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executive assistant to the superintendent

Seattle Public Schools

<div><div><div><h2 class="jobSectionHeader">Overview of Position</h2></div>
<div>This position is open until filled. Interested candidates are encouraged to apply immediately. First review of applications will begin the week of June 15, 2026.
The Executive Assistant to the Superintendent is a highly trusted extension of the Superintendent and serves as a key operational and strategic partner responsible for keeping the Superintendent&rsquo;s Office operating efficiently, responsively, and at full speed in a fast-moving and constantly evolving environment. This role is central to ensuring the Superintendent is supported in a way that maximizes effectiveness, responsiveness, communication, and follow-through across the organization. The Executive Assistant supports the communication and alignment of organizational vision, mission, and values while also facilitating cross-departmental initiatives, systems improvements, and Superintendent-sponsored programs, projects, and activities.
A primary focus of this role is managing the day-to-day operational flow of the Superintendent&rsquo;s Office and ensuring that critical details, communications, timelines, and follow-up actions do not fall through the cracks. Key responsibilities include managing and triaging high-volume correspondence; coordinating and maintaining a complex and constantly shifting calendar with competing priorities and frequent changes; tracking calls, commitments, and action items to ensure timely follow-up; supporting material preparation and finalization; processing budgets and reimbursements; and coordinating conference registrations and travel arrangements. The Executive Assistant also conducts research, coordinates data and information collection for special assignments, supports personnel-related activities, and serves as a liaison for and representative of the Superintendent. The role requires a high level of discretion, professionalism, sound judgment, adaptability, and problem-solving in support of daily operations and crisis resolution.
Additionally, the position supports districtwide events and community engagement activities, including events such as graduations and other district functions, which may occasionally require evening hours.
The ideal candidate is a multifaceted professional who understands educational systems, public education priorities, and organizational operations, while also possessing strong technical, computer, and administrative skills. This role requires a high level of comfort and proficiency with technology platforms and digital tools used to support executive operations, communications, presentations, and organizational efficiency. Experience with tools such as Excel, Canva, presentation platforms, digital communications, website or web-based content support, and other technology-related systems is highly valued. The ability to quickly learn and adapt to new technology platforms while supporting the operational and strategic work of the Superintendent&rsquo;s Office is essential. This individual must also be highly proficient in drafting, managing, and tracking executive-level correspondence while ensuring timely follow-through, responsiveness, accuracy, and professionalism in all communications.</div> 

<div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div>60% High-level administrative support to the Superintendent: 
<ul><li>
Manages day-to-day operations of the Superintendent's office in coordination with other assigned support staff.</li><li>
Oversees timelines of workflow both for the Superintendent's office and in collaborating workflow with other District offices and staff.</li><li>
Ensures Superintendent preparation for all meetings related to district mission and strategic efforts.</li><li>
Develops and implements office procedures as needed to ensure a professional office atmosphere. Analyzes and makes improvements to office operations.</li><li>
Conducts meetings and leads administrative assistants to build a cohesive teamwork. Supervises, evaluates, and recommends hiring of administrative support staff, as assigned.</li><li>
Assigns, reviews, and coordinates tasks, including peak loads and special projects. Provides for staff development.</li><li>
Facilitates the organization activities of special task forces and ad hoc groups, as assigned.</li></ul><ul><li>
Conducts research, analysis, and prepares presentation materials and information to assist the executive officer in preparing for meetings with staff and public agencies, officials, etc.</li><li>
Assists in developing administrative regulations, policies, and procedures.</li><li>
Assumes delegated authority to ensure implementation of and compliance with new regulations, policies, and procedures.</li><li>
Responds to questions and provides interpretations, as requested.</li><li>
Serves as a resource to the Superintendent and staff and assists with problem resolution, as requested.</li><li>
Coordinates and monitors completion of special assignments, as needed.</li><li>
Conserves the Superintendent's time by:<ul><li>
Reading, researching and routing correspondence.</li><li>
Drafting letters and documents.</li><li>
Collecting and analyzing information.</li><li>
Initializing communications.</li></ul></li></ul>
40% Project management responsibilities: 
<ul><li>
Facilitates development of cross-departmental initiatives and system improvements.</li><li>
Enables the implementation of projects that support strategic initiatives and, improve cross-functional operational business processes.</li><li>
Accompanies Superintendent to key meetings and events. Attends operations, project, and program-related meetings with or for the Superintendent (e.g. staff meetings, annual planning and budget meetings) to capture information and assure thorough follow up.</li><li>
Regularly monitors communications and messages, categorizes topics and ensures all are identified for action or not and by whom. Regularly follows up on effort and progress.</li><li>
Aligns stakeholder and partner interests and issues with appropriate district work for successful partnerships and accountability.</li><li>
Ensures meeting agendas and decisions are communicated as appropriate to pertinent SPS staff and stakeholders. Follows up on issues to ensure attention and completion in a timely manner.</li><li>
Coordinates cabinet level, internal and external stakeholder engagement including setting meeting agendas.</li><li>
Creates and maintains reports to the Superintendent on projects, efforts to ensure progress and accountability.</li><li>
Works closely with SPS central and building leaders to ensure they fulfill the district mission and strategic plan and are aware of and respond to challenges and opportunities that exist to accomplish the mission and plan.</li></ul>
OTHER FUNCTIONS:<ul><li>
Ensures the confidentiality and integrity of information.</li><li>
May perform related duties consistent with the scope and intent of the position.</li></ul> 
RELEVANT COMPENTENCIES
Managing Through Processes &amp; Systems - Designs practices, processes, and procedures necessary to get things done; simplifies complex processes; gets more out of fewer resources; creates systems that manage themselves.<ul><li>
Sets clear, well-defined outcomes for desired results and tracks progress.</li><li>
Breaks down objectives into actionable steps with targeted deadlines.</li><li>
Leverages and uses resources efficiently and creatively to achieve desired outcomes.</li></ul> 
Learning on the Fly - Learns quickly when facing new problems; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks.<ul><li>
Shows willingness to learn new methods.</li><li>
Learns quickly when facing new problems and tries to understand the basis for change.</li><li>
Treats change and new situations as opportunities for learning and growth.</li><li>
Modifies behavior quickly to deal effectively with challenging or unfamiliar tasks.</li></ul> 
Dealing with Ambiguity - Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; can comfortably handle risk and uncertainty.<ul><li>
Responds quickly to change and comfortably considers new approaches.</li><li>
Operates well in situations when consequences of actions and decisions are unclear.</li><li>
Switches strategies or approach if current ones are not working.</li></ul> 
Managing Relationships - Responds and relates well to people in all positions; is seen as a team player, and is cooperative; looks for common ground, and solves problems for the good of all.<ul><li>
Relates well to all kinds of people inside and outside of the organization.</li><li>
Works to create win-win scenarios.</li><li>
Shares appropriate information to find common ground.</li><li>
Puts own agenda aside in order to achieve organization&rsquo;s goals.</li></ul> 
DISTRICT_WIDE CORE COMPETENCIES
Collaboration - Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.<ul><li>
Is seen as a team player who encourages efficient and effective collaborations.</li><li>
Works skillfully in difficult situations with both internal and external groups.</li><li>
Represents his/her own interests while being open-minded to other groups.</li><li>
Builds respectful and productive relationships internally and externally.</li></ul> 
Getting Results (Action Oriented) - Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.<ul><li>
Demonstrates a strong sense of urgency about solving problems and getting work done.</li><li>
Focuses on achieving the goal even in the face of obstacles.</li><li>
Assumes responsibility for starting and finishing work with minimal supervision.</li><li>
Strives for new levels of performance.</li></ul> 
Decision Quality &amp; Problem Solving - Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.<ul><li>
Weighs the consequences of options before making a decision.</li><li>
Applies appropriate criteria to situations for the purpose of making decisions.</li><li>
Displays self-confidence in own judgment.</li><li>
Focuses in the facts and solutions instead of opinions and problems.</li></ul> 
Integrity - Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn&rsquo;t misrepresent him/herself for personal gain.<ul><li>
Deals with people and situations in an honest and forthright manner.</li><li>
Represents information and data accurately and completely.</li><li>
Represents the confidentiality of information and concerns shared by others.</li><li>
Takes ownership if a mistake is their own and does not blame others.</li></ul> 
Accountability - Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.<ul><li>
Takes responsibility and action as if the risks (financial or otherwise) are his or her own.</li><li>
Holds individuals and team accountable for their actions and results.</li><li>
Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.</li><li>
Aligns own activities and priorities to meet broader organizational needs.</li><li>
Demonstrates courage and confidence in his or her own ability.</li></ul> 
KNOWLEDGE, SKILLS AND ABILITIES (KSA's)<ul><li>
Demonstrated project management capabilities.</li><li>
Excellent written and oral communication skills, including editing.</li><li>
Research skills and an ability to present data and rational arguments.</li><li>
Conceptual and analytical thinking.</li><li>
Effective supervision and training skills.</li><li>
Establish and implement structural systems.</li><li>
Excellent organizational and time management skills.</li><li>
Collaborative problem-solving methods.</li><li>
Learn quickly.</li><li>
Strategic thinker.</li><li>
Ability to balance multiple requests.</li><li>
Demonstrated integrity, discretion and ability to maintain confidentiality in areas of sensitive information.</li><li>
Team player who can work with a variety of internal teams and external stakeholders.</li><li>
Excellent presentation and facilitation skills.</li><li>
Ability to establish effective working relationships.</li><li>
Ability to work with different personalities in high stress situations.</li><li>
Ability to deal with ambiguity.</li><li>
Systems thinker.</li><li>
Computer skills, including Word, Excel and PowerPoint.</li><li>
Knowledge of school and district organization and operations desired.</li></ul></div>
<div><h2 class="jobSectionHeader">Typical Qualifications</h2></div>
<div><div>EXPERIENCE/EDUCATION: A typical way to obtain the knowledge and abilities would be: Minimum of five (5) years of increasingly responsible employment; experience in a school district or other large public agency or non-profit organization preferred; eight (8) years of experience and a focus on project management and strategic planning preferred.; Bachelor&rsquo;s degree in Public Administration, Public Policy or a comparable field; Graduate degree preferred; or an equivalent of education and experience.</div><div></div><div> 
Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.</div><div></div><div> 
 CLEARANCES:</div><div>
Criminal Justice fingerprinting and background check.</div></div></div></div>

Executive Assistant to the Superintendent

Brex

<div><div>Why join us

Brex is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, Brex enables founders and finance teams to accelerate operations, gain real-time visibility, and control spend effortlessly. Brex's AI-native automation and world-class service eliminate manual expense and accounting tasks for customers so they can focus on what matters most. Tens of thousands of the world's best companies run on Brex, including DoorDash, Coinbase, Robinhood, Zoom, Plaid, Reddit, and SeatGeek.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.</div>
Executive Operations at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you'll do

As the Executive Assistant to the Chief Technology Officer (CTO), you will provide comprehensive, high-leverage support to help drive Brex's engineering strategy and next phase of growth. You will manage the day-to-day operations of their executive office, ensuring seamless communication, strong cross-functional alignment, and operational rigor across engineering.

You will be the steward of their time, managing complex calendars, prioritizing high-impact meetings, coordinating travel and executive engagements, and ensuring follow-through on critical initiatives. You will collaborate closely with engineering leaders and cross-functional partners to keep initiatives moving and ensure the CTO's priorities are reflected across the organization.

In addition to core operational excellence, you will be asked to leverage AI tools to scale your own impact and the CTO's capacity. This goes beyond just synthesizing meeting notes and drafting communications. You should bring excitement and curiosity around AI to automate workflows, support programs, and increase efficiencies across the department.
This role requires strong business judgment, exceptional organizational skills, genuine curiosity about technology and AI, comfort with ambiguity, and the ability to manage multiple workstreams with discretion and professionalism.

Where you'll work

This role will be based in our Seattle office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities
<ul>
<li>Manage and prioritize the CTO's calendar across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.</li>
<li>Ensure the CTO is strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow-ups</li>
<li>Partner across the broader EPD organization to support key programs, communications, culture initiatives, organizational operations, planning processes, and strategic initiatives that strengthen alignment, engagement, and execution at scale.</li>
<li>Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.</li>
<li>Plan and execute team events, offsites, strategy sessions, and large-scale organizational programs, including company-wide initiatives such as Brex's hackathon, coordinating across stakeholders to drive successful execution and engagement.</li>
<li>Partner closely with our HR Business Partner to support engagement initiatives, organizational planning, team effectiveness programs, onboarding efforts, and other people-related initiatives across the EPD organization.</li>
<li>Partner with Recruiting to schedule and facilitate executive interview panels.</li>
<li>Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion.</li>
<li>Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.</li>
<li>Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.</li>
</ul>
Requirements
<ul>
<li>3+ years of administrative experience in a fast-paced environment, ideally supporting technical or engineering leaders, within in the SaaS industry</li>
<li>Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail</li>
<li>Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities</li>
<li>Excellent problem-solving, time-management, and prioritization skills</li>
<li>High degree of discretion and integrity, especially when taking care of confidential information</li>
<li>Demonstrated experience using AI tools to scale personal productivity, draft communications, synthesize information, and automate workflows</li>
<li>Genuine curiosity about technology, AI, and how engineering organizations work; comfort operating in a highly technical environment</li>
<li>Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)</li>
</ul>
Compensation

The expected salary range for this role is $103,960 - $129,950 USD. However, the starting base pay will depend on a number of factors including the candidate's location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.<div>
Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.</div></div>

Executive Assistant to CTO

University Of Washington

<div>Job Description
The Center for Teaching and Learning (CTL) has an outstanding opportunity for a temporary Administrative Assistant 2 (Administrative Assistant 2 (NE S SEIU 925 Non Supv)) to join their team.
About this Opportunity
The UW Center for Teaching and Learning (CTL) is charged with developing and delivering programs and services that advance learning and promote teaching excellence at the UW. The CTL's work is deeply collaborative, engaging partners across the University, including UW Bothell, UW Tacoma, Undergraduate Academic Affairs, Academic Technologies, the Graduate School, UW Libraries, the Office of Institutional Assessment and Evaluation, the Faculty Senate, and academic units. A key partnership is the Teaching@UW Network, a tri-campus collaboration focused on coordinating and developing evidence-based instructional support across UW&rsquo;s three campuses. All CTL programs and services are driven by a commitment to enhancing student engagement and learning and supporting faculty members, post-docs, and graduate students and staff in instructional roles in the development of a teaching practice that is inclusive, learner-centered, and effective across modalities.
Reporting to Associate Director for CTL, the Administrative Assistant 2 is responsible for handling the administrative tasks of the CTL and Teaching@UW Network&rsquo;s considerable portfolio of instructional support programming and services. This program and service portfolio includes: three of UW&rsquo;s teaching awards; Five for Flourishing Initiative; Course Alignment Clinic; AI+Teaching course; Teaching Online 101; Evidence-Based Teaching Fellowship; Autumn teaching orientations for 300+ graduate Teaching Assistants and 75+ new faculty members; 10-15 unique workshops and guest speaker events annually; and consultations for instructors and departments.
UW CTL manages three of the UW Awards of Excellence focused on teaching: the UW Distinguished Teaching Awards for Teams, the UW Excellence in Teaching Awards, and the UW Distinguished Teaching Awards for Seattle faculty members. This position serves as the primary point of contact for award nominees, nominators, applicants, and those writing letters of support (~300 individuals). The position is also responsible for assessing the compliance of all application portfolios (~60 applications at 15-20-pages each) and supporting the work of review committees for each of the awards (~30 individuals) by creating and organizing review materials; communicating with reviewers; and scheduling meetings.
This position also supports the University&rsquo;s strategic efforts to strengthen its tri-campus network by expanding, simplifying, and improving processes that allow faculty and academic resources to move more easily across campuses. To that end, the position coordinates with the Executive Office and departmental administrators on payments for program participants; updates spreadsheets with program data; schedules Teaching@UW Network meetings; and creates and sends certificates for tri-campus programs. This position will work closely with the CTL director and associate director, CTL team members, and Teaching@UW Network partners to ensure all programming and services meet Teaching@UW&rsquo;s standards of excellence.
Candidates who demonstrate strong self-motivation and high performance may be eligible for fully remote work. Standard work schedule is Monday &ndash; Friday, 8 am &ndash; 5 pm.
The salary information provided below is for a full-time position and will be prorated for this part-time, 50% FTE opportunity.
Key Responsibilities
Administrative Support for Teaching@UW programs - 90%
Specific duties/responsibilities include:
<ul><li>Schedule all program- and event-related meetings and manage Outlook invitations.
</li><li>Organize and vet nomination, application, and review materials for UW&rsquo;s Distinguished Teaching Awards (UW Seattle faculty members), UW Distinguished Teaching Award for Teams (tri-campus); and the Excellence in Teaching Awards (graduate students).
</li><li>Field inquiries from UW Distinguished and Excellence in Teaching Award nominees, nominators, and applicants.
</li><li>Create, test, and refine registration and application forms.
</li><li>Reserve meeting and event spaces.
</li><li>Create and send program certificates for Teaching Online 101 and AI+Teaching participants
</li><li>Handle food/beverage arrangements.
</li><li>Complete basic tasks in the Canvas learning management system.
</li><li>Work with the Executive Office Shared Services team and departmental administrators to facilitate payment processing for program participants and invited guests.
</li></ul>Other Duties as Assigned - 10%
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
<ul><li>Requires High School/ GED AND two years of office or administrative support experience.
</li></ul>Preferred Qualifications
<ul><li>Demonstrated record of successful collaboration
</li><li>Excellent written and oral communication skills
</li><li>Experience with scheduling tools and practices
</li><li>Experience working and collaborating in a hybrid work environment
</li><li>Experience working in higher education
</li><li>Experience with Google suite, Microsoft Office suite, and Slack
</li><li>Experience with event registration software, such as Trumba
</li><li>Experience with learning management systems, such as Canvas
</li><li>Experience communicating with faculty
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$45,288.00 annual
Pay Range Maximum:
$57,480.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a temporary position
FTE (Full-Time Equivalent):
50.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Administrative Assistant 2 (Temporary)

<div>Job Description
Who we&rsquo;re looking for:
The UW Medicine - Department of Laboratory Medicine &amp; Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Clinical Laboratory Technician (CLT) 1 with the Phlebotomy &amp; Specimen Processing Services (PSPS) Team at Harborview Medical Center .
Are you passionate about science and ready to make a real impact on patient care? As a CLT 1, you will play a vital role in the diagnostic process of laboratory testing. Whether you are processing and preparing specimens for testing, performing blood draws on patients, or providing excellent customer service, you are influencing the timely and accurate diagnosis of patients at UW Medicine and beyond. The PSPS Team embraces diversity, collaboration, and a supportive work culture. Together, we don&rsquo;t just process specimens &ndash; we help power the future of healthcare.
Work schedule:
<ul><li>100% FTE
</li><li>Fixed Duration Appointment: (6 Months)
</li><li>Monday &ndash; Friday
</li><li>Evening shift
</li></ul>What you&rsquo;ll contribute:
Perform Specimen Processing Activities | Perform specimen processing tasks such as receiving, sorting, and prioritizing specimens and requests, matching specimens against requisitions for appropriate tube type, centrifuging and aliquoting specimens, processing timed urine collections, resulting and reviewing entries for all reference lab testing, and performing various computer functions.
Perform Phlebotomy Activities | Provide direct patient care by performing venipuncture and capillary blood collection on inpatients and outpatients of all ages.
Perform Customer Service | Exercise your customer service skills by responding promptly, courteously, and professionally to inquiries from patients, clients, and hospital and laboratory staff. Instruct patients on proper collection of urine specimens.
Share Your Knowledge | Impart your laboratory wisdom by orienting and training new employees, participate in performance improvement activities and support the hospital in meeting JCAHO, CLIA, and CAP accreditation standards.
Utilize Problem-Solving Skills | Resolve specimen and order-related problems in a timely, thorough, and accurate manner and provide appropriate documentation for supervisor review.
What you&rsquo;ll need:
<ul><li>High school graduation or equivalent AND one (1) year of chemical, clinical, or public health laboratory experience
</li></ul>OR
<ul><li>Completion of a laboratory assistant course approved by the American Society for Clinical Pathology
</li></ul>OR
<ul><li>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
</li></ul>Additional department requirement:
<ul><li>Medical Assistant &ndash; Phlebotomist (MA-P) certification with the Washington State Department of Health OR obtain the MA-P certification within 180 days of start date.
</li></ul>Desired qualifications:
<ul><li>Associate or bachelor&rsquo;s degree in science
</li><li>Experience in a major medical hospital laboratory
</li><li>Experience with a Laboratory Information System (LIS)
</li></ul>What we offer:
<ul><li>Vacation time and sick time off that accrue monthly, including 12 paid holidays.
</li><li>State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
</li><li>Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
</li><li>Excellent healthcare, dental, disability, retirement, and other plan options.
</li><li>Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.
</li><li>And much more!
</li></ul>About the Department of Laboratory Medicine &amp; Pathology:
A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine &amp; Pathology (DLMP) at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.
Please visit our website to learn more about our department.
About UW Medicine:
UW Medicine is Washington&rsquo;s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine&rsquo;s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals.
 
 
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team . Join our mission to make life healthier for everyone in our community.
Compensation, Benefits and Position Details
Pay Range Minimum:
$26.36 hourly
Pay Range Maximum:
$37.70 hourly
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
Shift:
Permanent Evening Shift (United States of America)
Temporary or Regular?
This is a temporary position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
WFSE HMC
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Clinical Laboratory Technician 1, Six Month Appointment, Phlebotomy & Specimen Processing Services Team

IconicCare

<div>Join Iconic Care: Exceptional Care for Exceptional Outcomes
At Iconic Care, we are dedicated to improving the quality of life and therapeutic outcomes for patients in skilled nursing and long-term care facilities. By collaborating closely with the primary care teams in these facilities, we increase patients' ability to participate in physical therapy while reducing the need for pain medications.
About Us: Iconic Care is a physician-owned group of skilled providers (physicians, PAs, and NPs) offering care across ten states, with plans for expansion to all 50 states. For the past four years, we&rsquo;ve partnered with top-tier nursing and skilled care facilities nationwide to manage pain and enhance therapy outcomes, helping thousands of patients regain independence and comfort.
We&rsquo;re Hiring: We are seeking a passionate, motivated Medical Assistant to join us full-time and independently offer care and consultations at our contracted facilities.
WA State residents only 
WA State residents only
Day-to-Day Responsibilities 
Position Overview
Iconic Care Management is seeking a compassionate, organized, and self-motivated Remote Medical Assistant to support our growing Principal Care Management (PCM) program. This position plays a vital role in helping patients with complex chronic conditions receive ongoing care coordination, education, and support between provider visits.
The ideal candidate is experienced in patient communication, care coordination, documentation, and working independently in a remote environment. This role requires excellent customer service skills, attention to detail, and the ability to build strong relationships with patients, providers, and caregivers.
This role is best suited for a self-motivated and confident Medical Assistant who thrives in an independent.
Qualifications:<ul><li>
Medical Assistant Certification</li><li>
Minimum 5 years of medical office, care coordination, or chronic care management experience.</li><li>
Strong computer skills and proficiency with EHR systems.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to work independently in a remote setting.</li><li>
Strong organizational and time-management skills.</li><li>
Knowledge of HIPAA regulations and patient privacy requirements.</li></ul> 
Ready to Apply? Click &ldquo;Apply Now&rdquo;
Pay: From $24.00/hr
Benefits:<ul><li>
401(k)</li><li>
401(k) matching</li><li>
Dental insurance</li><li>
Flexible schedule</li><li>
Health insurance</li><li>
Health savings account</li><li>
Life insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul>
Medical Specialty:<ul><li>
Physical &amp; Rehabilitation Medicine</li></ul>
Schedule:<ul><li>
Day shift</li><li>
Monday to Friday</li></ul>
Work Location: Remote, WA State residents only
Job Type: Full-time</div>

Remote Medical Assistant - Principle Care Management

<div>
 
 
 Join Iconic Care: Exceptional Care for Exceptional Outcomes
 
 
 
 
 At Iconic Care, we are dedicated to improving the quality of life and therapeutic outcomes for patients in skilled nursing and long-term care facilities. By collaborating closely with the primary care teams in these facilities, we increase patients' ability to participate in physical therapy while reducing the need for pain medications.
 
 
 
 
 About Us:
 
 
 Iconic Care is a physician-owned group of skilled providers (physicians, PAs, and NPs) offering care across ten states, with plans for expansion to all 50 states. For the past four years, we&rsquo;ve partnered with top-tier nursing and skilled care facilities nationwide to manage pain and enhance therapy outcomes, helping thousands of patients regain independence and comfort.
 
 
 
 
 We&rsquo;re Hiring:
 
 
 We are seeking a passionate, motivated Medical Assistant to join us full-time and independently offer care and consultations at our contracted facilities.
 
 
 
 
 WA State residents only
 
 
 
 
 
 
 WA State residents only
 
 
 
 
 
 Day-to-Day Responsibilities
 
 
 
 Position Overview
 
 
 Iconic Care Management is seeking a compassionate, organized, and self-motivated
 
 
 Remote Medical Assistant
 
 
 to support our growing
 
 
 Principal Care Management (PCM)
 
 
 program. This position plays a vital role in helping patients with complex chronic conditions receive ongoing care coordination, education, and support between provider visits.
 
 
 The ideal candidate is experienced in patient communication, care coordination, documentation, and working independently in a remote environment. This role requires excellent customer service skills, attention to detail, and the ability to build strong relationships with patients, providers, and caregivers.
 
 
 This role is best suited for a self-motivated and confident Medical Assistant who thrives in an independent.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Medical Assistant Certification
 </li>
 <li>
 Minimum 5 years of medical office, care coordination, or chronic care management experience.
 </li>
 <li>
 Strong computer skills and proficiency with EHR systems.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work independently in a remote setting.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Knowledge of HIPAA regulations and patient privacy requirements.
 
 
 </li>
 </ul>
 
 
 Ready to Apply?
 
 
 Click &ldquo;Apply Now&rdquo;
 
 
 Pay: From $24.00/hr
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Flexible schedule
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Health savings account
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 
 
 </li>
 </ul>
 
 Medical Specialty
 
 
 
 <ul>
 <li>
 Physical &amp; Rehabilitation Medicine
 
 
 </li>
 </ul>
 
 Schedule
 
 
 
 <ul>
 <li>
 Day shift
 </li>
 <li>
 Monday to Friday
 
 
 </li>
 </ul>
 Work Location: Remote, WA State residents only
 
 
 Job Type: Full-time
</div>

Neighborcare Health

<div>Purpose

The Medical Assistant, Lead (MA) is a flow manager and a vital team member who performs delegated clinical and administrative duties providing direct support to primary care providers and direct care to patients. They work in partnership and joint accountability with other team members to achieve Neighborcare Health&rsquo;s Mission, Guiding Principles, Service Commitments, and Goals.

Health, Wellness &amp; Retirement Benefits:
<ul>
<li>Medical, dental &amp; vision insurance</li>
<li>Paid time off &amp; paid holidays</li>
<li>Retirement with contribution match</li>
<li>Life &amp; AD&amp;D, pet insurance</li>
<li>Employee assistance program, &amp; more!
</li></ul>Compensation:
<ul>
<li>The target wage range for the position is $26.55 per hour to $33.39 per hour, plus the $2.00 Lead Premium added to the hourly rate.</li>
<li>Final offers are individually based on various factors, including skill set, years of experience, location, qualifications, work schedule and other job-related reasons.</li>
</ul>
Union: SEIU Healthcare 1199NW

In this position you will:

Primary Responsibilities
<ul>
<li>Perform duties and responsibilities with excellence, enthusiasm, great service orientation demonstrating courteous behaviors and mannerisms, and by anticipating medical provider's needs</li>
<li>Demonstrate flexibility and readily assist other staff members. Maintains a safe and healthy work environments for patients, self and other</li>
<li>Prepare examination and treatment rooms for use by medical providers by cleaning, stocking and arranging supplies, equipment and instruments</li>
<li>Completes pre-visit planning ensuring care gaps and necessary follow-up items are identified prior to the visit and conduct huddles with providers to prepare for the day.</li>
<li>Greets and escorts patients to examination or treatment room in a respectful, warm and caring manner. Keeps patients, medical providers, and other team members, informed of medical provider's status and/or time delays throughout the day</li>
<li>Interview patient to determine reason for visit; takes patient's vital signs, e.g., blood pressure, pulse, respiration, temperature, height and weight; blood draws, immunizations, records information in patient's medical record; and reports findings to appropriate personnel, according to WAC standard requirements</li>
<li>Instruct and/or assist patients in preparation for scheduled procedures, in a caring and courteous manner. Be present for document informed consent process in EHR</li>
<li>Perform appropriate basic, routine and regular delegated medical functions as directed and within appropriate scope of practice as interred by knowledge, skill level, and Neighborcare Health guidelines (e.g.., vision screening, ear irrigations, hearing tests, hematocrit, tonometry measurements, EKG tests, collecting throat, wound, and sputum specimens, and urine cultures) using appropriate instruments, techniques, and specimen labeling process &bull; Support medical providers performing routine examination and treatment procedures by attending patient during procedures and providing appropriate supplies and instruments</li>
<li>Perform routine clerical and reception duties, as required, such as, maintaining departmental logs, answering telephones and taking massages, and scheduling patient appointments</li>
<li>Perform other duties as assigned, such as assisting in orienting and training new staff members, transporting equipment or patients, and stocking shelves.</li>
</ul>
Medical Assistant Lead &ndash; Primary Responsibilities:
<ul>
<li>Assist with patient de-escalation and service recovery using trauma-informed approaches</li>
<li>Support onboarding, training, and orientation of MAs in partnership with Regional Operations Manager</li>
<li>Provide feedback to Regional Operations Manager and help identify training gaps or workflow issues</li>
<li>Support with MA recruitment and participate in back-office meetings, huddles, and staff meetings</li>
<li>Support with vaccine management, including monthly reporting</li>
<li>Generate, review, and help act on relevant back-office reports as requested</li>
<li>Champion site level process improvement initiatives and help update training materials or knowledge guides</li>
<li>Facilitate routine clinic tasks such as stocking, inventory, transporting equipment, and ordering supplies</li>
<li>Perform other duties as assigned by Regional Operations Manager or Site Leadership</li>
<li>Facilitate site-level infection prevention compliance. Ensure timely review, follow-up, and completion of sterilization tracking and quality control reporting.</li>
<li>Support the implementation and maintenance of standardized medical back-office workflows in partnership with site and regional leadership, ensuring alignment with organizational standards and regulatory requirements</li>
</ul>
Required Skills:
<ul>
<li>Ability to problem-solve and use conflict resolution skills when handling patient concerns and refer patients to appropriate designated personnel</li>
<li>Knowledge of confidentiality and privacy protocols in accordance with clinical policies and HIPAA requirements</li>
<li>Basic PC skills in MS Windows environment, 10-key and typing</li>
<li>Working knowledge of electronic health records (EHRs) and practice management systems</li>
<li>Intermediate knowledge of medical terminology</li>
<li>Excellent telephone and written communication skills as well as listening skills and ability to demonstrate tact and patience with callers</li>
<li>Ability to analyze and solve more complex problems that may require research and creative solutions and make sound decisions with limited supervision</li>
<li>Ability to develop successful interpersonal and professional relationships with diverse populations (leaders, clinical and non-clinical staff)</li>
<li>Strong organizational skills to prioritize multiple tasks</li>
</ul>
Education/Experience Requirements:
<ul>
<li>High school diploma or equivalent</li>
<li>A current Washington State Dept. of Health Medical Assistant, Certification or Medical Assistant, Interim</li>
<li>BLS Certification</li>
<li>Minimum of one (1) year of customer service experience</li>
<li>Minimum of one (1) year of Back Office or Medical Assistant experience in an ambulatory clinic experience</li>
</ul>
Preferred Requirements:
<ul>
<li>Prior experience as a medical assistant</li>
<li>Prior experience in primary care or community health environment</li>
<li>Prior experience with diverse populations</li>
<li>Bi-lingual skills</li>
<li>Two or more years of Back Office or Medical Assistant experience</li>
<li>Experience in coaching and/or lead roles</li></ul> 


About Neighborcare Health: 
Since 1968, Neighborcare Health has been removing barriers to health care for our neighbors. We believe everyone deserves a place to call their health care home, where a team of medical, dental and mental health professionals work in collaboration with each patient to develop a personal health improvement plan.

We are one of the largest providers of primary medical, dental and behavioral health care services in the Seattle area serving low-income and uninsured families and individuals, seniors on fixed incomes, immigrants, and people experiencing homelessness. Each year we care for nearly 60,000 patients at our nearly 30 non-profit medical, dental and school-based clinics. We ask everyone to pay what they can, but no one is turned away due to inability to pay.

Our clinics are located in neighborhoods where health disparities are the greatest, and our care teams, who speak over 55 languages and dialects, are as diverse as our patients. No matter who you are, or where you come from, regardless of your insurance, income or immigration status, you are welcome at Neighborcare Health.

Learn more about us here (https://neighborcare.org/).

The full job description is available upon request.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Lead Medical Assistant - Meridian (1.0 FTE)

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Remote Medical Assistant - Principle Care Management

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