executive assistant - office of the president

executive assistant

administrative assistant

executive assistant - office of the president Jobs in Seattle

accounting assistant

administrative assistant senior Jobs in Seattle

administrative assistant senior

executive assistant to president

YMCA

<div><div><div>Join the YMCA of Greater Seattle as Executive Assistant.
</div><div><div>Job Description
</div><div>The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.
The Executive Assistant will demonstrate the following attributes:
<ul><li>Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served
</li><li>Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas
</li><li>Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development
</li><li>Strategic, results-oriented, growth-focused, and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures
</li><li>Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk-taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships
</li><li>Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector
</li><li>Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change
</li><li>Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community
</li><li>Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)
</li>Position Type/Expected Hours of Work 
<li>
</li></ul>This is a full-time, temporary position from April 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation. 
What you'll get from working at The Y:
Membership to the YMCA of Greater Seattle for you and your household
Hiring Range: $27.00-$33.00 hourly 
</div></div><div><div>Qualifications
</div><div><ul><li>High school diploma required; bachelor&rsquo;s degree preferred
</li><li>8-10 years&rsquo; experience as an Executive Assistant
</li><li>Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred
</li><li>Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities
</li><li>Outstanding planning skills and the ability to look and plan ahead
</li><li>Excellent oral and written communication skills; comfortable interacting with senior-level executives and other staff within and outside of the organization with a great deal of tact and diplomacy
</li><li>Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
</li><li>Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism
</li><li>Demonstrated integrity and work ethics. Strong organizational and time management skills
</li><li>Experienced at organizing, prioritizing, and scheduling work assignments; employee performance management skills
</li><li>Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing
</li><li>Proficiency in any board management software strongly desired
</li><li>Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others
</li><li>Strong strategic planning skills, including execution expertise
</li><li>Demonstrated experience in financial planning, budgeting, and analysis
</li>Ability to partner and provide strategic-level input to senior leadership and the ability to influence others at all levels of the organization 
<li>
</li></ul>Preferred Qualifications
<ul><li>Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
</li>Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred. 
<li>
</li></ul>You'll be a great fit for the Seattle Y if you :
<ul><li>Thrive on working in a collaborative environment
</li><li>Are very adaptable
</li><li>Have high ownership and strong work ethic
</li><li>Are a great problem solver who can think on your feet
</li><li>Truly enjoy being of service to people
</li><li>Like being part of a team that cares about one another as people and enjoy working together
</li>Want to know that the work you do contributes to building a better, stronger community for all 
<li>
</li></ul>OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES
Respect
 
Responsibility
 
Honesty
 
Caring
 
Passion for Excellence
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org . 
</div></div><div><div>Essential Functions
</div><div>Responsibilities
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work.
</li><li>Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.
</li><li>Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.
</li><li>Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.
</li><li>Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.
</li><li>Independently composes, prepares, and follows up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.
</li><li>Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.
</li><li>Serves as backup to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in-person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.
</li><li>Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.
</li><li>Handles administrative tasks for the President/CEO, including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all-hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.
</li></ul><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
</li></ul>Code of Conduct for Applicants
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div></div></div></div>

Executive Assistant - Office of the President

YMCA Of Greater Seattle

<div>Overview:<div></div><div> 
Our Commitment to Equity
 
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.</div><div> 
Job Summary</div><div>
The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.</div> 
The Executive Assistant will demonstrate the following attributes:<ul><li>
Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served</li><li>
Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas.</li><li>
Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development</li><li>
Strategic, results-oriented, growth focus and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures</li><li>
Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships</li><li>
Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector</li><li>
Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change</li><li>
Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community</li><li>
Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)</li></ul><div>
Position Type/Expected Hours of Work</div><div>
This is a full-time, temporary position from April, 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation.</div><div></div><div> 
What you'll get from working at The Y</div><ul><li>
Membership to the YMCA of Greater Seattle for you and your household</li></ul><div></div><div> 
Hiring Range: $27.00-$33.00 hourly</div>
Responsibilities:
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work. Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.</li><li>
Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.</li><li>
Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.</li><li>
Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.</li><li>
Independently composes, prepares, and follows-up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.</li><li>
Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.</li><li>
Serves as back up to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.</li><li>
Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.</li><li>
Handles administrative tasks for the President/CEO including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.</li><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul><div></div><div> 
Code of Conduct for Applicants</div><div></div><div> 
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.</div><div></div><div> 
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div>
Qualifications:
<ul><li>High school diploma required; bachelor&rsquo;s degree preferred.</li><li>
8-10 years&rsquo; experience as an Executive Assistant.</li><li>
Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred.</li><li>
Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities.</li><li>
Outstanding planning skills and the ability look and plan ahead.</li><li>
Excellent oral and written communication skills; comfortable interacting with senior level executives and other staff within and outside of the organization with a great deal of tact and diplomacy.</li><li>
Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects.</li><li>
Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism.</li><li>
Demonstrated integrity and work ethics. Strong organizational and time management skills.</li><li>
Experienced at organizing prioritizing, and scheduling work assignments; employee performance management skills.</li><li>
Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing.</li><li>
Proficiency in any board management software strongly desired.</li><li>
Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others</li><li>
Strong strategic planning skills including execution expertise</li><li>
Demonstrated experience in financial planning, budgeting, and analysis</li><li>
Ability to partner and provide strategic level input to senior leadership and the ability to influence others at all levels of the organization</li></ul><div> 
Preferred Qualifications</div><ul><li>
Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.</li><li>
Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred.</li></ul>
You'll be a great fit for the Seattle Y if you:<ul><li>
Thrive on working in a collaborative environment.</li><li>
Are very adaptable.</li><li>
Have high ownership and strong work ethic.</li><li>
Are a great problem solver who can think on your feet.</li><li>
Truly enjoy being of service to people.</li><li>
Like being part of a team that cares about one another as people and enjoy working together.</li><li>
Want to know that the work you do contributes to building a better, stronger community for all.</li></ul>
OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES<ul><li>
Respect</li><li>
Responsibility</li><li>
Honesty</li><li>
Caring</li><li>
Passion for Excellence</li></ul>
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org.</div>

Amazon

<div>
 
 Description
 
 
 
 Global Real Estate and Facilities (GREF) organization is looking for an Executive Assistant to work in a fast-paced, high-impact, exciting, and growing organization. We are looking for someone who is bright and self-motivated with a proven history of high performance, high integrity, and the ability to build trust amongst the team and company-wide. This role, located in Seattle, WA, supports the GREF Vice President.
 
 
 This role requires attention to detail, high organizational skills, and the ability to understand business priorities. A good sense of humor is critical, as is flexibility and reliability. It&rsquo;s a busy work environment, and you'll need to possess the skills to complete complex tasks and projects quickly, have the business acumen to react with appropriate urgency to emerging situations, and be comfortable enough with ambiguity to be able to take effective action without having to know the complete picture. You will be self-driven, able to work with minimal oversight and guidance.
 
 
 This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.
 
 
 This role requires five (5) days a week in office.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the organization.
 </li>
 <li>
 Proactively manage executive calendars with accuracy, attention to detail, and proper allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
 </li>
 <li>
 Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
 </li>
 <li>
 Organize and manage meetings, events, offsites, and team-based programmatic events.
 </li>
 <li>
 Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources, for the leadership team.
 </li>
 <li>
 Support the annual operational planning process, business planning, and performance review cycles.
 </li>
 <li>
 Track and help drive completion of key deliverables and follow up on open items.
 
 
 </li>
 </ul>
 A day in the life
 
 
 *Team Culture*
 
 
 Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
 
 
 *Work/Life Balance*
 
 
 Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren&rsquo;t focused on how many hours you spend at work or online. Instead, we&rsquo;re happy to offer a flexible schedule so you can have a more productive and well-balanced life&mdash;both in and outside of work.
 
 
 *Mentorship and Career Growth*
 
 
 Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we&rsquo;re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 5+ years of executive assistant experience
 </li>
 <li>
 Experience with executive level calendar management
 </li>
 <li>
 Experience with domestic or international travel coordination
 </li>
 <li>
 Experience with Microsoft Office products and applications
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience managing teams
 </li>
 <li>
 Experience working in a matrixed organization
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A3092203
</div>

Executive Assistant, GREF

NationSafe Protection

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul>www.NationSafeUSA.comEmail: HR@NationSafeUSA.comPay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98115

Executive Assistant

ALLEN INSTITUTE

<div>Executive Assistant &ndash; Allen Institute
<div>The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.
The Allen Institute is launching a new initiative on human brain health and disease. This initiative aims to dramatically accelerate our understanding of human brain structure and function, identify the molecular, cellular and circuit basis of disease progression, and pioneer new therapeutic strategies targeting vulnerable and affected cell types. Our mission focuses on taking a human-centric approach to understanding and treating disease, combining a large-scale open science discovery approach across multiple diseases, AI-based disease modeling, and translational programs in specific diseases to move from discovery to clinical application. We aim to make transformational change in understanding and treating brain disorders, the biggest health challenge of our time.
We are seeking an Executive Assistant to provide a range of administrative, planning, and support services of a complex and confidential nature to several senior scientific leaders of this new initiative. An essential member of the team and reporting to the Executive Director of Scientific Operations, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. All duties are expected to be done with rigor and accuracy to ensure action items are assigned and in progress and serve colleagues with confidence across the Allen Institute through exceptional interpersonal skills and relationship management. This individual will often represent leadership and serve as the first point of contact with the Allen Institute, requiring effective and competent interaction and communication with executive level professionals both internally and externally. This position works both independently and in close collaboration with stakeholders at multiple levels of the organization.
At the Allen Institute, we believe that science is for everyone &ndash; and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.
We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.
We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.
*Please attach a cover letter with your application*
Essential Functions
<ul><li>Manage expenses and timely submission of expense reports
</li><li>Coordinate domestic and international travel, arranging complex and detailed travel plans, itineraries, and agendas, as needed</li>
<li>Manage and maintain active and complex calendars in a dynamic environment
</li><li>Communicate with the general staff on leadership&rsquo;s behalf, coordinating and scheduling internal and external meetings, as well as video and teleconferences</li>
<li>Management and coordination of seminars, workshops and other onsite events including hosting and arranging travel for visitors to the Institute</li>
<li>Manage and update leaders&rsquo; curriculum vitae (CV)</li>
<li>Compose routine correspondence including letters, memos, emails, and timely responses to actionable requests</li>
<li>Handle and coordinate administrative purchasing for department</li>
<li>Actively drive special projects as assigned</li>
<li>Serve as a key point of contact for administrative questions and issues relating to organizational structure, project codes, and general operations</li>
</ul>
*Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management&rsquo;s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.*
Required Education and Experience
<ul><li>High School Diploma or equivalent</li>
<li>Minimum 2 years of work experience in an administrative capacity</li>
<li>Proficient with Microsoft Office applications, including Outlook, Teams, One Drive, SharePoint, Word, Excel, and PowerPoint</li>
</ul>
Preferred Education and Experience
<ul><li>Bachelor&rsquo;s degree</li>
<li>3-5 years of executive administrative support experience</li>
<li>3 years of experience supporting senior/executive leaders</li>
<li>Experience coordinating/managing multiple projects on tight deadlines</li>
<li>Experience with Oracle software</li>
<li>Experience with Smartsheet software</li>
<li>Experience with EndNote or Zotero software</li>
<li>Strong customer and colleague communication skills</li>
<li>Exceptional attention to detail</li>
<li>Demonstrated ability to maintain confidentiality</li>
<li>Basic business writing skills and the ability to draft written communications</li>
<li>Ability to learn new technologies</li>
<li>Excellent interpersonal and time management skills</li>
<li>Demonstrated ability to improve processes</li>
<li>Prior experience in a research or health sciences environment</li>
</ul>
Physical Demands
<ul><li>Fine motor movements in fingers/hands to operate computers and other office equipment</li>
<li>Frequently required to sit, stand, walk, stoop, kneel, or reach</li>
</ul>
Position Type/Expected Hours of Work
<ul><li>Full-time / 40 hours per week</li>
<li>This role is currently able to work both remotely and onsite in a hybrid work environment &ndash; working a minimum of three days per week onsite. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.</li>
</ul>
Additional Comments
<ul><li>Please attach a cover letter with your application</li>
<li>**Please note, this opportunity does not offer relocation assistance**</li>
<li>**Please note, this opportunity does not offer work visa sponsorship**</li>
</ul>
</div>Annualized Salary Range
<ul><li>$92,250 - $114,100</li>
</ul>
<ul><li>Final salary depends on required education for the role, experience, and level of skills relevant to the role, along with work location, where applicable.</li></ul>
Benefits
<ul><li>Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute&rsquo;s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute&rsquo;s 401k plan. Paid time off is also available as outlined in the Allen Institute&rsquo;s Benefits Guide. Details on the Allen Institute&rsquo;s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.</li>
</ul>
It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.</div>

Arboretum Foundation

Gardens are an essential part of the human experience. We visit gardens to find peace and healing, to be with friends and family and to better understand and connect with the natural world. Plants shape how we live, what we notice, and how we care for one another.Right now, we are building something extraordinary in Seattle: an exceptional organization that brings together the unique strengths of the Arboretum Foundation and the University of Washington Botanic Gardens. We are joining forces to become a destination garden, exemplifying leadership in scientific research, public engagement, and inclusive access. Our vision is to be a home for learning, a force for sustainability, and a gateway to wonder. In every visit and through every season, we&rsquo;ll help people of all ages meaningfully connect with the living world of plants and how they shape our lives and our shared future.The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) serving as a trusted partner in advancing the organization's mission. This role also plays a critical part in facilitating effective communication and coordination with the Board of Directors. The successful candidate will be exceptionally organized, proactive and have impeccable attention to detail, excellent time management and communication skills. They will be comfortable in a fast-paced environment and able to adeptly manage competing priorities and nuanced situations. This role requires good judgment and discretion, and an elevated level of professional and administration skills. The successful candidate will be responsible and reliable.The Executive Assistant works closely with the Chief Executive Officer and Executive Leadership Team while also interfacing across SBG&rsquo;s program teams.ESSENTIAL DUTIES AND RESPONSIBILITIESExecutive Support<ul><li>Work effectively with the CEO to keep them well informed of upcoming commitments and responsibilities and follow up appropriately</li><li>Oversee scheduling and manage complex, frequently shifting calendars for the CEO including scheduling meetings, appointments, submitting timesheets, and travel arrangements with both internal and external stakeholders</li><li>Screen and prioritize incoming communications and requests, exercising sound judgment in routing or responding on behalf of the CEO</li><li>Draft and send correspondence as requested</li><li>Provide a bridge for smooth communication between the CEO, leadership team, and SBG staff</li><li>Coordinate logistics for internal and external meetings, including agendas, materials, catering, note-taking, and follow-up on action items</li><li>Handle confidential information with the highest level of integrity and discretion</li><li>Anticipate the needs of senior leadership and proactively address administrative challenges before they arise</li><li>Track deadlines, deliverables, and commitments on behalf of the CEO</li><li>Prepare, proofread, and edit correspondence, presentations, reports, and briefing materials as needed on behalf of senior leadership</li></ul>Board of Directors Relations<ul><li>Serve as the primary administrative liaison between the Executive Leadership Team and the Board of Directors</li><li>Coordinate all Board and committee meeting logistics, including scheduling, venue or virtual platform arrangements, and catering</li><li>Prepare and distribute Board meeting materials, including agendas, board packets, minutes, and supporting documents in a timely manner</li><li>Record accurate and thorough minutes during Board and committee meetings; track and follow up on Board action items</li><li>Maintain current Board rosters, contact information, committee assignments, and governance documents</li><li>Support onboarding of new Board members and coordinate Board orientation materials</li><li>Assist with planning Board retreats, recognition events, and other governance-related gatherings</li><li>Organizational Administrative Support</li><li>&middot; Manage and reconcile executive expense reports and credit card statements</li><li>&middot; Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation</li><li>&middot; Support special projects, strategic initiatives, and event planning as directed by the CEO</li><li>&middot; Maintain organized digital and physical filing systems for executive and Board records</li><li>&middot; Build positive relationships with donors, partners, government contacts, and other external stakeholders on behalf of leadership</li><li>&middot; Maintain rosters for professional organization membership such as the American Public Garden Association</li><li>&middot; Contribute to opportunities for process improvement and service/practice strengthening</li><li>&middot; Uphold the organization&rsquo;s values</li></ul>DESIRED SKILLS<ul><li>Exceptional written and verbal communication skills</li><li>High EQ with strong interpersonal and diplomacy skills</li><li>Superior organizational and problem-solving skills with the ability to manage multiple competing priorities and meet deadlines with minimal supervision</li><li>Ability to create effective tracking and management systems, follow up on open issues and carry tasks through to successful completion</li><li>Good judgement and the ability to handle sensitive and confidential information with professionalism, maturity, and discretion</li><li>Detailed-oriented, attention to accuracy</li><li>A growth mindset and openness to learning and giving and receiving timely feedback</li><li>Work as a member of a team with a strong collaborative and customer service orientation</li><li>A commitment to participating in anti-racism work and supporting teammates in operationalizing DEI strategies</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, Zoom, nonprofit management software, and data management tools</li><li>Familiarity with or passion for plant life, nature, public gardens, science, or conservation a plus</li></ul>DESIRED EXPERIENCE<ul><li>5+ years of experience in an executive assistant or senior administrative role, preferably in a nonprofit, cultural institution, or mission-driven organization</li><li>Proven experience supporting C-suite executives and/or governing boards</li><li>Experience supporting leaders through change, complexity, ambiguity, and growth</li><li>Experience planning and coordinating events or board retreats</li><li>Demonstrated ability to manage multiple projects and work collaboratively across teams, change work priorities as new assignments arise, meet successive deadlines, problem-solve, and multi-task</li><li>Experience with nonprofit governance, board management platforms, or donor management software</li><li>Bachelor's degree in business administration, communications, nonprofit management, or a related field strongly preferred</li></ul>PHYSICAL REQUIREMENTSDue to the nature of this position, work will primarily be on-location at the Graham Visitor Center and the Center for Urban Horticulture, with some remote work. The Graham Visitor Center is three stories without an elevator. The role requires the ability to lift heavy objects (up to 40 lbs), drive an electric cart for donor and visitor tours, and climb stairs to access office equipment, kitchen area and workstations. We understand that these may not comply with every individual&rsquo;s ability and encourage applicants to inform us of any accommodations needed to create a welcoming, safe environment for the employee. We are committed to working with the successful applicant on making necessary accommodations for the role when an offer is presented. The position involves periodic weekend and evening work.BENEFITS● Generous paid vacation, sick time and holidays● Medical, dental, and vision● Matching retirement contribution● Office located in a beautiful garden setting!TO APPLYPlease send your resume and cover letter to jobs@arboretumfoundation.org. Please, no calls or in-person visits without an appointment. Position open until filled, with a priority deadline of May 11, 2026.Disclaimer:This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. All employees may be required to perform duties outside of their typical responsibilities from time to time, as needed, to meet the organization's ongoing needs.EEO Statement:The Arboretum Foundation is an Equal Opportunity Employer. Employment opportunities at the Arboretum Foundation are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, creed, color, religion, sex, pregnancy or maternity, national origin, age, HIV, AIDS, and Hepatitis C status, marital status, sexual orientation, gender identity; honorably discharged veteran or military status, genetic information, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability or, any other characteristic protected by law.<ul><li>This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.</li></ul>Pay: $68,000.00 - $78,000.00 per yearApplication Question(s):<ul><li>Do you have experience supporting senior level management? </li></ul>Experience:<ul><li>Executive administrative support: 5 years (Preferred)</li></ul>Work Location: In person

ATREG, Inc.

<div>
 
 
 Senior Executive Assistant
 
 &nbsp;
 
 
 
 
 
 
 Company:
 
 &nbsp;ATREG |&nbsp;
 
 Location:
 
 &nbsp;Seattle, WA |&nbsp;
 
 Reports to:
 
 &nbsp;Chief&nbsp;Operating Officer&nbsp;
 
 
 
 
 
 
 About ATREG
 
 &nbsp;
 
 
 Founded in 2000 and headquartered in Seattle, ATREG is the premier global advisory firm specializing in semiconductor manufacturing asset transactions. We&nbsp;operate&nbsp;at the highest levels of the industry,&nbsp;advising&nbsp;Fortune 500 companies and leading semiconductor manufacturers on complex, time-sensitive deals across multiple continents.&nbsp;
 
 
 
 
 
 
 Role Summary
 
 &nbsp;
 
 
 The Senior Executive Assistant is a high-impact role serving as the primary strategic partner to the COO. This position combines executive-level support with broad&nbsp;operational oversight &mdash; spanning IT infrastructure, marketing&nbsp;operations, and financial administration. As a "force multiplier," you will&nbsp;identify&nbsp;operational gaps, manage complex projects, and ensure the COO is positioned to lead effectively. No task is too small, no project&nbsp;too&nbsp;big or complex.&nbsp;
 
 
 
 
 
 
 Key Responsibilities
 
 &nbsp;
 
 
 
 Executive Strategy &amp; Communications
 
 &nbsp;
 
 <ul>
 <li>
 Provide comprehensive COO support through proactive&nbsp;calendar&nbsp;orchestration, time management, and&nbsp;high-level inbox management, including triaging and responding to correspondence on behalf of the executive.&nbsp;
 </li>
 <li>
 Draft sophisticated communications for senior executives and&nbsp;manage&nbsp;critical outreach to high-value clients across the semiconductor ecosystem.&nbsp;
 </li>
 <li>
 Conduct deep-dive research and prepare briefing materials for client meetings, conferences, and business development opportunities.&nbsp;
 </li>
 <li>
 Own end-to-end coordination of complex travel&nbsp;logistics&nbsp;across multiple time zones &mdash; often with shifting itineraries, time-sensitive bookings, and last-minute changes.&nbsp;
 </li>
 <li>
 Act as a sounding board for leadership, providing recommendations, solutions, and feedback to&nbsp;optimize&nbsp;operations&nbsp;and&nbsp;executive&nbsp;productivity.&nbsp;
 </li>
 <li>
 Build and&nbsp;maintain&nbsp;trust-based relationships with the internal team and top-tier clients, serving as a professional point of contact on behalf of leadership.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 IT &amp; Infrastructure
 
 &nbsp;
 
 <ul>
 <li>
 Oversee the organization's IT ecosystem, including vendor management, procurement, software licensing, and IT service provider relationships.&nbsp;
 </li>
 <li>
 Serve as&nbsp;an&nbsp;internal expert for Microsoft 365 and Teams while managing data and workflows within CRM platforms (Microsoft Dynamics).&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Financial &amp; Marketing&nbsp;Operations
 
 &nbsp;
 
 <ul>
 <li>
 Manage&nbsp;procurement&nbsp;workflows, accounts payable, and&nbsp;operational budget tracking. Ensure rigorous expense tracking and financial record-keeping via Concur.&nbsp;
 </li>
 <li>
 Drive marketing&nbsp;operations&nbsp;including&nbsp;LinkedIn outreach strategies, digital presence, and coordination with remote contractors. Lead or support brand refresh initiatives to ensure consistency across all external-facing materials.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Recruiting Support
 
 &nbsp;
 
 <ul>
 <li>
 Support the recruiting process through LinkedIn and candidate generation tools, coordinating pipelines, scheduling, and onboarding documentation in partnership with leadership.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Candidate Profile
 
 &nbsp;
 
 
 
 Required Qualifications
 
 &nbsp;
 
 <ul>
 <li>
 Minimum of&nbsp;5+ years of progressively increasing responsibility supporting C-Suite leadership&nbsp;and leading strategic&nbsp;operations&nbsp;initiatives&nbsp;(Executive Business Partner, Executive&nbsp;Assistant, Executive&nbsp;Operations&nbsp;Manager).&nbsp;
 </li>
 <li>
 Proven success providing executive support&nbsp;while managing&nbsp;multi-stream&nbsp;operations&nbsp;projects in a startup, family office, boutique firm, or nonprofit environment where adaptability, resourcefulness, and comfort with ambiguity and an intense pace are essential.&nbsp;
 </li>
 <li>
 Track record&nbsp;of crafting&nbsp;high-level correspondence on behalf of&nbsp;C-Suite executives,&nbsp;with the ability to adapt tone and messaging for diverse audiences and high-value stakeholders.&nbsp;
 </li>
 <li>
 Expert-level:&nbsp;Microsoft 365, Microsoft Teams, Concur, Microsoft Dynamics (or similar CRM systems&nbsp;i.e.&nbsp;Salesforce) and IT procurement processes.&nbsp;
 </li>
 <li>
 Reside&nbsp;in the Greater Seattle area&nbsp;
 </li>
 <li>
 BS/BA Degree&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 &nbsp;
 
 <ul>
 <li>
 
 Strategic Ownership:
 
 &nbsp;Spots opportunities for innovation,&nbsp;anticipates&nbsp;operational gaps, and drives improvements through to completion with a growth mindset.&nbsp;
 </li>
 <li>
 
 Communication Mastery:
 
 &nbsp;Builds relationships with ease and communicates with clarity and poise across all levels &mdash; from internal team members to C-suite executives and global clients.&nbsp;
 </li>
 <li>
 
 Operational Discipline:
 
 &nbsp;High attention to detail with an ability to balance efficiency and effectiveness under pressure while juggling multiple priorities.&nbsp;
 </li>
 <li>
 
 Discretion &amp; Judgment:
 
 &nbsp;Handles confidential and sensitive information with the utmost integrity and professionalism.&nbsp;
 </li>
 <li>
 
 Accountability:
 
 &nbsp;Ownership of outcomes &mdash; accountable to yourself, your team, and leadership.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Benefits Include
 
 &nbsp;
 
 
 
 
 <ul>
 <li>
 Competitive salary ($80-$100k)&nbsp;
 </li>
 <li>
 Individual and company performance based annual bonus&nbsp;
 </li>
 <li>
 PTO, STO &amp; Holidays&nbsp;
 </li>
 <li>
 Comprehensive health benefits including medical, dental &amp; vision&nbsp;
 </li>
 <li>
 401(k) benefits with company matching contribution&nbsp;
 </li>
 <li>
 Offsite team retreats&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 ATREG Core Values
 
 &nbsp;
 
 
 Utmost integrity &middot; Unparalleled customer service &middot; Personalized approach &middot; Creative and collaborative teamwork &middot; Continuous learning &middot; Sensitivity to cultural differences&nbsp;
 
</div>

Senior Executive Assistant

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