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executive assistant to president

The Heritage Foundation

<div><div>Washington, DC
</div><div>Full Time
</div><div>Executive Vice President's Office
</div><div>Mid Level</div></div>
<br><div><p><b>Title</b><b>: Executive and Research Assistant, Executive Vice President&rsquo;s Office
</b></p><p><b>Reports to:</b><b> Executive Vice President
</b></p><p><b>Job Summary:</b> The Executive and Research Assistant oversees the day-to-day operations of the Office of the Executive Vice President (EVP) by providing executive-level program and administrative support and working collaboratively with Heritage Foundation team members to achieve enterprise-wide goals. The Executive and Research Assistant employs diplomacy, discretion, and confidentiality in all matters and at all times. The Executive and Research Assistant is comfortable in a fast-paced environment, exercises sound judgment, coordinates multiple, time-sensitive projects/priorities, and is a well-organized, detail-oriented member of the team.</p><p><br>
</p><p><b>Job Duties:
</b></p><p><b>Schedule/Calendar Management</b></p><ul><li>
Ensure efficient organization and execution of the EVP&rsquo;s portfolio of activities.</li><li>
Manage and track the EVP&rsquo;s daily and long-term calendar, including coordinating with the President&rsquo;s Office, Chief Operating Officer, Chief Advancement Officer, and the EVP&rsquo;s direct reports.
</li><li>Vet internal and external requests and track their completion.</li><li>
Prioritize and prepare the EVP for all internal and external meetings, events, and trips.</li><li>
Work with the Development department to arrange donor meetings for the EVP, as well as the EVP&rsquo;s participation in donor events.</li></ul><p><b>
Research &amp; Project Management</b></p><ul><li>
Assist EVP with project management for enterprise-wide initiatives.
</li><li>Manage the EVP&rsquo;s ongoing research initiatives, including op-eds, speeches, presentations, and other written material.</li><li>
Assist in preparation of portions of regular reports to the Board of Trustees.</li><li>
Facilitate internal discussions and briefings on various policy issues.</li></ul><p><b>
Travel and Expenses</b></p><ul><li>
Coordinate all EVP domestic and international travel.</li><li>
Monitor the EVP departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors.</li><li>
Develop system for EVP review and approval of the President&rsquo;s and Vice Presidents&rsquo; expense reports.</li></ul><p></p><p><b><br>
Qualifications:</b></p><p>
Education: BA/BS preferred
</p><p>Experience: 3+ years of experience directly supporting and advising an executive-level manager; experience working for a conservative non-profit and/or Capitol Hill office preferred</p><p>
Communication: Excellent writing and proofreading skills</p><p>
Technology: Expert proficiency in Microsoft Suite and database software</p><p><br>
</p><p><b>Other Requirements:
</b></p><ul><li>Understand and support the Heritage mission and vision for America, and the department&rsquo;s goals and objectives.</li><li>
Promote policies consistent with Heritage&rsquo;s priorities; speak with one voice.</li><li>
Discretion and ability to maintain confidentiality.</li><li>
Exceptional interpersonal skills and professionalism; proven ability to forge trusting relationships across the organization.</li><li>
Ability to prioritize strategic objectives and manage multiple tasks at the same time.</li><li>
Basic knowledge of policy issues.</li></ul><p></p><p><b><br>
Benefits and Salary:
</b></p><p>The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, &ldquo;take what you need&rdquo; PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.</p><p>
The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate&rsquo;s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.</p></div>

Executive and Research Assistant, Executive Vice President's Office

Trinity College

<div></div><div><div><b>Trinity Washington University</b></div><div></div><div><b><br>
Special Assistant to the President/Legal Counsel</b></div><div></div><div><br>
Salary Range: 140k to 150k</div><div></div><div><br>
Trinity in Washington, a comprehensive university in the nation&rsquo;s capital, seeks a well-qualified professional to fulfill a new and unique role at Trinity as the Special Assistant to the President with some legal counsel duties. The Special Assistant will work closely and confidentially with the President and Board on a range of issues including policy development and compliance, contract oversight, risk management, strategic planning and, with both the President and Board, governance policies and processes. The Special Assistant will handle some legal matters such as routine contract review and complaint management, and will work closely with Trinity&rsquo;s outside legal counsel on major cases as they arise, federal and local compliance matters, insurance claims and dispute resolution. Candidates must be able to demonstrate experience, qualities and characteristics consistent with the nature of this position, including:</div><div></div><div><br>
<ul><li>
Ability to maintain a high degree of confidentiality and discretion in working with the president and trustees;</li><li>
Impeccable judgment in handling sensitive matters;</li><li>
Broad intellectual range on issues affecting private higher education;</li><li>
Clear respect for and ability to advance Trinity&rsquo;s mission, along with the ability to represent Trinity well to external constituencies and the general public;</li><li>
Excellent communication skills both orally and in writing.</li></ul></div><div></div><div><br>
Candidates must present at least 10 years of increasingly responsible experience working with senior management, preferably with a chief executive in private higher education, private schools or significant nonprofit organizations. Candidates must also present a J.D. degree from an accredited law school and be licensed to practice in the District of Columbia or able to become licensed in D.C. if appointed.</div><div></div><div><br>
Trinity is one of the nation&rsquo;s historic Catholic women&rsquo;s college, now including some coed programs in dual enrollment and professional education. Trinity educates a majority of Black and Latina women; about 70% of Trinity&rsquo;s undergraduates are eligible for Pell Grants or are undocumented and thus ineligible for federal financial aid. More than 50% of Trinity students are residents of the District of Columbia. Trinity&rsquo;s faculty and staff are highly motivated in their unwavering commitment to principles of social justice that infuse the life of the university.</div><div></div><div><br>
Applicants should send a letter (no more than 2 pages) addressing qualifications specified in this announcement, along with a complete c.v. to president@trinitydc.edu with the subject line indicating &quot;Special Assistant Search.&rdquo; This is a full-time position with a salary range of $140,000-$150,000; part-time status is possible for the right candidate. Candidates must be able to work on campus at Trinity; this position is not remote.</div><div></div><div><i><br>
Trinity offers comprehensive and competitive benefits to full-time employees to include Health, Dental &amp; Vision insurance, Employer Paid Life and Disability benefits, 403(b) Retirement plan with employer match up to 6%, Paid Family Leave, Trinity Center Membership Free to all employees to include full size pool, walking track, weight &amp; Cardio equipment, Free campus parking, Free Shuttle bus between campus &amp; Brookland Metro station.</i></div></div><div></div>

Special Asst. to the President/Legal Counsel

Trivium Group

<div>
 <p>
  Job Title: Life Manager &amp; Executive Assistant
 </p>
 <p>
  Principal: Tayvon Jackson
 </p>
 <p>
  Location: Washington, D.C. (On-site / DMV Area)
 </p>
 <p>
  Compensation: $50,000 - $60,000 (Contractor)
 </p>
 <strong>
  About the Employer
  <br/>
  <br/>
 </strong>
 <p>
  Tayvon Jackson is a high-profile author, financial advisor, and former Division 1 basketball standout based in the DMV area. As the founder of New Perspective Financial Solutions and a contributor to Forbes and CBS's Great Day Washington, Tayvon manages a diverse portfolio including multiple companies, a basketball team, and various real estate properties.
 </p>
 <p>
  We are seeking a high-energy, "high-drive" Life Manager to act as the central hub for Tayvon and his fianc&eacute;e's personal and professional lives. This is a role for an operator who thrives in a fast-paced environment and is ready to own the day-to-day execution of a multifaceted lifestyle.
 </p>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 <p>
  This is not a traditional administrative role. You will be a "right-hand" partner stationed close to the principal's residence, serving as a dedicated personal and executive assistant. Success in this role means the principals are fully optimized, their properties are managed with precision, and their personal logistics run seamlessly in the background. We are looking for a candidate with the drive and energy to "buy back" Tayvon's time so he can focus on his various ventures and public presence.
 </p>
 <strong>
  Top Priorities&nbsp;
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Household &amp; Staff Management: Full ownership of household logistics, including coordinating the chef, meal services, and dog care.
  </li>
  <li>
   Financial &amp; Property Operations: Managing bill payments for multiple properties and maintaining strict proficiency in budgeting and Microsoft Excel.
  </li>
  <li>
   Logistics Mastery: Executing end-to-end planning for high-end travel, restaurant reservations, and comprehensive trip itineraries.
  </li>
  <li>
   Communication Triage: Managing and filtering personal emails, providing daily check-ins, and handling replies.
  </li>
  <li>
   Schedule Optimization: Setting proactive reminders for the couple to ensure personal and professional commitments are met without friction.
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <p>
  Personal Operations &amp; Household Management
 </p>
 <ul>
  <li>
   Directly support Tayvon and his fianc&eacute;e in all household management tasks.
  </li>
  <li>
   Coordinate on-site vendors, staff, and errands within the D.C. area.
  </li>
  <li>
   Manage property-related payments and financial tracking.
  </li>
  <li>
   Handle shopping, personal reminders, and lifestyle coordination.
  </li>
 </ul>
 <p>
  Logistics &amp; Travel
 </p>
 <ul>
  <li>
   Plan and manage complex travel itineraries (no travel required for the assistant).
  </li>
  <li>
   Handle high-level restaurant bookings and social engagements.
  </li>
 </ul>
 <p>
  Executive Support
 </p>
 <ul>
  <li>
   Filter personal and business emails to ensure visibility on high-priority items.
  </li>
  <li>
   Support business tasks related to Tyvon's companies as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  Experience &amp; Education
 </p>
 <ul>
  <li>
   3+ years of experience as an Executive Assistant and Personal Assistant.
  </li>
  <li>
   Experience in a high-growth, entrepreneurial, or high-profile environment.
  </li>
  <li>
   Bachelor's degree (preferred).
  </li>
 </ul>
 <p>
  Core Traits &amp; Skills
 </p>
 <ul>
  <li>
   High Energy &amp; Drive: A proactive mindset that anticipates needs before they are articulated.
  </li>
  <li>
   On-site Availability: Must be based in Washington, D.C., with a valid driver's license and a reliable car to run errands.
  </li>
  <li>
   Availability: Must be accessible around the clock to handle rapid task-switching and emergencies.
  </li>
 </ul>
 <p>
  Technical Savvy: Proficient in Microsoft Excel (budgeting), GSuite, and email management.
  <br/>
  <br/>
 </p>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  Compensation &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Salary: $50,000 - $60,000 (Contractor basis).
  </li>
  <li>
   Schedule: Monday - Friday, 9:00 AM - 5:00 PM (plus on-call availability).
  </li>
 </ul>
 <ul>
  <li>
   Probation: 30-day initial probation period.
  </li>
 </ul>
</div>


Personal Assistant to CEO

DC PUBLIC LIBRARY

<div><div><div><div><p><b>JOB SUMMARY</b></p><p><br>
This position is located in the DC Public Library (DCPL). DCPL is proud to be a recognized force in the community for engaging the mind, expanding opportunities, and elevating the quality of life. This position description depicts duties and responsibilities required of the position with the primary responsibility for performing a variety of administrative and secretarial duties.</p><p>
The Chief of Public Services is responsible for managing the Public Services division at DCPL, including the Collections department, 25 Neighborhood libraries &amp; the Central library, Office of Public Safety, Service Design &amp; Engagement and the Youth &amp; Family Services department.</p><p>
As an Executive Assistant, incumbent acts as confidential assistant to the Chief of Public Services Assignments involve providing day-to-day advice, objective analyses, and recommendations on a variety of issues related to the full range of responsibilities of the executive official. The incumbent ensures that the daily administrative operation&rsquo;s goals and objectives of the Department are accomplished.</p><p></p><p><b><br>
MAJOR DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Responds to inquiries and administrative issues, both verbally and in writing, on behalf of the executive official. Reviews for accuracy, completion and timeliness of all assignments and correspondence requiring the signature of the executive official.</li><li>
Prepares and maintains correspondence for the executive official&rsquo;s signature. Determines appropriate routing, including what needs the executive official&rsquo;s personal attention. Assigns appropriate correspondence tracking.</li><li>
Serves as a troubleshooter on a number of sensitive matters. Handles special assignments involving confidential information and data. Provides recommendations for administrative errors or inconsistencies and ensures that the necessary action is taken to resolve the problem area.</li><li>
Analyzes fact and circumstances involved in making recommendations for solving administrate problems within the limits of standards or acceptable practices. Conducts research into matters of general or specific concerns which affect the goals and objectives of the executive officials&rsquo; accomplishments.</li><li>
Follows up on all assignments made by the executive official to other senior staff and DC government officials to assure timeliness of projects, and that the end product is completed. Reports delays to the executive official, and the reasons behind them.</li><li>
Coordinates the financial management to include but not limited to tracking expenditures; PASS entries; and working with vendors.</li><li>
Coordinates with the executive official the scheduling of appointments, events, and travel arrangements. Suggests alternative times, as appropriate, in case of conflict. Prepares detailed itinerary, and coordinates attendance of appropriate staff, acquisition of visual aids, background information, etc.</li><li>
Plans agendas, and determines location for meetings, conferences, and other special events. Ensures that appropriate working papers, pamphlets, briefings and reports are complete and ready for presentation.</li><li>
Maintains document-tracking system and ensures that the many files and/or records are complete and up to date, as well as the database of all documents received and sent form the executive official, when necessary.</li><li>
Prepare reports and briefing materials to assist the executive official in preparation for meetings.</li><li>
Performs other related duties as assigned.</li></ul><p></p><p><b><br>
MINIMUM QUALIFICATION AND REQUIREMENTS</b></p><ul><li>
Possess a High School Diploma or a certificate of equivalency (GED) issued by a recognized department of education</li><li>
Three (3) years of experience working in an office setting as an administrative assistant or clerical assistant</li><li>
Thorough knowledge of the organizational structure, missions, functions, goals, and objectives. Knowledge of administrative policies processes of the executive office, in order to develop plans and carry out activities.</li><li>
Thorough knowledge of administrative concepts and practices sufficient to recommend changes in administrative policies and foresee administrative problems and requirements.</li><li>
Thorough analytical skills to perform broad and complex research tasks in a variety of program areas under shot deadlines, and to plan, evaluate, develop, and conduct studies.</li><li>
Ability to plan and coordinate multiple assignments and project activities, simultaneously, that involve a combination of priorities; and the ability to coordinate work activities with other internal and external organizations.</li><li>
Skill in oral and written communications sufficient to advise and consult with for executives, present findings and recommendations, coordinate executive office activities, and prepare memoranda, letters and reports.</li><li>
Skill in using a personal computer and various software programs (e.g., Microsoft suites: MS Word, Excel, Access, Project, PowerPoint; SharePoint; Outlook); and the ability to apply information management systems/office automation principles.</li><li>
Must understand the sensitive nature of work in the executive office and maintain the highest levels of confidentiality and integrity.</li><li>
Must exercise tact and diplomacy.</li><li>
Performs other related duties as assigned.</li><li>
Possess at least 1 year of experience at the next lower grade level (CS11) <b>| Applicable to District employees&rsquo; candidates</b></li></ul><p><b>
Preferred</b></p><ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li></ul><p></p><p><b><br>
LICENSURES AND CERTIFICATIONS</b></p><p>
N/A</p><p></p><p><b><br>
WORKING CONDITIONS/ENVIRONMENT</b></p><p>
The work is primarily sedentary, although some slight physical effort may be required. The work may involve visits to work sites, and requires periods of walking, standing, bending, stooping and carrying of light items.</p><p>
The work is performed in an office setting with some flexibility of telework.</p><p></p><p><b><br>
DISTRICT REFERENCE CHECK</b></p><p>
All applicants who are current or former District of Columbia Government employees will be subject to a background examination prior to the issuance of a conditional offer of employment. This review will include coordination with District agencies where the applicant is currently or was previously employed. The purpose of this examination is to verify the applicant&rsquo;s employment standing and determine eligibility for rehire, reassignment, or promotion within the district government. Applicants found not to be in good standing may be deemed ineligible for further consideration.</p><p>
By applying to this vacancy announcement, you hereby authorize the District of Columbia Public Library to conduct a background examination and reference check, including coordination with any District agencies where you are currently or was previously employed, to verify your employment standing and assess your eligibility for continued employment consideration.</p><p></p><p><b><br>
GENERAL SUITABILITY SCREENING</b></p><p>
This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening.</p><p></p><p><b><br>
ENHANCED SUITABILITY SCREENING</b></p><p>
The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.</p><p></p><p><b><br>
OTHER SIGNIFICANT FACTORS</b></p><p><b>
Type of Appointment:</b> Career Service Regular Appointment</p><p><b>
Tour of Duty/Schedule: </b>This position primarily works during standard business hours</p><p><b>
Reporting Location: </b>MLK Library</p><p><b>
Division/Department:</b> Public Services</p><p></p><p><b>
Collective Bargaining Unit: </b>This position is in the collective bargaining unit.</p><p><b>
Promotion Potential</b>: Promotional Potential to CS 13</p><p><b>
Appointed Salary:</b> The selected incumbent will be appointed at the appropriate salary rate of a CS 12.</p><p><b>
Budgeted Salary: </b>This position is budgeted for a minimum salary of $92,656 to a maximum salary of $104,168.</p><p></p><p><b><br>
IMPORTANT NOTE: </b>We appreciate every applicant&rsquo;s interest. However, only those who meet the qualifications and are considered by the hiring committee or interview panel will be contacted for the next steps in the recruitment process. Meeting the qualifications and/or passing the screening does not warrant an interview automatically.</p><p></p><p><b><br>
RESID</b><b>I</b><b>ENCY REQUIREMENT</b></p><p>
A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.</p><p></p><p><b><br>
EMPLOYMENT BENEFITS</b></p><p>
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave, and will be covered under the District of Columbia government's retirement plan. However, if the selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.</p><p></p><p><b><br>
EQUAL EMPLOYMENT OPPORTUNITY</b></p><p>
The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, or disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.</p></div></div></div></div>

Executive Assistant

Systems Planning and Analysis, Inc. (SPA)

<div>Overview:
<div>
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing <i>Results that Matter</i>. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. Objective. Responsive. Trusted.</div><div></div><div><br>
The AUKUS, Submarines, and Industrial Base Group (ASIG), within the Sea, Land, Air Division, provides timely, objective, analytic assessments that integrate technical, operational, programmatic, policy and business analysis to NAVSEA Team Submarine program offices and key stakeholders surrounding submarine platform construction. Team Submarine unifies submarine platform procurement activities, which includes the Columbia-class SSBN program (a Major Defense Acquisition Program and the Navy&rsquo;s top acquisition priority), the Virginia-class SSN program and the new SSN-X program (developing the next generation attack submarine), to bring improved capabilities to our undersea forces. Analysts and Engineers supporting Team Submarine will continue SPA&rsquo;s decades of support to the SSBN force, as well as supporting oversight of cutting-edge attack submarine construction, assisting in developing the design requirements for the SSN platform of the future, and helping plan and execute new and innovative strategies to strengthen the critical submarine shipbuilding industrial base. These are high-profile, major acquisition and manufacturing programs of significant importance to the future capabilities of the US Navy in an era of renewed strategic competition. #MC</div>
Responsibilities:
<div>
In this role, the Executive Assistant will support the AUKUS program office. Responsibilities will include 1) Direct support to the program manager, 2) Synchronize and deconflict executive schedule to ensure smooth day-to-day operations, 3) Communicate with executive staff to ensure briefing materials are prepared for leadership engagements, 4) Coordinate with executive leadership to ensure schedule awareness and deconfliction, 5) and working with international partners to synchronize schedules. <b>This position is located at the Washington Navy Yard.</b></div><div></div><div><br>
Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Washington, D.C. Pay Transparency Range: $90K - $130K</div>
Qualifications:
<div><b>
Required Qualifications:</b></div><ul><li>
Associate&rsquo;s degree in business administration (or other relevant field).</li><li>
5+ years&rsquo; experience with executive scheduling, Defense Travel System, and front office support.</li><li>
Proven experience working in a flag level front office.</li><li>
Strong administrative, organizational and analytical skills and the willingness to learn.</li><li>
Strong written and verbal communication skills and proficiency with MS Office applications.</li><li>
Current DoD SECRET clearance and the ability to maintain it throughout employment.</li></ul><div><b>
Desired Qualifications:</b></div><ul><li>
Experience with and knowledgeable of the Navy requirements and program office organizations and processes.</li></ul></div>

Stimson Center

<div><p><b>Administrative Assistant</b></p><p><b>
FTE: 100%</b></p><p><b>
Salary: $49,500 to $73,500</b></p><p><b>
Location: Washington, DC</b></p><p></p><p><b><br>
About Stimson</b></p><p>
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
</p><p>We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them.</p><p><br>
</p><p><b>About the Program and Position Summary</b></p><p><i>
Full-time; in-office presence required Monday-Thursday, Friday remote</i></p><p>
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential.</p><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul><p></p><p><b><br>
Qualifications &ndash; required:
</b></p><ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul><p></p><p><b><br>
Qualifications &ndash; preferred:
</b></p><p>Prior administrative or office support experience, preferably in a nonprofit environment.</p><p></p><p><br>
We welcome applications from candidates who may not meet all preferred qualifications.</p><p></p><p><b><br>
Application requirements:</b></p><ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul><p><br>
</p><p>Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position.</p><p></p><p><b><br>
Employee Benefits</b></p><p>
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave.</p><p></p><p><i><br>
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</i></p></div>

Administrative Assistant

Anduril

<div><div><p>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</p></div><p>
ABOUT THE JOB<br>
<br>
The Executive Operations Coordinator will be a high-impact contributor to the Office of the President and Chief Strategy Officer. This role involves managing complex scheduling, optimizing multiple workflows, and requires the ability to drive results in an ambiguous environment. You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in senior-level government or C-suite offices, possesses a deep understanding of Anduril's mission and is eager to expand their knowledge within the defense technology sector.<br>
<br>
WHAT YOU'LL DO</p>
<ul>
<li>Provide comprehensive executive assistant support to the President and Chief Strategy Officer, ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.</li>
<li>Serves as the primary scheduling liaison for internal and external stakeholders.</li>
<li>Monitor and record progress among several strategic projects, communications, and engagements, ensuring alignment with the President and Chief Strategy Officer's goals and objectives.</li>
<li>Proactively identify, prioritize, and resolve potential scheduling or logistical conflicts before they arise.</li>
<li>Develop efficient, organized processes that streamline the prioritization of critical objectives, and identify gaps.</li>
<li>Coordinate and monitor executive-level meetings by aligning participants, preparing materials, and optimizing logistics for maximum efficiency and productivity.</li>
<li>Assist with the execution of special projects, conducting research, and compiling of data.</li>
<li>Arrange logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.</li>
<li>Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.</li>
<li>Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.</li>
<li>Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team.</li>
<li>Contribute to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.</li>
</ul>
<h4 class="jobSectionHeader"><br>
<b>REQUIRED QUALIFICATIONS</b></h4>
<ul><li>4+ years of relevant experience, preferably within high-level front offices in the government or defense industry sectors.</li>
<li>Exceptional executive assistant skills, with the ability to 'think two steps ahead'.</li>
<li>Experience with managing, tracking and prioritizing internal and external correspondence, invitations, and requests.</li>
<li>Expertise in coordinating meetings with U.S. government officials, including direct support of Cabinet-level officials, flag or general officers.</li>
<li>Ability to navigate within a fast-paced environment with the understanding of when and how to escalate actions for quick decisions.</li>
<li>Proven external stakeholder relationship management skills.</li>
<li>Detail-oriented with a proactive approach to problem-solving and decision-making.</li>
<li>Experience coordinating and booking domestic and international travel.</li>
<li>Proficient in utilizing functional systems for calendar and work management (Microsoft Office Suite and Slack).</li>
<li>Previous success establishing standard operating procedures within a startup or similar environment.</li>
<li>Strong communication skills, both written and verbal, and the ability to effectively engage with internal and external high-level officials and C-suite executives.</li>
<li>Some domestic travel may be required.</li>
<li>Completed Undergraduate Degree.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities</li>
</ul><div><p>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:</p>
<p><b>
Healthcare Benefits</b></p>
<ul>
<li><b>US Roles:</b> Comprehensive medical, dental, and vision plans at little to no cost to you.</li>
<li><b>UK &amp; AUS Roles:</b> We cover full cost of medical insurance premiums for you and your dependents.</li>
<li><b>IE Roles:</b> We offer an annual contribution toward your private health insurance for you and your dependents.</li>
</ul>
<p><b>Additional Benefits</b></p>
<ul>
<li><b>Income Protection</b>: Anduril covers life and disability insurance for all employees.</li>
<li><b>Generous time off</b>: Highly competitive PTO plans with a holiday hiatus in December. Caregiver &amp; Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.</li>
<li><b>Family Planning &amp; Parenting Support:</b> Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.</li>
<li><b>Mental Health Resources:</b> Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available.</li>
<li><b>Professional Development:</b> Annual reimbursement for professional development</li>
<li><b>Commuter Benefits:</b> Company-funded commuter benefits based on your region.</li>
<li><b>Relocation Assistance:</b> Available depending on role eligibility.</li>
</ul>
<p><b>Retirement Savings Plan</b></p>
<ul>
<li><b>US Roles:</b> Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options.</li>
<li><b>UK &amp; IE Roles:</b> Pension plan with employer match.</li>
<li><b>AUS Roles:</b> Superannuation plan.</li>
</ul>
<p>The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.</p><br>
<p></p>
<div>
<h3 class="jobSectionHeader"><b>Protecting Yourself from Recruitment Scams</b></h3>
<p>
Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.</p>
</div>
<div><p>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:</p>
<ul>
<li><p><b>No Financial Requests: </b>Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.</p>
</li>
<li><b>Please always verify communications:</b>
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will <i>only</i> come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li><p><b>Exercise Caution with Unsolicited Outreach:</b> If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.</p>
</li>
<li><p><b>What to Do If You Suspect Fraud:</b> Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</p>
</li>
</ul></div><h3 class="jobSectionHeader"><b>Data Privacy</b></h3>
<p>
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.</p></div></div>

Executive Operations Coordinator

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