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executive coordinator

Lyv health

<div>About Us<p>
Lyv is the infrastructure powering the next generation of wellness businesses.</p><p>
We&rsquo;re building a platform that enables wellness providers to offer clinical services they currently can&rsquo;t provide on their own, including blood testing, prescriptions, and peptides, all supported by a clinical team.</p><p>
Founded by Harvard Business School MBAs with prior experience across startups, technology, and clinical operations, Lyv is backed by top venture capital firms and is building at a rapid pace.</p><p>
We&rsquo;re still early, which means every hire matters. This is a chance to join at the ground floor, work directly with the founders, and accelerate your career by being part of a fast-growing startup.</p><p></p>
The Role<p>
We&rsquo;re looking for an exceptionally organized, detail-oriented Executive Assistant to support our co-founders (CEO and COO).</p><p>
At its core, this is a classic EA role&mdash;managing calendars, inboxes, meetings, travel, and logistics&mdash;but in a fast-moving startup environment where things change quickly and no two days look the same.</p><p>
You&rsquo;ll be the person who keeps everything running smoothly, so our founders can focus on scaling Lyv. You will get a front-row seat to what it&rsquo;s like to run a business and direct mentorship from the founders.</p><p>
If you come from a non-traditional background, are highly organized, and want to accelerate your career, this is for you. If you&rsquo;re looking for a cushy 9-5 remote work situation, we&rsquo;ll be upfront about it, this is not it.</p><p></p>
What You&rsquo;ll Do<ul><li>
Own and manage busy calendars across both founders</li><li>
Coordinate meetings and calls with internal and external stakeholders</li><li>
Plan and manage travel logistics (flights, hotels, itineraries)</li><li>
Organize team offsites and events</li><li>
Help manage day-to-day office operations</li><li>
Jump in on a variety of administrative and coordination tasks that support the founders</li></ul><br>
<b>
Requirements</b><br>
<br>
Who You Are<ul><li><b>
Highly, </b><b><i>highly</i></b><b> organized </b>&mdash; you live by your calendar, color-code everything, and genuinely enjoy creating order. If you&rsquo;re reading this in detail, write in your application what&rsquo;s the most organized thing about you.</li><li><b>
Detail-obsessed</b> &mdash; you catch things others miss</li><li><b>
A doer</b> &mdash; you&rsquo;re willing to roll up your sleeves and hustle when needed</li><li><b>
Reliable and responsive </b>&mdash; people trust you to get things done, no matter what</li><li><b>
Comfortable with ambiguity </b>&mdash; you can operate in a fast-paced, sometimes messy startup environment</li><li><b>
Some experience </b>&mdash; 1&ndash;3 years of experience as an executive assistant or in a similar coordinator/administrative role</li><li><b>
From any background </b>&mdash; we care much more about how you work than where you&rsquo;ve worked or where you went to college if at all</li><li><b>
Ambitious </b>&mdash; you&rsquo;re excited about the opportunity to grow into a different role over time</li></ul><p></p>
Logistics<ul><li>
Location: New York City</li><li>
Schedule: Hybrid (3&ndash;4 days in-office, remainder remote)</li></ul><br>
<b>
Benefits</b><br>
<ul><li>
<b>Competitive compensation</b>: Strong salary ($80-105k depending on experience) with the opportunity to grow as the company scales
</li><li><b>Health benefits</b>: Medical, dental, and vision coverage
</li><li><b>Mentorship from founders</b>: Work directly with experienced founders who are invested in your growth
</li><li><b>Career growth</b>: Opportunity to take on more responsibility and evolve into new roles over time
</li><li><b>Early-stage exposure</b>: Be part of building a company from the ground up
</li><li><b>Collaborative culture</b>: Small, low-ego team that values ownership and doing great work
</li></ul><p></p><p>If you&rsquo;re someone who thrives on organization, takes pride in keeping things running perfectly, and wants a front-row seat to building a company from the ground up&mdash;this is an incredible opportunity to do it.</p><p></p><p>
-</p><p></p><p>
Lyv is an equal opportunity employer. We are committed to building a diverse and inclusive team and welcome applicants from all backgrounds, experiences, and perspectives. We believe that diverse teams make better decisions, build better products, and create stronger companies.</p></div>

Executive Assistant to the CEO & COO (Founding Team)

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 <br/>
 <br/>
 <ul>
  <li>
   Start Date: 4/8/2026
  </li>
  <li>
   Pay Rate: $26&ndash;$30 per hour
  </li>
  <li>
   Duration: 0&ndash;6 months
  </li>
  <li>
   Schedule: Monday&ndash;Thursday onsite, Friday remote
  </li>
  <li>
   Hours: 9:00 AM &ndash; 6:00 PM
  </li>
  <li>
   Location: New York, NY (Hudson Square)
  </li>
  <li>
   Overtime: Possible (must be pre-approved)
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex, high-volume calendars across multiple time zones
  </li>
  <li>
   Coordinate internal meetings, including video conferencing, room bookings, and logistics
  </li>
  <li>
   Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
  </li>
  <li>
   Provide day-to-day administrative support including calls, mail, document tracking, and supply management
  </li>
  <li>
   Coordinate team events, offsites, and departmental communications
  </li>
  <li>
   Partner with internal teams, executives, and administrative staff across the organization
  </li>
  <li>
   Maintain office operations (supplies, kitchen, shared spaces)
  </li>
  <li>
   Assist with special projects as needed
  </li>
  <li>
   Provide backup support to other Executive Assistants as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience supporting Director-level or above executives in a corporate environment
  </li>
  <li>
   Prior experience at The Walt Disney Company
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Ability to multitask, prioritize, and manage a high volume of work independently
  </li>
  <li>
   Highly organized with strong attention to detail and follow-through
  </li>
  <li>
   Professional, discreet, and able to handle confidential information
  </li>
  <li>
   Collaborative with strong interpersonal skills
  </li>
  <li>
   Proactive and resourceful with a solution-oriented mindset
  </li>
  <li>
   Ability to anticipate executive needs and adapt to changing priorities
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must have prior Disney experience
  </li>
  <li>
   Strong communication, reliability, and professionalism are essential
  </li>
  <li>
   Experience coordinating across executive offices is required
  </li>
  <li>
   Collaborative mindset and ability to work closely with other Executive Assistants
  </li>
  <li>
   Passion for Disney brands and streaming platforms is a plus
  </li>
  <li>
   SVOD experience preferred
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Executive Assistant

Tiffany & Co.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 <br/>
 <br/>
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 <br/>
 <br/>
 <strong>
  Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 </strong>
 <strong>
  and requires fluency in both French and English.
  <br/>
  <br/>
 </strong>
 <strong>
  SUCCESS CRITERIA
  <br/>
  <br/>
 </strong>
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 <br/>
 <br/>
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 <br/>
 <br/>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <em>
  Executive Calendar &amp; Strategic Time Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
  </li>
  <li>
   Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
  </li>
  <li>
   Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
  </li>
  <li>
   Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
  </li>
  <li>
   Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
  </li>
  <li>
   Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Office Operations &amp; Communication
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
  </li>
  <li>
   Draft and manage executive correspondence and communications on behalf of the office.
  </li>
  <li>
   Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
  </li>
  <li>
   Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
  </li>
  <li>
   Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
  </li>
  <li>
   Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Travel &amp; Global Logistics Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
  </li>
  <li>
   Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
  </li>
  <li>
   Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
  </li>
  <li>
   Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
  </li>
  <li>
   Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Strategic Coordination &amp; Anticipatory Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
  </li>
  <li>
   Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
  </li>
  <li>
   Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
  </li>
  <li>
   Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
  </li>
  <li>
   Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Office Stewardship &amp; Confidentiality
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
  </li>
  <li>
   Handle sensitive information with the highest degree of discretion and confidentiality.
  </li>
  <li>
   Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
  </li>
  <li>
   Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
  </li>
  <li>
   Ensure confidential materials, communications, and discussions are managed appropriately.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Special Projects &amp; Operational Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Support special projects and initiatives as assigned by leadership.
  </li>
  <li>
   Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
  </li>
  <li>
   Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
   <br/>
   <br/>
  </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluency in both French and English (written and verbal).
  </li>
  <li>
   Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
  </li>
  <li>
   Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
  </li>
  <li>
   Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
  </li>
  <li>
   Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
  </li>
  <li>
   Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
  </li>
  <li>
   Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
  </li>
  <li>
   Absolute discretion and integrity when managing confidential and sensitive information.
  </li>
  <li>
   Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
  </li>
  <li>
   Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
  </li>
  <li>
   Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  </li>
  <li>
   Strong attention to detail and commitment to operational excellence.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
  </li>
  <li>
   Understanding of the dynamics of a global luxury brand environment.
  </li>
  <li>
   Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
  </li>
  <li>
   Experience managing complex international travel and executive engagements.
  </li>
  <li>
   Ability to thrive in environments that combine creative exploration with high business expectations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 <br/>
 <br/>
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 <br/>
 <br/>
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>


Insight Global

<div>
 <p>
  Insight Global is looking for an Executive Assistant to join one of their financial services clients in NYC. The Executive Assistant will be exclusively responsible for managing complex executive calendars and overseeing all domestic and international travel arrangements. This role supports senior‑level leaders and requires exceptional coordination skills, proactive communication, and the ability to operate with a high degree of professionalism and discretion.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Own all aspects of executive calendar oversight, ensuring accuracy, clarity, and prioritization of daily schedules.
  </li>
  <li>
   Schedule, confirm, and modify internal and external meetings, including multi‑party coordination across time zones.
  </li>
  <li>
   Anticipate scheduling conflicts and proactively resolve them while maintaining stakeholder trust
  </li>
  <li>
   Ensure executives are fully briefed and prepared with agendas, logistics, and timing for all scheduled commitments.
  </li>
  <li>
   Monitor evolving business priorities and adjust calendar configurations accordingly.
  </li>
  <li>
   Arrange comprehensive end‑to‑end travel itineraries through
   <strong>
    Concur
   </strong>
   , including flights, ground transportation, lodging, and special requests
  </li>
  <li>
   Prepare detailed travel briefs that include timing, confirmations, and contingency options.
  </li>
  <li>
   Process travel changes, cancellations, or rebooking efficiently and communicate updates promptly to executives.
  </li>
  <li>
   Ensure all travel complies with company policies and financial controls.
  </li>
  <li>
   Submit, track, and reconcile travel‑related expenses in Concur with full accuracy and supporting documentation
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   <u>
    Must haves
   </u>
  </strong>
 </p>
 <ul>
  <li>
   3-5 years experience as an executive assistant
  </li>
  <li>
   Proven experience managing complex calendars for senior-level executives
  </li>
  <li>
   Proficient in utilizing Concur or AMEX Travel for travel bookings
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
 </ul>
</div>


Colgate-Palmolive

<div><p>No Relocation Assistance Offered<br>
Job Number #172955 - New York, New York, United States<br>
<br>
<b>Who We Are</b><br>
<br>
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!<br>
<br>
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values&mdash;Caring, Inclusive, and Courageous&mdash;we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.</p><p><br>
This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.</p><p></p><h3 class="jobSectionHeader"><b>
Responsibilities</b></h3><ul><li><p><b>
Executive Coordination:</b> Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.</p></li><li><p><b>
High-Impact Communication:</b> Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.</p></li><li><p><b>
Global Logistics Management:</b> Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.</p></li><li><p><b>
Strategic Project Support:</b> Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.</p></li><li><p><b>
Workflow Optimization:</b> Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.</p></li><li><p><b>
Financial &amp; Administrative Triage:</b> Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.</p></li></ul><p></p><h3 class="jobSectionHeader"><b>
Required Qualifications</b></h3><ul><li><p>
High School Diploma or GED</p></li><li><p>
10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.</p></li><li><p>
Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.</p></li><li><p>
Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.</p></li></ul><p></p><h3 class="jobSectionHeader"><b>
Preferred Qualifications</b></h3><ul><li>
15+ years of experience</li><li><p>
Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.</p></li><li>
High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.</li><li><p>
Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.</p></li><li><p>
Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.</p></li><li><p>
Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.</p></li><li>
Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.</li></ul><p><b><br>
Compensation and Benefits</b><br>
Salary Range $95,000.00 - $125,000.00 USD<br>
<br>
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.<br>
<br>
Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.<br>
<br>
<b>Our Commitment to Inclusion</b><br>
Our journey begins with our people&mdash;developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.<br>
<br>
<b>Equal Opportunity Employer</b><br>
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.<br>
<br>
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.<br>
<br>
For additional Colgate terms and conditions, please click here.<br>
<br>
#LI-Hybrid</p></div>

Executive Administrative Assistant

<div></div><div><div><div>Requisition ID <b>172955</b> - Posted <b>04/27/2026</b> - <b>Executive</b> - <b>United States</b> - <b>New York</b> - <b>New York</b> - <b>Colgate-Palmolive</b> - <b>Travel - up to 10% of time</b> - <b>Hybrid</b></div></div><p></p><div><div><div><div><p><b><br>
</b></p></div></div></div></div><br>
<div></div><div><div><div><div><div><div><div>No Relocation Assistance Offered<br>
Job Number #172955 - New York, New York, United States<br>
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<b>Who We Are</b><br>
<br>
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!<br>
<br>
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values&mdash;Caring, Inclusive, and Courageous&mdash;we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.</div><br>
<div>This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.</div>
<p></p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul>
<li><div><b>Executive Coordination:</b> Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.</div>
</li>
<li><div><b>High-Impact Communication:</b> Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.</div>
</li>
<li><div><b>Global Logistics Management:</b> Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.</div>
</li>
<li><div><b>Strategic Project Support:</b> Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.</div>
</li>
<li><div><b>Workflow Optimization:</b> Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.</div>
</li>
<li><div><b>Financial &amp; Administrative Triage:</b> Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.</div>
</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Required Qualifications</b></h3>
<ul>
<li><div>High School Diploma or GED</div>
</li>
<li><div>10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.</div>
</li>
<li><div>Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.</div>
</li>
<li><div>Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.</div>
</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Preferred Qualifications</b></h3>
<ul><li>15+ years of experience</li>
<li>
<div>Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.</div>
</li>
<li>High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.</li>
<li>
<div>Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.</div>
</li>
<li><div>Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.</div>
</li>
<li><div>Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.</div>
</li>
<li>Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.</li></ul><br>
<div><br>
<b>Compensation and Benefits</b><br>
Salary Range $95,000.00 - $125,000.00 USD<br>
<br>
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.<br>
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Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.<br>
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<b>Our Commitment to Inclusion</b><br>
Our journey begins with our people&mdash;developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.<br>
<br>
<b>Equal Opportunity Employer</b><br>
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.<br>
<br>
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.<br>
<br>
For additional Colgate terms and conditions, please click here.<br>
<br>
#LI-Hybrid</div></div></div></div></div></div></div></div><p></p>

Executive Administrative Assistant (172955)

<div>
 A globally recognized, billion-dollar industry leader is looking for an exceptional Executive Assistant to become an integral part of a high-performing, fast-moving legal team at their prestigious Midtown Manhattan headquarters. This is more than a support role &mdash; it's an opportunity to work alongside some of the most dynamic executives in the business, contribute at the highest level, and grow within a company that is truly best-in-class.
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 <br/>
 <ul>
  <li>
   $125-130k plus overtime and bonus
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide high-level executive administrative support to three executives.
  </li>
  <li>
   Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
  </li>
  <li>
   Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  </li>
  <li>
   Coordinate complex domestic and international travel arrangements and detailed itineraries.
  </li>
  <li>
   Prepare, process, and submit expense reports.
  </li>
  <li>
   Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
  </li>
  <li>
   Develop and maintain electronic filing systems.
  </li>
  <li>
   Assist with preparing PowerPoint presentations and other materials for review.
  </li>
  <li>
   Work in close partnership with other Executive Assistants throughout the office and cross-functionally.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3-5+ years&rsquo; prior experience working in a fast-paced environment and supporting a dynamic executive(s).
  </li>
  <li>
   Bachelor&rsquo;s degree required.
  </li>
  <li>
   A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
  </li>
  <li>
   Strong interpersonal skills and the ability to communicate and build relationships with internal and external staff, and business partners.
  </li>
  <li>
   Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
  </li>
  <li>
   A &ldquo;roll-up-your-sleeves&rdquo; mentality and &ldquo;low-ego&rdquo; attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
  </li>
  <li>
   Passion for the details and executive support.
  </li>
  <li>
   Proven track record of working independently and as part of a team.
  </li>
  <li>
   Able to handle multiple tasks simultaneously, with sophistication and ease.
  </li>
  <li>
   Demonstrates an intellectual curiosity and continuous drive to improve performance.
  </li>
  <li>
   Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
  </li>
  <li>
   Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
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 <strong>
  The Solomon Page Distinction
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 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
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 <strong>
  About Solomon Page
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  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
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</div>


Executive Assistant, Legal

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