administrative assistant

executive assistant

administrative operations coordinator Jobs in Chicago

administrative operations coordinator

chicago executive assistant Jobs in Chicago

chicago executive assistant

executive administrative assistant Jobs in Chicago

executive administrative assistant

executive office manager

Chicago Family Health Center

<div>Description:
<p><b>
About Chicago Family Health Center (CFHC)</b></p><p>
Chicago Family Health Center (CFHC) is dedicated to providing accessible, high-quality, and compassionate healthcare to individuals and families across Chicago&rsquo;s diverse communities. We promote wellness and health equity through comprehensive care and community partnerships.</p><p>
We are seeking a strategic and detail-oriented Executive Office Manager to support our Chief Executive Officer (CEO) and C-Suite leadership team. This pivotal role ensures smooth day-to-day operations of the executive office and drives organizational excellence through proactive administrative leadership and operational coordination.</p><p><b>
Position Summary</b></p><p>
Reporting directly to the CEO, the Executive Office Manager serves as a key liaison between executive leadership, the Board of Directors, and internal/external stakeholders. The position requires exceptional organizational, communication, and problem-solving skills to anticipate the needs of the CEO and executive team. The ideal candidate demonstrates initiative, confidentiality, and a strong sense of professionalism in managing multiple priorities and complex projects.</p><p><b>
Key Responsibilities:</b></p><p><b><i>
Executive Support</i></b></p><ul><li>
Serve as the primary liaison between the CEO, C-Suite executives, Board of Directors, and external partners.</li><li>
Manage executive calendars, coordinate meetings, and organize recurring leadership and management events.</li><li>
Prepare agendas, materials, and presentations; document and track follow-up items from meetings.</li><li>
Draft, proofread, and distribute high-level correspondence, reports, and communications.</li><li>
Coordinate travel and logistics for executive team members and major organizational events.</li><li>
Oversee executive-level projects, reports, and cross-departmental initiatives.</li><li>
Ensure confidentiality, accuracy, and professionalism in all communications and documentation.</li></ul><p><b><i>
Board of Directors Liaison</i></b></p><ul><li>
Plan and coordinate logistics for Board and committee meetings, including scheduling, communications, and materials.</li><li>
Record and maintain official Board documents, including minutes, bylaws, and rosters.</li><li>
Manage communication and event coordination for Board-related activities.</li><li>
Track and follow up on Board action items in partnership with leadership.</li></ul><p><b><i>
Office Management &amp; Operations</i></b></p><ul><li>
Oversee day-to-day operations of the executive suite, including supplies, facilities, and vendor relationships.</li><li>
Maintain organized records, filing systems, and office equipment.</li><li>
Coordinate office and technology needs for the C-Suite team.</li><li>
Manage office cleanliness and organization, working with building facilities as necessary.</li><li>
Support logistics for staff meetings, retreats, and organization-wide events.</li></ul><p><b><i>
Work Environment &amp; Schedule</i></b></p><ul><li>
Hybrid work arrangement: Three days on-site / Two days remote (subject to operational needs).</li><li>
Occasional evening or weekend work required.</li><li>
Travel between CFHC locations as needed.</li><li>
Typical office environment with moderate noise level.</li></ul><p><b>
Chicago Family Health Centers offers benefits to all its full-time employees:</b></p><p>
BCBS Medical PPO Plans| BCBS Dental |VSP Vision| Tuition Reimbursement up to $1,500 per year|8 Paid Holidays plus 4 floating holidays |10 Days of vacation |2 personal days | 10 sick days |</p>
Requirements:
<p><b>
Education and Experience</b></p><ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, or a related field required.</li><li>
Minimum of five (5) years supporting senior executives (CEO, COO, CFO, or equivalent) in a fast-paced environment.</li><li>
At least three (3) years of project management experience.</li><li>
Experience in healthcare, nonprofit, or mission-driven organizations preferred.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>
Familiarity with collaboration tools such as Microsoft Teams, Zoom, and/or RingCentral.</li><li>
Experience with project management platforms (Asana, Trello, or similar).</li></ul></div>

Executive Office Manager

American Lung Association

<div><p>The American Lung Association has an excellent opportunity for a <b>Director, Executive &amp; Governance Operations. </b>Working as a member of the <b>Executive Office</b> department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung disease through research, education, and advocacy.</p><p>
The Director of Executive &amp; Governance Operations is a senior operational role responsible for managing operational and governance support functions of the President &amp; CEO, National Board of Directors and Executive Leadership Team. Reporting to the Chief Inclusion, Engagement &amp; Governance Officer, this role ensures disciplined execution, continuity and accuracy across Board processes and enterprise operations. This role also serves as project manager for the annual work plan and key strategic initiatives, ensuring coordinated execution, progress tracking, and alignment with organizational priorities, while overseeing all associated financial, contractual, and logistical responsibilities.</p><p><b>
Location: </b>The position is located at the American Lung Association&rsquo;s Chicago, Illinois office and will be a hybrid of in-person and virtual work.</p><p><b>
Responsibilities:</b></p><p><b>
Board &amp; Governance Operations</b></p><div><ul><li>
Partner with Chief Inclusion, Engagement &amp; Governance Officer (CIEGO) to finalize board meeting agendas, annotated agendas, materials and minutes. Manage the Board portal and ensure timely posting of materials in accordance with Board donation guidelines and the organizational Bylaws.</li><li>
Manage, monitor, track and report individual contributions in accordance with board donation guidelines; accounting for any related discrepancies and reconciliations.</li><li>
Manage, monitor and track annual conflict of interest forms ensuring 100% compliance.</li><li>
Partner with board committee leads to oversee the annual processes to update committee charges, goals and membership, ensuring compliance with committee composition requirements as outlined within the Bylaws.</li><li>
Manage corporate governance records, including resolutions, annual conflict of interest forms, the corporate seal, and signature tracking.</li><li>
Track governance calendars, compliance items, and annual documentation requirements.</li><li>
Orient board members to the travel program and process board reimbursements and travel donations.</li></ul></div><p><b>
 CEO &amp; Executive Office Operations</b></p><div><ul><li>
Manage the administrative operations of the CEO, including the CEO&rsquo;s calendar, travel, AMEX expenses and executive correspondence to ensure the CEO&rsquo;s priorities and schedule are well coordinated.</li><li>
Provide input to the budgets for the Executive Office and the National Board of Directors, supporting planning, financial oversight and accountability.</li><li>
Oversee the organization&rsquo;s corporate credit card program, including coordination with American Express to resolve issues, managing cards for new and departing staff, and monitoring adherence to organizational policies.</li></ul></div><p><b>
 </b><b>Meeting and Event Management</b></p><div><ul><li>
Direct all national meeting operations on behalf of executive leadership and in partnership with senior leadership, creating and maintaining an annual meeting calendar.</li><li>
Assess meeting needs and budgetary considerations to efficiently and effectively plan, project manage and implement all meeting logistics for regional and national meetings, conferences and workshops.</li><li>
Oversee hotel and restaurant procurement and accounts payable processes to include cultivating relationships with hospitality managers, soliciting bids, and negotiating and executing contracts pursuing rates and terms that protect the financial health of the organization and minimizes risk; and processing related invoices.</li><li>
Direct all meeting registration operations for regional and national meetings and events to include creating, launching and monitoring registration processes and collecting related fees.</li><li>
Partner with hospitality managers to ensure high quality execution of the terms of the contract and specifications for hotel and meeting rooms, onsite events and meals.</li><li>
Maintain current knowledge of event planning standards and trends by participating in on-line seminars, consulting with other professionals and reading trade publications.</li></ul></div><p><b>
Travel Program</b></p><div><ul><li>
Develop and socialize official staff and non-staff travel policy and procedures, implementing mechanisms for compliance to include tracking, securing and storing signed acknowledgements; and monitoring monthly travel reports and resolving issues related to non-compliance.</li><li>
Manage daily operation of travel program, providing authorized lists, obtaining budget codes and handling problems as necessary, and reviewing, coding and processing monthly credit card bill for airline travel.</li></ul></div><p><b>
Strategic Initiatives Project Management</b></p><div><ul><li>
Partner with the CIEGO to develop status updates, summaries, dashboards, and progress reports for the CEO, ELT, and governance leaders.</li><li>
Ensure alignment across planning calendars, governance timelines, and executive reporting cycles.</li><li>
Collaborate with the CIEGO to support timely updates and provide assistance with revisions and refinements as needed.</li></ul></div><p><b>
Volunteer and Staff Recognition Program</b></p><div><ul><li>
Direct all annual volunteer and staff recognition program operations in partnership with the Executive Leadership Team to include overseeing nomination solicitation and review processes, confirming and onboarding reviewers, directing the scoring and selection processes, and supporting all related communications.</li><li>
Create and implement annual awards ceremony in partnership with board and staff leaders to include the event program and run of show, awardee preparations, event materials and logistics, awards and certificates, and travel.</li></ul></div><p><b>
Qualifications:</b></p><div><ul><li>
Bachelor&rsquo;s degree in business administration, Nonprofit Management, Communications, or a related field, or an equivalent combination of education and experience. Relevant professional certification (e.g., PMP, CMP, CAE) a plus.</li><li>
Minimum 8-10 years of progressive experience in executive operations, board governance, project management, or enterprise administrative leadership.</li><li>
Demonstrated experience supporting C‑suite executives, Boards of Directors, and senior leadership teams, preferably within a national nonprofit or complex, matrixed organization.</li><li>
Proven experience managing Board governance processes, including meeting planning, agendas, minutes, portals, compliance tracking, and bylaw‑driven requirements.</li><li>
Experience organizing large‑scale meetings, conferences, and events, including vendor procurement, contract negotiation, budget management, and on‑site execution.</li><li>
Experience producing executive updates: status reports, progress summaries, decision logs, and briefing memos for executive audiences.</li><li>
Experience managing operational budgets and expenses, with accountability for financial stewardship, compliance, and internal controls.</li><li>
Ability to travel 4-5 times per year as needed.</li><li>
Ability to lift approximately 25 lbs. (supplies).</li><li>
Consistent with its mission, the American Lung Association maintains a smoke-free workplace; all employees must abstain from tobacco use in any form, including vaping.</li></ul></div><p><b>
Compensation:</b> Exact compensation may vary based on skills, experience, and location. The target hiring range for this position is between $85,000 and $95,000 per annum.</p><p><b>
Benefits</b>: The Lung Association offers a comprehensive benefits package including:</p><div><ul><li>
Paid Leave - 10 vacation days in the first year (15 days thereafter), 2 personal days and 15 sick days per year, as well as 12 company-paid holidays per year. We also offer Paid Parental Leave for eligible employees.</li><li>
Insurance - Employees (and their eligible dependents) can enroll in our medical, dental, and vision plans, as well as voluntary plans for critical illness, accident, hospital indemnity, short-term disability and supplemental life/AD&amp;D insurance. Employees will be enrolled in company-paid life/AD&amp;D and long-term disability Insurance coverage.</li><li>
Retirement Plan - Eligible employees can participate in our 401(k) Defined Contribution Retirement Plan, which offers matching employer contributions (up to 4%) and year-end discretionary non-elective contributions.</li></ul></div><p><b>
Equal Employment Opportunity</b></p><p>
The American Lung Association is an equal opportunity employer. It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law.</p><p><b>
Policy Statement</b></p><p>
It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law. This policy applies in all employment actions including recruitment, hiring, promotions, transfers, corrective actions, terminations, compensation, benefits and training.</p></div>

Director, Executive & Governance Operations

Viant Technology

<div>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
  <br/>
  <br/>
 </strong>
 The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
 <br/>
 <br/>
 <strong>
  THE DAY-TO-DAY
  <br/>
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage Core Sales schedules and travel arrangements.
  </li>
  <li>
   Track and prepare sale&rsquo;s business expense reports.
  </li>
  <li>
   Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
  </li>
  <li>
   Handle sensitive &amp; confidential information with discretion.
  </li>
  <li>
   Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.
  </li>
  <li>
   Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
  </li>
  <li>
   Candidate must know how to run full vendor management, liaison between office management and team.
  </li>
  <li>
   Help with company culture and team-building activities.
  </li>
  <li>
   Organize and manage regional and company offsites.
   <br/>
   <br/>
  </li>
 </ul>
 GREAT TO HAVE
 <br/>
 <br/>
 <ul>
  <li>
   5+ years of administrative experience.
  </li>
  <li>
   Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
  </li>
  <li>
   Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
  </li>
  <li>
   Self-motivated problem-solver with a proactive attitude and takes initiative.
  </li>
  <li>
   Excellent communication skills, both verbal and written.
  </li>
  <li>
   Organizational awareness: ability to interact with internal and external clients at all levels.
  </li>
  <li>
   Ability to adapt to change and work well under pressure in a fast-paced environment.
  </li>
  <li>
   Experience managing calendars in Outlook &amp; coordinating different time zones/locations.
  </li>
  <li>
   Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
   <br/>
   <br/>
  </li>
 </ul>
 LIFE AT VIANT
 <br/>
 <br/>
 Investing in our employee&rsquo;s professional growth is important to us, but so is investing in their well-being. That&rsquo;s why Viant was voted one of the best places to work and some of our favorite employee benefits include
 <strong>
  fully paid health insurance
 </strong>
 ,
 <strong>
  paid parental leave
 </strong>
 and
 <strong>
  unlimited PTO
 </strong>
 and more.
 <br/>
 <br/>
 $80,000 - $90,000 a year
 <br/>
 <br/>
 In accordance with California law, the range provided is Viant&rsquo;s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
 <br/>
 <br/>
 Not the right position for you? Check out our other opportunities!
 <br/>
 <br/>
 <strong>
  Viant Careers
  <br/>
  <br/>
 </strong>
 <strong>
  About Viant
  <br/>
  <br/>
 </strong>
 Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work&reg; certified. Learn more at viantinc.com.
 <br/>
 <br/>
 Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
 <br/>
 <br/>
 By clicking &ldquo;Apply for this Job&rdquo; and providing any information, I accept the Viant California Personnel Privacy Notice.
</div>


Executive Assistant and Office Manager

Exelon

<div>Who We Are:
<p>
We're powering a cleaner, brighter future.<br>
<br>
Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.<br>
<br>
We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 20,000 colleagues strong serving more than 10.7 million customers at six energy companies - Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power &amp; Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).<br>
<br>
We're committed to creating an environment where every person can thrive. Our employee experience is grounded in four tenets that guide how we support our people: purposeful careers, growth opportunities, community impact, and support to thrive.<br>
<br>
In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.<br>
<br>
Are you in?</p>
Primary Purpose:<p></p><p><br>
The senior manager, editorial serves as editor-in-chief of The Grid, Exelon&rsquo;s content hub, and provides editorial direction and support across Exelon&rsquo;s communications organization. Support Director of Employee Communications and Executive Thought Leadership in advising and counseling executive leaders within Exelon with respect to communications issues, strategies and tactics. Oversee staff of communicators in execution and management of editorial and employee communications. Manage assigned communications projects and monitor enterprise-wide issues. Assist Director of Employee Communications and Executive Thought Leadership to ensure that communications plans and processes reinforce employee understanding of and compliance with company policies. Assign and manage communications resources as required in support of the Director of Employee Communications and Executive Thought Leadership. Represent and back up the Director of Employee Communications and Executive Thought Leadership in their absence. Additional duties include reviewing employee performance; assigning, critiquing and editing communication materials; coaching and feedback; motivating and setting direction; providing oversight; and integrating communications at the site.</p>
Primary Duties:<br>
<p></p><ul><li>
Provide editorial strategic planning, direction and support across Exelon&rsquo;s communications organization, including serving as editor-in-chief of The Grid. 25%</li><li>
Assist director of employee communications and executive thought leadership in employee and executive communications. 25%</li><li>
Develop, manage, and execute strategic communications plans in support of business objectives. 20%
</li><li>Fulfill managerial responsibilities regarding assigned staff (e.g. Employment, Compensation, Performance Evaluation, etc.) and participate as a key manager in career development and business planning. 20%</li><li>
Oversight of external vendors in support of the content hub and related initiatives. 10%<br>
</li></ul>
Job Scope:<br>
<p></p><ul><li>
Provides editorial strategic planning, direction and support across the communications organization</li><li>
Must work continuously, effectively and skillfully with the Support Director of Employee Communications and Executive Thought Leadership and the staff of communications.</li><li>
Position oversees and manages up to 6 communicators in the assigned region.</li><li>
Responsible for staff communicators and their activities.</li><li>
Requires significant outreach to internal and external audiences</li><li>
Requires ability to work independently and in conjunction with directors, represent and back up lead as necessary.</li><li>
Requires ability to travel.</li></ul>
Minimum Qualifications:<br>
<p></p><ul><li>
4-year relevant degree and a minimum of 10 or more years of experience in communications, journalism, or a related field.</li><li>
Excellent writing and editing skills.</li><li>
In lieu of degree, 12-15 years of relevant experience.</li><li>
Strong interpersonal communication and management skills.</li><li>
A high level of self-motivation and independence will be critical.</li><li>
Strong presentation skills.</li><li>
Strategic thinking ability; self-motivation; organizational sensitivity.</li><li>
Excellent follow through capability; demands high level of performance from self and others.</li><li>
Demonstrated managerial experience.</li><li>
Ability to obtain unescorted access to a nuclear site, as applicable.</li><li>
3-5 years of supervisory experience.</li></ul>
Preferred Qualifications:
<ul><li>Master&rsquo;s degree in journalism or related discipline.</li><li>
Significant experience in editorial communications.</li></ul>
Benefits:
<br>
<ul><li>Annual salary will vary based on a candidate&rsquo;s skills, qualifications, experience, and other factors: $134,400.00/Yr. &ndash; $184,800.00/Yr. plus an additional $25K in Long Term Incentive Plan annually.</li><li>
Annual Bonus for eligible positions: 25%
</li><li>401(k) match and annual company contribution</li><li>
Medical, dental and vision insurance</li><li>
Life and disability insurance</li><li>
Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
</li><li>Employee Assistance Program and resources for mental and emotional support</li><li>
Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement</li><li>
Referral bonus program</li><li>
And much more</li></ul><br>
Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.</div>

Sr Manager, Editorial

MIDWAY DODGE RAM

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul><p>Pay: $55,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

Insurance Office of America

<div><p><b>Description</b>
</p><p><b>Job Description:</b></p><p></p><p><b><br>
Title: Account Manager Associate - Commercial Lines</b></p><p></p><p><b><br>
Work Mode: </b>Fully remote for candidates able to work EST/CST schedule<b> | Location/Supporting: </b>Atlanta, GA office<b> | Book Focus: </b>Contractors, Manufacturing, General Book<br>
<br>
<i>Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Additionally, our remote work policy includes having a dedicated, distraction-free workspace. Remote work is not a substitute for childcare, elder care, or other personal responsibilities during working hours. To view our branch locations, please visit: ioausa.com/locations</i></p><p><b><br>
About the Role:</b> Provide administrative and customer service support to the account team, Producer, and/or assigned group of accounts. Work with minimal direction from an Account Manager (AM), Account Executive (AE), or Producer, ensuring production and quality standards are met while safeguarding against liability associated with errors and omissions. Independently resolve moderately complex customer service problems and manage smaller-sized accounts or those with less complexity.</p><p><br>
<br>
<b>Key Responsibilities:</b></p><ul><li><p><b><br>
Technical Competence</b>: Maintain technical competence and industry expertise.</p></li></ul><ul><li><p><b><br>
Team Leadership:</b> Assist in directing day-to-day activities and workflow of Team Support/Receptionist, Account Assistant, and/or Account Associate.</p></li></ul><ul><li><p><b><br>
Customer Service</b>: Handle customer service requests, policy administration, billing, claims, and coverage analysis.</p></li></ul><ul><li><p><b><br>
Policy Management</b>: Manage policy expirations and renewals.</p></li></ul><ul><li><p><b><br>
Renewal Process:</b> Conduct client research, gather underwriting information, perform loss run analysis, prepare submissions, evaluate and negotiate coverages and pricing, prepare and present proposals, bind coverage, and follow up for policy issuance.</p></li></ul><ul><li><p><b><br>
Task Processing:</b> Process tasks accurately and within required timeframes.</p></li></ul><ul><li><p><b><br>
Contract Review:</b> Assist in reviewing contracts to ensure proper coverages are included.</p></li></ul><ul><li><p><b><br>
Accounts Receivable:</b> Monitor reports and take action on delinquent accounts, collecting outstanding balances.</p></li></ul><ul><li><p><b><br>
System Maintenance:</b> Maintain agency management systems and carrier/vendor platforms, ensuring data accuracy and completeness.</p></li></ul><ul><li><p><b><br>
Activity Monitoring:</b> Monitor and maintain activity/suspense to ensure timely completion.</p></li></ul><ul><li><p><b><br>
Communication:</b> Maintain frequent, transparent communication with the account team regarding workload status and any issues.</p></li></ul><ul><li><p><b><br>
Service Excellence:</b> Deliver excellent service, proactively anticipate needs, and respond quickly to service requests.</p></li></ul><ul><li><p><b><br>
Policy Compliance:</b> Stay updated on company policies and procedures.</p></li></ul><ul><li><p><b><br>
Continuous Improvement:</b> Seek and adopt best practices to improve individual and team performance.</p></li></ul><ul><li><p><b><br>
Champion IOA Values:</b> Demonstrate integrity and leadership.</p></li></ul><p></p><p><b><br>
Ideal Candidate Qualifications:</b></p><ul><li><p><br>
7+ years of customer service experience in the insurance industry</p></li></ul><ul><li><p><br>
Thorough knowledge of insurance brokerage and client needs</p></li></ul><ul><li><p><br>
Required active licensing; professional designation preferred</p></li></ul><ul><li><p><br>
Strong analytical, problem-solving, and decision-making skills</p></li></ul><ul><li><p><br>
Exceptional customer service, communication, multitasking, and organizational skills</p></li></ul><ul><li><p><br>
Proficiency in MS Office (Outlook, Word, Excel)</p></li></ul><ul><li><p><br>
High School Diploma (or equivalent)</p></li></ul><p><br>
<br>
<b>What We Offer:</b></p><ul><li><p><br>
Competitive salaries and bonus potential</p></li></ul><ul><li><p><br>
Company-paid health insurance</p></li></ul><ul><li><p><br>
Paid holidays, vacations, and sick time</p></li></ul><ul><li><p><br>
401K with employer match</p></li></ul><ul><li><p><br>
Professional growth and career progression opportunities</p></li></ul><ul><li><p><br>
Respectful culture and work/family life balance</p></li></ul><ul><li><p><br>
Community service commitment</p></li></ul><ul><li><p><br>
Supportive teammates and a rewarding work environment</p></li></ul><p><b><br>
What to Expect (Application Process):</b></p><ul><li><p><br>
30-Minute Phone Screen, Online Assessments, and Interview(s)</p></li></ul><p></p><p><b>
Salary Range</b></p><p>
The expected pay range for this position is $50,000 to $65,000 per year, depending on experience, relevant skills, and geographic location.</p><p></p><p>
Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</p></div>

Account Manager Associate - Commercial Lines (Manufacturing/Contractors)

Protiviti

<div><div>JOB REQUISITION</div>
Chicago Executive Assistant<div></div><div>
LOCATION</div>
CHICAGO<div></div><div>
ADDITIONAL LOCATION(S)</div><div></div><div>
JOB DESCRIPTION</div><div><div><div><i>
You Belong Here</i></div></div><div><div>
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.</div></div><div></div><div><div><br>
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.</div></div><div></div><div><div><i><br>
Where We Need You:</i></div></div><div><div>
We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.</div></div><div></div><div><div><i><br>
What You Can Expect:</i></div></div><div><div>
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support &amp; Communication, and Marketing &amp; Event Execution.</div></div><div></div><div><div><i><br>
What You Will Do:</i></div></div><div><div>
Executive Support</div></div><div><ul><li><div>
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</div></li><li><div>
Manage Executive Outlook details (Contacts, Calendar, Email responses)</div></li><li><div>
Take initiative to anticipate the needs of your executives daily</div></li><li><div>
Prepare and manage Time &amp; Expense reports on behalf of executives</div></li><li><div>
Arrange travel for executives, including flights, hotels, and transportation</div></li><li><div>
Handle any printing/copying/faxing, binding, and mail</div></li><li><div>
Partner with local team to provide back-up support to executives</div></li><li><div>
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication</div></li><li><div>
Work with Executive team business partners to schedule &amp; manage client meetings</div></li></ul></div></div><div></div><div><div><div><br>
Office Support &amp; Communication</div></div><div><ul><li><div><i>
Office Space</i><i> </i>&ndash; Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response</div></li><li><div><i>
Reporting and Correspondence</i> &ndash; Perform basic industry/company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications</div></li></ul></div><div></div><div><div><br>
Event Execution</div></div><div><ul><li><div>
Schedule conference rooms and coordinate audio visual and/or catering needs</div></li><li><div>
Room arrangement for offsite meeting/events, as needed</div></li><li><div>
Manage Salesforce updates and reporting for executives</div></li></ul></div><div></div><div><div><br>
Other Regional Items</div></div><div><ul><li><div>
Coordinate with other offices, as necessary, to provide additional support to the region</div></li><li><div>
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</div></li></ul></div></div><div></div><div><div><div><i><br>
What Will Make You Successful:</i></div></div><div><ul><li><div>
Professional, confident, enthusiastic and detail-oriented</div></li><li><div>
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment</div></li><li><div>
Excellent oral and written communication skills</div></li><li><div>
Excellent interpersonal and organizational skills</div></li><li><div>
Demonstrate initiative and be a self-starter</div></li><li><div>
Ability to work independently, exercise good judgment; resourceful, problem-solving skills</div></li><li><div>
Positive and approachable; ability to interact well with all levels of staff and clients</div></li></ul><div></div><div>
Demonstrated accomplishments in the following areas:</div></div><div><ul><li><div>
Working with a variety of levels of personnel to achieve business objectives</div></li><li><div>
Coordinating and maintaining follow-up on several projects simultaneously</div></li><li><div>
Proofreading and editing</div></li><li><div>
Handling confidential information in a strictly professional manner</div></li></ul></div><div></div><div><div><i><br>
Your Educational and Professional Qualifications:</i></div></div><div><ul><li><div>
2+ years of professional experience, required</div></li><li><div>
Bachelor&rsquo;s degree, preferred</div></li><li><div>
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.</div></li></ul></div></div><div></div><div><div><div><i><br>
Our Hybrid Workplace</i></div></div><div><div>
Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.</div></div><div></div><div><div><br>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska</div></div><div></div><div><div>
#LI-Hybrid</div></div></div><div></div><div>
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.</div>
$59,000.00 - $88,000.00<div></div><div>
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.</div>
Eligible for an annual discretionary bonus<div></div><div>
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.<br>
<br>
Learn more about the variety of rewards we offer at Protiviti at <div>https://www.protiviti.com/sites/default/files/2026-01/2026_u.s._benefit_highlights.pdf</div>.</div><div></div><div>
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.</div><div></div><div>
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran</div><div></div><div>
As part of Protiviti&rsquo;s employment process, any offer of employment is contingent upon successful completion of a background check.</div><div></div><div>
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to <div>HRSolutions@roberthalf.com</div> or call 1.855.744.6947 for assistance.</div><div></div><div>
In your email please include the following:</div><ul><li><div>
The specific accommodation requested to complete the employment application.</div></li><li><div>
The location(s) (city, state) to which you would like to apply.</div></li></ul><div></div><div>
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</div><div></div><div>
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div><div></div><div>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska.</div><div></div><div>
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.</div><div></div><div>
JOB LOCATION</div>
IL PRO CHICAGO</div>

Chicago Executive Assistant

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