executive administrative assistant & office manager

administrative assistant

executive assistant

administrative coordinator Jobs in Boston

administrative coordinator

executive administrative assistant & office manager Jobs in Boston

office coordinator

office manager

EMA Wellness

Position Title: Office ManagerPosition Overview:The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.Core Responsibilities<ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul>&middot; Regularly updating employee health and&middot; Planning company events, such as retreats and holiday parties<ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul>Key Performance Indicators<ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul>Education&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]Experience<ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul>Competencies &amp; Personal Attributes&middot; Leadership &ndash; Ability to lead people and get results through others.&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.[SS1]I think BA is finePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Boston, MA 02116

Office Manager

Income Research + Management

<div>
 
 
 Income Research + Management
 
 
 
 Income Research + Management is a Boston-based, privately owned, fixed income asset management firm. IR+M delivers strong performance and consistent results through a rigorous, bottom-up security selection process and strives to provide best-in-class client service to our 900+ institutional and private wealth clients.
 
 
 Founded in 1987 and located in the heart of Boston&rsquo;s financial district, IR+M employs 200+ full time professionals and currently manages $130+ Billion in assets. We offer industry-leading benefits, as well as a challenging, collegial, and rewarding workplace with high levels of employee engagement.
 
 
 Our culture is driven by a diverse workforce and rooted in our Core Values of being &ldquo;IR+M&rdquo;:
 
 
 
 
 
 Open Position: Office Manager
 
 
 
 
 
 
 Job Description:
 
 
 
 We are seeking a highly execution-oriented Office Manager &amp; Executive Operations Partner to serve as a hands-on leader overseeing the day-to-day functioning of the office while providing senior administrative support to executive leadership. This role is deeply embedded in the operational backbone of the firm and requires someone who thrives in the details, enjoys being fully immersed in administrative work, and takes pride in operational excellence.
 
 
 This individual will take primary ownership of office operations, facilities, and administrative team leadership, while also supporting recruiting coordination and delivering high-quality executive assistance.
 
 
 The ideal candidate is calm under pressure, exceptionally organized, service-minded, and energized by being the person who makes everything run smoothly. This role is a high-impact, execution-focused position for someone who values precision, responsiveness, and operational excellence.
 
 
 
 Responsibilities:
 
 
 
 
 
 
 Office Management &amp; Facilities Leadership
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring a highly functional, organized, and professional environment
 </li>
 <li>
 Own complex calendar management with precision, prioritization, and proactive conflict resolution
 </li>
 <li>
 Manage relationships with building management and vendors
 </li>
 <li>
 Coordinate repairs, maintenance, supplies, and equipment procurement as needed
 </li>
 <li>
 Lead office projects including moves, reconfigurations, and improvements
 </li>
 <li>
 Monitor administrative and facilities-related budgets and expenses
 </li>
 <li>
 Ensure a best-in-class in-office experience for employees and visitors
 </li>
 </ul>
 
 
 
 
 Administrative Team Management
 
 
 <ul>
 <li>
 Directly supervise and actively support a team of administrative professionals
 </li>
 <li>
 Set clear expectations for responsiveness, quality, and service standards
 </li>
 <li>
 Work closely with others on the Workplace Management team to ensure seamless execution of daily office operations
 </li>
 <li>
 Ensure strong coverage models and cross-training to eliminate gaps
 </li>
 </ul>
 
 
 
 
 Reception &amp; Workplace Experience Oversight
 
 
 <ul>
 <li>
 Maintain professional, polished experience for employees and visitors
 </li>
 <li>
 Establish consistent protocols for visitor management and phone coverage
 </li>
 <li>
 Ensure reception operates with warmth, discretion, and efficiency
 </li>
 </ul>
 
 
 
 
 Recruiting Coordination &amp; Candidate Experience
 
 
 <ul>
 <li>
 Partner with HCM to coordinate interview scheduling across multiple stakeholders with precision and responsiveness
 </li>
 <li>
 Manage candidate logistics, including onsite scheduling and interview coordination
 </li>
 <li>
 Greet candidates and serve as the primary point of contact during onsite interviews
 </li>
 <li>
 Ensure a professional, welcoming, and seamless in-office candidate experience
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 7+ years of progressively responsible administrative experience.
 </li>
 <li>
 3+ years of experience managing or mentoring administrative staff
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail
 </li>
 <li>
 Ability to remain composed under pressure.
 </li>
 <li>
 Professional maturity and sound judgment in handling confidential matters
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and business collaboration tools
 </li>
 </ul>
 
 
 
 
 IR+M operates in a hybrid model. This role requires on-site presence 4+ days a week.
 
 
 
 
 
 
 Education Requirement:
 
 Bachelor&rsquo;s degree
 
 
 
 
 
 Base Salary:
 
 $85,000 - $110,000
 
 
 
 
 
 Bonus Eligibility
 
 
 
 This role is eligible for an annual discretionary bonus.
 
 
 
 
 
 Applicants must be authorized to work in the U.S. for any employer. IR+M is unable to sponsor or assume sponsorship of employment visas.
 
 
</div>

Aura

<div><div>Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.

Come build with us!</div>
We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a &quot;right hand&quot; to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.

Key Responsibilities

Senior Executive Support:
<ul>
<li>High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
</li>
<li>Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
</li>
<li>Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
</li>
<li>Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
</li>
<li>Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.</li></ul> 

Office Management:
<ul>
<li>Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
</li>
<li>Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
</li>
<li>Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
</li>
<li>Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
</li>
<li>Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura's security policies.</li></ul> 

Event &amp; Project Coordination:
<ul>
<li>Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
</li>
<li>Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.</li></ul> 

Financial Administration:
<ul>
<li>Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
</li>
<li>Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.</li></ul> 

Qualifications
<ul>
<li>Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
</li>
<li>Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
</li>
<li>Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
</li>
<li>Agility: A &quot;no task is too small&quot; attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
</li>
<li>Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
</li>
<li>Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
</li>
<li>Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
</li>
<li>Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.</li></ul> 

Work Environment
<ul>
<li>In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
</li>
<li>Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura's growth.
</li>
</ul>Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.<div> 
Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.

Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.

Important privacy information for United States based job applicants can be found here.</div></div>

Executive Administrative Assistant & Office Manager

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

c7jsxL6JnR</div>

Office Coordinator

University of Massachusetts Boston

<div><div>Job no: 529745 
Position Type: Staff Full Time 
Campus: UMass Boston 
Department: VC-Administration &amp; Finance 
Pay Grade: No Pay Grade 
Date opened: 09 Apr 2026 Eastern Daylight Time 
Applications close: 08 May 2026 Eastern Daylight Time</div><div> 
<div></div><div>General Summary:</div>
<div>
The Executive Assistant will provide high-level administrative support to the Vice Chancellor for Administration and Finance to further grow a transformative collegiate environment supported by an effective Administration and Finance Division. The incumbent will perform complex, varied and confidential administrative, financial, and communication functions supporting the Vice Chancellor's strategic priorities and to ensure the efficiency and effectiveness of day-today operations and communications of the division. The incumbent will serve as a liaison to the VCAF for all high-level internal and external constituencies and will assist in the collaboration with key functional areas of the university.</div> 
<div></div>
<div>
Examples of Duties:</div>
Serve as the first point of contact for the VCAF's Office for the campus community and external community visitors and provide high-level administrative support to the Vice Chancellor for Administration and Finance; greet and direct visitors; receive, respond to and/or direct internal and external phone and e-mail inquiries and requests and when necessary, field inquiries to appropriate staff person; receive, sort and distribute mail<ul><li>;</li>
Compose, analyze, edit, and disseminate memos, letters, reports, as well as confidential correspondence<li>;</li>
Assist the VCAF in ensuring that inquiries or requests from students and inquiries, requests and/or confidential communications and activities between the Vice Chancellor and other members of the leadership team for action are handled in a timely and effective manner<li>;</li>
Maintain confidentiality and discretion in handling sensitive information and files<li>;</li>
Manage the executive calendar for the Vice Chancellor including scheduling appointments and meetings<li>;</li>
Develop and prepare meeting agenda(s) and background material for all meetings; prepare and distribute agendas, meeting notices and meeting minutes, as directed<li>;</li>
Schedule and coordinate meetings, including preparation of agenda and report materials; prepare and distribute meeting minutes, coordinating with other VCAF direct reports as may be needed<li>;</li>
Manage written and electronic records for the VCAF area, including those on the university network such as the VCAF drive and ensure that required retention policies are maintained<li>;</li>
Serve as a contact for the University System, including the President's Office, UM ass Building Authority, UMas<li>s</li>
Foundation and all UMass Boston departments; serve as primary contact with internal staff, other departments, constituents, and outside agencies/organizations for the Office of the Vice Chancellor for Administration and Finance<li>;</li>
Manage all operational functions for office, including, but not limited to budget preparation and monitoring, travel, purchases and payment of invoices, including use of any necessary systems such as BuyWays and Concur<li>;</li>
Serve as primary point of contact for the determination of independent contractors, using guidance from the Unified Procurement Services Team (&quot;UPST&quot;)<li>;</li>
Assist in the coordination, planning and implementation of divisional and university events<li>;</li>
Hire, schedule, supervise and evaluate student employees and any other part-time or full-time support staff within the Office of the Vice Chancellor for Administration and Finance; ensure that office coverage and vacation schedules are established and coordinated. Coordinate student employee coverage with other offices such as the Chancellor's Office and the Provost's Office as needed<li>.</li>
Complete projects and special assignments as assigned; establish objectives, determine priorities, manage time and gain the cooperation of others to ensure the smooth completion of the project; monitor progress and provide troubleshooting and/or problem solving when necessary<li>;</li>
Perform other duties as assigned<li>.</li></ul> 
<div></div>
<div>
Qualifications:</div>
<div>
Bachelor's degree and a minimum of three-five (3-5) years of administrative or public relations/collaboration with</div>
<div>internal partners and external constituencies experience is required. Experience may include providing executive</div>
<div>assistant or high-level lead administrative support, preferably in an educational setting or in student life programs. An</div>
<div>additional four (4) years of administrative assistant experience, which may include experience in providing executive</div>
<div>assistant or high-level lead administrative support, can be substituted for the required Bachelor's degree.</div>
<div></div>
<div>Advanced computer literacy, including Microsoft Office Suite, is required. The incumbent may be required to work</div>
<div>occasional evening and/or weekend hours as needed.</div> 
<div></div>
<div>
Preferred Qualifications:</div>
Knowledge and demonstrated experience in using Microsoft Teams<ul><li>.</li>
Experience working with budgets and the monitoring of budgets to actual result<li>s</li>
Experience working in a diverse organizational environment preferred<li>.</li>
Demonstrated ability to take initiative and also knowing when to ask for help<li>.</li></ul> 
<div></div>
<div>
Knowledge, Skills and Abilities:</div>
Knowledge of the principles, procedures, and practices of office management<ul><li>;</li>
Knowledge of the types and applications of standard office filing systems<li>;</li>
Ability to manage complex administrative tasks and functions independentl<li>y</li>
Ability to prioritize work and make independent decisions regarding procedures and operations<li>;</li>
Ability to write concisely, express thoughts clearly and develop ideas in a logical sequence<li>;</li>
Ability to deal tactfully resolving any problems that arise by using independent judgment<li>;</li>
Ability to follow guidelines, procedures, and written and oral instructions<li>;</li>
Ability to establish and maintain professional working relationships with colleagues, as well as senior manager<li>s</li>
and departmental staff, and be thoughtful of multicultural environment<li>;</li>
Ability to plan and organize work for various functions<li>;</li>
Ability to work effectively as part of a team, with both academic leaders, as well as administrative staff t<li>o</li>
accomplish assigned tasks<li>;</li>
Ability to work independently, as well as collaboratively<li>;</li>
Ability to exercise discretion in handling highly confidential information and working with confidential and tim<li>e</li>
sensitive materials and issues<li>;</li>
Ability to multi-task and prioritize tasks while respecting multiple deadlines and using time efficiently<li>;</li>
Ability to work in a fast-paced work environment and shift priorities as required<li>;</li>
Strong written and oral communication skills<li>;</li>
Strong analytical, organizational, interpersonal and problem solving skills, with the ability to monitor own wor<li>k</li>
for accuracy and thoroughness<li>;</li>
Strong attention to detail<li>;</li>
Strong professional integrity<li>;</li>
Strong commitment to student success and constituent service<li>.</li></ul> 
<div></div>
<div>
Application Instructions:</div>
<div>
Please apply online with your resume, cover letter and list of three references.</div>
<div>
This is a non-union exempt position.</div>
<div>
<div>UMass Boston expects to pay within an approximate range between $70,000 and $90,000 for this position.</div>
</div>
<div><div>The specific pay for this position will be determined by the University based on the consideration of all relevant factors when and if it decides to extend an offer of employment.</div> 
</div>
<div></div><div>All official salary offers must be approved by Human Resources.</div>
<div>
UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HR@umb.edu or 617-287-5150.</div>
</div>
<div>Applications close: 08 May 2026 Eastern Daylight Time</div></div>

Executive Assistant to the Vice Chancellor for A&F

The Home Depot

<div>Position Purpose:
The DC Area Supervisor leads an hourly team and influences the entire distribution team to do the fast-paced work required to run the distribution center as efficiently, safely and productively as possible. This role will handle management responsibilities for the team members under his/her supervision. This role is responsible for ensuring prompt, efficient and accurate handling of merchandise as well as developing and implementing team goals. This role is responsible for hiring, evaluation, development, discipline, and termination of hourly associates. This role has management responsibilities for 20 to 30 hourly associates. 
Key Responsibilities:<ul><li>
45% Managing Process: Ensures all operations procedures are followed effectively, and identifies and recommends needed changes to Operations Manager and/or Assistant General Manager on the standardized processes for the functional area. Evaluates and analyzes current work methods and recommends ways to eliminate inefficiences.</li><li>
25% Coaching and Developing Associates: Guides associates in daily operations, and monitors to ensure a high degree of productivity, safety, service and quality. Responsible for the training, coaching and feedback of hourly associates, and performs regular evaluations of associates through factual data and subjective observations. Uses discretion to provide coaching and counseling to associates regarding job performance, methods of performing job tasks. Resolves associate relations issues that arise in assigned functional area. Responsible for hiring, compensation, discipline and terminations of hourly associates in assigned department. Investigates operational errors to determine the cause and recommends corrective action where needed.</li><li>
15% Drives Results: Maintains inventory accuracy and control; reviews reports identifies area of improvement for key metrics inclouding productivity, accuracy, quality and expenses.</li><li>
15% Business Planning: Coordinats and monitors operations with the functional area to ensure performance production rates are consistent with business plan and pattern, reducing irregularities and damages. Reviews reports and business metrics to analyze and plan staffing needs for optimimum department operations.
</li><li>Additional Responsibilities: Other duties as assisgned by Operations Manager, Assistant General Manager or General Manager.</li></ul> 

Direct Manager/Direct Reports:<ul><li>
This position typically reports to the Operations Manager.</li><li>
This position is accountable for the direct supervision of the work activities of others. Planning, monitoring and reviewing work of subordinates is required. This may include direct supervision of a shift or the coordination of multiple work groups. Makes recommendations concerning selection, termination, performance appraisal and professional development.</li></ul> 

Travel Requirements:<ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul> 

Physical Requirements:<ul><li>
Requires intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward.</li></ul> 

Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li></ul> 
Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Flexibility to work various shifts</li><li>
Ability to relocate</li></ul> 

Preferred Qualifications:<ul><li>
Bachelor's degree;</li><li>
Computer skills in software including Microsoft Office;</li><li>
Experience with Warehouse Management Systems;</li><li>
3+ years supervisory experience in a related field;</li></ul> 

Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 

Preferred Education:<ul><li>
No additional education</li></ul> 

Minimum Years of Work Experience:<ul><li>
2</li></ul> 

Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 

Minimum Leadership Experience:<ul><li>
None</li></ul> 

Preferred Leadership Experience:<ul><li>
None</li></ul> 

Certifications:<ul><li>
None</li></ul> 

Competencies:<ul><li>
People Management: Assesses skills and manages the work and productivity of others while coaching and developing talent.</li><li>
Financial Acumen: Utilizes fundamental concepts of finance to assist with managing budgets, forecast labor, and provides information to account for the financial impact of decision making.</li><li>
Creative Thinking: Demonstrates originality and imagination in thinking while developing a solution to a problem.</li><li>
Business Communication: Writes, speaks, and presents clearly and succintly across a variety of communication settings and adjusts communication style to the audience.
</li><li>Conflict Management: Views conflict as an opportunity to find common ground and gain cooperation from all parties. Reads situations quickly, actively listens, and settles disagreements and disputes equitably.</li><li>
Operations Systems: Understands and uses systems and tools used for day to day operation of a facility. Navigates the various DC operations systems in order to retrieve data accurately and effectively.</li></ul></div>

Area Supervisor

C-SUITE ASSISTANTS

<div>
 
 
 Personal Assistant to HNW Principal, Family Office, Boston, MA, Local Remote
 
 
 
 
 
 
 A prominent HNW principal and Co=Founder of a P/E firm based overseas is looking for a Personal Assistant to provide seamless personal administrative support for her family office and home in Boston, Beacon Hill area. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the finance, real estate or hospitality space and has a &ldquo;high touch&rdquo; service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal&rsquo;s life runs as smoothly as possible, while she is overseas as well as physically in Boston. She comes to Boston for a few weeks, usually in May/June and Oct/Nov, This is primarily a local remote role, meeting with the principal as needed when she is in Boston.
 
 
 
 
 
 
 About the Job:
 
 
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 Support the principal, coordinating her calendar with the Executive Assistant overseas to schedule personal meetings and events in Boston managing her life in a &ldquo;holistic&rdquo; manner
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 Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
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 Provide a broad range of administrative support for the principal, crafting emails on her behalf as well as other correspondence
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 Prepare documents, basic reports, presentations and notes from meetings and calls
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 Acting as a liaison to property manager, household staff, handle some repairs
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 Run errands, manage bills , gifts, supervision of home deliveries or maintenance visits, medical bills, payroll and other ad hoc personal projects
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 Plan dinners/events for the home
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 Competitive Base Salary, Discretionary Bonus, Comprehensive Healthcare
 
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 About You:
 
 
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 At least 5 years of experience as a Personal Assistant supporting a HNW principal, preferably in the finance, real estate or hospitality space
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 Bachelor&rsquo;s Degree
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 Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis.
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 High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
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 Excellent Microsoft Office skills; Tech savvy.
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 Excellent written and verbal communication skills
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 A warm engaging personality with a positive &ldquo;can do&rdquo; attitude and a &ldquo;high touch&rdquo; service mentality.
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</div>

Personal Assistant

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