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executive administrative assistant Jobs in New York

executive administrative assistant

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senior executive assistant

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coordinator, marketing communications

executive coordinator

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Executive Assistant

B Capital

<div>
 
 
 Title:
 
 Executive Assistant/Office Manager
 
 
 
 Location:
 
 New York City, NY
 
 
 
 POSITION SUMMARY
 
 
 
 
 B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 
 
 &nbsp;
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
 </li>
 <li>
 Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
 </li>
 <li>
 Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
 </li>
 <li>
 Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
 </li>
 <li>
 Prepare and submit expenses for Partners in accordance with company guidelines.
 </li>
 <li>
 Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
 </li>
 <li>
 Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
 </li>
 <li>
 Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
 </li>
 <li>
 Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
 </li>
 </ul>
 
 Office Manager&nbsp;
 
 
 Operations &amp; Workplace Experience
 
 <ul>
 <li>
 Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
 </li>
 <li>
 Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
 </li>
 <li>
 Troubleshoot basic AV and technology issues and escalate efficiently when needed.
 </li>
 </ul>
 
 Hybrid &amp; In-Office Coordination
 
 <ul>
 <li>
 Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
 </li>
 <li>
 Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
 </li>
 <li>
 Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
 </li>
 </ul>
 
 Culture &amp; Community
 
 <ul>
 <li>
 Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
 </li>
 </ul>
 
 Flexibility &amp; Firm Support
 
 <ul>
 <li>
 Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
 <ul>
 <li>
 8+ years of experience working in a fast-paced environment supporting senior executives.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
 </li>
 <li>
 Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
 </li>
 <li>
 Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
 </li>
 <li>
 Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
 </li>
 <li>
 Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
 </li>
 <li>
 Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
 </li>
 <li>
 BS or BA degree in a relevant discipline.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 ABOUT B CAPITAL
 
 
 
 B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 
 
 
 B CAPITAL GROUP CORE VALUES:
 
 
 <ul>
 <li>
 
 
 Generosity:
 
 
 We&rsquo;re collaborative and always willing to share our time and knowledge.
 </li>
 <li>
 
 
 Resilience:
 
 
 We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
 </li>
 <li>
 
 
 Open-mindedness:
 
 
 We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
 </li>
 <li>
 
 
 Will:
 
 
 We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
 </li>
 <li>
 
 
 Teamwork:
 
 
 We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
 </li>
 <li>
 
 
 Humility:
 
 
 We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
 
 
 
 
 The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
 
 
 
 
 
 The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
 
 
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
</div>

Executive Assistant/Office Manager

Jay Franco and Sons

Job description:Jay Franco &amp; Sons is a home textiles company founded in 1942. Based in New York, the company designs, manufactures, and distributes licensed home textile products for major retailers worldwide, with a strong focus on quality, innovation, and long-standing brand partnerships.Role Overview:We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.This role requires exceptional organization, sound judgment, discretion, and the ability to manage complexity without constant direction.Core Responsibilities:Executive &amp; Business Support<ul><li>Own and manage the COO&rsquo;s professional calendar, priorities, and scheduling, ensuring optimal time management and proactive planning</li><li>Coordinate domestic and international travel (flights, hotels, ground transportation, EZ-Pass, logistics)</li><li>Draft, manage, and respond to internal and external communications on behalf of the COO</li><li>Track and submit expenses in coordination with HR and Finance</li><li>Prepare, distribute, and validate monthly sales reports (Walmart US, Walmart Canada, Target)</li><li>Support office operations, vendor coordination, and HR-related initiatives</li><li>Assist with trade shows, offsite meetings, and international business events</li></ul>Personal Assistant Support<ul><li>Manage the COO&rsquo;s personal calendar and scheduling</li><li>Coordinate school, camp, and extracurricular registrations and provide support for family events and logistics</li><li>Schedule, coordinate, and manage medical appointments, related accounts, and insurance matters</li><li>Handle government documentation renewals and applications</li><li>Coordinate insurance matters</li></ul>Qualifications &amp; Experience:<ul><li>2-4 years of experience as an Executive Assistant, Senior Administrative Assistant, or Operations Coordinator</li><li>Proven experience supporting executives in fast-paced environments</li><li>Exceptional organizational skills, attention to detail, and follow-through</li><li>Strong ability to prioritize, anticipate needs, and manage multiple workstreams simultaneously</li><li>High level of professionalism, discretion, and confidentiality</li><li>Excellent written and verbal communication skills</li><li>Comfortable working cross-functionally and with international teams</li></ul>Ideal Candidate Profile:<ul><li>Proactive, solutions-oriented, and always thinking several steps ahead</li><li>Thrives in ambiguity and takes ownership without needing constant oversight</li><li>Confident managing both business-critical and personal responsibilities</li><li>Calm, reliable, and highly dependable under pressure</li></ul>Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In personJob Type: Full-timePay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 3 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10016 (Required)</li></ul>Work Location: In person

Executive Assistant to the COO

<div>
 
 Company Overview
 
 
 
 KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient and disciplined investment approach, employing world-class people, and supporting growth in its portfolio companies and communities. KKR sponsors investment funds that invest in private equity, credit and real assets and has strategic partners that manage hedge funds. KKR&rsquo;s insurance subsidiaries offer retirement, life and reinsurance products under the management of Global Atlantic Financial Group. References to KKR&rsquo;s investments may include the activities of its sponsored funds and insurance subsidiaries.
 
 
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Ability to manage highly sensitive, confidential information with complete discretion
 </li>
 <li>
 Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
 </li>
 <li>
 Excellent written communication and research skills
 </li>
 <li>
 Extensive experience managing complex and fluid calendars
 </li>
 <li>
 Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
 </li>
 <li>
 Critical thinker; excellent judgment; proactive and able to anticipate Executive&rsquo;s needs
 </li>
 <li>
 Team player capable of working with internal and external stakeholders in a way that reflects the Firm&rsquo;s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
 
 
 </li>
 </ul>
 Communication and Information Management
 
 
 <ul>
 <li>
 Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&rsquo; notes and directives
 </li>
 <li>
 Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
 
 
 </li>
 </ul>
 Planning
 
 
 <ul>
 <li>
 Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
 </li>
 <li>
 Manage and Monitor Executives&rsquo; calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
 </li>
 <li>
 Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
 
 
 </li>
 </ul>
 Liaison and Teamwork
 
 
 <ul>
 <li>
 Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR&rsquo;s culture and values statements
 </li>
 <li>
 Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm&rsquo;s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
 </li>
 <li>
 Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked
 
 
 </li>
 </ul>
 
 Ideal Experience/Qualifications
 
 
 
 <ul>
 <li>
 Eight plus years&rsquo; experience as an Executive Assistant; college degree
 </li>
 <li>
 Financial industry knowledge highly desirable
 </li>
 <li>
 Excellent writing, editing, and verbal communication skills
 </li>
 <li>
 Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
 </li>
 <li>
 Research savvy with extensive experience using online resources
 </li>
 <li>
 Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in professional manner
 </li>
 <li>
 Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
 </li>
 <li>
 Superior time management skills; critical thinker with strong attention to detail
 
 
 </li>
 </ul>
 This is the expected range of daily salary rate for this position. Actual daily salary rate may vary based on several factors, such as skill, experience, and qualification for the role.
 
 
 Hourly Rate
 
 
 $65,000&mdash;$120,000 USD
 
 
 KKR is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.
 
 
 KKR will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email Benefits@kkr.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.kkr.com/careers because of your disability. You can request reasonable accommodations by sending an email to Benefits@kkr.com. Only emails left for this purpose will be returned.
 
 
 
 Massachusetts Applicants:
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. This notice applies only to applicants and employees who work or will work in Massachusetts, in accordance with applicable state law.
</div>

Executive Assistant - Wealth

PayPal

<div>
 
 The Company
 
 
 PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.
 
 
 We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.
 
 
 We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.
 
 
 Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do &ndash; and they push us to ensure we take care of ourselves, each other, and our communities.
 
 
 
 Job Description Summary:
 
 
 This job provides day-to-day support to management, ensuring the smooth, efficient operation. It involves managing schedules, coordinating meetings, and expense tracking on behalf of the VPs. The assistant is responsible for preparing reports, organizing travel arrangements, Maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders. Additionally, they may assist in project management tasks, liaising with other departments, and ensuring that deadlines are met. Scope: This job typically supports 2 or more Vice Presidents.
 
 
 
 Job Description:
 
 
 
 Essential Responsibilities:
 
 
 
 <ul>
 <li>
 Manages calendar of the executive and daily work with some instruction from others.
 </li>
 <li>
 Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures &amp; practices.
 </li>
 <li>
 Engage and collaborate with the immediate team &amp; internal partners.
 </li>
 <li>
 May act as a delegate for the executive when reviewing and approving expense reports
 </li>
 <li>
 Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive &amp; team
 </li>
 <li>
 Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 3 years of relevant work experience
 
 
 
 </li>
 </ul>
 
 Additional Responsibilities And Preferred Qualifications
 
 
 paypaladsconnected
 
 
 The base pay for this role will depend on where you work and the relevant experience and expertise you bring. The expected range of pay for this role by location is:
 
 
 
 Primary Location : Pay Range:
 
 
 
 New York City, New York : ($34.37 - $49.18 Hourly)
 
 
 
 Additional Location(s) : Pay Range:
 
 
 
 No other locations are assigned to this requisition currently.
 
 
 Additional compensation for this role may include an annual performance bonus or other incentive compensation, as applicable.
 
 
 PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.
 
 
 For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.
 
 
 
 Our Benefits:
 
 
 
 At PayPal, we&rsquo;re committed to building an equitable and inclusive global economy. And we can&rsquo;t do this without our most important asset-you. That&rsquo;s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.
 
 
 We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit https://www.paypalbenefits.com
 
 
 
 Who We Are:
 
 
 
 To learn more about our culture and community visit https://about.pypl.com/who-we-are/default.aspx
 
 
 
 Commitment to Diversity and Inclusion
 
 
 
 PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.
 
 
 
 Belonging at PayPal:
 
 
 
 Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.
 
 
 Any general requests for consideration of your skills, please Join our Talent Community.
 
 
 We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don&rsquo;t hesitate to apply.
 
 
 Notice to Applicants and Employees who reside within New York city. Click https://careers.pypl.com/Contact-Us/default.aspx
 
 
 to view the notice.
 
 
 REQ ID R0135253
</div>

Intercontinental Exchange

<div>Overview:

Job Purpose
The New York Stock Exchange (NYSE), a subsidiary of Intercontinental Exchange (ICE), is seeking an energetic, highly organized hire for our corporate affairs team. The Coordinator, Corporate Affairs, will provide logistical and administrative support for important projects including VIP visits of dignitaries/executives and engagements tied to the NYSE&rsquo;s role as an iconic institution. The Coordinator, Corporate Affairs, will also provide administrative support including tracking deliverables for projects, developing long-range calendars, preparing briefing materials, scheduling meetings and engagements, and assisting with procurement and expense processes. The successful candidate will demonstrate a strong attention to detail, excellent written and verbal communication skills, the ability to learn quickly, and comfort operating in a fast-paced environment. 
Responsibilities<ul><li>
Serve as a liaison to key external partners, supporting logistical planning and execution of high‑visibility corporate affairs engagements at the NYSE, including coordination and negotiation with foreign governments, consulates, and diplomatic missions.</li><li>
Design, draft and compile briefing materials, PowerPoint presentations, and executive summaries that distill complex topics into clear, actionable decision materials for NYSE leadership.</li><li>
Understand team protocols/procedures and help to communicate them to others within the company.</li><li>
Curate invitation lists for corporate affairs events, track responses, and answer inquiries from attendees.</li><li>
Provide administrative support including scheduling, expense and procurement processes, travel planning, and other tasks.</li><li>
Develop and maintain tracking documents, including project-specific to do lists, long-range calendars, meeting agendas, and other materials.</li><li>
Conduct research and review of incoming requests.</li><li>
Partner with key internal departments across NYSE including events, catering, a/v and broadcast, technology, facilities, security, and others.</li></ul> 
Knowledge and Experience<ul><li>
Bachelor&rsquo;s degree</li><li>
1+ years of experience in event planning and logistics, executive office support, or government protocol and advance. Experience may include internships, coursework, volunteer work, and other professional development activities.</li><li>
Exceptional organizational skills; the ability to meet deadlines with a high level of attention to detail.</li><li>
Exceptional PowerPoint skills and the ability to package information into visually clear, audience-ready presentations and briefing documents.</li><li>
Understanding of protocol and etiquette for dignitaries and senior executives preferred</li><li>
Excellent verbal and written communication skills.</li><li>
Polite and professional presence in internal and external interactions.</li><li>
A true team player who approaches every assignment - big or small - with professionalism and a get-it-done attitude.</li><li>
Interest in business, economics, geopolitics, and related topics.</li><li>
Proficiency in MS Windows, Outlook, Word, Excel, PowerPoint and adaptability using Salesforce.</li></ul><div> 
New York Base Salary Range</div><div>
The expected base salary for this role, if located in New York, is between $60,000 - 70,000 USD. The base salary range does not include Intercontinental Exchange&rsquo;s incentive compensation. While we provide this range as general guidance, at ICE we compensate employees based on the skillset and experience of the individual. Regular full-time ICE employees are eligible for a suite of competitive employee benefits, including healthcare coverage (medical, dental and vision), a 401(k) plan, life insurance, time off, and paid leave for qualifying circumstances.</div>
-: Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.</div>

Coordinator, Corporate Affairs

Turner Construction Company

<div>Location: This role is based in the New York City office and requires regular in-office presence..
Position Description: Serve as a highly trusted and highly organized professional, providing coordination for daily headquarters (HQ) administrative activities including calendar management, expense support, and light travel needs for multiple executives. Facilitate team enablement for cross-functional scheduling, meeting and event logistics, hospitality coordination, and provide administrative support for HQ initiatives. Proactive and service-oriented, able to handle confidential information with discretion, communicate clearly, and improve systems and processes using technology, Artificial Intelligence (AI), and automation.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide proactive and professional executive-level support with high autonomy to multiple senior executives, anticipate needs, simplify coordination, and facilitate smooth day-to-day flow.</li><li>
Own complex calendar management across leaders (e.g., prioritization, conflicts, time-zone management, meeting hygiene, agendas, and follow-ups) and coordinate shared HQ cross-functional calendars, assist with flow of meetings, leadership touchpoints, and milestone moments.</li><li>
Prepare, submit, reconcile, and track accurate, timely expense reports; assess for policy compliance, accuracy of documentation, and provide timely submission.</li><li>
Coordinate light business travel logistics, as requested.</li><li>
Promote team enablement to facilitate headquarters (HQ) meeting and event coordination.</li><li>
Manage conference room strategy and meeting logistics (e.g., space planning, confirmations, tech readiness, attendee communications).</li><li>
Plan and execute HQ events and in-office meetings (e.g., hospitality coordination, catering, room set-up, run-of-show, vendor coordination, and day-of support).</li><li>
Capture notes, decisions, and action items for leadership meetings as needed; track follow-ups to closure, risks, and dependencies.</li><li>
Provide administrative and coordination support for select HQ initiatives, Departments, or other projects as needed and as capacity allows.</li><li>
Identify repetitive tasks and propose recommendations that enhance team efficiency, systems, processes, and service delivery. Contribute to development and embrace Artificial Intelligence (AI) and automation for continuous improvement of coordination-related Standard Operating Procedures (SOPs).</li><li>
Collaborate with HQ Office Manager and Information Services (IS) team for executive-level office needs; triage requests and escalate to appropriate entity for support (e.g., Security, Safety, facilities).</li><li>
Keep leaders informed of relevant office announcements and changes that impact schedules, safety, or local operations.</li><li>
Develop and maintain stakeholder/contact lists and distribution groups; support recurring communications and information sharing across HQ functions.</li><li>
Coordinate purchasing and vendor engagements (e.g., quotes, purchase orders/invoices, budgets) related to events, hospitality, and HQ operations.</li><li>
Other activities, duties, and responsibilities as assigned.
</li></ul>Qualifications:<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s Degree from accredited degree program and/or professional administrative certification, with minimum 6 years of relevant general office or administrative services experience required, in lieu of degree/certification, High School Diploma or GED and minimum 10 years of related administrative service experience, or equivalent combination of education, training, or experience
</li><li>Commissioned Notary Public, desired
</li><li>Project management skills, able to prioritize, problem solve, and manage competing workload assignments with demanding time frames; able to stay composed and deliver high-quality work in fast-paced environment
</li><li>Effective active listening skills and follow up on commitments and deadlines
</li><li>High degree of organization, attention to detail, and accuracy
</li><li>High standards of accountability and integrity, exercise discretion, and maintain confidential information
</li><li>Demonstrate approachable, proactive, positive, and professional presence</li><li>
Excellent relationship-building skills with C-suite leaders, engage professionally with stakeholders across organizational levels, and vendors
</li><li>Professional verbal communication, business writing, and proofreading skills
</li><li>Exhibit sound judgment, anticipate requirements, and address issues proactively
</li><li>Event and meeting planning skills
</li><li>Proficient computer and database skills, Microsoft Office suite of applications , and collaboration tools (e.g., MS Teams, SharePoint)
</li><li>Knowledge of data privacy, information security, and confidential records handling aligned with company policy
</li><li>Limited travel, as directed</li></ul>
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands to finger, handle or feel objects, tools, or controls, and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
*The salary range for this position in NYC is estimated to be $112k - $140K. Actual compensation packages within that range are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location. *
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div>

AS Senior Administrative Coordinator - Headquarters (HQ)

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AS Senior Administrative Coordinator - Headquarters (HQ)