administrative assistant Jobs in New York

administrative assistant

executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

executive personal assistant Jobs in New York

executive personal assistant

office manager

executive assistant to the president

Firebrand Sports Media

Job Title: Executive Assistant to the PresidentJob Summary: We are seeking a highly reliable, organized, discreet, and loyal Executive Assistant to provide exceptional full-scope support to the President of a well-established, fast-growing Sports Media Advertising firm. This critical role is ideal for a proactive, kind, and hard-working assistant who is genuinely passionate about enabling executive success &mdash; both professionally and personally &mdash; in a fast-paced, exciting industry. This role is also eligible for a year-end bonus in addition to base salary.You will serve as the trusted right-hand partner, managing a wide range of administrative, operational, and personal support tasks with precision and discretion. This is more than a standard administrative position: it is an opportunity to directly contribute to the President's effectiveness and the Company's continued growth by anticipating needs, solving problems, and maintaining an &quot;always-on&quot; mindset. The successful candidate will thrive on building a strong, long-term partnership with a seasoned executive who has deep experience across MSG, Fenway Sports Group/NESN, Fox Sports/Broadcasting, Disney/ABC Television, and iconic professional sports teams including the New York Yankees, Knicks, Rangers, Islanders, New Jersey Devils, Boston Red Sox, and Bruins.Key Responsibilities:<ul><li>Participate in a daily 1:1 meeting with the President to align on priorities, projects, and upcoming needs.</li><li>Proactively manage and optimize the President's complex calendar, including scheduling professional meetings, personal appointments, business trips, and travel arrangements.</li><li>Accompany the President on occasional domestic and/or international travel as needed to provide on-site support.</li><li>Coordinate projects, events, and logistics with exceptional attention to detail, ensuring seamless execution from start to finish.</li><li>Handle data entry, document preparation, and other administrative tasks accurately and efficiently.</li><li>Manage office supplies inventory and place orders as needed to support smooth operations.</li><li>Provide support to the finance team on basic accounting tasks, such as invoicing, expense reporting, and reconciliation.</li><li>Deliver outstanding client service by responding promptly to inquiries and resolving issues professionally.</li><li>Assist with general office management to enhance workplace efficiency inlcuding tracking vacation schedules and managing the company's Outlook calendar.</li><li>Attend and support occasional client entertainment events, including lunches, dinners, and travel, as required.</li><li>Perform any other administrative or special projects as directed by the President.</li></ul>Requirements:<ul><li>A genuine passion for providing dedicated, proactive, and responsive support to a high-level executive, with an &quot;always-on&quot; commitment to the President's and the Company's goals (including occasional availability on evenings, weekends, or during travel when necessary).</li><li>Exceptional organizational skills and the ability to manage multiple priorities simultaneously in a fast-moving environment.</li><li>Strong coordination and problem-solving abilities, with the highest degree of discretion and loyalty when handling sensitive information.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), DocuSign, and other relevant tools.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently with minimal supervision while also collaborating effectively as part of a team.</li><li>Prior administrative or executive support experience is preferred; a positive attitude, strong work ethic, and eagerness to grow in a dynamic sports media environment are essential.</li></ul>If you are a dedicated, motivated individual looking for an exciting new chapter, we strongly encourage you to apply. This is a fun, energetic workplace with a team that genuinely loves their jobs, attractive and often atypical perks, and meaningful opportunities for growth. The right candidate will enjoy prominent visibility, close access to senior leadership, and the chance to make a real impact in a fast-growing sports media company.This is a unique opportunity to join a thriving organization and play a pivotal role in its success. Thank you for your interest!Job Type: Full-timePay: $55,000.00 - $62,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What do you believe are your biggest strengths, weaknesses and best attributes?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Work Location: In person

Executive Assistant to the President

City University of New York

<div>Assistant Vice President for Marketing &amp; Communications (ECP)
POSITION DETAILS
The City College of New York (CCNY), a senior college of The City University of New York (CUNY), seeks an innovative Assistant Vice President for Marketing and Communications (AVP) to lead a modern, data-driven transformation of the College's digital experience and institutional brand. Reporting to the Senior Vice President for Institutional Advancement, Communications and External Relations, the AVP serves as CCNY's chief communications and brand officer, responsible for a unified strategy across marketing, creative, digital, web, media relations, and public affairs.
The successful candidate will shape CCNY's marketing and communications ecosystem with a forward-looking vision centered on customer-grade digital UX, brand consistency, and audience-focused engagement. The AVP will elevate CCNY's public website and digital channels, mature analytics and insights, implement governance and accessibility standards, and orchestrate compelling storytelling that advances recruitment, reputation, fundraising, and community engagement.
Duties include but are not limited to:
Digital Strategy &amp; Web Leadership
<ul><li><div>Lead the strategy, roadmap, and execution for CCNY's public website and key digital channels, including UX research, content strategy, information architecture, accessibility, performance, and security.</div></li>
<li><div>
Implement a centralized governance model (standards, workflows, review/approval processes, service levels) and a college-wide liaison network to keep content accurate, timely, and on-brand.</div></li>
<li><div>
Integrate analytics (e.g., web, SEO, CRM/CMS signals) to monitor task completion, engagement, and conversion; drive iterative improvements through A/B testing and insights.</div></li>
</ul>
Brand &amp; Creative Stewardship
<ul><li><div>Own the institutional brand strategy and visual identity; ensure coherence across digital, print, social, broadcast, and environmental applications.</div></li>
<li><div>
Direct development of signature campaigns, recruitment marketing, editorial series, publications, and multimedia assets that amplify CCNY's mission and impact.</div></li>
</ul>
Marketing &amp; Audience Growth
<ul><li><div>Architect multi-channel, audience-centric campaigns that grow awareness, consideration, applications/inquiries, and event participation.</div></li>
<li><div>
Establish performance frameworks (KPIs, dashboards, pacing reviews) and optimize media mix and creative based on evidence.</div></li>
</ul>
Media Relations &amp; Public Affairs
<ul><li><div>Oversee proactive media strategy, executive visibility, thought leadership, and rapid-responseprotocols;cultivaterelationshipswithlocal,national,andhigher-edmedia.</div></li>
<li><div>
Coordinatemessagingandalignmentacrossinternalandexternalstakeholders.</div></li>
</ul>
Team, Vendors &amp; Operations
<ul><li><div>Leadanddevelopahigh-performing,multidisciplinaryteamspanningDigital/Web, Marketing &amp; Creative, Editorial/PR, and broadcast (e.g., WHRC).</div></li>
<li><div>
Recruittokeycapabilitiessupportingdigitaltransformation(e.g.,WebsiteContent&amp; Creative Specialist, Website Data &amp; Technology Assistant) and manage agencies/vendors, RFPs/SOWs, budgets, and contracts.</div></li>
<li><div>
Promoteacultureofaccessibility,inclusion,andcontinuouslearning.</div></li>
</ul>
QUALIFICATIONS
This position is in CUNY&rsquo;s Executive Compensation Plan. All executive positions require a minimum of a bachelor&rsquo;s degree and eight years&rsquo; of related experience.
Preferred Qualifications:
<ul><li><div>Master's degree in marketing, communications, journalism, public affairs, design, or related field.</div></li>
<li><div>
8+ years of progressive leadership in marketing, communications, or digital strategy in higher education or a similarly complex organization.</div></li>
<li><div>
Demonstrated success leading enterprise-level digital initiatives (website rebuilds, design systems, content governance, analytics) and brand programs with measurable outcomes.</div></li>
<li><div>
Strong track record building and managing cross-functional teams, agencies, and vendor portfolios.</div></li>
<li><div>
Exceptional communication, stakeholder management, and executive advisory skills.</div></li>
<li><div>
Experience overseeing large-scale website redesigns and digital governance within complex organizations.</div></li>
<li><div>
Proficiency with web analytics/SEO, content operations, UX research methods, and accessibility standards (e.g., WCAG).</div></li>
<li><div>
Depth in media relations and issues/crisis communications.</div></li>
<li><div>
Commitment to equity, inclusion, belonging, and accessibility, and to supporting first-generation students.</div></li>
</ul>
CUNY TITLE
Assistant Vice President
COMPENSATION AND BENEFITS
Salary Range: $175,000 - $195,000. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on &quot;Employment&quot;
Click &quot;Search job listings&quot;
Click on &quot;More search options&quot;
Search by Job Opening ID number 32055
Click on the &quot;Apply Now&quot; button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 8, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Executive
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32055
Location: City College of New York</div>

Assistant Vice President for Marketing & Communications (ECP)

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Manager

Brennan Center for Justice

<div>
 The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve the systems of democracy and justice in the United States. We work to hold our political institutions and laws accountable to the twin American ideals of democracy and equal justice for all. The Brennan Center&rsquo;s work ranges from voting rights to campaign finance reform, from ending mass incarceration to preserving Constitutional protections in national security policies. Part think-tank, part advocacy group, part cutting edge communications hub, we start with rigorous research. We craft innovative policies. And we fight for them &ndash; in Congress and the states, in the courts, and in the court of public opinion.
 
 
 It is the nation&rsquo;s largest, longest-standing democracy focused think-tank. It has a staff of 190 based in New York City and Washington, D.C., and an annual operating budget of $67 million. It is affiliated with NYU School of Law but a separate nonprofit institution. The
 
 Guardian
 
 called the Brennan Center &ldquo;the foremost non-partisan organization devoted to voting rights and voting reform.&rdquo; Michael Waldman, who has led the Center since 2005, was White House Director of Speechwriting for Bill Clinton and is the author of several books on the Constitution, policy, the presidency, and history, most recently
 
 The Supermajority: How the Supreme Court Divided America
 
 (Simon &amp; Schuster, 2023).
 
 
 
 Position Overview:
 
 
 
 The Brennan Center seeks an individual with excellent writing skills, a strong grasp of current events and public policy, and a keen sense of messaging to provide strategic assistance to the President &amp; CEO of the Brennan Center, Michael Waldman, and the Brennan Center&rsquo;s Managing Director, Jeanine Chirlin.
 
 
 The Executive Communications Strategist will work closely with the President and Managing Director on all aspects of their roles at the Brennan Center, with particular attention to internal and external communications. The role is part project management, part thought partnership, and part research and writing. It will require building and maintaining positive relationships with staff members of all levels, an up-to-date awareness of work happening across the organization, and an ability and willingness to assist with projects outside formal job responsibilities as needed.
 
 
 The ideal candidate is a dynamic individual with passion for, and experience in, public policy and politics, and a desire to be at the center of running a fast-paced, ambitious organization. This is an excellent opportunity for someone interested in the leadership and management of a policy and legal nonprofit organization, and who wants to grow within the Brennan Center long term.
 
 
 
 Note:
 
 
 This is an in-person position based in New York City, with occasional travel to Washington, D.C.
 
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Working with the President on public writing including the weekly newsletter The Briefing, which goes to 140,000 subscribers, op-eds, tweet-threads, etc.
 </li>
 <li>
 Serving as an associate producer of The Briefing weekly podcast, including conducting research, booking guests, drafting questions and scripts, maintaining an editorial calendar, etc.
 </li>
 <li>
 Crafting internal communications efforts, including drafting and editing talking points, and identifying the best ways to communicate with the staff
 </li>
 <li>
 Researching, editing, and writing for books, articles, speeches, and reports
 </li>
 <li>
 Opportunity for bylined work including articles and Brennan Center reports
 </li>
 <li>
 Drafting weekly emails to Brennan Center staff and board of directors, weaving together updates collected from all programs and departments
 </li>
 <li>
 Strategizing messaging and drafting talking points for use by the President and other members of the organization externally
 </li>
 <li>
 Elevating the media presence of the President through engagement and relationship-building with producers at various TV networks, publications, and radio programs/podcasts
 </li>
 <li>
 Assisting the organization&rsquo;s Managing Director with planning and programmatic and communications work
 </li>
 <li>
 Organizing monthly events series in Washington, DC, for lawmakers, journalists, and others
 </li>
 <li>
 Producing memos for meetings with lawmakers, journalists, donors, and others
 </li>
 <li>
 Assisting with events run by the Office of the President through development of content, scripts, and questions for panel discussions
 </li>
 <li>
 Hiring and supervising spring, summer, and fall interns for the Office of the President
 </li>
 <li>
 Other duties as assigned
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 2-5 years of experience in politics, government, journalism, communications, or at a nonprofit required
 </li>
 <li>
 Excellent writing, editing, and analytical skills, including talent for translating complex, detailed legal and policy work into clear and compelling language for different audiences. High-level speechwriting experience a plus
 </li>
 <li>
 Keen political and public communications strategic sense
 </li>
 <li>
 Ability to work constructively and professionally across multiple issue areas and under deadline pressure
 </li>
 <li>
 Experience managing communications efforts that have multiple stakeholders and audiences inside and/or outside the organization/company
 </li>
 <li>
 Deft ability to understand and discuss the Brennan Center&rsquo;s policy and legal goals, the activities and strategies employed to reach them, and the political and societal landscape in which we work
 </li>
 <li>
 Appetite to work in a fast-paced, high-energy environment, i.e. strong skills juggling tight timelines and competing deadlines with longer-term tasks
 </li>
 <li>
 A team player with highly mature interpersonal skills &ndash; including ability to respond productively to direction and feedback, and facility working with staff and leadership at all levels
 </li>
 <li>
 Generosity, flexibility, and kindness to nurture a highly collaborative environment.
 </li>
 <li>
 Outstanding attention to detail and accuracy &ndash; commitment to work product that is thorough, complete, and polished
 </li>
 <li>
 A high degree of integrity, discretion, and tact
 </li>
 <li>
 A willingness to work overtime hours to meet important deadlines or complete projects
 </li>
 <li>
 Demonstrable commitment to the Brennan Center&rsquo;s mission and goals
 
 
 
 </li>
 </ul>
 We are committed to considering a wide range of candidates, including those with diverse experiences and backgrounds. Whether you are new to the nonprofit law and policy sector, returning to work after a gap in employment, looking to make a career transition, or seeking to advance your professional path, we welcome your application.
 
 
 If you're uncertain about meeting 100% of our qualifications, we encourage you to apply anyway. In your cover letter, please share your interest in the position and what you hope to contribute to the role.
 
 
 
 Application Instructions
 
 
 
 
 
 To apply, visit &gt;&gt;THIS LINK&lt;&lt;.  Please upload the following documents:
 
 (1)
 
 a cover letter,
 
 (2)
 
 resume, and
 
 (3)
 
 contact information for three supervisor references. Applications without all the previously listed materials will not be considered.
 
 
 Please, no phone calls or faxes; it is strongly preferred that you apply on our website. If you have difficulty with the online system, you may send your application by e-mail to: [email protected] with &ldquo;Executive Communications Strategist&rdquo; in the subject line, after registering in the online system.
 
 
 
 Compensation and Benefits:
 
 
 
 The Brennan Center is a fantastic workplace! We offer competitive salaries and a comprehensive benefits package that is regularly assessed based on workplace trends and employee feedback.
 
 
 The salary range assigned to this position is $75,000-$100,000. We determine our salary ranges based on market competitiveness and internal equity for each job. However, the ultimate salary offered to a selected candidate will be contingent upon the candidate&rsquo;s qualifications and internal equity considerations. Additionally, we offer a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks.
 
 
 
 The Brennan Center for Justice is committed to a workplace based on equal opportunity and a strong belief in the increased effectiveness that comes from a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic identity, sexual orientation, national origin, previous incarceration, disability, military veteran/status, or any other basis prohibited by applicable law. To this end, we welcome all qualified applicants to apply.
 
</div>

Executive Communications Strategist

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Tiffany and Company has an opening for an
 
 Office Operations Specialist
 
 at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
 
 
 The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
 
 
 In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
 
 
 Administrative Support to Senior Leaders
 
 
 <ul>
 <li>
 Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
 </li>
 <li>
 Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
 </li>
 <li>
 Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
 </li>
 <li>
 Prepare and submit expense reports for the Vice President and Senior Director
 </li>
 <li>
 Coordinate trade show appointments and manage entry logistics as required
 </li>
 <li>
 Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
 </li>
 <li>
 Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
 </li>
 <li>
 Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
 </li>
 <li>
 Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
 </li>
 <li>
 Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
 
 
 </li>
 </ul>
 Facility Management
 
 
 <ul>
 <li>
 Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
 </li>
 <li>
 Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
 </li>
 <li>
 Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
 </li>
 <li>
 Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
 </li>
 <li>
 Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
 </li>
 <li>
 Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
 </li>
 <li>
 Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
 </li>
 <li>
 Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
 </li>
 <li>
 Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
 </li>
 <li>
 Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
 </li>
 <li>
 Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
 
 
 </li>
 </ul>
 Jewelry Design and Innovation Workshop (JDIW) Lead Contact
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
 </li>
 <li>
 Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
 </li>
 <li>
 Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
 </li>
 <li>
 Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
 </li>
 <li>
 Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
 
 
 </li>
 </ul>
 Personnel and System Management
 
 
 <ul>
 <li>
 Develop, maintain, and oversee content for the JDIW intranet page
 </li>
 <li>
 Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
 </li>
 <li>
 Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
 </li>
 <li>
 Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
 
 
 </li>
 </ul>
 Innovation Documentation
 
 
 <ul>
 <li>
 Support the creation and ongoing maintenance of physical and digital research and development libraries
 </li>
 <li>
 Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
 </li>
 <li>
 Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
 </li>
 <li>
 Support leadership with special projects and strategic initiatives as assigned
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
 </li>
 <li>
 Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
 </li>
 <li>
 Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
 </li>
 <li>
 Strong attention to detail with a consistent commitment to accuracy and operational excellence
 </li>
 <li>
 Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
 
 
 </li>
 </ul>
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Prior experience supporting leadership within luxury, design, fashion, or other creative industries
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $37.00 - $45.00 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
 
 
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Assistant - Office Operations Specialist

empire state

<div><ul><li>Applicants MUST submit a cover letter with resume to be considered.</li><li>This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</li><li>Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.</li></ul> 
BASIC FUNCTION:
Reporting directly to the Senior Vice President of Real Estate Development and Planning, the Assistant Vice President of Real Estate and Finance will lead a diverse portfolio of statewide real estate transactions from community engagement and planning, environmental review and public approvals, transaction closing, and construction. The AVP will be responsible for leading financial and economic analysis for projects across the department&rsquo;s portfolio. 
WORK PERFORMED:<div><ul><li>
Develop financial models to evaluate various real estate development proposals and their financial value to New York State.</li><li>
Conduct financial and economic due diligence, including market comparables and assessment of key underwriting assumptions including hard and soft costs, financial returns, and interest rate inputs</li><li>
Evaluation of financing and real estate tax exemption structures.</li><li>
Execute real estate transactions including crafting term sheets and negotiating transactional documents such as ground leases, purchase and sale agreements, and PILOT payment structures.</li><li>
Manage public and private parties involved in project planning and design, securing entitlements, economic analysis, and real estate transactions. These parties may include landlords/landowners, developers, architects, urban planners, financial consultants, engineers, appraisers, title abstract companies, attorneys, environmental consultants, State and municipal agencies, and others.</li><li>
Lead the drafting of Request for Proposals for portfolio properties and manage the proposal evaluation and designation process.</li><li>
Interface with staff at NYS agencies as well as with local and county governments.</li><li>
Perform other duties as assigned.</li></ul></div> 
MINIMUM REQUIREMENTS:
Education Level: Bachelor&rsquo;s Degree required; graduate degree in real estate, urban planning, business, law, public policy, or related field preferred.
Relevant Experience required: 5+ years in at least one of the following fields: real estate, finance, economic development, affordable housing, urban planning, public administration or in a related demanding analytic environment preferred.
Knowledge required: Strong quantitative skills and financial underwriting, Excel proficiency is preferred; strong demonstrated written and oral communications and presentation skills; ability to 'set up the problem', manage projects against tight timelines, and work well in teams; ability to look at the big picture and search for insightful, creative solutions; ability to prioritize among competing needs and opportunities; enterprising and resourceful, organized and results oriented; energetic, pro-active, collaborative and strategic; knowledge of New York State and/or general issues relevant to economic development.</div>

AVP, Real Estate & Finance

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
The world&rsquo;s best colleague digital experience. That&rsquo;s what we deliver. Everywhere. Every single day. American Express&rsquo;s global employees and contractors (we call them colleagues) are served by an award-winning Digital Workplace team that enables communication, connection, and productivity &ndash; and we&rsquo;re just getting started.
Manager Assistant, Digital Workplace
Role Summary
The Manager Assistant for Digital Workplace serves as a critical partner to the DW Vice President and leadership team, enabling effective execution, communication, and operational alignment across the organization. This role acts as a central coordination point, ensuring leadership priorities are delivered with clarity, consistency, and efficiency while supporting key business processes, communications, and colleague engagement initiatives.
This individual brings strong organizational, communication, and stakeholder management skills, with the ability to operate in a fast-paced, high-visibility environment.
Key Responsibilities:
Executive &amp; Leadership Support
<ul><li>Advise and manage the flow of multi-platform communications to and from the DW B60 office
</li><li>Support leadership team with meeting logistics, materials, and organizational deliverables
</li></ul>Communications &amp; Content Development
<ul><li>Develop and deliver organizational communications including town halls, announcements, and leadership messaging
</li><li>Contribute content and ensure timely completion of communications and deliverables to the UCIO office
</li><li>Assist in creating executive-level presentations for a variety of audiences
</li></ul>Business Operations &amp; Planning
<ul><li>Run business planning and operational processes across Digital Workplace
</li><li>Track deliverables, priorities, and key initiatives to ensure alignment and execution
</li><li>Support headcount tracking and financial management activities
</li></ul>Stakeholder &amp; Relationship Management
<ul><li>Serve as a central point of contact for Digital Workplace
</li><li>Partner closely with leadership, UCIO office, and cross-functional stakeholders
</li><li>Act as a pulse for the organization by identifying risks, sentiment, and evolving needs
</li></ul>Colleague Engagement &amp; Talent Processes
<ul><li>Lead colleague engagement initiatives and activities
</li><li>Support PMP and talent assessment processes
</li><li>Liaise with the Colleague Strategic Partner to support talent strategy and execution
</li></ul>Administrative &amp; Operational Support
<ul><li>Provide backup administrative support including calendar management, scheduling, and logistics
</li><li>Ensure smooth coordination of meetings, events, and leadership engagements
</li></ul>Qualifications:
<ul><li>Strong organizational and multitasking skills with the ability to manage competing priorities
</li><li>Excellent written and verbal communication skills with executive presence
</li><li>Proven ability to build relationships and influence across teams
</li><li>High level of discretion and ability to handle sensitive information
</li><li>Experience supporting senior leadership in a fast-paced environment
</li><li>Ability to identify opportunities for improvement and drive operational efficiency
</li></ul>What Success Looks Like
<ul><li>Leadership is aligned, prepared, and well-supported
</li><li>Communications are clear, consistent, and timely
</li><li>Business operations run smoothly with strong execution discipline
</li><li>Stakeholders experience seamless coordination and responsiveness
</li><li>The organization benefits from improved collaboration and engagement</li></ul></div>
 <div>Salary Range: $89,250.00 to $150,250.00 annually + bonus + benefits
The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>
 <div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
As part of Team Amex, you&rsquo;ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.</div>

Manager - Assistant - Digital Workplace

Explore 1591+ Executive assistant to the president in New York this April. Find roles across top companies and apply now to boost your career.