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executive operations and coordination manager

Commonwealth of Massachusetts

<div></div><div><div><p><b>Executive Office of Housing and Livable Communities</b> (<b>EOHLC) is seeking an </b><b>Executive Operations and Coordination Manager in the Secretary&rsquo;s Office!</b></p><p></p><p><br>
The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.</p><p></p><p><b><br>
OVERVIEW OF ROLE:</b></p><p>
The Executive Operations &amp; Coordination Manager (Secretary&rsquo;s Office) is responsible for managing executive operations, high-priority logistics, and cross-functional coordination in support of the Secretary&rsquo;s daily and strategic activities.</p><p></p><p><br>
The incumbent exercises a high degree of independent judgment in coordinating complex, time-sensitive activities across internal teams and external stakeholders. This role ensures effective execution of the Secretary&rsquo;s priorities by integrating scheduling, field operations, stakeholder engagement, and briefing coordination.</p><p></p><p><br>
The position includes direct supervision of the Executive Administrative Coordinator and is responsible for assigning and prioritizing work, monitoring performance, and ensuring high-quality execution of scheduling and administrative functions.</p><p></p><p><br>
Working in a fast-paced and dynamic environment, the incumbent anticipates operational needs, resolves issues in real time, and supports strategic initiatives while handling sensitive and confidential matters with discretion. A current and valid driver&rsquo;s license and frequent travel throughout the Commonwealth are required.</p><p></p><p><b><br>
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):</b></p><p></p><p><b><br>
1) Executive Operations and Schedule Management:</b></p><ul><li> Manages execution of the Secretary&rsquo;s daily schedule and operational priorities.</li><li> Exercises independent judgment in prioritizing competing demands, resolving conflicts, and ensuring seamless coordination across meetings and engagements.</li><li> Anticipates needs and adjusts logistics in real time to support effective execution.</li></ul><p></p><p><b><br>
2) Field Operations and Logistics Management:</b></p><ul><li> Provides transportation for the Secretary to meetings and events.</li><li> Manages real-time logistics while on the road, including route planning, schedule adjustments, and coordination with internal and external stakeholders to ensure timely and efficient travel.</li></ul><p></p><p><b><br>
3) Meeting, Event, and Briefing Coordination:</b></p><ul><li> Oversees preparation for and execution of meetings, briefings, and public events.</li><li> Ensures materials, talking points, and logistical components are complete, accurate, and delivered on time.</li><li> Provides on-site operational support and ensures timely follow-up on action items and commitments.</li></ul><p></p><p><b><br>
4) Executive Coordination and Follow-Up:</b></p><ul><li> Supports coordination of briefing materials, internal communications, and cross-functional workflows within the Secretary&rsquo;s Office.</li><li> Tracks and ensures follow-up on issues, requests, and commitments arising from internal and external meetings, exercising discretion in handling confidential matters.</li></ul><p></p><p><b><br>
5) Supervision and Staff Coordination:</b></p><ul><li> Supervises the Executive Administrative Coordinator, including assigning and prioritizing work, monitoring performance, and providing training and guidance.</li><li> Ensures effective execution of scheduling and administrative functions.</li></ul><p></p><p><b><br>
6) Stakeholder and Constituent Coordination:</b></p><ul><li> Supports internal and external stakeholder coordination, including municipalities, partner agencies, and community organizations.</li><li> Supports coordination and communication efforts to ensure effective engagement and follow-through.</li></ul><p></p><p><b><br>
7) Other Duties as Assigned:</b></p><ul><li> Performs related duties as required to support the operational and strategic needs of the Secretary&rsquo;s Office.</li></ul><p></p><p><b><br>
PREFERRED QUALIFICATIONS:</b></p><p>
1. Ability to operate effectively in fast-moving, real-time environments.</p><p>
2. Strong problem-solving and situational awareness skills.</p><p>
3. Ability to manage logistics and scheduling under pressure.</p><p>
4. Superior customer service, organizational skills and attention to detail.</p><p>
5. Ability to manage multiple projects simultaneously, meet tight deadlines and prioritize work.</p><p>
6. Highly proficient using Microsoft Office including Word, Outlook, Excel, PowerPoint and Access (with an essential focus on PowerPoint) and the ability to quickly learn new computer skills.</p><p>
7. Excellent interpersonal skills, including the ability to build relationships with peers, work collaboratively with EOHLC staff, other state staff and stakeholders.</p><p>
8. Strong organizational and critical thinking skills as well as attention to detail and commitment to quality and accuracy.</p><p>
9. Ability to multi-task, set priorities, work efficiently, and meet deadlines.</p><p>
10. Ability to develop processes or procedures to assist in organizing data.</p><p>
11. Ability to efficiently organize and evaluate information, assemble data and prepare reports.</p><p>
12. Ability to assemble items of information according to established procedures.</p><p>
13. Ability to communicate tactfully and effectively in writing and in oral expression.</p><p>
14. Knowledge of the principles, practices, and correct usage of the English language including grammar, spelling, sentence structure, and punctuation.</p><p>
15. Demonstrated experience to write concisely, expresses thoughts clearly, and develops ideas in logical sequence.</p><p>
16. Ability to adjust to changing situations and to meet emergency or changing program or production requirements.</p><p>
17. Ability to deal tactfully with others, establish rapport with senior leadership and manage matters that are confidential and/or time sensitive in nature.</p><p>
18. Ability to work independently and as a member of a diverse team of internal and external professionals.</p><p>
19. Frequent travel throughout the Commonwealth will be required. Employees must have a current and valid Massachusetts Class D Motor Vehicle Operator's license or the equivalent from another state.</p><p>
20. Hours are varied; occasional evening/weekend work may be required.</p><p></p><p><b><br>
COMMENTS:</b></p><p><b>
Please upload resume and cover letter.</b></p><p></p><p><br>
This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.</p><p></p><p><br>
Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division&rsquo;s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.</p><p></p><p><br>
Education, licensure and certifications will be verified in accordance with the Human Resources Division&rsquo;s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth&rsquo;s website.</p><p></p><p><b><br>
PRE-OFFER PROCESS:</b></p><p>
A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.</p><div><br>
</div></div><div><b>
Qualifications</b><br>
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MINIMUM ENTRANCE REQUIREMENTS:</div><br>
<div></div>
<div>
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.</div><br>
<div></div>
<div>
Substitutions:</div><br>
<div></div>
<div>
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.</div><br>
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II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.</div><br>
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III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.</div><br>
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IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.</div><br>
<div></div>
<p><b>Comprehensive Benefits</b></p>
<p>When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.</p>
<p>Want the specifics? Explore our Employee Benefits and Rewards!</p><br>
<div></div>
<div></div><div><b>An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></div><br>
<div></div>
<div>The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</div><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Administrator V</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-100 Cambridge Street</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Exec Office of Housing and Livable Communities</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 17, 2026, 10:47:57 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 85,967.20 - 132,295.89 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Jessica Molina - 8572480160</div><div><b>
Bargaining Unit</b><b>:</b> M99-Managers (EXE)</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Executive Operations and Coordination Manager

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant, MGB Thoracic Surgery

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
</p><p>c7jsxL6JnR</p></div>

Office Coordinator

<div></div><div><div><div><div>MassHire Department of Career Services (MDCS) oversees the Commonwealth's network of One-Stop Career Centers, that assist businesses in finding qualified workers and providing job seekers with career guidance, as well as referral to jobs and training. MDCS strengthens the Career Center system through continuous improvement processes, and innovative business practices that maximize resources, foster partnerships, and engage employers to ensure a skilled, motivated, and adaptable workforce capable of meeting the emerging labor market needs of the Commonwealth, now and in the future.</div></div><div></div><div><div><br>
The Administrative Coordinator provides high‑level executive administrative support to the Senior Leadership Team of the MassHire Department of Career Services (MDCS). This role delivers comprehensive, executive‑level assistance to ensure the smooth functioning of daily operations, the coordination of special projects, and the execution of critical administrative functions essential to the agency&rsquo;s mission and related to oversight of the approximate $100 million MA workforce system. The Executive Assistant plans, organizes, and coordinates projects and ensures the execution of executive level activities in alignment with departmental regulations, policies, goals and operational standards.</div></div><div></div><div><div><b><br>
Duties include but are not limited to:</b></div></div><div></div><div><ul><li><div><br>
Provides high‑level administrative support, assisting with organizing, implementing, and maintaining procedures and practices while keeping leadership informed of requirements necessary to execute executive administrative policies.</div></li></ul></div><div><ul><li><div>
Completes executive administrative functions in compliance with departmental standards, including maintaining files and records, managing personnel documentation, coordinating administrative services, and preparing letters, reports, and other official correspondence.</div></li></ul></div><div><ul><li><div>
Assists with scheduling logistics for meetings, trainings, and events, including reserving rooms, booking travel, preparing materials, and coordinating virtual platforms.</div></li></ul></div><div><ul><li><div>
Assists with formatting presentations, proofreading documents, and preparing meeting packets when requested.</div></li></ul></div><div><ul><li><div>
Serves as a liaison within and outside the Department, demonstrating strong communication skills while interacting with internal units, external partners, and the public; screens callers and provides comprehensive support.</div></li></ul></div><div><ul><li><div>
Provides multitasking support by researching inquiries, documenting and reconciling requests, and ensuring timely follow‑up on matters requiring executive attention.</div></li></ul></div><div><ul><li><div>
Drafts and conveys written and oral communications related to projects&mdash;including federally mandated reviews&mdash;and responds to public inquiries regarding workforce policies and departmental practices.</div></li></ul></div><div><ul><li><div>
Monitors assigned unit activities to ensure effective operations and compliance with MDCS, state, and Secretariat standards.</div></li></ul></div><div><ul><li><div>
Confers with staff across the Department to exchange information, coordinate efforts, and gather updates on programs, activities, and operational needs.</div></li></ul></div><div><ul><li><div>
Acts as a liaison with local, state, and federal agencies, vendors, and other partners to exchange information, resolve issues, and coordinate meetings, events, and administrative activities.</div></li></ul></div><div><ul><li><div>
Reviews and analyzes data related to executive support functions to improve work methods, assess progress, and recommend revisions to procedures or practices.</div></li></ul></div><div><ul><li><div>
Prepares reports and compiles data to support executive decision‑making, ensure accurate documentation, and maintain audit‑ready records of assigned activities.</div></li></ul></div><div><ul><li><div>
Coordinates and oversees the work of others, as assigned, when preparing and maintaining reports, records, and documents.</div></li></ul></div><div><ul><li><div>
Support the operation of the Office of Workforce Innovation and MassHire Innovation Project as requested.</div></li></ul></div><div><ul><li><div>
Other duties as assigned.</div></li></ul></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
First consideration will be given to those applicants that apply within the first 14 days.</b></div><div></div><div><div><br>
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.</div><div></div><div><br>
Substitutions:</div><div></div><div><br>
I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*</div><div></div><div><br>
II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*</div><div></div><ul><li><br>
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.</li></ul><div></div><p><b><br>
Comprehensive Benefits</b></p><p>
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.</p><p>
Want the specifics? Explore our Employee Benefits and Rewards!</p><div></div><div><b><br>
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></div><div></div><div><br>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</div></div><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Program Coordinator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-100 Cambridge Street</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Department of Workforce Development</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 16, 2026, 7:54:49 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 65,578.50 - 94,378.44 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Karen Clifton-Hayes - 6176265138</div><div><b>
Bargaining Unit</b><b>:</b> 06-NAGE - Professional Admin.</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Administrative Coordinator

Daley And Associates, LLC

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      Administrative Assistant - Boston, MA (Hybrid)
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    We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
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    This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
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      Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
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      Perform complex calendar management and scheduling via Microsoft Outlook.
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      Oversee travel arrangements and travel itineraries for domestic and international travel
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      Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
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      Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
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      Manage internal and external correspondence.
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      Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
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      Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
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      Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
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      Perform expense reporting.
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      Provide additional support as needed.
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      Bachelor&rsquo;s degree (required).
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      3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
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      Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
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      Strong experience coordinating travel arrangements (domestic and international).
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      Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
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      Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
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      Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
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Administrative Assistant

CUBE 3 Studio

<div>Description:<p></p><p><b><br>
JOIN OUR TEAM</b></p><p>
Design is our thing, so we&rsquo;ve designed a culture at CUBE 3 that invites talented people like you to join us and do your best work. If you&rsquo;re ready to take the next step in your career aside forward-thinking pioneers in architecture and design, CUBE 3 is the perfect place for you.</p><p>
For over 20 years CUBE 3 has been a design and innovation leader in the Boston market and nationally with recent work in over 25 states. With headquarters in North Andover, MA and offices in Boston, Miami, Princeton and San Diego our diverse and dedicated team is able to easily accommodate a wide range of client needs and deliver consistent, exceptional project work.</p><p>
One of the fastest growing firms in the country, ranked by Inc. 500|5000 for four years in a row, CUBE 3 continues to set and achieve the goals we have in place as we face the future of architecture, design and planning together.</p><p><b>
JOB OVERVIEW:</b></p><p>
Project Lead is the key point person on a team working under direction of the Project Manager or Project Executive to deliver a project. Project Lead will have strong design and technical abilities and professional experience. Performs in a self-directed manner in all aspects of the design process, including programming, preparation of design and Construction Documents. Work includes independent leadership in the creation of Schematic Design, Design Development and Contract Documents, Revit, Sketch-Up model building, renderings and Construction Administration activities, all within an established budget, schedule, and programmatic requirements. Responsible for all technical and design aspects of projects including investigation, evaluation, and development of design solutions. Project Lead is the person in charge of the day-to-day responsibilities of a project, responsible for design, coordination with consultants, internal and external team members, and organization of Construction Documentation. Works closely with QA/QC team to ensure complete project review and supports activities of the Project Manager. Able to create, review and approve concept design options, assign tasks to other team members, and maintain project schedule. Mentors and helps develop junior staff.</p>
Requirements:<p></p><h3 class="jobSectionHeader"><b><br>
EXPERIENCE AND EDUCATION</b></h3><ul><li>
Minimum of 7 years related experience in architecture, interiors and/or construction profession.</li><li>
Professional Bachelor&rsquo;s or Master&rsquo;s Degree from an accredited Architecture or Interior Design School.</li></ul><p><b>
REQUIREMENTS:</b></p><ul><li>
Strong experience and demonstrated proficiency in all design phases including a minimum of five completed projects from Schematic Design through Construction Documents and Construction Administration.</li><li>
Experience organizing &amp; assembling construction documents; proven technical skills in detailing.</li><li>
Superb communication skills with consultants, clients, and contractors; experience coordinating work of consulting engineers.</li><li>
Technically skilled; strong experience using Revit, 3-D modeling software; BIM proficiency.</li><li>
Strong organizational, teamwork, collaborative and mentoring skills.</li><li>
Ability to run internal meetings, consultant meetings, and to prepare and coordinate required project presentations.</li><li>
Actively involved in Business Development opportunities.</li><li>
Seen as an emerging leader in the company.</li></ul><p><b>
ESSENTIAL FUNCTIONS:DESIGN</b></p><ul><li>
Independently develop design studies, concepts and sketches for approval with Project Manager or Project Executive.</li><li>
Independently prepare Documentation for Schematic Design and Design Development.</li><li>
Exercise creative judgment and design skills in preparing client presentation materials, including design sketches, renderings, models and graphics.</li><li>
Committed to key firm principles including strong communication, teambuilding, excellence in design, quality control, and sustainability.</li></ul><p><b>
TECHNICAL</b></p><ul><li>
Proven ability to prepare accurate, coordinated and complete Contract Documents including plans, details, sections, elevations and schedules (Completion of a minimum of 5 sets).</li><li>
Oversee amendments, addenda and bulletins as required supporting the project manager.</li><li>
Lead and prepare revisions and technical alternatives for review by Project Manager.</li><li>
Perform tasks in accordance with the C3S Project Delivery Manual.</li></ul><p><b>
MANAGEMENT</b></p><ul><li>
Demonstrated ability to organize, plan and execute tasks independently.</li><li>
Understand project work flow, scheduling and project management.</li><li>
Demonstrated ability to manage the work of project consultants including document review, communications and coordination efforts.</li><li>
Coordinates project work with QA/QC program.</li><li>
Demonstrated ability to coordinate and manage the work of others on the project team.</li><li>
Demonstrates a strong overall leadership role on projects.</li><li>
Maintains ongoing, positive and proactive relationships with clients and consultants.</li></ul><p><b>
EXPERIENCE</b></p><ul><li>
Expert understanding of Architectural and/or Interior Design principles and theory associated with project design and construction materials and methods.</li><li>
Demonstrated strength in effective verbal and written communication skills.</li><li>
Ability to work collaboratively and demonstrate a professional work ethic.</li><li>
NCIDQ, or ARE plus LEED Certification.</li><li>
Ongoing professional growth in the design and construction industry.</li></ul><p><b>
ADDITIONAL QUALIFICATIONS</b>A valid, unrestricted driver&rsquo;s license and driving record, as deemed acceptable by our firm&rsquo;s liability insurance carrier, must be presented and maintained.</p><p><b>
OTHER DUTIES </b>Please note this job description provides a general guideline as to the most common duties and responsibilities and minimum requirements and qualifications for the position. It is not all inclusive and the actual position may vary as circumstances indicate or as determined by the Company with or without notice.</p></div>

Architecture Project Lead

Ascending

<div><h2 class="jobSectionHeader"><b>Project Implementation Manager (ERP &amp; CRM)</b></h2><p><b>
Location</b>: Greater Boston Area (Remote)<br>
<b>Duration</b>: 12 Months Contract (Potential for Extension)<br>
<b>Primary</b> <b>Focus</b>: Salesforce CPQ &amp; NetSuite Modernization</p><h3 class="jobSectionHeader"><b>
Position Summary</b></h3><p>
We are seeking a strategic and results-oriented Project Manager / Implementation Manager to lead the end-to-end planning and execution of enterprise-level ERP and CRM initiatives. This role is central to our digital transformation, specifically focusing on the integration and rollout of Salesforce CPQ and NetSuite.</p><p>
The ideal candidate will be a proactive leader capable of orchestrating complex system migrations, managing cross-functional technical teams, and ensuring high-level stakeholder alignment. You will be responsible for the project lifecycle from initial requirements gathering through post-go-live stabilization, ensuring all deliverables meet rigorous quality and budgetary standards.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h4 class="jobSectionHeader"><b>
Strategic Planning &amp; Execution</b></h4><ul><li>
Project Lifecycle Management: Orchestrate the full implementation lifecycle for ERP and CRM workstreams, with specialized oversight of Salesforce CPQ and NetSuite modules.</li><li>
Scope &amp; Governance: Define comprehensive project scopes, success criteria, and governance models in collaboration with executive sponsors and business leads.</li><li>
Roadmap Development: Establish and maintain detailed project schedules, resource allocation models, and budget tracking to ensure milestone achievement.</li></ul><h4 class="jobSectionHeader"><b>
Technical Oversight &amp; Delivery</b></h4><ul><li>
Implementation Leadership: Guide cross-functional teams through system design, configuration, and customization, ensuring technical solutions align with business objectives.</li><li>
Data &amp; Integration: Oversee critical data migration strategies and system integration tasks, ensuring data integrity and seamless interoperability between platforms.</li><li>
Quality Assurance: Facilitate User Acceptance Testing (UAT), bug tracking, and remediation efforts to guarantee a high-quality production release.</li></ul><h4 class="jobSectionHeader"><b>
Stakeholder &amp; Change Management</b></h4><ul><li>
Communication Hub: Serve as the primary liaison between business users, technical architects, and third-party consultants/vendors.</li><li>
Risk Mitigation: Proactively identify project bottlenecks and risks, developing robust mitigation strategies to maintain project velocity.</li><li>
Operational Readiness: Lead change management activities, including the development of training materials and knowledge transfer sessions for post-launch support teams.</li></ul><h3 class="jobSectionHeader"><b>
Required Experience &amp; Qualifications</b></h3><h4 class="jobSectionHeader"><b>
Core Requirements</b></h4><ul><li>
Professional Experience: 5+ years of dedicated project management experience, specifically leading large-scale ERP and CRM implementations.</li><li>
Platform Expertise: Demonstrated success managing high-complexity projects involving Salesforce CPQ and NetSuite.</li><li>
Methodology: Proficiency in Agile, Waterfall, and Hybrid project management frameworks, with hands-on experience using tools such as Jira, Smartsheet, or MS Project.</li><li>
Education: Bachelor&rsquo;s degree in Information Systems, Business Administration, Computer Science, or a related field.</li></ul><h4 class="jobSectionHeader"><b>
Technical &amp; Professional Competencies</b></h4><ul><li>
Business Acumen: Deep understanding of core business processes, including Finance, Sales Operations, Supply Chain, and Revenue Recognition.</li><li>
Communication: Exceptional verbal and written communication skills, with the ability to translate technical complexities for non-technical executive audiences.</li><li>
Leadership: Proven ability to manage distributed/remote teams and coordinate effectively with external vendor resources.</li></ul><h3 class="jobSectionHeader"><b>
Preferred Qualifications</b></h3><ul><li>
Certifications: PMP, CSM (Certified Scrum Master), or platform-specific certifications (Salesforce/NetSuite).</li><li>
Industry Experience: Prior experience within the Alarms or Security Services industry is highly desirable.</li><li>
Geographic Preference: Candidates based in the Greater Boston area are preferred for occasional onsite strategic sessions.</li></ul><p><i>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.</i></p><p>
</p><p>6HW5p1ZXix</p></div>

ERP & CRM Project Implementation Manager

Explore 472+ Executive operations and coordination manager in Boston this April. Find roles across top companies and apply now to boost your career.