administrative assistant

executive assistant Jobs in San Francisco

executive assistant

aesthetic physician assistant / nurse practitioner Jobs in San Francisco

ai engineer (assistant) Jobs in San Francisco

ai engineer (assistant)

assistant manager, sephora media network, skincare Jobs in San Francisco

executive assistant to president

Giga Energy

<div>
 
 About Giga
 
 
 
 At Giga
 
 ,
 
 we develop, build, and operate AI energy infrastructure that powers the modern world. And we&rsquo;re on a mission to fix the broken energy infrastructure experience &mdash; permanently. Our vertically integrated approach stacks site origination and development, infrastructure manufacturing, and power market participation under one operating system. Founded in Texas, Giga partners with AI hyperscalers, data center operators and other energy infrastructure teams to deliver projects faster.
 
 
 
 Why Join Us
 
 
 
 <ul>
 <li>
 The Pace: You will own projects moving faster than anywhere else in the industry.
 </li>
 <li>
 The Impact: You are the person who turns "concepts" into "contracts" and "permits."
 </li>
 <li>
 The Team: Work with a world-class group of engineers and builders defining the future of AI infrastructure.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 As
 
 Executive Assistant
 
 to one of Giga Energy's senior leaders, you'll be the operational backbone that keeps everything running at full speed. This role is for someone who wants to be in the room where decisions happen, not watching from the sidelines. You'll manage the details so your executive can stay focused on the big picture, acting as a trusted partner who anticipates needs, solves problems independently, and never lets anything fall through the cracks. At the core of this role is mastering three things: owning the executive's calendar so every minute is accounted for and protected, managing a high-volume inbox by drafting and responding to emails with the executive's voice and judgment, and handling all bookings &mdash; from complex travel itineraries to key meetings and reservations &mdash; so nothing is ever left to chance.If you're energized by fast-moving environments, thrive under pressure, and take pride in being the most reliable person in the room, this is the role for you.
 
 
 
 Where you&rsquo;ll work
 
 
 
 This role will be based in our San Francisco office. You must be willing to work in the office full-time to hybrid, this is dependent on which days your executive is in office.
 
 
 
 We're onsite because velocity matters when you're building physical infrastructure. Solving complex problems in real-time with Manufacturing, Engineering, and Finance leaders is how we move faster than a slow, antiquated industry.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Own and manage the executive's calendar end-to-end, proactively resolving conflicts and prioritizing commitments
 </li>
 <li>
 Draft, manage, and respond to emails on behalf of the executive with accuracy and professionalism
 </li>
 <li>
 Handle NDAs, confidential documents, and time-sensitive paperwork with full discretion
 </li>
 <li>
 Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation (~30% travel expected)
 </li>
 <li>
 Maintain and update CRM records in HubSpot and manage day-to-day workflows across Google Suite
 </li>
 <li>
 Make sound, independent decisions in the executive's absence &mdash; serving as a trusted proxy when needed
 </li>
 <li>
 Identify and take ownership of time-consuming tasks before they become bottlenecks
 </li>
 <li>
 Remain available and responsive during extended business hours (7 AM &ndash; 11 PM) as operational needs require
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or in a comparable high-responsibility administrative role
 </li>
 <li>
 Proficiency in Google Suite &mdash; able to hit the ground running without training
 </li>
 <li>
 Demonstrated ability to manage competing priorities in a fast-paced, high-stakes environment
 </li>
 <li>
 Proven track record of exercising independent judgment and making decisions on behalf of a senior leader
 </li>
 <li>
 Strong written communication skills, including experience managing executive-level correspondence
 </li>
 <li>
 Ability to handle sensitive and confidential information with the highest level of discretion
 </li>
 <li>
 Willingness to work extended hours and remain responsive outside of standard business hours
 
 
 </li>
 </ul>
 
 Bonus points
 
 
 
 <ul>
 <li>
 Experience working in a tech company or high-growth startup environment
 </li>
 <li>
 Familiarity with Microsoft Excel and other business productivity tools
 </li>
 <li>
 Background or degree in Business, Engineering, or a related field
 </li>
 <li>
 Experience coordinating complex, multi-leg travel itineraries
 </li>
 <li>
 Experience with Hubspot
 
 
 </li>
 </ul>
 
 Equal Opportunity Employer Statement
 
 
 
 Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
</div>

Executive Assistant

LinkedIn

<div>
 
 Company Description
 
 
 
 LinkedIn is the world&rsquo;s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We&rsquo;re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that&rsquo;s built on trust, care, inclusion, and fun &ndash; where everyone can succeed.
 
 
 Join us to transform the way the world works.
 
 
 
 Job Description
 
 
 
 This role is based in San Francisco.
 
 
 At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is on-site, meaning it will be performed in the specified office on a full-time basis due to the business needs of the team.
 
 
 We are looking for an Executive Assistant to support LinkedIn&rsquo;s Vice President of External Communications. In this role, you will be responsible for a mix of administrative and operational activities that help our communications organization run smoothly. The ideal candidate is proactive, highly organized, and able to maintain strict confidentiality of corporate and personal information. You thrive in fast‑paced, design- and product‑driven environments and bring strong judgment, attention to detail, and a solutions-oriented mindset to your day‑to‑day work.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Full support of one VP with potential for partial support of up to two (2) Sr. Directors
 </li>
 <li>
 Manage meetings (e.g. set agendas, prepare presentations, document meeting minutes and manage action items)
 </li>
 <li>
 Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
 </li>
 <li>
 Coordinate all travel arrangements
 </li>
 <li>
 Manage logistics, collaborate with cross-functional partners and formalize event content for special and large-scale events
 </li>
 <li>
 Manage and reconcile expense reports, purchase and procurement requisitions and contracts
 </li>
 <li>
 Work with cross-functional partners on budget tracking and communicate financial constraints
 </li>
 <li>
 Lead large-scale special projects, as agreed with manager(s)
 </li>
 <li>
 Maintain email distribution lists / aliases
 </li>
 <li>
 Act as the point of contact between workplace services to meet facility needs for the team
 </li>
 <li>
 May coordinate and facilitate the onboarding and coaching needs for new EAs/AAs
 </li>
 <li>
 Provide input for ways to improve structures and efficiency of the organization
 </li>
 <li>
 Develop and maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
 </li>
 <li>
 Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
 </li>
 <li>
 Partner with HR, Finance, Legal and other teams on various initiatives
 </li>
 <li>
 Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Basic Qualifications:
 
 
 
 <ul>
 <li>
 5+ years of experience working at a senior and/or executive administrative level with at least 3 years at supporting the VP+ experience
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant experience
 </li>
 <li>
 Experience with project and budget management
 </li>
 <li>
 Experience supporting multiple leaders of large teams
 </li>
 <li>
 Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
 </li>
 <li>
 Excellent communication, teamwork and organizational skills
 </li>
 <li>
 Ability to professionally interact with senior leaders and anticipate their needs.
 </li>
 <li>
 Thrives in a fast-paced, demanding environment
 </li>
 <li>
 Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.
 </li>
 <li>
 Demonstrates a proactive attitude and a willingness to take on additional project work
 </li>
 <li>
 Adapts to changes quickly and can learn adopt new technologies and be flexible with new systems, tools and processes
 </li>
 <li>
 Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks
 
 
 
 </li>
 </ul>
 
 Suggested Skills:
 
 
 
 <ul>
 <li>
 Organizational skills including calendar management, task management, and event planning
 </li>
 <li>
 Communication skills including written and verbal communication with strong interpersonal skills
 </li>
 <li>
 Problem solving with proactive and independent decision making
 </li>
 <li>
 A drive to bring teams together and promote collaboration and positive team culture
 </li>
 <li>
 Discretion, with the ability to handle sensitive information with care
 </li>
 <li>
 Detail-oriented, with a strong sense of urgency and the ability to prioritize effectively
 
 
 
 </li>
 </ul>
 The pay range for this role is $94,000 to $154,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
 
 
 The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit
 
 https://careers.linkedin.com/benefits.
 
 
 
 
 Additional Information
 
 
 
 
 Equal Opportunity Statement
 
 
 
 We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.
 
 
 LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
 
 
 If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at accommodations@linkedin.com and describe the specific accommodation requested for a disability-related limitation.
 
 
 Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:
 
 
 <ul>
 <li>
 Documents in alternate formats or read aloud to you
 </li>
 <li>
 Having interviews in an accessible location
 </li>
 <li>
 Being accompanied by a service dog
 </li>
 <li>
 Having a sign language interpreter present for the interview
 
 
 
 </li>
 </ul>
 A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
 
 
 LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.
 
 
 
 San Francisco Fair Chance Ordinance
 
 
 
 Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 Pay Transparency Policy Statement
 
 
 
 As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.
 
 
 
 Global Data Privacy Notice for Job Candidates
 
 
 
 Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.
 
 
</div>

Phyton Talent Advisors

<div>
 
 
 Our Client, a Global Financial Services Firm, is seeking an Executive Assistant in their San Francisco, California location.
 
 
 
 
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support Managing Director(s) and their teams within Investment &amp; Corporate Banking. This individual will play a critical role in ensuring day-to-day operations run smoothly, serving as a trusted partner to senior leadership and a key liaison across the business. A college degree is preferred but not required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to Managing Director(s) and team members
 </li>
 <li>
 Manage complex Outlook calendars, coordinating internal and external meetings
 </li>
 <li>
 Schedule client meetings and oversee logistics including availability coordination, catering, guest registration, conference rooms, and video connectivity
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
 </li>
 <li>
 Process and track business expenses in accordance with company policies; follow up on receipts and reimbursement status
 </li>
 <li>
 Act as a gatekeeper by managing phone lines, screening calls, and delivering detailed messages
 </li>
 <li>
 Maintain and update client data in Salesforce systems (OneBanker, BoardEx)
 </li>
 <li>
 Support communications across management and the banking division
 </li>
 <li>
 Participate in business unit projects as assigned by leadership
 </li>
 <li>
 Partner with the administrative team and provide coverage as needed
 </li>
 <li>
 Oversee general office operations, including ordering supplies and managing mail distribution
 </li>
 <li>
 Serve as liaison between IT and the business unit for onboarding support and troubleshooting
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of administrative experience; financial services experience preferred
 </li>
 <li>
 Experience managing travel and expenses, ideally using Concur
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook
 </li>
 <li>
 Exceptional interpersonal, written, and verbal communication skills
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask, prioritize, and work effectively in a fast-paced environment
 </li>
 <li>
 Positive, professional attitude with the ability to remain composed under pressure
 </li>
 <li>
 Adaptable, proactive, and responsive with a strong sense of urgency
 </li>
 <li>
 Demonstrated initiative and willingness to support last-minute needs
 </li>
 <li>
 Team-oriented mindset with the ability to collaborate across bankers, IT, HR, and administrative partners
 </li>
 </ul>
</div>

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

Insight Global

<div>
 
 
 Required Skills &amp; Experience
 
 
 
 ● 8+ years in an EA role
 
 
 ● Experience as EA for founder or CEO in tech or tech adjacent company
 
 
 ● Experience working in a corporate environment in an office of 50+ employees
 
 
 ● Extremely organized, accountable, and skilled at managing multiple competing priorities
 
 
 ● Proactive in identifying and addressing potential issues before they escalate
 
 
 ● Highly responsive and communicative&mdash;comfortable with regular text communication and quick turnarounds
 
 
 ● Detail-oriented with exceptional attention to accuracy and follow-through
 
 
 ● Tech-savvy with proficiency in Slack, Notion, Ramp, and other productivity tools
 
 
 ● A confident communicator who can represent leadership with professionalism and discretion
 
 
 ● Naturally flexible with working hours to support business needs and executive schedules
 
 
 ● Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment
 
 
 
 
 
 
 
 
 
 Nice to Have Skills &amp; Experience
 
 
 
 ●Startup, tech, or AI industry exposure
 
 
 ● Experience with Series B or growth-stage companies
 
 
 ● Familiarity with investor relations and fundraising processes
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex
 
 
 operations, supporting the company&rsquo;s rapid growth, and ensuring seamless execution across both internal
 
 
 and external priorities.
 
 
 
 
 
 This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial
 
 
 environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to
 
 
 excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.
 
 
 
 
 
 Day-to-day
 
 
 Internal Operations
 
 
 ● Support office setup, move-ins, and space changes with office manager
 
 
 ● Coordinate company offsites, team events, and internal communications
 
 
 ● Maintain and update organization-wide documentation, including contact directories, team
 
 
 birthdays, and employee bios
 
 
 ● Own and manage updates to the CEO&rsquo;s Notion workspace and company knowledge systems
 
 
 ● Support operational coordination with team members, including the Ops Lead and VP of
 
 
 Operations
 
 
 Executive Support
 
 
 ● Manage calendars and travel coordination for the CEO and occasionally CTO, for internal
 
 
 meetings, conferences, events, speaking engagements, and investor meetings, protecting
 
 
 focused work blocks
 
 
 ● Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the
 
 
 CEO&rsquo;s priorities top of mind
 
 
 ● Prepare detailed materials and briefing documents for internal and external meetings
 
 
 ● Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies
 
 
 for automated notetaking
 
 
 ● Serve as a trusted gatekeeper and communication liaison for executive priorities
 
 
 ● Track and process expense reports and reimbursements efficiently
 
 
 ● Take ownership of ad-hoc strategic projects and initiatives
 
 
 ● Support event planning, including business dinners, conferences, and fundraising events
 
 
 ● Provide occasional light personal administrative support, such as gift purchasing and personal
 
 
 errands
 
 
 ● Handle comprehensive inbox triage and draft/coordinate email responses when appropriate
 
 
 ● Coordinate and assist with board meeting logistics
 
 
 ● Maintain CRM hygiene and relationship management for executive networks
 
 
 
 
 
 
 Compensation
 
 
 <ul>
 <li>
 $140,000 to $160,000 per year annual salary.
 </li>
 <li>
 Exact compensation may vary based on several factors, including skills, experience, and education.
 </li>
 <li>
 Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.
 </li>
 </ul>
 
 
</div>

Pocketbook Agency

<div>
 
 JRN- 2349
 
 
 
 
 
 A San Francisco based CEO of a tech software company is seeking a highly organized, proactive Executive Assistant to provide high-level support in a fully remote capacity. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to a busy executive&rsquo;s day.
 
 
 
 
 
 
 This role is open to West Coast based candidates.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex and ever-changing calendars, including heavy scheduling across multiple time zones
 </li>
 <li>
 Coordinate all domestic and international travel, including itineraries and logistics
 </li>
 <li>
 Own scheduling communications by managing email correspondence related to meetings and priorities
 </li>
 <li>
 Support the CEO with the rhythm of the business by tracking reminders, deadlines, and follow-ups
 </li>
 <li>
 Assist with Board of Directors coordination, preparation, and scheduling
 </li>
 <li>
 Anticipate key deadlines and ensure the CEO is well-prepared ahead of time
 </li>
 <li>
 Liaise professionally with prospects, investors, board members, and internal stakeholders
 </li>
 <li>
 Act as a helpful and collaborative partner, open to supporting others as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience supporting a CEO/Founder, ideally within a tech or start-up environment
 </li>
 <li>
 Prior experience working in a 100% remote role is required
 </li>
 <li>
 Exceptional written and verbal communication skills with a strong sense of tone and voice
 </li>
 <li>
 Highly organized, efficient, and responsive, with the ability to move quickly and thoughtfully
 </li>
 <li>
 Proactive mindset with strong judgment and the ability to anticipate needs
 </li>
 <li>
 Comfortable managing confidential information with discretion
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Remote open to West Coast Candidates only
 
 
 
 Salary:
 
 $100,000+ DOE
 
</div>

Executive Assistant to CEO of Tech Software Company

Earnest

<div>
 
 
 
 Earnest empowers ambitious professionals to make confident financial decisions and build the life they envision.
 
 
 
 
 
 
 
 
 
 Earnies are committed to helping borrowers move forward with confidence by offering smarter borrowing options with a clearer path to taking control of their debt. If you&rsquo;re as passionate as we are about our mission, read more below, and let&rsquo;s build something great together.&nbsp;
 
 
 
 
 The
 
 
 Executive Assistant, C-Suite
 
 
 will report to the Chief People Officer.&nbsp;
 
 
 
 
 As the
 
 
 Executive Assistant, C-Suite
 
 
 ,
 
 
 you will:
 
 
 <ul>
 <li>
 Provide administrative support to the Chief People Officer and Chief Marketing Officer
 </li>
 <li>
 Manage high-volume calendars across multiple time zones, balancing shifting priorities and business-critical moments
 </li>
 <li>
 Assist in coordinating leadership meetings, planning sessions, offsites, and cross-functional forums, including agenda preparation and follow-up
 </li>
 <li>
 Act as a trusted liaison between the executives and stakeholders across the company, handling inbound requests with discretion and sound judgment
 </li>
 <li>
 Coordinate domestic travel, itineraries, and expense reporting
 </li>
 <li>
 Manage sensitive and confidential information related to personnel, organizational strategy, and company communications
 
 
 </li>
 </ul>
 
 
 About You:
 
 
 &nbsp;
 
 
 <ul>
 <li>
 3+ years of experience supporting senior leaders or C-suite executives
 </li>
 <li>
 Proven ability to support multiple executives and manage competing priorities with confidence
 </li>
 <li>
 Highly organized, detail-oriented, and proactive, with strong follow-through
 </li>
 <li>
 Excellent interpersonal skills and comfort working with senior leaders and cross-functional partners
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of discretion and professionalism when handling sensitive and confidential information
 </li>
 <li>
 Advanced proficiency with Google Workspace and comfort learning new tools quickly
 </li>
 </ul>
 
 
 Even Better:
 
 
 <ul>
 <li>
 Experience supporting People, Marketing, or Communications leaders
 </li>
 <li>
 Fintech, financial services, or high-growth technology company experience
 </li>
 </ul>
 
 
 Where:
 
 
 <ul>
 <li>
 This role is
 
 preferably based in the San Francisco Bay Area
 
 , with a hybrid schedule to support in-person collaboration as needed (minimal requirement of approximately 2-5 days per month).
 </li>
 </ul>
 
 
 
 A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary&nbsp;based on the roles location. The successful candidate&rsquo;s starting pay will also be determined based on job-related qualifications, internal compensation,&nbsp;candidate location&nbsp;and budget. This range may be modified in the future.
 
 
 Pay Range : $86,300 USD - $107,875 USD
 
 
 
 Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including:&nbsp;
 
 
 <ul>
 <li>
 Health, Dental, &amp; Vision benefits plus savings plans
 </li>
 <li>
 Mac computers + work-from-home stipend to set up your home office
 </li>
 <li>
 Monthly internet and phone reimbursement
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Restricted Stock Units (RSUs)
 </li>
 <li>
 401(k) plan to help you save for retirement plus a company match
 </li>
 <li>
 Robust tuition reimbursement program
 </li>
 <li>
 $1,000 travel perk on each Earnie-versary to anywhere in the world&nbsp;
 </li>
 <li>
 Competitive days of annual PTO
 </li>
 <li>
 Competitive parental leave
 </li>
 </ul>
 
 
 What Makes an Earnie:
 
 
 
 At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:
 
 <ul>
 <li>
 
 
 Every Second Counts
 
 
 : Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
 </li>
 <li>
 
 
 Choose To Do Hard Things
 
 
 : We win by tackling the hard things that others avoid, fueled by grit and resilience.
 </li>
 <li>
 
 
 Pursue Excellence
 
 
 : Great companies, teams, and individuals never settle and are proud of the work that they do. What&rsquo;s good enough today won&rsquo;t be good enough tomorrow. Excellence isn&rsquo;t a destination; it&rsquo;s a mindset of continuous improvement.
 </li>
 <li>
 
 
 Lead Together
 
 
 : Our success comes from how we work together. Leadership is not about titles&mdash;it is about action. We take ownership, drive results, and move forward as a team.
 </li>
 <li>
 
 
 Don&rsquo;t Take Yourself Too Seriously
 
 
 : We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.
 </li>
 </ul>
 
 
 At Earnest, we are committed to building an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity, inclusion, equity, and belonging enables us to move forward with our mission. We are dedicated to adding new perspectives to the team and encourage anyone to apply if your experience is close to what we are looking for.&nbsp;&nbsp;
 
 
 
 
 Earnest provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability or genetics. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
 
 
</div>

Executive Assistant, C-Suite

Explore 524+ Executive assistant to president in San Francisco this March. Find roles across top companies and apply now to boost your career.

524 executive assistant to president jobs In San Francisco

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant to the CHRO

Executive Assistant

Executive Assistant to CEO of Tech Software Company

Executive Assistant, C-Suite