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executive administrative assistant

executive meeting manager

Luxe Hotels

<div>Join the Luxe Team as an Executive Meeting Manager! 
The Luxe Sunset Boulevard Hotel is a AAA Four Diamond hotel, proudly standing as the only property of its kind in our competitive set and in the prestigious areas of Brentwood and Bel-Air. Our stunning 160-room boutique hotel offers guests distinguished service and timeless luxury, making us a sought-after destination in the heart of Los Angeles. 
 
We are currently seeking a passionate, and driven Executive Meeting Manager! If you thrive on creating strong client connections, managing impactful meetings and events, and turning opportunities into revenue, this role is an excellent fit for you. 
 
Located just minutes from UCLA, the Getty Museum, and the Skirball Cultural Center, Luxe Sunset Boulevard Hotel offers easy access to LA&rsquo;s most iconic attractions while providing an oasis of elegance and style. If you&rsquo;re ready to take on exciting challenges, work alongside a dynamic team, and enjoy the rewards of your efforts, this is your moment to make an impact with Luxe. 
 
Department: Sales 
Accountable To: Associate Director of Sales &amp; Marketing 
Status: Exempt 
Estimate Pay Range: $75,000K - $85K (Employer est.) + Quarterly Bonus 
 
Primary Objective: 
The Executive Meeting Manager (EMM) is responsible for identifying, qualifying, and converting small group business (typically under 50 rooms peak or 75 attendees per event) to support overall hotel revenue objectives. This role plays a crucial part in activating meeting space, maintaining steady F&amp;B activity, and capturing high-potential group business that may be overlooked when prioritizing larger opportunities. Travel outside of the office to meet with customers and prospective customers to develop business, make proposals, negotiate contracts, and maintain contacts, conduct site inspections and close deals. Consistently meet with and entertain customers, conduct property tours, participate in tradeshows and industry and community events to promote facilities and services. 
 
The EMM ensures prompt handling of all relevant RFPs, serves as the initial point of contact for new group business inquiries, and partners closely with the Director of Special Event to hand off strategic or large-scale opportunities. This position is ideal for a sales professional who thrives on quick turnarounds, enjoys building client relationships, and is passionate about maximizing every opportunity&mdash;regardless of size. 
 
Key Responsibilities 
1. Lead Management
<ul><li>Respond to all small-group RFPs within 24 hours via Cvent, hotel website, direct calls, and third-party channels.</li>
<li>Manage small-scale group leads including social, sports, education, association, and corporate mini-groups.</li>
<li>Qualify incoming inquiries to determine fit, availability, and revenue potential.</li>
</ul>2. Prospecting &amp; Sales Development
<ul><li>Actively solicit new business through outreach to local businesses, universities (e.g., UCLA), associations, and Westside-area contacts.</li>
<li>Drive bookings for breakfasts, luncheons, training sessions, and short-lead meetings.</li>
<li>Cross-sell hotel services including AV, catering, parking, room upgrades, and other value-adds.</li>
</ul>3. Event Coordination
<ul><li>Prepare and finalize contracts, proposals, and Banquet Event Orders (BEOs) for small meetings and events.</li>
<li>Coordinate event details with the banquet and operations teams to ensure seamless execution.</li>
<li>Maintain client communication throughout the planning process and post-event follow-up.</li>
</ul>
 
4. Revenue Management &amp; Reporting
<ul><li>Track weekly sales activity, booking pace, and goal progress.</li>
<li>Maximize revenue through strategic upselling of suites, parking, F&amp;B minimums, and meeting room rentals.</li>
<li>Collaborate with Revenue Management to align group rates with business needs.</li>
</ul>Benefits:
<ul><li>Medical, Dental, Vision and Life Insurance</li>
<li>FSA Medical</li>
<li>Short Term Disability and Long Term Disability</li>
<li>401(K) Plan</li>
<li>Vacation and Sick Leave</li>
<li>Employee Dry Cleaning</li>
<li>Employee Meal and Parking</li>
</ul>Luxe Hotels is proud to be an Equal Opportunity Employer. 
 
About Luxe Hotels: 
The Luxe independent hotel group is a privately held company headquartered in Los Angeles, California. &quot;Luxe&quot; is an experience built around ideals of timeless hospitality, innovative services, and unexpected solutions. Luxe hotels are like home, only better. At Luxe, we go beyond service and strive to relate to our guests. Everyone entering our hotel brings something new and different &ndash; a unique journey and experience. Our job is to recognize and respect that journey in every interaction. Every person truly is an entire world! With this in mind, we seek employees who share our values and desire to deliver a gracious guest experience with sincere commitment. We accomplish this by making our guests feel cared for and known when they stay or dine with us. Their preferences are considered; their expectations are constantly exceeded, but meeting their needs is only the beginning of what we do to make them feel like they belong.</div>

Executive Meeting Manager

Pocketbook Agency

<div>
 
 JRN #2379
 
 
 
 
 
 A high-growth tech company is seeking an exceptional Executive Personal Assistant to support its Founder and CEO. This is a highly demanding, high-trust role that is predominantly focused on personal support, with some executive coordination as needed. The principal operates at an extremely fast pace, with constant changes, high expectations, and a need for someone who can anticipate, adapt, and execute without hesitation. This role requires a true right hand who is relentlessly detail-oriented, resourceful, and solutions-driven, someone who will always find a way to get things done. The ideal candidate thrives in a high-pressure environment, is available around the clock when needed, and takes full ownership over both day-to-day logistics and more complex personal matters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee a constantly evolving personal and professional calendar, ensuring seamless coordination across all priorities
 </li>
 <li>
 Act as a true gatekeeper and right hand, managing all incoming requests, communications, and follow-ups
 </li>
 <li>
 Heavily support the principal on the personal side, including lifestyle management, vendor coordination, ad hoc requests and handling personal projects from start to finish
 </li>
 <li>
 Take full ownership of complex personal tasks (e.g., sourcing for specific requests, negotiating on behalf of the principal, managing household needs etc.)
 </li>
 <li>
 Coordinate domestic travel, often on short notice, with detailed and efficient itineraries
 </li>
 <li>
 Be available and responsive outside of standard hours, including evenings and weekends, as needs arise
 </li>
 <li>
 Provide light executive support as needed, including helping to track action items, follow-ups, and internal meeting cadence
 </li>
 <li>
 Anticipate needs before they arise and operate with a proactive, solutions-first mindset
 </li>
 <li>
 Handle highly sensitive and confidential matters with discretion and sound judgment
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting a high-level executive or UHNW individual in a heavily PA-focused role
 </li>
 <li>
 Proven ability to operate in a highly demanding, fast-paced, and ever-changing environment
 </li>
 <li>
 Exceptional attention to detail, nothing slips through the cracks
 </li>
 <li>
 Resourceful, scrappy, and persistent; able to figure things out and execute no matter the challenge
 </li>
 <li>
 Strong experience on the personal side, including lifestyle management, travel, and high-touch support
 </li>
 <li>
 Highly responsive, flexible, and comfortable with a 24/7 mentality when needed
 </li>
 <li>
 Calm under pressure with excellent problem-solving instincts
 </li>
 <li>
 Strong communication skills with the ability to act on behalf of the principal when required
 </li>
 <li>
 Based in Los Angeles and comfortable working full-time in-office
 </li>
 </ul>
 
 
 
 
 
 Location
 
 
 <ul>
 <li>
 Full-time, West Los Angeles
 </li>
 <li>
 Daily in-office presence required, with flexibility to travel as needed with the Principal
 </li>
 <li>
 Hours are fluid and extend beyond standard business hours as required
 </li>
 </ul>
 
 
 
 
 
 Compensation:
 
 $150,000 base
 
</div>

Executive Personal Assistant

The Wonderful Company

<div>
 
 Company Description
 
 
 
 You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we&rsquo;re all Wonderful &ndash; and we have a great opportunity for an Administrative Assistant. We&rsquo;re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
 
 
 The
 
 Administrative Assistant
 
 is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position reports to the Sr. Director, Human Resources.
 
 
 This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.
 </li>
 <li>
 Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.
 </li>
 <li>
 Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.
 </li>
 <li>
 Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.
 </li>
 <li>
 Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.
 </li>
 <li>
 Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company&rsquo;s snack program, ensuring consistent stock levels.
 </li>
 <li>
 Ensure conference rooms are well-maintained and available for use.
 </li>
 <li>
 Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management
 </li>
 <li>
 Four-year degree in Communications, Business Administrator, or a related field preferred
 </li>
 <li>
 Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports.
 </li>
 <li>
 Proven ability to exhibit poise and confidence while aiding in a variety of functions.
 </li>
 <li>
 Possess high level of organization, attention to detail and discretion with a high sense of urgency.
 </li>
 <li>
 Ability to handle matters of confidentiality with utmost tact and diplomacy.
 
 
 </li>
 </ul>
 Pay Range: $28.00 - $29.00 hour. Final compensation will be dependent upon skills &amp; experience.
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
 </li>
 <ul>
 <li>
 24/7 online physician consultations
 </li>
 <li>
 virtual mental health resources
 </li>
 <li>
 life coaching
 </li>
 <li>
 engaging employee community groups
 </li>
 <li>
 cash rewards for healthy habits and fitness reimbursements
 </li>
 <li>
 library of on-demand fitness videos
 </li>
 </ul>
 <li>
 Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
 </li>
 <li>
 Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
 </li>
 <li>
 Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
 </li>
 <li>
 Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
 </li>
 <li>
 Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.
 </li>
 <li>
 Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
 
 
 </li>
 </ul>
 Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.
 
 
 The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.
 
 
 To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
 
 
 The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
 
 
 EEO is the law - click here for more information
 
 
</div>

Administrative Assistant, Floater Support

Rowin Insurance

<div>We are seeking a highly organized and dependable Client Financial Executive Assistant to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment. 
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader">
Compensation &amp; Benefits</h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader">
Work Environment</h3>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</div></div></div></div>

Client Financial Executive Assistant (Remote)

B. Riley

BRC Group Holdings, Inc. (Nasdaq: RILY) is a diversified holding company, including financial services, telecom, and retail, and investments in equity, debt and venture capital. Our core financial services platform provides small cap and middle market companies customized end-to-end solutions at every stage of the enterprise life cycle. Our banking business offers comprehensive services in capital markets, sales, trading, research, merchant banking, M&A, and restructuring. Our wealth management business offers wealth management and financial planning services including brokerage, investment management, insurance, and tax preparation. Our telecom businesses provide consumer and business services including traditional, mobile and cloud phone, internet and data, security, and email. Our retail businesses provide mobile computing accessories and home furnishings. BRCGH deploys its capital inside and outside its core financial services platform to generate shareholder value through opportunistic investments.
 This is a rare opportunity for a highly motivated early-career professional to work directly for an executive of a leading middle-market investment bank. This is not a traditional entry-level role. You will start in a predominantly administrative capacity — but with a front-row seat to the deals, relationships, and decisions moving through the office of an executive. As you grow into the business, the role will grow with you, evolving from support-oriented work into increasingly technical and substantive responsibilities. For the right person, this is an unparalleled mentorship opportunity and an accelerated path into the world of investment banking. The expected base salary for this position is $65K - $70K annually with eligibility for discretionary bonus.
 The role begins with a strong administrative foundation, and as you learn the business, your responsibilities will grow increasingly technical and substantive. As an AI-focused firm, proficiency with Claude and other AI tools is a core expectation of this role.
 Duties of this position include, but are not limited to, the following:
 <ul>
<li>Accompany the Chairman & Co-CEO throughout the business day, capturing meeting notes and action items</li>
<li>Manage and organize priorities, communications, and follow-through on outstanding items</li>
<li>Draft correspondence, briefing materials, and summaries</li>
<li>Coordinate logistics for internal and external meetings, calls, and travel</li>
<li>Conduct research and provide background preparation ahead of meetings and engagements</li>
<li>Assist with special projects across the firm</li>
<li>Act as a reliable, discreet, and proactive extension</li>
<li>Provide strategic feedback and observations directly as you develop familiarity with the business, clients, and firm operations</li>
</ul>
Education, Experience and Skills Required: 
<ul>
<li>Bachelor's degree required</li>
<li>0–3 years of professional experience; recent graduates are strongly encouraged to apply</li>
<li>Exceptional organizational skills and meticulous attention to detail</li>
<li>Outstanding written and verbal communication skills</li>
<li>High degree of discretion and professionalism — the ability to handle sensitive information with maturity and sound judgment</li>
<li>Proactive, self-starting work style; anticipates needs rather than waiting to be directed</li>
<li>Ability to thrive in a fast-paced, unstructured environment and pivot quickly</li>
<li>Strong interpersonal skills and executive presence</li>
<li>Genuine curiosity about finance, capital markets, and the investment banking business</li>
<li>Genuinely eager to learn — hungry for knowledge, driven to grow, and excited by the opportunity to build a career from the ground up</li>
<li>Ability to multitask, prioritize, and perform under pressure amid tight deadlines; can effectively manage competing demands with a strong sense of urgency and responsiveness</li>
<li>Thrives in a fast-paced, entrepreneurial, high-performance work environment</li>
<li>Proficiency in Microsoft Office suite required</li>
<li>Proficiency with Claude and other AI tools required; candidates who are not yet proficient must demonstrate the ability and drive to get there fast.</li>
</ul>
BRC Group Holdings, Inc. employees enjoy competitive salaries, access to our 401(k) profit sharing retirement plan and our other benefits including paid holidays, vacation, and sick leave, voluntary group medical, dental, and vision insurance, and company paid life and disability coverage.

Associate, Office of the Chairman & Co-CEO

The Wayfarer DTLA

<div>The Wayfarer DTLA, a Tapestry Collection by Hilton, is looking for a dynamic Room Attendant to join the team! The Room Attendant will be instrumental in making a great first impression for our guests! They are responsible for cleaning rooms, hallways and other areas as assigned and complying with Company standards.

Situated in downtown Los Angeles on the corner of South Flower and 8th Street, The Wayfarer DTLA is perfectly placed to capture a number of varying markets. With unique food &amp; beverage offerings, including a top-notch rooftop bar, and a full event and activation program for all of the outlets, The Wayfarer is primed for opportunity from both local residents in downtown, as well as travelers to the city center. The Wayfarer has a fun, lifestyle and irreverent feel to it. This design forward hotel will elevate the independent and ever curious traveler experience through a variety of flexible and social public spaces, local art installations, and interactive touches that entice one to dig deeper and truly experience the destination.
<h5 class="jobSectionHeader">
Essential Functions and Responsibilities of the job include but are not limited to:</h5>
<ul><li>Maintain a friendly, cheerful and courteous demeanor at all times, while providing personalized service to hotel guests.</li><li>Communicate effectively with guests and fellow team members.</li><li>Clean guest rooms to Company standards including but not limited to making beds, dusting, vacuuming, cleaning bathrooms completely, wiping down walls, etc.</li><li>Clean rooms within the minutes-per-room guideline established by the Executive Housekeeper and General Manager.</li><li>Follow Company policy for room amenities.</li><li>Turn in all items left in guestroom to manager immediately.</li><li>Maintain complete security of master room key. Return the key at the end of shift.</li><li>Never leave the property with key.</li><li>Report any maintenance items that need immediate attention.</li><li>Assist with laundry as needed.</li><li>Report any missing/found articles or damage to the Executive Housekeeper.</li><li>Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel.</li><li>Perform other duties as assigned, requested or deemed necessary by management.</li></ul>
Benefits &amp; More 
Medical, Dental, Vision, 401k, Vacation and Sick Leave are offered with this position along with a Team Member Travel Program, encouraging each team member to visit sister properties and enjoy exclusive team member rates for rest and relaxation. We also encourage quarterly team building and giving back to the communities in which we work through regular volunteering, and select charity promotions throughout the year.

Pay Range: $22.50-$23.00/hour</div>

Room Attendant

Loom Talent

<div>
 
 
 Operations Manager - Warehouse &amp; Client Services (Inglewood, Los Angeles)
 
 
 
 Loom Talent is recruiting an Operations Manager - Warehouse &amp; Client Services for a client specialising in the storage and distribution of luxury products, delivering a high-end "white glove" service where quality and customer care are essential.
 
 
 The Operations Manager - Warehouse &amp; Client Services will oversee warehouse and field operations, ensuring safe, efficient, and accurate handling of inventory, deliveries, and installations. You will lead teams across shipping &amp; receiving, drivers, installers, inventory control, and customer service, while driving operational improvements and meeting KPIs.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Lead and develop warehouse and field teams
 </li>
 <li>
 Oversee receiving, storage, inventory management and order fulfilment
 </li>
 <li>
 Coordinate delivery routes and installation schedules
 </li>
 <li>
 Implement SOPs to ensure safety, accuracy and compliance
 </li>
 <li>
 Monitor inventory accuracy and quality control processes
 </li>
 <li>
 Manage inbound and outbound shipping workflows
 </li>
 <li>
 Track KPIs and drive process improvements
 </li>
 <li>
 Resolve escalated operational or customer issues
 </li>
 <li>
 Support budgeting, staffing and resource planning
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 5+ years' operations, warehouse, or logistics management experience
 </li>
 <li>
 Strong leadership and team management skills
 </li>
 <li>
 Experience with inventory/WMS systems
 </li>
 <li>
 Data-driven with a focus on performance improvement
 </li>
 <li>
 Excellent organisation, communication, and problem-solving skills
 </li>
 <li>
 Knowledge of safety regulations
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 </ul>
 
 
 Additional Information
 
 
 <ul>
 <li>
 Competitive salary and benefits
 </li>
 <li>
 On-site role in Inglewood, 5 days per week
 </li>
 <li>
 Applicants must live within a commutable distance
 </li>
 </ul>
</div>

Operations Manager - Warehouse & Client Services

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