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executive receptionist

<div>
 
 #temporary
 
 
 
 SPS Global is seeking a polished and service-oriented
 
 Executive Receptionist
 
 to manage front office operations while supporting hospitality and workplace services. This multi-faceted role ensures a professional and welcoming environment for employees, clients, and visitors while maintaining high standards of workplace presentation and operational efficiency.
 
 
 The ideal candidate is highly organized, detail-oriented, and committed to delivering a 5-star customer experience across reception, hospitality, and office support services.
 
 
 
 Job Overview
 
 
 
 The Executive Receptionist provides exceptional service by managing front office operations while supporting hospitality functions across the workplace. Responsibilities include greeting visitors, answering inbound calls, coordinating meeting room logistics, and ensuring the proper setup and presentation of food and beverages for meetings, conferences, and corporate events.
 
 
 In addition to reception duties, this role supports mail and office services operations and assists with general facilities tasks to ensure a seamless and professional workplace experience.
 
 
 
 Reports To
 
 
 
 Client Services Supervisor, Client Services Manager, or equivalent leadership
 
 
 What You&rsquo;ll Do
 
 
 Reception &amp; Concierge Services
 
 
 <ul>
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 Provide 5-star customer service to employees, visitors, and clients
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 Answer incoming telephone calls and route callers to the appropriate department
 </li>
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 Greet visitors, log them into the visitor system, and ensure NDA compliance
 </li>
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 Activate temporary employee badges and manage access cards
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 Escalate security concerns when necessary
 </li>
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 Maintain a clean, professional, and organized reception area
 </li>
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 Train backup personnel on reception procedures and policies
 
 
 </li>
 </ul>
 Hospitality &amp; Workplace Experience
 
 
 <ul>
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 Stock and maintain food and beverage areas including pantry, barista stations, kitchens, and conference rooms
 </li>
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 Assist with meeting room setups and breakdowns for onsite meetings and events
 </li>
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 Coordinate catering and hospitality support for meetings and conferences
 </li>
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 Maintain cleanliness and presentation standards across hospitality areas
 
 
 </li>
 </ul>
 Mail &amp; Office Services Support
 
 
 <ul>
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 Sort and distribute mail and packages
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 Receive and track inbound deliveries and notify employees
 </li>
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 Provide backup support for mail and office services operations
 </li>
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 Monitor office supplies and replenish inventory as needed
 
 
 </li>
 </ul>
 Administrative &amp; Operational Support
 
 
 <ul>
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 Schedule meeting rooms and assist with administrative tasks
 </li>
 <li>
 Perform light facilities support such as organizing workspaces and minor maintenance tasks
 </li>
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 Proactively identify additional tasks during downtime
 </li>
 <li>
 Build professional relationships with employees, clients, and internal teams
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 
 Required
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent
 </li>
 <li>
 1&ndash;3 years of experience in reception, concierge, hospitality, or administrative roles
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Proficiency with Microsoft Office Suite and ability to learn workplace technology systems
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
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 Ability to multitask and prioritize responsibilities efficiently
 </li>
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 Professional appearance and adherence to company policies
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience working in a corporate office or workplace services environment
 </li>
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 Experience supporting hospitality or meeting coordination
 
 
 </li>
 </ul>
 Competencies
 
 
 <ul>
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 Client-focused with commitment to 5-star service delivery
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 Strong integrity and professional business ethics
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 Excellent verbal and written communication skills
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 Strong organizational skills with attention to detail
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 Ability to maintain confidentiality and handle sensitive information
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 Results-driven with strong time management and prioritization skills
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 Adaptable and capable of managing multiple responsibilities simultaneously
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 Collaborative team player with strong interpersonal skills
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 Proactive mindset with ability to work independently
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
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 Ability to lift or move packages up to 40 lbs.
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 Ability to walk, bend, kneel, stand, or sit for extended periods
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 Manual dexterity for operating office equipment such as phones, copiers, and scanners
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 Vision abilities including close vision, distance vision, peripheral vision, depth perception, and focus adjustment
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 Ability to work on a computer for extended periods
 
 
 </li>
 </ul>
 
 Travel
 
 
 
 None or negligible
 
 
 What We Offer
 
 
 Career Growth: Opportunities to expand expertise across reception, hospitality, and workplace services.
 
 
 Learning &amp; Development: A culture that supports continuous learning and professional development.
 
 
 We Recognize Talent: Recognition programs available across all employee levels.
 
 
 Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identity Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k with matching, Entertainment Discounts, and Paid Time Off.
 
 
 Note: Please inquire with Human Resources regarding benefit offerings for roles under 30 hours per week, as eligibility may vary.
 
 
 
 Disclaimer
 
 
 
 This job description is not intended to be a comprehensive listing of duties or responsibilities. Duties may change at any time with or without notice.
 
 
 
 Compensation
 
 
 
 The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.
 
 
 
 Use Of Artificial Intelligence (AI)
 
 
 
 No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.
 
 
 
 Vacancy Status
 
 
 
 This posting is for an existing vacancy.
 
 
 Pay Range
 
 
 $18 - $18.50 USD
 
 
 
 What We Offer
 
 
 
 <ul>
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 Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
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 Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
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 We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
 </li>
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 Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
 </li>
 <ul>
 <li>
 Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
 
 </li>
 </ul>
 </ul>
 
 About SPS
 
 
 
 
 SPS
 
 is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.
 
 SPS
 
 is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.
 
 
 At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
 
 
 
 SPS provides equal employment opportunities (EEO) to all employees
 
 and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
 
 
 
 Colorado only:
 
 We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
 
 
 
 Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.
 
 
 
 
 SPS offers reasonable accommodations
 
 in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
 
 
 
 To view our privacy policy, click on the link below:
 
 Data Privacy Statement
 
 
 
 Acknowledgement Section:
 
 By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.
</div>

Executive Receptionist

Mosaic

<div>
 
 
 About Mosaic:
 
 
 
 Mosaic is a fast-growing fintech startup that builds software used by private equity firms and investment banks to analyze M&amp;A deals and make better investment decisions. Our platform combines technology, accuracy, and speed to replace manual, Excel-heavy workflows across finance teams.
 
 
 
 
 
 In just a few years, Mosaic has become a trusted partner to over 100 leading investment firms, including CVC, Warburg Pincus, Evercore, New Mountain Capital, and The Riverside Company, representing more than $2 trillion in combined assets under management.
 
 
 
 
 
 We&rsquo;re building a modern, collaborative workplace where teams move quickly, work closely together, and support high-impact client work. For someone excited to be part of a fast-growing startup at the intersection of finance and technology, Mosaic offers a dynamic environment with room to learn and grow.
 
 
 
 
 
 
 
 
 About the Role:
 
 
 
 Mosaic is seeking an Executive Assistant &amp; Receptionist to be the first point of contact for our growing New York office and a trusted support partner to our internal teams. This role is equal parts front-desk presence and high-touch administrative support, ideal for someone who is organized, proactive, and thrives in a fast-paced, professional environment.
 
 
 
 
 
 You&rsquo;ll play a critical role in keeping the office running smoothly day-to-day, supporting managers and team leads with scheduling and logistics, and ensuring clients, candidates, and guests have a seamless experience from the moment they walk through the door. As Mosaic continues to scale, this role offers the opportunity to take ownership, build strong internal relationships, and grow alongside a high-performing team at the intersection of finance and technology.
 
 
 
 
 
 
 
 
 
 
 Executive Assistant Responsibilities:
 
 
 <ul>
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 Provide day-to-day administrative support to team members, including scheduling meetings, coordinating travel, preparing expense reports, and assisting with general office needs
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 Manage and prioritize Outlook calendars for professionals at multiple levels, proactively communicating changes and helping keep schedules running smoothly
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 Coordinate catering for internal meetings, client meetings, and team events as needed
 </li>
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 Register team members for conferences, industry events, and networking opportunities
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 Assist with preparing materials such as meeting packets, binders, and internal documentation
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 Support ad hoc administrative requests as they arise in a fast-moving environment
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 Serve as backup support for other members of the administrative team, stepping in to assist with coverage and shared responsibilities when needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Receptionist Responsibilities:
 
 
 <ul>
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 Open and close the front desk during standard office hours (8:30 AM &ndash; 4:30 PM), ensuring a professional and welcoming office environment
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 Greet clients, guests, and visitors, serving as the primary point of contact upon arrival
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 Answer and route incoming phone calls to the appropriate team members
 </li>
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 Monitor the reception area to ensure it remains organized, presentable, and guest-ready at all times
 </li>
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 Manage conference room and visitor office reservations, ensuring spaces are properly prepared and coordinated
 </li>
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 Oversee communal office and meeting spaces, including coordinating with external catering vendors for meetings
 </li>
 <li>
 Order office supplies and assist with facilities-related requests, coordinating with building management or vendors as needed
 </li>
 <li>
 Monitor and respond to shared inboxes related to office operations, facilities, and front-desk inquiries
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 2&ndash;3 years of experience in an executive assistant and/or receptionist role, ideally in a professional office or corporate setting
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
 </li>
 <li>
 Polished phone presence and confidence interacting with clients, guests, and internal teams
 </li>
 <li>
 Professional, approachable demeanor with a high standard for presentation and service
 </li>
 <li>
 Clear and effective written and verbal communication skills
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 
 This is a full-time position with:
 
 <ul>
 <li>
 A competitive base salary of $75,000 &ndash; $95,000 (depending on years of experience)
 </li>
 <li>
 Health, vision &amp; dental coverage
 </li>
 <li>
 Competitive vacation policy
 </li>
 <li>
 Team building events &amp; happy hours
 </li>
 </ul>
 
 
</div>

Executive Assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
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 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Administrative Assistant Office Manager

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a leading creative agency working across media, branding, and digital content, is seeking a friendly and dependable
 
 Receptionist
 
 to be the face of their bustling New York City office. Known for their collaborative culture and fast-paced environment, the company offers an exciting opportunity for a Receptionist who enjoys multitasking, client interaction, and being at the center of a dynamic team. If you are a people-focused Receptionist with great communication skills and an eye for detail, this is an exciting chance to be part of a creative office environment and contribute to a high-energy, high-visibility front desk team.
 
 
 
 Salary/Hourly Rate
 
 
 
 $21/hr - $23/hr, Depending on experience
 
 
 
 Position Overview
 
 
 
 The Receptionist will be responsible for managing front desk operations, greeting visitors, handling calls, and ensuring smooth day-to-day activity in the office. The ideal Receptionist is proactive, professional, and enjoys maintaining a polished and welcoming atmosphere. This is a great opportunity for a Receptionist with a customer service mindset and an interest in the media or creative space.
 
 
 
 Responsibilities Of The Receptionist
 
 
 
 <ul>
 <li>
 Greet all guests, clients, and staff as the first point of contact for the office.
 </li>
 <li>
 Answer and direct incoming phone calls with professionalism and accuracy.
 </li>
 <li>
 Manage front desk inbox, scheduling, and appointment coordination.
 </li>
 <li>
 Maintain a tidy and organized reception area and shared meeting spaces.
 </li>
 <li>
 Assist with administrative tasks such as mail distribution, data entry, and supply ordering.
 </li>
 <li>
 Coordinate visitor check-ins, security badges, and meeting logistics.
 </li>
 <li>
 Support office leadership with light calendar management and internal communications.
 </li>
 <li>
 Serve as a go-to resource for general office needs and support requests.
 </li>
 <li>
 Represent the Receptionist team during internal events, tours, and client meetings.
 </li>
 <li>
 Take on special projects and general operations tasks as assigned.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 1 - 2 years of experience in a Receptionist, front desk, or customer service role.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Professional demeanor with a friendly and approachable attitude.
 </li>
 <li>
 Ability to multitask and stay composed in a fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 Previous experience in a creative, media, or client-facing office.
 </li>
 <li>
 Familiarity with platforms like Google Workspace, Slack, or Zoom.
 </li>
 <li>
 Interest in branding, media, or entertainment industries.
 </li>
 <li>
 Background working in a receptionist role at a high-traffic front desk.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential to grow into a long-term Receptionist or Office Coordinator role.
 </li>
 <li>
 Exposure to a creative and collaborative agency culture.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 </li>
 <li>
 Access to industry networking events and company-hosted panels.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 389674
</div>

Receptionist - 389674

Comprehensive Treatment Centers

<div>Overview:

Outpatient Opioid Treatment Program (OTP) 
Seeking: Receptionist 
Full-Time Hours:<ul><li>
Monday - Friday 5 AM - 1:30 PM</li><li>
Rotating Saturdays 5 AM - 9 AM</li></ul>
Our Benefits:<ul><li>
Semi-Annual Bonus Program</li><li>
Medical, Dental, and Vision insurance</li><li>
Competitive 401(k) plan</li><li>
Paid vacation and sick time</li><li>
Early morning hours offering a great work/life balance</li><li>
Opportunity for growth that is second to none in the industry</li></ul><div>
Our Team:</div><div>
Beckley Comprehensive Treatment Center (CTC), located in Beaver, WV, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.</div><div></div><div> 
Your Job as a Receptionist:</div><div>
The Receptionist will receive patients and visitors to the clinic in a professional manner in accordance with the office procedure of the clinic. They are responsible for answering phones, general administrative functions and providing general information about the clinic to patients and the public.</div><div></div> 
Your Responsibilities as a Receptionist:<ul><li>
Answer telephone calls and take messages or forward calls;</li><li>
Schedule and confirm appointments and maintain calendars;</li><li>
Greet and welcome patients, clients, and other visitors;</li><li>
Check visitors in and direct or escort them to specific destinations;</li><li>
Inform other employees of visitors&rsquo; arrivals or cancellations;</li><li>
Enter customer data and send correspondence;</li><li>
Copy, file, and maintain paper or electronic documents;</li><li>
Handle incoming and outgoing mail and email; and,</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:

Your Education, Skills and Qualifications:<ul><li>
High School Diploma or GED equivalent required</li><li>
Previous office/administrative experience required; prefer experience in a healthcare setting</li><li>
Experienced in answering telephones, billing, typing or computer word processing, office machine operation, and filing</li><li>
Must be comfortable with working in an addiction recovery environment</li></ul><div>
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual&rsquo;s characteristics protected by applicable state, federal and local laws.</div><div></div><div> 
#LI-CTC</div></div>

Receptionist

Manhattan Medical Arts

Job Title: Full-Time Certified Medical Assistant / ReceptionistLocations:<ul><li>492 6th Ave, New York, NY</li><li>72-14 Austin St, Forest Hills, NY</li></ul>Schedule: Full-Time | Must be able to work both locationsJob SummaryBusy multi-location primary care practice seeking a Certified Medical Assistant / Receptionist with strong clinical and front-desk experience. This is a hands-on role requiring confidence in procedures and daily patient flow.Responsibilities<ul><li>Phlebotomy (required)</li><li>EKG, spirometry, and ABI testing</li><li>Room patients, take vitals, assist providers</li><li>Insurance verification and eligibility checks</li><li>Schedule appointments and manage patient flow</li><li>Obtain prior authorizations for medications and testing</li><li>Accurate documentation in eClinicalWorks (eCW)</li></ul>Requirements<ul><li>Certified Medical Assistant (CMA) &ndash; required</li><li>Strong phlebotomy skills</li><li>Experience with EKG, spirometry, and ABI</li><li>eClinicalWorks experience required</li><li>Knowledge of insurance verification and prior auths</li><li>Reliable, organized, and punctual</li><li>Ability to commute between Manhattan and Forest Hills</li></ul>Pay &amp; Benefits<ul><li>Competitive pay (based on experience)</li><li>Full-time, stable schedule</li></ul>Job Types: Full-time, Part-timePay: $21.00 - $25.00 per hourExpected hours: 20 &ndash; 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Certified Medical Assistant : 3 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>License/Certification:<ul><li>Certified Medical Assistant (Required)</li></ul>Work Location: In person

Medical Assistant/Receptionist

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