executive administrative assistant & office manager

administrative assistant

administrative coordinator Jobs in Boston

administrative coordinator

executive administrative assistant & office manager Jobs in Boston

office coordinator

senior administrative assistant Jobs in Boston

senior administrative assistant

office manager

EMA Wellness

<p><b>Position Title: Office Manager</b></p><p><b>Position Overview:</b></p><p>The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.</p><p><b>Core Responsibilities</b></p><ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul><p>&middot; Regularly updating employee health and</p><p>&middot; Planning company events, such as retreats and holiday parties</p><ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul><p><b>Key Performance Indicators</b></p><ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul><p><b>Education</b></p><p>&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]</p><p><b>Experience</b></p><ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul><p><b>Competencies &amp; Personal Attributes</b></p><p>&middot; Leadership &ndash; Ability to lead people and get results through others.</p><p>&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.</p><p>&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.</p><p>&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.</p><p>&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.</p><p>&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.</p><p>&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.</p><p>&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.</p><p>&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.</p><p>&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.</p><p>&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.</p><p>[SS1]I think BA is fine</p><p>Pay: $60,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Boston, MA 02116</p>

Office Manager

Aura

<div>
 Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.
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 Come build with us!
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 We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a "right hand" to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.
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  Key Responsibilities
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 Senior Executive Support:
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   High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
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   Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
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   Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
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   Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
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   Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.
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  Office Management
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   Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
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   Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
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   Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
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   Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
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   Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura&rsquo;s security policies.
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  Event &amp; Project Coordination
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   Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
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   Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.
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  Financial Administration
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   Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
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   Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.
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  Qualifications
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   Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
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   Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
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   Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
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   Agility: A "no task is too small" attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
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   Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
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   Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
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   Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
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   Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.
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  Work Environment
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   In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
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   Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura&rsquo;s growth.
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 Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.
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 Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.
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 Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.
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 Important privacy information for United States based job applicants can be found here.
</div>


Executive Administrative Assistant & Office Manager

Summation Financial Services

<div><h3 class="jobSectionHeader"><b>Mobile Business Office Manager (On-Site, Travel Required)</b></h3>
<p><b>
Summation Financial Services</b><br>
Boston, MA (Greater Boston Area)<br>
Full-Time</p>
<p></p>
<h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>
Summation Financial Services is hiring a <b>Mobile Business Office Manager</b> to support business office operations across skilled nursing facilities in the Boston and Greater Boston area.</p>
<p>
This is a <b>fully on-site, travel-based role</b> requiring regular local travel between facilities. This position is not remote.</p>
<p>
In this role, you will provide hands-on leadership, training, and operational support to ensure strong financial performance, accurate billing, and compliance across multiple locations.</p>
<p></p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>
Accounts Receivable &amp; Billing</b></p>
<ul>
<li>Manage and oversee <b>Medicare, Medicaid, and private pay billing</b></li>
<li>Monitor <b>accounts receivable aging</b>, collections, and cash flow</li>
<li>Identify and resolve billing discrepancies and denials</li>
<li>Report delinquent accounts and trends to leadership</li>
</ul>
<p><b>Operational Support &amp; Coverage</b></p>
<ul>
<li>Step in as needed to perform <b>Business Office Manager or Billing Assistant duties</b></li>
<li>Provide coverage during staffing shortages or transitions</li>
<li>Ensure continuity of business office operations across facilities</li>
</ul>
<p><b>Training &amp; Process Improvement</b></p>
<ul>
<li>Train and support on-site staff in billing systems and best practices</li>
<li>Implement standardized processes to improve <b>accuracy, compliance, and efficiency</b></li>
<li>Assist with system implementations and workflow improvements</li>
</ul>
<p><b>Compliance &amp; Reporting</b></p>
<ul>
<li>Ensure adherence to <b>state, federal, and payer regulations</b></li>
<li>Maintain accurate documentation and audit readiness</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Minimum <b>2+ years of experience in healthcare billing, accounts receivable, or business office operations</b></li>
<li>Experience in <b>skilled nursing facilities (SNF) or long-term care strongly preferred</b></li>
<li>Strong knowledge of <b>Medicare, Medicaid, and insurance billing processes</b></li>
<li>Proven ability to improve AR performance and resolve complex billing issues</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
<li>Ability to travel locally between facilities on a regular basis</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits</b></h3>
<p>
We offer a competitive compensation package including:</p>
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Prescription Coverage &amp; Telemedicine</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Company-Paid Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Why Join Summation Financial Services?</b></h3>
<ul><li>Work in a <b>high-impact role</b> supporting multiple healthcare facilities</li>
<li>Gain exposure to <b>diverse operational environments</b></li>
<li>Be a key contributor in improving <b>financial performance and compliance</b></li>
<li>Join a team focused on <b>support, structure, and results</b></li>
</ul><p></p><h3 class="jobSectionHeader"><b>Apply Today</b></h3>
<p>
If you have a background in healthcare billing and enjoy a hands-on, fast-paced role with travel, we encourage you to apply.</p><br>
<p></p>
<div>
SFSMBOM</div></div><p></p>

Mobile Business Office Manager (On-Site, Travel Required)

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
</p><p>c7jsxL6JnR</p></div>

Office Coordinator

Executive Assistant

Tufts Medical Center

<div></div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Title: </b>Executive Assistant I - Ophthalmology</p><p><b>
Hours: </b>40 hours per week; M-F from 8:00 AM to 4:30 PM EST</p><p><b>
Location: </b>In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Profile</b><b> Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p></div><div><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p></div><div><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p></div><div><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p></div><div><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p></div><div><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p></div><div><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p></div><div><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p></div><div><p>
9. Provides assistance with administrative processes associated with the department or function.</p></div><div><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p></div><div><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p></div><div><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p></div><div><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p></div><div><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p></div><div><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p></div><div><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p></div><div><p>
17. Uses standard and internet/information research skills.</p></div><div><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p></div><div><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p></div><div><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p></div><div><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p></div><div><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p></div><div><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p></div><div><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p></div><div><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p></div><div><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p></div><div><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><div><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p></div><div><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p></div><div><p>
5. Requires ability to see computer screen and reports.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to write and spell in English to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p></div><div><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Ophthalmology

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Seeking a highly skilled, proactive professional to provide top-tier administrative support to the division Chief overseeing Burn, Wound, OMFS, Dentistry, and Oral Medicine services at MGH. This pivotal role demands exceptional organizational ability, critical thinking, and independence to manage complex priorities with minimal supervision.<p></p><p><b><br>
Job Summary</b></p>
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.
<br>
<br>
Essential Functions:<br>
<ul><li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
</li><li>Prepare, review, and edit reports, presentations, and other documents.
</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
</li><li>Organize and maintain office files, both electronic and physical.
</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.
</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Draft and distribute memos, announcements, and other communications as directed.
</li><li>Oversee office supplies inventory, ordering, and distribution.
</li><li>Ensure office equipment is properly maintained and serviced.
</li><li>Coordinate with IT for technical support and equipment needs.
</li><li>Assist in the planning and execution of special projects and events.
</li><li>Monitor project time lines and ensure deadlines are met.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education<br>
High School Diploma or Equivalent required.</p><div>
College Education preferred.<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
55 Fruit Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

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