executive assistant

administrative assistant Jobs in Istanbul

administrative assistant

yönetici asistanı

üst düzey yönetici asistanı Jobs in Istanbul

üst düzey yönetici asistanı

associate managing consultant, program management, advisors & consulting services Jobs in Istanbul

associate managing consultant, program management, advisors & consulting services

executive assistant to president

ACWA Power

<div>
 
 At ACWA Power, we are committed to fostering an inclusive and equitable workplace. As an equal-opportunity employer, we encourage applications from women and individuals of diverse backgrounds. We believe that a diverse and inclusive team drives innovation and success, and we are dedicated to providing a safe and supportive environment where everyone can grow and contribute to a sustainable future.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and secretarial support to senior management
 </li>
 <li>
 Manage calendars, schedule meetings, coordinate appointments, and optimize executive time effectively.
 </li>
 <li>
 Organize travel and visa arrangements, including hotel, car rental, and itinerary planning.
 </li>
 <li>
 Draft, review, and format correspondence, presentations, and reports.
 </li>
 <li>
 Maintain proper filing systems, documentation records, and mail/courier logs.
 </li>
 <li>
 Coordinate and provide support during executive meetings, events, and protocol-based gatherings.
 </li>
 <li>
 Assist with conference/seminar registrations and office-wide coordination during visits or special events.
 </li>
 <li>
 Observe strict confidentiality and manage sensitive data with integrity.
 </li>
 <li>
 Assist in finance-related tasks of C-level executives, including invoicing and expense claims.
 </li>
 <li>
 Take over responsibilities from other secretaries during their leave periods.
 </li>
 </ul>
 
 
 
 
 Requirements &amp; Qualifications
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Minimum of 7 years of experience in an Executive Assistant or senior-level administrative role
 </li>
 <li>
 Experience in an Executive Assistant or senior-level administrative role
 </li>
 <li>
 Previous experience in corporate or multinational environments strongly preferred
 </li>
 <li>
 Familiarity with executive protocol and corporate etiquette
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent command of English (written and spoken)
 </li>
 <li>
 Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational, interpersonal, and communication skills
 </li>
 <li>
 Collaborative team player with a supportive attitude
 </li>
 </ul>
</div>

Executive Assistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

KONE

<div>As the world&rsquo;s cities grow more complex, people&rsquo;s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference.
 
 
It's time to make a move. Join our flow.
Are you a highly organized, discreet, and proactive professional with a passion for supporting senior leadership? We&rsquo;re seeking an experienced Executive Assistant to provide top-tier administrative support to our General Manager and leadership team&mdash;ensuring seamless operations, effective communication, and strategic coordination across the business.
About the Role
As Executive Assistant, you will play a critical role in enhancing the productivity and impact of our General Manager and leadership team. You&rsquo;ll manage complex schedules, coordinate high-level meetings, handle sensitive communications, and contribute to the smooth running of executive operations. This role demands professionalism, confidentiality, and a deep understanding of organizational dynamics.
Key Responsibilities
<ul><li>Manage calls, emails, and inquiries with accuracy and professionalism
</li><li>Organize travel arrangements and coordinate meetings, events, and schedules
</li><li>Prepare and format reports, presentations, and correspondence for executive use
</li><li>Maintain confidential records and ensure secure handling of sensitive information
</li><li>Support visa processes for all employees, if needed budget tracking, and office documentation
</li><li>Act as a liaison between the General Manager, leadership team, and internal/external stakeholders
</li><li>Use independent judgment to solve problems and streamline administrative processes
</li></ul>What We&rsquo;re Looking For
<ul><li>Minimum Bachelor&rsquo;s degree
</li><li>10+ years of relevant experience in executive support
</li><li>Native in Turkish and Fluent in English (additional languages are a plus)
</li><li>Prior experience in a multinational environment is a must
</li><li>Excellent computer skills and proficiency in MS Office tools
</li><li>Strong organizational and prioritization skills
</li><li>Analytical thinking and problem-solving ability
</li><li>High stress tolerance and composure under pressure
</li><li>Exceptional attention to detail
</li><li>Collaborative mindset and excellent interpersonal skills
</li><li>Flexibility and adaptability to change
</li></ul>Ready to Apply?
If you&rsquo;re passionate about supporting senior leaders and making a meaningful impact behind the scenes, we&rsquo;d love to hear from you.
Why Join Us?
At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

LF Fashion

<div>
 
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 
 
 
 
 Here is what you need to know about the job:
 
 
 
 At Li &amp; Fung, we are driving the future of global supply chains by prioritizing innovation, collaboration, and sustainability. As the world of commerce evolves with new technologies, we are transforming how businesses operate and connect with consumers. Our goal is to build efficient, forward-thinking supply chains that unlock new possibilities and provide tangible value to every part of the process.
 
 
 Embracing a culture of entrepreneurship, we use cutting-edge digital tools to enhance teamwork, spark creativity, and push the boundaries of what&rsquo;s achievable.
 
 
 Our values are at the heart of everything we do, guiding our relationships with our team, clients, suppliers and the communities we serve.
 
 
 In line with our growth ambitions in
 
 Turkiye,
 
 we are seeking a dynamic and driven professional to join our team in
 
 Istanbul
 
 as an
 
 Executive Assistant
 
 
 .
 
 If you&rsquo;re passionate about innovation and eager to contribute to the future of global supply chains, we&rsquo;d love to hear from you.
 
 
 
 Job Descriptions
 
 
 
 <ul>
 <li>
 Provide administrative support to our executive, including managing calendars, scheduling meetings, and handling communications.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
 </li>
 <li>
 Coordinate travel arrangements and itineraries for executives.
 </li>
 <li>
 Assist in project management and follow up on deliverables.
 </li>
 <li>
 Maintain confidentiality of sensitive information and exercise discretion.
 </li>
 <li>
 Act as a liaison between our executive and other staff members or external partners.
 </li>
 <li>
 Support the executive in organizing supply chain operations and ensure timely execution of projects.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.
 </li>
 <li>
 Minimum of 6 years of experience in an executive assistant role, with a strong preference for candidates with experience in the textile or supply chain industry.
 </li>
 <li>
 Proficient in English, both written and verbal; additional languages are a plus.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks and manage time effectively.
 </li>
 <li>
 Excellent communication and interpersonal skills, with attention to detail.
 </li>
 <li>
 Proven ability to work quickly and efficiently under pressure, delivering solutions to challenges as they arise.
 </li>
 <li>
 Openness to travel as required to support business operations.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment.
 
 
 </li>
 </ul>
 
 
 #lffashion
 
 
 
 
 
 If this sounds like you, Apply Now!
 
 
 
 
 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization&rsquo;s Declaration on Fundamental Principles and Rights at Work.
 
</div>

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 
 
 
 
 What does a Executive Assistant do at Anadolu Efes?
 
 
 
 
 
 
 &bull; Preparing daily, periodic, and ad-hoc reports,&bull; Collecting and consolidating information from relevant roles and sharing it with the required stakeholders,
 
 
 &bull; Managing the calendar of the Function Leader, including meetings, appointments, and travel arrangements,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Ensuring smooth telephone and correspondence traffic, including documents and faxes.
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor&rsquo;s degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 How do we hire?
 
 
 
 
 
 
 At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 
 
 You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

Apesan Automotive Mats

<div>
 
 
 (Internal title: Executive Operations Assistant)
 
 
 
 
 About Apesan
 
 
 
 
 
 
 Apesan is one of Europe&rsquo;s leading manufacturers of custom-fit automotive floor mats.
 
 
 We design and produce high-quality TPE and textile mats for global customers&mdash;from aftermarket distributors to OEMs and e-commerce consumers.
 
 
 
 
 
 We&rsquo;re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.
 
 
 
 
 
 As we expand our global operations, we&rsquo;re looking for a dependable, organized, and resourceful Executive Operations Assistant to work directly with our Managing Partner and help keep company priorities on track.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 This role functions like a CEO&rsquo;s Office position in a start-up &mdash; but within a dynamic, family-owned manufacturing and consumer products company.
 
 
 
 
 
 You&rsquo;ll work side-by-side with the Managing Partner to manage priorities, follow-ups, communication, and team coordination across departments and partners. Expect to work from a cozy office right in the heart of our bustling industrial site &mdash; where the real action happens.
 
 
 
 
 
 You&rsquo;ll handle diverse daily tasks, from scheduling and recruitment support to project follow-ups. Over time, this position can evolve into broader coordination or management responsibilities as the company grows and you grow with it.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business, Economics, Communications, Engineering, or related).
 </li>
 <li>
 
 3&ndash;8 years of total work experience,
 
 ideally in administrative, coordination, or operations functions.
 </li>
 <li>
 
 Excellent command of English and Turkish
 
 (written &amp; spoken).
 </li>
 <li>
 
 Strong organization
 
 , multitasking, and follow-up discipline.
 </li>
 <li>
 Comfortable managing
 
 both simple tasks and complex communications.
 
 </li>
 <li>
 Positive, loyal, trustworthy, and
 
 discreet
 
 .
 </li>
 <li>
 Proficient with Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
 </li>
 <li>
 
 Experience with Asana
 
 is a strong plus.
 </li>
 <li>
 Prior experience in manufacturing or international company settings is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage the Managing Partner&rsquo;s daily schedule, priorities, and follow-ups.
 </li>
 <li>
 Support internal and external communication with professionalism and clarity.
 </li>
 <li>
 Filter and prioritize incoming business requests and handle confidential information with discretion.
 </li>
 <li>
 Follow up on priority actions assigned to direct reports.
 </li>
 <li>
 Organize travel, meetings, and visitor logistics.
 </li>
 <li>
 Handle daily operational paperwork (expenses, contracts, signatures, etc.).
 </li>
 <li>
 Prepare meeting notes, summaries, and short reports.
 </li>
 <li>
 Support recruitment and onboarding for team members reporting to the Managing Partner.
 </li>
 <li>
 Gather information from teams and prepare status updates on priority projects.
 </li>
 <li>
 Keep Asana boards and Google documents organized and up to date.
 </li>
 <li>
 Own company communications content on digital mediums such as LinkedIn and corporate web page and physical events such as exhibitions.
 </li>
 <li>
 Track key legal topics such as IPs.
 </li>
 </ul>
 
 
 
 
 
 Conditions
 
 
 
 
 
 <ul>
 <li>
 
 Schedule:
 
 Monday&ndash;Friday, 08:00&ndash;17:30 (on-site, 5 days)
 </li>
 <li>
 
 Location:
 
 &Idot;kitelli OSB, Ba&scedil;ak&scedil;ehir / Istanbul (10 min walk from metro)
 </li>
 <li>
 
 Benefits
 
 : Competitive salary + lunch + transport allowance + full SGK + private health insurance after 3 months
 </li>
 <li>
 
 Contract:
 
 1-year renewable or convertible to permanent upon mutual agreement
 </li>
 <li>
 
 Reports to:
 
 Managing Partner
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 
 You&rsquo;ll work directly with the Managing Partner and gain firsthand insight into how a growing international manufacturing business operates day-to-day.
 
 
 You&rsquo;ll take on meaningful responsibilities across departments, help streamline operations, and play a vital role in Apesan&rsquo;s next stage of growth.
 
</div>

Executive Operations Assistant

Howden Turkey

<div>
 
 Howden is a leading global independent insurance broker, made up of talented and passionate individuals pushing the boundaries of the insurance industry. With over 18,000 employees across more than 100 countries, we combine our strengths every day to develop innovative solutions and shape the future of the sector.
 
 
 At Howden, we offer more than just a job&mdash;we provide an environment where everyone can grow, share ideas, and truly make a difference. If you&rsquo;d like to be part of this vision, we look forward to meeting you.
 
 
 We are currently seeking a
 
 &ldquo;Executive Assistant&rdquo;
 
 to join our team at the Istanbul headquarters of
 
 Howden
 
 .
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 To organize the daily / weekly / monthly work schedule and working environment of the Regional CEO to prepare business and travel plans, follow his agenda.
 </li>
 <li>
 To manage appointment, meeting, telephone, e-mail and agenda traffic, welcome and direct visiting guests.
 </li>
 <li>
 To make domestic and international correspondence, when necessary, on behalf of the manager
 </li>
 <li>
 To support Regional CEO in analysis and presentations when needed
 </li>
 <li>
 To ensure that the flow of reports and information is timely
 </li>
 <li>
 To arrange and update the meeting calendar and agendas of the Regional CEO, to make preliminary preparations for the meeting and ensure its organization.
 </li>
 <li>
 To ensure that meetings of the Regional CEO, events, seminars, appointments and travel programs are coordinated with the agenda.
 </li>
 <li>
 To provide all kinds of flight, hotel and transfer organization for the travels of the manager (Regional CEO/Chairman)
 </li>
 <li>
 To check the accuracy of all reservations and ensure their domestic and international coordination.
 </li>
 <li>
 To carry out the passport and visa procedures of the manager in coordination with the relevant department / agency when necessary.
 </li>
 <li>
 Reservation etc. that may take place before/during/after travel. providing support in emergencies.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 University Degree
 </li>
 <li>
 Senior management assistant experience of min 6-7 years in in a large-scale global or local organization.
 </li>
 <li>
 Advanced organization and planning skills with effective prioritization.
 </li>
 <li>
 High agility and ability to manage time-stressed and urgent situations.
 </li>
 <li>
 Solution based mindset with good networking and collaborating skills .
 </li>
 <li>
 Impactful communication skills with all stakeholders and cultures.
 </li>
 <li>
 Fluency in English.
 </li>
 </ul>
 
 
</div>

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1369 executive assistant to president jobs IN Istanbul

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Executive Assistant

Executive Assistant

Executive Operations Assistant

Executive Assistant