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MAT Facility Management And Sevices

Title: Executive Secretary to the CEO &ndash; QatarDescription: Looking for a high-impact Executive Secretary who will act as a strategic extension of CEO/GM, helping bring clarity to competing priorities, protect focus, and ensure that time is spent on what matters most as the company scales. Preferred candidate should currently be in Qatar and available for immediate mobilization.Requirements: ✔ 5+ years of experience supporting a CEO or senior C-suite executive in a high-growth environment ✔Maintains a professional appearance and demeanor that reflects the standards of the CEO and the organization ✔ Relationship management skills, multilingual, with excellent command of English ✔ Candidate must be currently in Qatar ✔ Immediate mobilization required ✔Nationality Preference- Arabs /EuropeansEmail: matrecruit2023@gmail.com WhatsApp: +974 7771 2353Job Type: Full-timePay: QAR7,000.00 - QAR9,000.00 per month

Executive Secretary to the CEO

Rotana Hotels

<div>
 
 Job Description
 
 
 
 We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
 
 
 As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as-
 
 
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 Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
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 Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
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 Review all incoming mail and prioritize before forwarding to the General Manager
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 Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
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 Keep calendar constantly updated to facilitate appointment and meeting schedules
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 Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
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 Compose letters on behalf of the General Manager
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 Attend meetings, record, write and distribute the minutes and follow up on action items
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 Organize travel and external business trips on behalf of the General Manager
 
 
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 </ul>
 
 Skills
 
 
 
 
 Education, Qualifications &amp; Experiences
 
 
 
 You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
 
 
 
 Knowledge &amp; Competencies
 
 
 
 The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and &lsquo;switched on&rsquo; person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies-
 
 
 Understanding Hotel Operations
 
 
 Adaptability
 
 
 Customer Focus
 
 
 Drive for Results
 
 
 Effective Communication
 
 
 Planning for Business
 
 
 Supervising People
 
 
 Supervising Operations
 
 
 Teamwork
 
 
 Understanding Differences
</div>

Executive Secretary

Jun Sheng Technologies LLC

Job Description: We are hiring an Operations Executive to manage and support the daily operations of Saudian Power Bank services in Qatar. The ideal candidate should be proactive, organized, and able to coordinate operational activities efficiently.Key Responsibilities:<ul><li>Oversee day-to-day operational activities</li><li>Coordinate with field staff, vendors, and partners</li><li>Monitor deployment, collection, and maintenance of power banks</li><li>Maintain operational records and reports</li><li>Handle basic troubleshooting and operational issues</li><li>Ensure smooth service delivery and customer satisfaction</li></ul>Requirements:<ul><li>Valid Qatar ID with transferable sponsorship (preferred)</li><li>Good communication skills in English (Arabic is a plus)</li><li>Basic computer skills (Excel, reporting, email)</li><li>Ability to work independently and manage tasks</li><li>Previous operations or field coordination experience preferred</li></ul>How to Apply: Interested candidates may apply via IndeedJob Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per month

Operations Executive

AG Group

Position Overview: We are seeking a dynamic and detail-oriented HR Executive to join our team. The ideal candidate will be responsible for managing various HR functions, supporting our employees, and promoting a positive workplace culture.Key Responsibilities:<ul><li>Recruitment and Onboarding:</li><li>Coordinate and conduct the recruitment process, including job postings, screenings, interviews, and onboarding new hires.</li><li>Employee Relations:</li><li>Act as a point of contact for employee inquiries and concerns; provide support and guidance on HR policies and procedures.</li><li>Performance Management:</li><li>Assist in the development and implementation of performance management systems; support managers in conducting performance reviews.</li><li>Training and Development:</li><li>Identify training needs and coordinate employee training programs to enhance skills and career development.</li><li>Compensation and Benefits:</li><li>Administer employee benefits programs and assist with payroll processing; ensure compliance with compensation policies.</li><li>HR Policies and Compliance:</li><li>Develop, implement, and update HR policies and procedures; ensure compliance with labor laws and regulations.</li><li>HR Analytics:</li><li>Maintain HR metrics and reporting; analyze data to identify trends and recommend improvements.</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR5,000.00 per month

HR EXECUTIVE

Interprogetti

We are seeking a highly organized and detail-oriented Executive &amp; Administrative Officer to provide high-level administrative, operational, procurement, and documentation support to the General Manager and project teams. The role requires strong coordination skills, system management experience (Procore), and the ability to handle logistics, financial processing, and vendor documentation efficiently.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide professional executive and administrative support to the General Manager and senior staff.</li><li>Manage and prioritize the GM&rsquo;s daily schedule, meetings, and appointments.</li><li>Prepare and draft official correspondence, reports, and presentations.</li><li>Assist in project-related documentation including tenders, reports, and engineering correspondence.</li><li>Ensure strict adherence to company policies and office procedures.</li></ul>Office Operations &amp; Management<ul><li>Oversee day-to-day office operations and maintain an organized workspace.</li><li>Monitor and manage office inventory and supplies.</li><li>Prepare local and international purchase orders.</li><li>Administer and maintain project documentation including pre-qualification documents, tenders, and close-out files.</li></ul>Logistics &amp; Customs Coordination<ul><li>Manage logistics operations including shipment arrangements and delivery scheduling.</li><li>Coordinate with freight forwarders and shipping lines.</li><li>Handle customs documentation, duty/tax calculations, shipment tracking, and clearance follow-ups.</li><li>Monitor inventory control and ensure timely delivery of materials.</li></ul>Procore System Administration<ul><li>Create and manage new projects in Procore.</li><li>Assign engineers and control permission levels and access rights.</li><li>Ensure accurate uploading and maintenance of project documents.</li><li>Prepare LPOs and payment certificates through Procore.</li></ul>Financial &amp; Procurement Support<ul><li>Receive and review invoices for accuracy.</li><li>Coordinate approvals and signatures from site engineers and the GM.</li><li>Submit documents to accounts for cheque preparation.</li><li>Release cheques and ensure proper documentation and recording.</li><li>Prepare purchase orders and manage procurement from suppliers and subcontractors.</li><li>Monitor order deliveries and supplier performance.</li></ul>Vendor &amp; Contract Documentation<ul><li>Manage vendor registration and maintain updated vendor records.</li><li>Draft and process Non-Disclosure Agreements (NDAs).</li><li>Prepare contract award letters for subcontractors.</li><li>Issue transmittals to clients and vendors with proper documentation logs.</li><li>Draft authorization letters specifying scope and validity.</li><li>Maintain organized filing systems for vendor and contract documents.</li><li>Ensure all documentation complies with company policies and legal requirements.</li><li>Coordinate approvals and required signatures.</li></ul>Requirements<ul><li>Minimum 3 years of relevant experience in executive administration, office management, or procurement support (preferably in fitout, construction or engineering companies).</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Knowledge of logistics, customs documentation, and procurement processes.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-time

Executive and admin support

QNB Group

<div>
 
 About QNB
 
 
 
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 
 
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 
 
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 
 
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 
 
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 
 
 Role Summary
 
 
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 
 
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 
 
 Role Decription
 
 
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 Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
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 Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
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 Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
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 Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
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 Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
 
 
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 Qualifications
 
 
 
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 Bachelor Degree
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 5+ years of experience out of which a minimum of 2 years at a similar executive level
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 Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
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 Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
 
 
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 Note: you will be required to attach the following:
 
 
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 Resume/CV
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 Copy of Passport or QID
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 Copy of Education Certificate
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</div>

QNB3638 - Executive Secretary

HEC Paris, Doha

<div>
 
 Job Description
 
 
 
 The Associate Director of Strategic Partnerships is responsible for generating and growing corporate revenue by leading the acquisition, development, and retention of strategic B2B clients for Executive Education programs in Qatar and the GCC region. The role owns a portfolio of key accounts, drives complex sales cycles, and builds long-term corporate partnerships while ensuring commercial performance, pipeline health, and profitability targets are consistently achieved.
 
 
 
 Business Development &amp; Revenue Growth
 
 
 
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 Drive corporate sales performance by developing and executing sales strategies aligned with institutional growth objectives
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 Build and manage a strong pipeline of new and existing corporate clients using CRM tools, ensuring accurate forecasting and reporting
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 Identify new market opportunities and growth levers, including sector expansion, partnerships, and account penetration strategies
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 Prepare and validate all commercial proposals and contracts in coordination with relevant stakeholders
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 Conduct client meetings, presentations, and negotiations with senior decision-makers
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 Draft business proposals and ensuing contracts and validate all out-going client commercial proposals, conduct client visits and presentations, working with all relevant internal stakeholders &ndash; Faculty, Legal, Operations, etc. &ndash; throughout the client lifecycle;
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 Oversee account management plans for key clients, ensuring renewals, upselling, and cross-selling opportunities are systematically pursued
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 Work closely with the Chief Growth and Impact Officer on pricing strategies and profitability models to ensure sustainable margins
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 Monitor revenue, pipeline health, and program profitability
 
 
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 Program Design &amp; Experience
 
 
 
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 Partner with Faculty / Subject Matter Experts to translate client needs into impactful learning solutions with clear objectives and learning outcomes
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 Lead learning design by structuring journeys, modalities, and engagement methods, ensuring a cohesive end-to-end participant experience
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 Ensure seamless handovers from Sales to Operations, maintaining alignment between client expectations and program delivery
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 Identify and implement process improvements to enhance efficiency, proposal quality, and client experience
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 Act as a liaison with Executive Education peers on HEC Paris Main Campus to align standards, innovation, and best practices
 
 
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 Relationship Management
 
 
 
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 Build and maintain long-term, trusted relationships with senior leaders and HR/L&amp;D stakeholders across client organizations
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 Represent the institution at client events, launches, graduation ceremonies, and professional forums to strengthen market visibility and partnerships
 
 
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 Team Leadership
 
 
 
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 Lead and manage direct reports, driving performance and accountability through clear objectives and KPIs, progress monitoring, regular check-ins, and timely corrective actions when needed.
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 Build team capability and efficiency by identifying development needs, providing on-the-job coaching, encouraging knowledge-sharing, and promoting innovative ideas to streamline workflows and boost productivity
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</div>

Associate Director of Strategic Partnerships

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