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executive assistant to president

European Bank for Reconstruction and Development

<div><div><div><div><div>Requisition ID</div> <div>36211</div>
</div><br>
<div><div>Office Country</div> <div>T&uuml;rkiye</div>
</div><br>
<div><div>Office City</div> <div>Istanbul</div>
</div><br>
<div><div>Division</div> <div>Banking Countries of Operations</div>
</div><br>
<div><div>Contract Type</div> <div>Regular</div>
</div><br>
<div><div>Contract Length</div>
</div><br>
<div></div><div><div>Posting End Date</div> <div>19/11/2025</div><br>
</div><br>
</div></div><p></p><p><b>Purpose of the job</b></p>
<div>
The Executive Assistant provides high quality secretarial and administrative support to the Managing Director; together with any ad-hoc and personal assistance that may be required. The Executive Assistant may also assist with a number of administrative tasks for their department. The role will interact with all levels within their Department, their Vice-Presidency and Bank wide, to include Board Secretariat, President&rsquo;s Office as well external clients and institutions.</div><br>
<div></div>
<div>
The Executive Assistant is responsible for providing administrative and secretarial support to the Managing Director based in Istanbul and providing support to all RO visitors, including organising the ageda and briefing notes for high level visits from HQ. The role is responsible for the smooth running of the Managing Director&rsquo;s business activities including extensive travel planning, diary management and a variety of ad-hoc tasks.
</div><p>For this role to be successful key relationships are with Managing Director, Team Directors/Managers, colleagues in the ROs, as well as in the various departments in HQ and with external clients &amp; service providers.</p><br>
<p><b>
Accountabilities and Responsibilities</b></p>
<div>
The Executive Assistant is responsible for providing comprehensive high quality secretarial and administrative support to the Managing Director; together with any ad-hoc and personal assistance that may be required to the Managing Director ensuring that day-to-day operations run smoothly which may include, but is not limited to the following:</div><br>
<div></div>
<ul>
<li>Efficient diary management</li>
<li>Monitoring e-mails; screening and prioritising messages and replying on behalf of the Managing Director where appropriate; manage incoming telephone calls; prioritising communications and re-routing as necessary and taking comprehensive messages</li>
<li>Drafting correspondence for the Managing Director signature/review; taking minutes; proof-reading and checking documents to for the Managing Director ensure quality management and control. Coordinate team submissions acting as quality control &amp; ensuring all deadlines are met.
</li><li>Arrange all elements of travel according to EBRD travel policy including arranging visas, accommodation, ordering currency and preparing itineraries. Check travel expense reports and other expenditure for the relevant cost centre(s) to ensure adherence to the Bank's policy; monitor and assist the MD in claiming expenses in a timely manner.</li>
<li>To anticipate the need for background briefing material and ensuring it is available in advance of meetings with the President, the Banks senior management, Board Directors, members of the Group and other internal/external officials as required.</li>
<li>Liaise with the relevant Committee Secretariats with regard to the scheduling of their department&rsquo;s items at Bank committee meetings and Board of Directors&rsquo; meetings
</li></ul><ul><li>Produce and/or prepare team related documents such as Power Point presentations, business correspondence, factsheets, briefing notes, reports ensuring all deadlines are met and contents are accurate in accordance with the requirements of the relevant Bank Committee procedures.</li>
</ul><ul><li>To act as a key person in preparation for the regular senior level events with participation of the President, Board members and other senior managers.</li>
<li>Conduct ad-hoc or specific tasks assigned by Line Manager which may be related amongst others to pipeline or reporting.</li>
<li>Maintain comprehensive filing in various hard copy and electronic systems and archiving for Managers&rsquo;/team to ensure instant retrieval of documents.
</li><li>If requested, assist in the recruitment, interview process, training and management of other Assistants, including monitoring workload, setting their objectives to maintain an effective workplace capable of meeting its demands; may act as a secondary reviewer on Assistants&rsquo; performance appraisal; and ensuring team cover at all times.</li>
</ul><ul><li>Organise Departmental events: e.g. Team Meetings, Conferences, Presentations, Seminars and Off-sites</li>
<li>Provide occasional cover for the Banking VP front office.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills, Experience and Qualifications</b></div>
<div><b>
Academic Qualifications</b></div>
<ul>
<li>Degree and/or equivalent relevant business experience</li>
<li>A recognised secretarial qualification ;</li>
<li>Fluent English and Turkish, with excellent written and oral communications skills</li></ul><br>
<div></div>
<div><b>
Experience/Knowledge</b></div>
<ul>
<li>Proven experience at working at a senior level within a multi-disciplined and multi-cultural organisation</li>
<li>Excellent organisational and effective planning skills with a demonstrated ability to prioritise and independently co-ordinate workload to comply with deadlines</li>
<li>Ability to keep calm under pressure and be flexible; also, be able to anticipate needs/issues, drawing on a high degree of initiative and judgement in reliably executing or coordinating a range of tasks independently</li>
<li>Excellent interpersonal skills; including tact and diplomacy</li>
<li>A proactive and can-do attitude, approach and team ethic</li>
<li>Good level of numeracy and ability to work with numbers</li>
<li>Internal candidates to have a thorough knowledge of the Bank&rsquo;s procedures, policies and of institutional working practices</li>
<li>Strong written and verbal communication skills in English and Turkish</li>
<li>Good material presentation skills with attention to detail and the ability to judge required accuracy.</li>
<li>Willingness to take on additional responsibilities</li>
<li>Excellent timekeeper</li>
<li>Due to the complex nature of the role the Executive Assistant should be comfortable interacting with staff at a very senior level both within their own department and Vice-Presidency as well as Bank wide</li>
<li>EBRD experience and/or knowledge of the Bank&rsquo;s policies and systems desirable (e.g. SAP, Travel, Concur, Project Link, Live-link, Bold-net, BPN, DTM; and Data Warehouse Reports etc).</li>
</ul>
<div><b>Technical Skills</b></div>
<ul>
<li>At least 55 wpm typing</li>
<li>Advanced computer literacy on M365 programmes including Microsoft tools (Word, Excel, PowerPoint, etc.) as well as the ability to format large documents, charts and tables to publication quality is essential</li>
<li>Knowledge of SAP, Concur desirable.</li></ul><br>
<p></p>
<p><b>What is it like to work at the EBRD?</b></p><br>
<p></p>
<p>Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.</p><br>
<p></p>
<p>The EBRD environment provides you with:</p>
<ul><li>Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;</li>
<li>A working culture that embraces inclusion and celebrates diversity;</li>
<li>An environment that places sustainability, equality and digital transformation at the heart of what we do.</li></ul><br>
<p>
</p><p>Diversity is one of the Bank&rsquo;s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.</p><br>
<p></p>
<p>Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).</p><br>
<p><br>
<b>Job Segment: </b>Administrative Assistant, Data Warehouse, Sustainability, Executive Assistant, Secretary, Administrative, Technology, Energy</p></div>

Executive Assistant

Süper Enerji Madencilik

<div>
 <p>
  We are looking for a dynamic and highly organized Executive Assistant to support the Chairman of the Board at our Headquarters in Etiler. This role goes beyond traditional executive assistance and also includes providing support in day-to-day business operations and certain commercial activities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What are we looking for in an Executive Assistant?
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   University degree from a reputable university,
  </li>
  <li>
   Minimum 5 years of proven experience as an Executive Assistant,
  </li>
  <li>
   Ability to handle multiple tasks with excellent time management and organizational skills,
  </li>
  <li>
   Strong verbal and written communication skills in both English and Turkish, Russian is a strong plus,
  </li>
  <li>
   Demonstrated project management and follow-up skills,
  </li>
  <li>
   High stress tolerance, pro-active, self-motivated, and extremely detail-oriented,
  </li>
  <li>
   Professional knowledge of MS Office Applications (Word, Excel, PowerPoint) with strong command of Excel for reporting and data tracking,
  </li>
  <li>
   No travel restrictions,
  </li>
  <li>
   Basic understanding of commercial/operational processes is a strong asset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities include but are not limited to:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Screen and respond to incoming calls, emails, and other highly sensitive communications,
  </li>
  <li>
   Act as the first point of contact and coordinate meetings between departments and external parties,
  </li>
  <li>
   Organize and arrange the Chairman&rsquo;s agenda in a fast-paced and ever-changing daily schedule,
  </li>
  <li>
   Prepare a wide variety of documents including presentations, reports, agreements, memos, and correspondence,
  </li>
  <li>
   Greet visitors in a professional manner,
  </li>
  <li>
   Coordinate domestic and international travel arrangements; prepare detailed itineraries inclusive of flights, visas, hotels, and meeting agendas,
  </li>
  <li>
   Support daily business operations and assist with certain commercial activities when required,
  </li>
  <li>
   Follow up on operational processes, tasks, and deadlines to ensure timely execution,
  </li>
  <li>
   Perform other administrative and research tasks to facilitate both strategic and operational priorities.
  </li>
 </ul>
 <p>
 </p>
</div>


Şirket Bilgisi Gizli

<div>
 <p>
  Operating under the umbrella of a holding structure with global partnerships and strategic business units, we are looking for a
  <strong>
   Executive Assistant to the CEO
  </strong>
  who will directly contribute to the rhythm of the executive office and support the leadership agenda with discretion and agility.
 </p>
 <p>
  The Executive Assistant to the CEO provides comprehensive and high-level administrative support, ensuring the effective coordination of the CEO&rsquo;s schedule and the seamless execution of daily and strategic business activities. This role serves as a trusted liaison between the CEO, leadership teams, external stakeholders, and group-level functions, ensuring information flows with discretion, accuracy, and professionalism. Key responsibilities include managing the CEO&rsquo;s calendar, travel logistics, and executive correspondence with strong attention to detail and confidentiality. The role involves coordinating
  <strong>
   cross-functional meetings, supporting board-level preparations,
  </strong>
  <strong>
   <em>
    handling documentation processes, and tracking key follow-ups
   </em>
  </strong>
  and
  <strong>
   deadlines.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Executive Assistant will:
 </p>
 <ul>
  <li>
   Act as a central point of contact for both internal and external stakeholders, including board members, group functions, and affiliated entities
  </li>
  <li>
   Coordinate logistics and communication for executive visits, internal events, and corporate gatherings
  </li>
  <li>
   Provide support in documentation workflows including reporting, approvals, digital archiving, and purchasing requests
  </li>
  <li>
   Partner with relevant teams to ensure accurate and timely delivery of materials, signatures, and decision support documents
  </li>
  <li>
   Contribute to a positive and inclusive office environment by supporting internal celebrations, protocol arrangements, and executive-level hospitality
  </li>
  <li>
   Take part in budget-related administrative tasks such as invoice processing, corporate gifts, expense tracking, and system entries
  </li>
  <li>
   Support selected operational processes in collaboration with administrative services, IT, finance, and HR functions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This position requires a detail-oriented, agile, and solution-focused professional who thrives in a fast-paced environment, can anticipate needs, manage multiple priorities, and represent the CEO Office with integrity, tact, and professionalism.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What are we looking for in this position?
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree
  </li>
  <li>
   Experience in executive-level administrative roles within a corporate or multinational environment
  </li>
  <li>
   Demonstrated capability in handling sensitive and confidential information with sound judgment
  </li>
  <li>
   Strong planning, prioritization, and time management skills with excellent attention to detail
  </li>
  <li>
   Excellent command of English, both written and verbal
  </li>
  <li>
   Proficiency in Microsoft Office Suite and familiarity with modern business tools and systems
  </li>
  <li>
   Strong interpersonal and communication skills, with a collaborative and inclusive approach
  </li>
  <li>
   Comfort working in a dynamic, fast-paced, and results-oriented organization
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to CEO

Kastamonu Entegre

<div>
 <p>
  Kastamonu Entegre A&gbreve;a&ccedil; Sanayi which is one of the two locomotive companies of Hayat Holding was established in year 1969 for production in the wooden panel industry and today became a global power which is the 1st in T&uuml;rkiye, the 3rd in Europe and the 4th in the world in its field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Kastamonu Entegre Headquarters is looking for an
  <strong>
   Executive Assistant
  </strong>
  . The position is based in &ldquo;
  <strong>
   Altunizade, &Idot;stanbul.
  </strong>
  &rdquo;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Role Details
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support, including calendar management, travel arrangements, meeting coordination, and correspondence.
  </li>
  <li>
   Act as the first point of contact for internal and external stakeholders, ensuring professional communication and efficient information flow.
  </li>
  <li>
   Prepare reports, presentations, and meeting documents with high accuracy and attention to detail.
  </li>
  <li>
   Handle confidential and sensitive information with discretion and professionalism.
  </li>
  <li>
   Organize and follow up on projects, ensuring deadlines and priorities are met.
  </li>
  <li>
   Support daily operational activities and contribute to smooth business processes.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <ul>
  <li>
   Excellent command of English (written and verbal); proficiency in a second language is a plus.
  </li>
  <li>
   Strong organizational, multitasking, and time management skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  </li>
  <li>
   Exceptional communication and interpersonal skills.
  </li>
  <li>
   High level of discretion, reliability, and problem-solving ability.
  </li>
  <li>
   Ability to work independently while maintaining a collaborative team spirit.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
  </li>
  <li>
   Minimum 5-10 years of proven experience as an Executive Assistant, preferably supporting senior executives or general managers.
  </li>
  <li>
   Experience in a multinational or corporate environment is an advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Thank you for taking the time to review our job advertisement. If you think it is a match to your knowledge and interests, please apply. We are eager to learn more about you!
 </p>
 <p>
  Clarification Text for Employee Candidate: https://www.kastamonuentegre.com/tr_tr/kvkk-aydinlatma-metni
 </p>
 <p>
 </p>
</div>


DEVA Holding A.Ş.

<div>
 <p>
  DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 </p>
 <p>
  <br/>
 </p>
 <p>
  DEVA is seeking for an
  <strong>
   "Executive Assisstant"
  </strong>
  ;
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Graduation from university or associate degree
  </li>
  <li>
   Minimum 5 years of executive assistant job experience
  </li>
  <li>
   Advanced command of both spoken and written English
  </li>
  <li>
   Advanced in using MS Office applications
  </li>
  <li>
   Excellent interpersonal and communication skills
  </li>
  <li>
   Excellent coordination, problem solving, dealing and analytical thinking capabilities
  </li>
  <li>
   Having excellent time management and organizational skills
  </li>
  <li>
   Detail oriented, self-directed and multitasking
  </li>
  <li>
   No restrictions for travel internationally
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    <u>
     JOB DESCRIPTION
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Assisting the executive role in reporting, presentations, organisations and daily businesses,
  </li>
  <li>
   Handling internal and external communication, organising the agenda,
  </li>
  <li>
   Managing all travel and accommodation bookings,
  </li>
  <li>
   Coordinating the communication among divisions,
  </li>
  <li>
   Scheduling appointments and coordinating arrangements for meetings,
  </li>
  <li>
   Greeting, receiving and guiding visitors
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
  </em>
 </p>
</div>


Cornerstone Executive Search Türkiye

<div>
 <p>
  <strong>
   Personal Assistant to the Chairman
  </strong>
 </p>
 <p>
  <strong>
   Cornerstone T&uuml;rkiye
  </strong>
  is representing a
  <strong>
   leading private energy group with international operations
  </strong>
  . We are seeking a
  <strong>
   Personal Assistant to the Chairman
  </strong>
  to run a high-impact executive office and ensure flawless coordination across business and personal priorities.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  Executive &amp; Business Support
 </p>
 <ul>
  <li>
   Orchestrate the Chairman&rsquo;s complex calendar; sequence meetings, reviews, and commitments for maximum impact.
  </li>
  <li>
   Plan and manage domestic/international travel (visas, flights, accommodations) and complete related expenses and reimbursements.
  </li>
  <li>
   Prepare, edit, and polish presentations, briefs, and executive communications with precision and confidentiality.
  </li>
  <li>
   Handle highly sensitive, strategic information with absolute discretion.
  </li>
 </ul>
 <p>
  Governance, Coordination &amp; Follow-Up
 </p>
 <ul>
  <li>
   Set up leadership meetings, offsites, town halls, and key corporate events; manage agendas, minutes, and action tracking.
  </li>
  <li>
   Ensure timely follow-up on priorities and cross-functional deliverables; keep the Executive Leadership Team aligned.
  </li>
 </ul>
 <p>
  Digital Tools &amp; Productivity
 </p>
 <ul>
  <li>
   Drive effective use of Microsoft 365 (Teams, SharePoint, OneNote/Planner) to increase clarity, speed, and transparency.
  </li>
  <li>
   Identify workflow bottlenecks and implement practical process improvements.
  </li>
 </ul>
 <p>
  Office &amp; Administrative Operations
 </p>
 <ul>
  <li>
   Oversee day-to-day operations of the Chairman&rsquo;s office; coordinate vendors, invoicing, and budget tracking.
  </li>
  <li>
   Support onboarding/logistics for visiting executives and new leadership hires; collaborate closely with other EAs.
  </li>
 </ul>
 <p>
  Relationship Management &amp; Culture
 </p>
 <ul>
  <li>
   Serve as a trusted gatekeeper and representative of company values in all internal/external interactions.
  </li>
  <li>
   Show sound judgment, diplomacy, and composure in time-critical situations.
  </li>
 </ul>
 <p>
  Personal Support
 </p>
 <ul>
  <li>
   Manage elements of the Chairman&rsquo;s personal calendar, travel, and household logistics where needed.
  </li>
  <li>
   Coordinate family/guest arrangements, personal appointments, and special occasions with tact and confidentiality.
  </li>
 </ul>
 <p>
  What We&rsquo;re Looking For
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree;
   <strong>
    10+ years
   </strong>
   of relevant executive support experience (Chairman/CEO level preferred).
  </li>
  <li>
   <strong>
    Native Turkish
   </strong>
   and
   <strong>
    fluent English
   </strong>
   with crisp written and verbal communication.
  </li>
  <li>
   Outstanding organization and prioritization skills; comfort handling multiple moving parts under time pressure.
  </li>
  <li>
   Analytical, solution-oriented mindset and calm execution in fast-changing contexts.
  </li>
  <li>
   High attention to detail, reliability, and impeccable ethics.
  </li>
  <li>
   Collaborative team player able to build trust across all levels and functions.
  </li>
 </ul>
 <p>
  <strong>
   Location:
  </strong>
  Istanbul (HQ) with flexibility for occasional travel.
 </p>
 <p>
  <strong>
   Confidentiality:
  </strong>
  Company name is not disclosed at this stage.
 </p>
 <p>
 </p>
</div>


Equinix

<div><p><b>Who are we?</b></p><div>
<p>
Equinix is the world&rsquo;s digital infrastructure company&reg;, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.</p><br>
<p>
A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.</p>
</div><p></p>
A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You&rsquo;ll work across teams, influence key decisions, and help shape the path forward. You&rsquo;ll find belonging, purpose, and a team that welcomes you&mdash;because when you feel valued, you&rsquo;re empowered to do your best work.<p></p><p><b>
Job Summary</b><br>
We are seeking a highly organized, proactive, and resourceful professional to support the Vice Presidents (VPs) in driving strategic and operational priorities across the Growth and Emerging Markets (GEMs) region. This role requires exceptional attention to detail, superior organizational and communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic, and multicultural environment.</p><p>
The Executive Assistant (EA) will play a pivotal role in optimizing the VPs&rsquo; effectiveness; ensuring their time is focused on the highest-impact activities, coordinating complex schedules, facilitating information flow, and supporting engagement with internal and external stakeholders. Success in this role requires discretion, sound judgment, and the ability to anticipate needs while maintaining strong alignment with company priorities.</p><p></p><p><br>
About the GEMs VP Role</p><p>
The GEMs Vice Presidents lead the strategic and operational priorities of the region, ensuring alignment with global business objectives. Their responsibilities include driving business growth (both organic and inorganic), leading market expansion initiatives, and representing the company with key government, industry, and customer stakeholders. They champion a culture of inclusion, innovation, and execution excellence, working closely with global and functional leaders to deliver the company&rsquo;s operating model effectively across all markets.</p><p></p><p><b><br>
Responsibilities</b></p><p>
Executive Support</p><ul>
<li><p>
Provide comprehensive administrative and strategic support to two Vice Presidents</p></li>
<li><p>
Manage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zones</p></li>
<li><p>
Coordinate international and domestic travel, including itineraries, logistics, and expense management</p></li>
<li><p>
Proactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagements</p></li>
</ul><p></p><p>
Operational Rhythm Management</p><ul><li><p>
Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)</p></li></ul><p></p><p>
Meeting &amp; Event Coordination</p><ul>
<li><p>
Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action items</p></li>
<li><p>
Coordinate logistics for regional leadership meetings, customer visits, board or partner sessions, and special events</p></li>
<li><p>
Record and distribute meeting minutes, ensuring clear ownership and timely follow-up</p></li></ul><p></p><p><br>
Communication &amp; Liaison</p><ul>
<li><p>
Serve as the primary point of contact between the VPs and internal/external stakeholders</p></li>
<li><p>
Build and maintain strong relationships with other Executive Assistants and leadership teams to ensure smooth coordination and consistent communication across regions</p></li>
<li><p>
Draft, review, and format correspondence, presentations, and reports on behalf of the VPs</p></li>
</ul><p></p><p>
Financial &amp; Administrative Processes</p><ul>
<li><p>
Prepare, review, and track expense reports accurately and efficiently</p></li>
<li><p>
Manage purchase orders, vendor setups, and invoice approvals in compliance with company policies</p></li>
<li><p>
Support budget tracking and financial reporting for regional activities as needed</p></li>
<li><p>
Manage and validate direct reports&rsquo; expense reports, ensuring accuracy, budget compliance, and adherence to company policy</p></li></ul><p></p><p><br>
Project &amp; Initiative Support</p><ul>
<li><p>
Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are met</p></li>
<li><p>
Coordinate and provide administrative support for cross-functional projects</p></li>
<li><p>
Conduct basic research and prepare summaries or reports for the VPs</p></li></ul><p></p><p><br>
Confidentiality &amp; Professionalism</p><ul>
<li><p>
Handle highly sensitive information with absolute discretion</p></li>
<li><p>
Represent the VPs with professionalism and integrity at all times</p></li></ul><p></p><p><b><br>
Qualifications</b></p><p>
Required:</p><ul>
<li><p>
Proven years of experience supporting senior executives (VP level or above) in a global corporate environment</p></li>
<li><p>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Concur or equivalent).</p></li>
<li><p>
Strong organizational and time management skills with the ability to manage multiple, competing priorities</p></li>
<li><p>
Excellent written and verbal communication skills</p></li>
<li><p>
High degree of discretion, professionalism, and sound judgment</p></li>
<li><p>
Ability to work independently and anticipate needs in a fast-paced, dynamic environment</p></li>
</ul><p></p><p>
Preferred:</p><ul>
<li><p>
Experience supporting executives in a regional or global organization</p></li>
<li><p>
Demonstrated ability to coordinate effectively across multiple time zones and cultures</p></li>
<li><p>
Familiarity with expense management, procurement, and travel systems</p></li>
<li><p>
Bachelor&rsquo;s degree preferred</p></li>
</ul><p></p><p>
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
</p><p></p><p>Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.</p></div>

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