>
Follow Through<ul><li>
If assigned a task, complete it.</li></ul>
Solutions Mindset<ul><li>
When raising problems, propose solutions.</li></ul><h1 class="jobSectionHeader">
Key Responsibilities</h1><h3 class="jobSectionHeader">
Executive Support</h3><ul><li>
Serve as the primary liaison between the COO, Operations team, and key internal and external stakeholders</li><li>
Manage and prioritize the COO&rsquo;s calendar, meetings, and strategic commitments</li><li>
Prepare agendas, briefing documents, and materials for executive meetings</li><li>
Maintain discretion and confidentiality in all executive communications</li></ul><h3 class="jobSectionHeader">
Operations Coordination</h3><ul><li>
Track communications and maintain organized contact databases</li><li>
Ensure follow-up on action items and departmental deliverables</li><li>
Support Operations leadership with meeting preparation and strategic initiatives</li><li>
Facilitate communication across departments to streamline workflow</li></ul><h3 class="jobSectionHeader">
Meeting &amp; Project Support</h3><ul><li>
Coordinate executive meetings including agendas, materials, and minutes</li><li>
Compile reports and presentations for leadership meetings and board communications</li><li>
Conduct research and gather information for executive decision-making</li><li>
Track and manage departmental reporting schedules</li></ul><h3 class="jobSectionHeader">
Administrative Management</h3><ul><li>
Manage inbound calls, emails, and executive correspondence</li><li>
Coordinate complex travel arrangements and executive itineraries</li><li>
Draft and proofread professional documents including memos, reports, and presentations</li><li>
Maintain filing systems and corporate records</li></ul><h3 class="jobSectionHeader">
Financial &amp; Reporting Support</h3><ul><li>
Assist with basic bookkeeping and financial documentation</li><li>
Compile financial summaries and reports for leadership review</li><li>
Track daily, monthly, quarterly, and annual operational reports submitted to the COO</li></ul><h3 class="jobSectionHeader">
Office &amp; Operational Support</h3><ul><li>
Welcome and manage visitors to the executive office</li><li>
Manage mail, faxes, and internal correspondence</li><li>
Support team members and assist with cross-department initiatives as needed</li><li>
Remain accessible outside normal hours for urgent executive communications when necessary</li></ul><h1 class="jobSectionHeader">
Required Qualifications</h1><h3 class="jobSectionHeader">
Education &amp; Experience</h3><ul><li>Bachelor&rsquo;s degree preferred</li><li>OR some college plus 3+ years supporting senior leadership as an Executive Assistant</li></ul><h3 class="jobSectionHeader">
Skills &amp; Abilities</h3><ul><li>Exceptional attention to detail</li><li>Ability to manage multiple priorities and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>High level of professionalism and discretion</li><li>Strong organizational and project management skills</li><li>Customer-service oriented mindset</li><li>Ability to exercise sound judgment and independent decision-making</li></ul><h3 class="jobSectionHeader">
Technical Skills</h3><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Experience with spreadsheets, databases, and reporting tools</li><li>Experience with financial or operational software systems is a plus</li></ul><h1 class="jobSectionHeader">
Key Competencies</h1>
Successful candidates will demonstrate:
Adaptability 
Ability to manage competing priorities and navigate a dynamic work environment.
Integrity &amp; Ethics 
Commitment to professionalism, confidentiality, and organizational values.
Communication Excellence 
Clear written and verbal communication with strong listening skills.
Customer Service Orientation 
Professional, responsive, and solution-focused approach to internal and external stakeholders.
Dependability 
Strong accountability, punctuality, and commitment to completing tasks.
Team Collaboration 
Contributes to a positive team environment and supports cross-functional success.<h1 class="jobSectionHeader">
Why Join Our Team</h1>
SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on hormone optimization, weight management, and wellness services. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.
This role offers the opportunity to work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.<h1 class="jobSectionHeader">
Work Environment</h1>
This is a full-time onsite role in Houston, Texas. Due to operational needs, remote, hybrid, or relocation arrangements are not available.<h1 class="jobSectionHeader">
Ready to Apply?</h1>
If you are a highly organized, proactive Executive Assistant who thrives in a fast-paced leadership environment, we encourage you to apply.
Please submit your resume and a brief introduction outlining your experience supporting senior executives.
8steOfgTEj</div>

Executive Assistant to COO

UnifiedCommunications.com

Title: Executive Assistant / Personal AssistantReports to: President and Chief Operating OfficerEstimated Start Date: ASAPAdvanced English (100%): Fluent in reading, writing, and speaking.Resume in English: applications will only be considered with an updated CV in English.Proven Experience in the relevant field (to be specified according to the position).Location: 2075 W Governors Circle Houston, TX 77092.UnifiedCommunications is a global leader in helping organizations embrace modern work and collaboration &mdash; and we&rsquo;re looking for a highly capable Executive Assistant / Personal Assistant to support our President and Chief Operating Officer.This role goes beyond traditional administrative support. It&rsquo;s about being a trusted right hand to fast-moving executives, ensuring their time, priorities, and daily operations are handled seamlessly so they can focus on strategy, client success, and growth. You&rsquo;ll balance executive-level coordination with hands-on personal assistance, anticipating needs and keeping everything running smoothly.We&rsquo;re seeking someone who is obsessively organized, tech-savvy, process-minded, and fluent in the language of business. You thrive in dynamic environments, juggle multiple priorities with ease, and communicate clearly and professionally in English, both written and verbal.What You&rsquo;ll DoExecutive &amp; Business Support&middot; Provide high-level administrative support to C-suite leaders, amplifying their impact across client relationships, internal initiatives, and revenue-driving activities&middot; Act as a trusted extension of the executives by managing calendars, meetings, priorities, and follow-ups&middot; Prepare agendas, presentations, correspondence, and briefing materials&middot; Track and manage multiple concurrent projects, deadlines, and action items to completion&middot; Serve as a professional point of contact with internal teams, partners, and clientsPersonal Assistant &amp; Daily Operations Support&middot; Manage travel arrangements, itineraries, and expense reporting&middot; Handle personal scheduling needs, reminders, and logistics as requested&middot; Coordinate appointments, reservations, and time-sensitive personal tasks&middot; Anticipate needs and proactively resolve issues before they escalate&middot; Maintain discretion and confidentiality at all timesOrganization, Process &amp; Efficiency&middot; Proactively identify inefficiencies in workflows and suggest improved processes&middot; Organize files, documents, and information systems for easy access and clarity&middot; Ensure nothing falls through the cracks by maintaining task lists and priority trackers&middot; Support execution across key initiatives by keeping plans organized and moving forwardOnsite &amp; Local Support&middot; Serve as reliable local presence for day-to-day needs&middot; Provide hands-on, physical support for internal and customer events (setup, coordination, and on-the-ground logistics)&middot; Help maintain a professional, well-stocked environment (managing supplies, light organization, and ensuring key areas are ready for guests)&middot; Coordinate with local vendors and service providers as needed (scheduling, access, deliveries, and follow-ups)&middot; Handle local pick-ups and drop-offs, including meals, items and other time-sensitive needs&middot; Support local PA activities as requested (errands, pick-up/delivery runs) and assist with daily office opening/closingWhat You Bring&middot; Exceptional English fluency &mdash; polished, professional, and confident in both written and spoken communication&middot; Strong organizational skills with the ability to manage competing priorities with precision&middot; High attention to detail paired with the ability to see the big picture&middot; Comfort handling both strategic executive support and day-to-day personal assistance&middot; A proactive, service-oriented mindset &mdash; you anticipate needs rather than waiting to be asked&middot; Tech-forward approach &mdash; energized by productivity tools, platforms, and systems&middot; Ability to remain calm, adaptable, and solutions-focused under pressure&middot; Proficiency with calendars, spreadsheets, document tools, and online communication platformsBonus Points For&middot; Experience supporting senior executives in a fast-paced or high-growth environment&middot; Familiarity with sales operations, client-facing teams, or revenue-driven organizations&middot; Background in project coordination, operations, or business support roles&middot; Experience managing travel, expenses, and personal logistics for executivesIf you thrive in a high-performance environment, enjoy being the steady force behind busy leaders, and love balancing executive-level coordination with personal support &mdash; we&rsquo;d love to hear from you.Job Type: Full-timeBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

Eagle

<div>
 
 
 About the Company
 
 
 
 
 
 
 Serving customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results. Learn more at www.eagleanalytical.com.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 We are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Assistant, President, and management team.
 </li>
 <li>
 Manage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.
 </li>
 <li>
 Prepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.
 </li>
 <li>
 Represent leadership and the company professionally when interacting with internal teams, vendors, and the public.
 </li>
 <li>
 Handle incoming calls, greet visitors, and direct inquiries appropriately.
 </li>
 <li>
 Prepare meeting minutes, Board resolutions, and related documentation as required.
 </li>
 <li>
 Coordinate domestic and international travel arrangements and reconcile expense reports.
 </li>
 <li>
 Secure and maintain highly confidential company and employee records.
 </li>
 <li>
 Serve as backup support for managers and administrative staff as needed.
 </li>
 <li>
 Coordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.
 </li>
 <li>
 Track sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.
 </li>
 <li>
 Support procurement, inventory tracking, and organization of laboratory supplies and equipment.
 </li>
 <li>
 Assist with laboratory compliance, quality, and safety audits.
 </li>
 <li>
 Ensure laboratory and office environments remain organized, efficient, and operationally compliant.
 </li>
 <li>
 Assist with employee onboarding, offboarding, and maintenance of HR records and systems.
 </li>
 <li>
 Coordinate employee training sessions, internal meetings, and company events.
 </li>
 <li>
 Support HR processes including benefits administration, time-off tracking, and internal communications.
 </li>
 <li>
 Explain and apply company policies and procedures consistently and professionally.
 </li>
 <li>
 Coordinate small to large meetings, catering events, and internal or external gatherings.
 </li>
 <li>
 Plan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.
 </li>
 <li>
 Monitor deadlines and ensure required materials, resources, and participants are prepared in advance.
 </li>
 <li>
 Ensure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.
 </li>
 <li>
 Research, compile, and analyze information from multiple sources to support management reporting.
 </li>
 <li>
 Support project coordination by tracking timelines, communicating updates, and maintaining interim reports.
 </li>
 <li>
 Communicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.
 </li>
 <li>
 Demonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.
 </li>
 <li>
 Participate in cross-functional team discussions and contribute to achieving company goals.
 </li>
 <li>
 Assist with special projects as assigned by the Executive Assistant or leadership team.
 </li>
 <li>
 Support continuous improvement initiatives across operations, HR, and administration.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Science, or a related field preferred.
 </li>
 <li>
 Minimum of 2&ndash;3 years of administrative experience, preferably in a laboratory, scientific, or regulated corporate environment.
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time-management skills with keen attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn internal systems quickly.
 </li>
 <li>
 Demonstrated ability to manage confidential information with discretion and professionalism.
 </li>
 <li>
 Strong problem-solving skills and ability to remain calm and effective under tight deadlines.
 </li>
 <li>
 Familiarity with laboratory operations, HR processes, compliance environments, or executive support is a plus.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Good Judgement: Expert
 </li>
 <li>
 Task Management: Expert
 </li>
 <li>
 Time Management: Advanced
 </li>
 <li>
 Flexibility: Advanced
 </li>
 <li>
 Detail Oriented: Advanced
 </li>
 <li>
 Dependability: Expert
 </li>
 <li>
 Communication: Advanced
 </li>
 </ul>
</div>

Administrative Assistant

IDEA Public Schools

<div>Description
Mission:
The Vice President of Facilities manages the IDEA experience beyond the classroom by ensuring that every school facility is safe, well-maintained, and operationally excellent from a student&rsquo;s first day on campus through graduation. This role is dedicated to eliminating facilities-related obstacles that could distract teachers and school leaders from delivering high-quality instruction.
The Vice President of Facilities leads the vision, strategy, and execution for quality, efficiency, and continuous improvement across IDEA Public Schools&rsquo; facilities operations. This role ensures operational excellence at every campus with a specific emphasis on preventive and corrective maintenance, campus safety and compliance, asset management, and building systems performance. Leads and ensures excellence in custodial services, building cleanliness, and grounds maintenance, while driving strong service delivery standards and a customer-focused culture that supports safe, welcoming, and well-maintained learning environments across all campuses. The Vice President of Facilities also builds and sustains a high-performing facilities organization, ensuring that strong talent, clear accountability, customer-focused service standards, and effective systems are in place across the department to deliver responsive, high-quality support to campuses and regions.
Success in this role depends on strong partnerships with Chiefs, Executive Directors, Principals, campus teams, and external vendors to collaboratively operate high-quality learning environments that support positive student, family, and staff experiences. They will also partner closely with the Vice President of Construction &amp; Real Estate to ensure facility maintenance trends, equipment lifecycle needs, and planned expansions are proactively accessed and communicated into future bond planning, with capital replacement and compliance requirements strategically addressed to uphold safety and regulatory standards.
Supervisory Responsibilities:
The VP of Facilities provides leadership and strategic direction while directly supervising individual roles comprised of Directors that oversee Operations, Energy, Finance &amp; Budget, and Compliance.
Location:
This is a full-time (remote/on-site) position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
Travel Expectations:
<ul><li>Ability to travel up to 35% of the time</li></ul>
What You&rsquo;ll Do &ndash; Accountabilities
Essential Duties:<ul><li>
Provides strategic oversight across campus facilities, budgeting, operations, energy management, compliance, and project execution.</li><li>
Establishes and monitors service delivery standards across all regions and campuses, ensuring responsive, high-quality facilities support; implements clear service level expectations, performance metrics, and feedback mechanisms to drive customer satisfaction and continuous improvement.</li></ul><ul><li>
Ensure retention of facilities full-time staff members at or above goal set for retention year over year</li><li>
Builds organizational systems and operating mechanisms to achieve operational and financial excellence in facilities (cost/SF, A+ in Quality, Safety &amp; Energy Audits)</li><li>
Provides strategic oversight by directing energy efficiency, sustainability, and utility cost management initiatives, promoting environmentally responsible practices.</li><li>
Ensures compliance with legal and regulatory obligations, particularly regarding safety and environmental standards.</li><li>
Oversees the development and management of facilities budgets, ensuring effective resource allocation and adherence to financial standards.</li></ul> 
Additional Duties and Responsibilities:<ul><li>
Leads and fosters a culture of safety</li><li>
Drives accountability, outcomes and results</li><li>
Provide feedback and coaching in supervisory capacity</li><li>
Partners and collaborates with cross-functional teams across the organization</li></ul> 
Knowledge and Skills &ndash; Competencies<ul><li>
Make Strategic Decisions: This team member uses data and trends to drive decisions that impact multiple teams, while anticipating risks and planning contingencies for key initiatives. They apply strategic frameworks to clarify challenges and guide coherent action, and they actively support others in strengthening their strategic thinking and decision-making capabilities.</li><li>
Manage Work and Teams: This team member leads cross-functional coordination to align efforts with strategic goals, optimizing resource use and minimizing silos. They build accountability frameworks, monitor key performance indicators to guide adjustments, and mentor emerging leaders, while implementing scalable systems that enhance efficiency and team effectiveness.</li><li>
Grow Self and Others: This team member identifies development needs across multiple groups and integrates them into broader strategic plans. They create structures that support ongoing growth, engage in succession planning, and continuously refine development strategies based on outcomes and data. Through this work, they foster a culture where continuous learning is a core part of daily work and leadership.</li><li>
Build a Culture of Trust: This team member builds trust and drives positive engagement across multiple groups, as reflected in strong feedback and survey results. They proactively address concerns, model transparency and authenticity, and foster collaboration through open, honest communication and shared ownership.</li><li>
Communicate Deliberately: This team member communicates a clear and compelling vision that aligns team efforts with organizational goals. They proactively identify and address communication gaps across workstreams, implementing solutions to enhance coordination, while anticipating and resolving stakeholder concerns before they surface.</li></ul> 
Additional Skills:<ul><li>Must have solid written and verbal communication skills</li><li>Must be reliable, punctual have a strong drive to do whatever it takes</li><li>Must be open to observation and feedback</li><li>Able to work independently when needed</li><li>The ability to motivate, delegate, and lead a diverse team to accomplish goals.</li><li>Computer literacy; can use Microsoft Office software.</li><li>Strong mathematical skills with ability to understand, analyze and interpret data (charts, graphs, etc.).</li><li>Ability to read blueprints, structural drawings, and plans</li><li>Strong knowledge of construction materials, processes, and equipment</li><li>Strong knowledge of construction procurement laws</li><li>Can follow verbal and written instructions/guidance.</li></ul>
Required experience:<ul><li>
Bachelor&rsquo;s degree
</li><li>7+ years related work experience and/or training, or equivalent with a strong track record of advancement and success</li><li>
4 years of management experience with demonstrated success in goal attainment, coaching, developing, and employee retention</li></ul>
Preferred experience:
<ul><li>Experience in an education setting</li><li>
Project Management (PMP preferred)</li><li>
Bilingual (English/Spanish) preferred</li></ul>
Physical Requirements:<ul><li>
Capability to move around campus sites, which may include navigating uneven surfaces, climbing stairs, and occasionally working in confined spaces.</li><li>
Ability to remain on your feet for extended periods during site inspections and meetings, and to handle physical demands such as lifting and carrying materials up to [specify weight, e.g., 25 lbs.] as needed.</li></ul></div>

Vice President of Facilities

<div><div><div><div><div>PRIMARY RESPONSIBILITIES
<ul><li>Serve as the primary administrative contact for the Downhole Technologies Leadership Team.
</li><li>Manage and maintain complex calendars for the President of the Business Unit, proactively identifying and resolving scheduling conflicts.
</li><li>Prepare detailed briefing materials, agendas, presentations, and itineraries for leadership meetings and travel.
</li><li>Coordinate leadership meetings, including offsite meetings and special events.
</li><li>Perform additional administrative and project-related duties as assigned.
</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visa requirements, and logistics.
</li><li>Provide real-time itinerary updates and support during travel as needed.
</li><li>Research and secure high-quality hotel accommodations.
</li><li>Plan and coordinate business lunches and identify appropriate conference spaces for meetings and events.
</li><li>Monitor and manage the main mailbox, ensuring timely responses and proper routing of communications.
</li><li>Coordinate with IT regarding office systems, equipment, access, and technical needs.
</li><li>Order, monitor, and manage office supply inventory to ensure adequate stock levels.
</li><li>Support office operations to maintain an efficient and professional work environment.
</li><li>Prepare and manage expense reports, invoices, and corporate credit card reconciliations.
</li><li>Ensure accuracy, timeliness, and compliance with company policies.
</li><li>Track and maintain records related to leadership expenses and administrative budgets as required.
</li></ul>EDUCATION &amp; EXPERIENCE QUALIFICATIONS
<ul><li>Minimum of 2 years of administrative experience, including direct support to senior leadership.
</li><li>Demonstrated ability to work independently, prioritize workload, and meet deadlines in a dynamic environment.
</li><li>Strong written and verbal communication skills.
</li><li>High level of discretion and professionalism when handling confidential information.
</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
</li><li>Experience managing executive calendars and proactively resolving scheduling conflicts.
</li><li>Experience coordinating complex domestic and international travel, including visa requirements and logistics.
</li><li>Strong organizational skills and attention to detail.
</li><li>Communicates clearly and professionally, both verbally and in writing.
</li><li>Drafts accurate correspondence, meeting materials, and travel briefings with strong attention to detail.
</li><li>Represents leadership professionally when interacting with internal and external stakeholders.</li></ul></div></div></div></div></div>

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